Mosgiel-Taieri Community Board

MINUTES

Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Wednesday 05 February 2025, commencing at 5.30 pm.

PRESENT

Chairperson	Andrew Simms
Deputy Chairperson	Dean McAlwee
Members	Kathryn Anderson	Austen Banks
	Regan Horrell	Cr Cherry Lucas

Governance Support Officer                  Lauren Riddle

Dean McAlwee read aloud a tribute to mark the recent passing of founding Community Board member Martin Dillon and his over 30 year contribution to the community of Mosgiel-Taieri.  Regan Horrell advised the full tribute would be posted on the Board’s Facebook page.

1          Public Forum

There was no Public Forum.

2          Apologies
	Moved (Andrew Simms/ Regan Horrell): That the Board: Accepts the apology from Brian Peat. Motion carried.

3          Confirmation of agenda
	Moved (Andrew Simms/Cr Cherry Lucas): That the Board: Confirms the agenda with the following addition of a late funding application for the Festival of the Plains “Party in the Park”. Motion carried

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Austen Banks provided an update to his register of interests.

Moved (Andrew Simms/Cr Cherry Lucas):

That the Board:

a)         Amends the Elected Members' Interest Register; and

b)         Amends the proposed management plan for Elected Members' Interests.

Motion carried.

5          Confirmation of Minutes

5.1      Mosgiel-Taieri Community Board meeting - 13 November 2024
	Moved (Andrew Simms/Cr Cherry Lucas): That the Board: a)         Confirms  the minutes of the Mosgiel-Taieri Community Board meeting held on 13 November 2024 as a correct record with the correction to the misspelling of  “AMP Show” “ to A&P Show”. Motion carried (MTCB/2025/001)

Part A Reports

6          Governance Support Officer's Report
	Discussion was held on the continuation of participation by the Board in the OAR’s “Round the Board’s” radio programme.  Members supported the continuation and for recording of the podcast to be included on the Board’s Facebook page.
	Moved (Andrew Simms/Kathryn Anderson): That the Board: a) Agrees to participate in the Otago Access Radio (OAR) “Round the Boards” radio programme for 2025 and allocates $220 (excl GST ) for 11 monthly sessions.             Motion carried (MTCB/2025/002)
	Otago Regional Council’s (ORC) Lower Taieri Flood Protection & Drainage Scheme Liaison Group. Andrew Sims advised that representation was being sought from the Mosgiel-Taieri Community Board to allow the Board to contribute to functional, local knowledge to feedback to the ORC from the liaison group. Details of the membership to the liaison group was circulated to the Board at the meeting.  Andrew Sims advised that there was a procedural meeting to be held on 21 February for the establishment of the group for endorsement by the ORC in March.
	Moved (Dean McAlwee/Kathryn Anderson): That the Board: b) Appoints Chairman Andrew Simms to the Otago Regional Council Lower Taieri Flood Protection & Drainage Scheme Liaison Group. Motion carried (MTCB/2025/003)
	A late funding request from Ian Chalmers (I.C. Enterprises) was considered by the Board for funding to support the set up and supply of equipment for the “Party in the Park” event on 16 February 2025.  The application was considered under urgency as the next scheduled Board meeting was post the event on, 2 April 2025. Andrew Simms advised that the Board had participated for many years at the not for profit event and the value in the Board having a presence at the event to speak with the local community.
6	Moved (Andrew Simms/Dean McAlwee): That the Board: c) Agrees to grant funding of $1,000 to Festival of the Plain Inc on behalf of I.C. Enterprises for the “Party in the Park” event to be held on 16 February 2025.             Motion carried (MTCB/2025/004)
	Moved (Andrew Simms/Regan Horrell): That the Board: d)    Notes the Governance Support Officer’s Report.              Motion carried.

7          Board Updates
	Taieri Network – Kathryn Anderson advised there was no update as the group had not met yet for 2025. Coronation Hall Trust- Dean McAlwee advised a meeting was held on 10 February and that discussion was held on establishing an online electronic booking system. Mosgiel and Taieri Emergency Group. – Andrew Simms advised the next meeting of the group is scheduled for 13 February and an update will be provided at the April meeting, Outram Emergency Group - Dean McAlwee advised there was no update as the group has not meet yet for 2025. Social Media/Media Platform and Community Engagement– Regan Horrell updated the information on the Board’s Facebook page for the Party in Park on 16 February, the upcoming DCC 9YP consultation document, and the drop in sessions on the Mosgiel-Taieri Reserves Management Plan. Taieri Trails Group – Andrew Simms advised progress was continuing on the Stage 1 (Mosgiel to Outram) trail and that the Otago Regional Council (ORC) has approved use of the flood banks for trails, and once built that the ORC will maintain them as a recreational and community asset. Community Board Executive Committee – Regan Horrell spoke on upcoming CBEC meeting on 14 February and outlined the key issues, including: development of governance guide between Councils and Community Boards (to improve working relationships); Remuneration for Community Boards, and the upcoming LGNZ Conference in 2025. Regan encouraged promotion of the Local Body Election protocols and encouraged Board members to keep the profile of the work of the Community Board up.
	The Board sought information on elected members protocol to be provided to the Community Board in relation Local Body Elections in October 2025. The Governance Support Officer to provide the information.
	Moved (Andrew Simms/Kathryn Anderson): That the Board: Notes the Board updates. Motion carried.

8          Chairperson's Report
	The Chairperson’s report was taken as read with discussion held on the DCC’s 9 Year Plan budgets to go out for public consultation from 31 March – 30 April and the impacts to the community board area.
	Moved (Andrew Simms/Dean McAlwee): That the Board: Notes the Chairperson’s updates. Motion carried with a vote against recorded by Austen Banks

9          Community Plan 2024-2025
	Discussion was held on updating the Community Plan to assist in the Board’s submission to the 9 Year Plan 2025-2034 and the draft Mosgiel Memorial Reserves Management Plan.
	Moved (Andrew Simms/Dean McAlwee): That the Board: Agrees to hold a workshop to set the agreed changes/updates to the Mosgiel-Taieri Community Board Community Plan 2024-25 for endorsement at the 2 April 2025 meeting. Motion carried.

10       Councillor's Update
	Cr Cherry Lucas spoke to infrastructure funding in relation to its impact on the Mosgiel-Taieri area from the Council’s 9 Year Plan meeting on 28 January 2025, including the impact on Tunnel and Trails funding as part of the Zero Carbon Investment package.
	Moved (Andrew Simms/Dean McAlwee): That the Board: Notes the Councillor’s updates. Motion carried.

11       Items for Consideration by the Chair
	The following matters were asked to be considered by the Chairperson:
	· An update from Parks and Recreation on access to the new Outram Glen public toilets. · Reason for vegetation removal to the visual fence line (boundary to the BMX track) · Signage for closing hours to the BMX track entrance gates. · ORC proposed bus route changes (Mosgiel)

The meeting concluded at 7:50pm.

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CHAIRPERSON