Mosgiel-Taieri Community Board
MINUTES
Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Wednesday 18 February 2026, commencing at 4:00 p.m.
PRESENT
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Chairperson |
Rebecca Shepherd |
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Deputy Chairperson |
Andrew Sutton |
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Members |
Austen Banks |
Cr Cherry Lucas |
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Brian Peat |
Steve Wilson |
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IN ATTENDANCE |
Serge Kolman (Procurement and Contracts Manager) |
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Governance Support Officer |
Jean Cockram |
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Cr Cherry Lucas, on behalf of the Mosgiel-Taieri Community Board, acknowledged the passing of former Dunedin Mayor and Councillor, Jules Radich, noting his advocacy for the new Dunedin hospital as a major legacy.
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An apology was received from Rose Finnie.
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Moved (Rebecca Shepherd/Austen Banks): That the Board:
Accepts the apology from Rose Finnie.
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Moved (Rebecca Shepherd/Cr Cherry Lucas): That the Board:
Confirms the agenda without addition or alteration.
Motion carried (MTCB/2026/002) |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Rebecca Shepherd/Andrew Sutton): That the Board:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests.
Motion carried (MTCB/2026/003) |
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6.1 Mosgiel-Taieri Community Board meeting - 26 November 2025 |
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Moved (Chairperson Rebecca Shepherd/Member Austen Banks): That the Board:
Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 26 November 2025 as a correct record.
Motion carried (MTCB/2026/004) |
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Consideration was given to the Dunedin Wildlife Trust’s funding application for the Wild Feelings theatre production. Given uncertainty about the date for staging the production, the Board decided not to grant funding on this occasion but welcomed any future application.
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Moved (Austen Banks/Rebecca Shepherd): That the Board: Declines the funding application from the Dunedin Wildlife Trust. Motion carried (MTCB/2026/005) |
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Consideration was given to the Mosgiel Taieri Community Patrol’s (MTCP’s) funding application for ongoing vehicle operation costs. The Board acknowledged MTCP’s valuable work in the community and felt its application would have been strengthened by providing its accounts and more specific detail about what the funding would cover.
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Moved (Austen Banks/Brian Peat): That the Board: Approves funding of $1,250 to the Mosgiel-Taieri Community Patrol for ongoing patrol vehicle operation costs.
Motion carried (MTCB/2026/006)
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Consideration was given to the Arthur Burns Preschool’s funding application for marking car park lines and one-off garden maintenance. The Board was concerned that contractors were planning more work that could affect the Preschool’s car park. It felt that it was the contractor’s responsibility to leave the car park in a reasonable state and responsibility for garden maintenance would more appropriately fall to parents.
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Moved (Rebecca Shepherd/Andrew Sutton): That the Board: Declines the funding application from the Arthur Burns Preschool. Motion carried (MTCB/2026/007)
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Members discussed a quote for updating the Board’s photo and contact display in the Mosgiel Library for the new triennium. It was slightly higher than the quote included in the agenda papers due to the addition of social media contact details on the display.
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Moved (Rebecca Shepherd/Andrew Sutton): That the Board: Approves funding of $288.65 to Be My Guest Design Ltd, trading as Positive Signs, to update the Mosgiel-Taieri Community Board display in the Mosgiel Library.
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Rebecca Shepherd stepped back and Andrew Sutton assumed the role as the Chair.
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Moved Andrew Sutton/Steve Wilson): That the Board: Approves reimbursement of $97 to Rebecca Shepherd for the hire of Mosgiel Coronation Hall for the Board’s strategic workshop on 19 December 2025.
Motion carried (MTCB/2026/009)
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Moved (Andrew Sutton/Cr Cherry Lucas): That the Board: Notes that $113 of the $400 allocated was spent on Board engagement at the 2026 Taieri A&P Show and Party in the Park.
Motion carried (MTCB/2026/010)
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Rebecca Shepherd resumed the role as the Chair.
The Board discussed the future focus of its discretionary project fund. There was consensus that funding should be directed to local community groups for projects that can demonstrate benefit to the wider community, rather than to individual applicants. Applicants should be encouraged to provide their organisation’s accounts and be informed about the requirement to provide feedback at the end of a project.
It was noted that although the population of Mosgiel is larger than that of all other Boards, its project fund is the same size. Members felt that a case for population-based project funding could be made through the annual plan process.
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Moved (Rebecca Shepherd/Austen Banks): That the Board: Amends the guidelines for the Board's discretionary fund from: “Priority will be given to applications that can demonstrate a benefit to the wider community” to: “Funding is available for applications that can demonstrate a benefit to the wider community”.
Motion carried (MTCB/2026/011) |
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Moved (Rebecca Shepherd/Andrew Sutton): That the Board:
Approves the proposed 2026 meeting schedule.
Motion carried (MTCB/2026/012) |
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Members discussed a proposal to re-order the list of priorities in the Community Plan. Consideration was given to broadening Priority 1 (Gordon Rd/SH87 Bypass) to encompass all issues related to Mosgiel traffic flow, but it was agreed to retain the current framing because a heavy traffic bypass is the single biggest issue raised by the community. While Priority 7 (Park and Ride Transport Hub) is on track to be achieved, it was agreed to retain it as a priority because the Board saw an important role in supporting its implementation and future use.
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Moved (Chairperson Rebecca Shepherd/Deputy Chairperson Andrew Sutton): That the Board:
Amends the order of priorities in the Mosgiel-Taieri Community Board 2025/26 Community Plan as follows: Priority 1 – Gordon Rd/SH87 Heavy Traffic By-Pass for Mosgiel Priority 2 – Flood Protection and Emergency Response for the Taieri Priority 3 – Pedestrian and road safety for Mosgiel and Outram Priority 4 – Cycleways/Walkways onto and across the Taieri Priority 5 – Recreation Plan Priority 6 – Taieri Gorge Rail Corridor Priority 7 – Park and Ride Transport Hub Priority 8 – Economic Growth on the Taieri Priority 9 – Residential Growth on the Taieri
Motion carried (MTCB/2026/013) |
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Members discussed a proposal to allocate liaison group reporting responsibilities.
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Moved (Chairperson Rebecca Shepherd/Member Austen Banks): That the Board:
Approves the following allocation of liaison group reporting responsibilities: Communications – Rose Finnie (primary) and Rebecca Shepherd Taieri Network - Steve Wilson and Rose Finnie (joint) Coronation Hall Trust- Rebecca Shepherd (primary) and Rose Finnie Mosgiel Taieri Community Resilience Group- Rebecca (primary) and Andrew Sutton Taieri Trails Group - Steve Wilson (primary) and Austen Banks ORC Lower Taieri Liaison Group - Andrew Sutton (primary) and Austen Banks Taieri Gorge Train Communication – All Task Tracker Maintenance – Brian Peat Road safety Mosgiel and Outram – Brian Peat (primary), All Destination Playground – All Transport and Logisitics – All Infrastructure – Cr Cherry Lucas.
Motion carried (MTCB/2026/014) |
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Members provided the following updates:
1. Communications - Rebecca Shepherd advised that Board communications had promoted calling the DCC number (477 4000) as the best way to address issues for which Council was responsible. The importance of asking for a case number was also stressed.
2. Taieri Network - Steve Wilson reported that the Network had held a successful Christmas event and had a weaving workshop and youth hui coming up.
3. Coronation Hall Trust - Rebecca Shepherd informed Members that following delays the Hall’s online booking system was now on track and engineering work on a “light bar” was also underway.
4. Mosgiel Taieri Community Resilience Group - Rebecca Shepherd noted that she would be attending a meeting of this group tomorrow to introduce the Board to them.
5. Taieri Trails Group - Steve Wilson advised that the Group had held a successful fund-raising event in Middlemarch and, with many people using the trail, was now advocating for an Outram Bridge “bolt on”.
6. Task Tracker Maintenance – Brian Peat explained how the Tracker would work. When a member of the public raised an issue with a Board Member, they would suggest contacting the DCC to resolve it and, with permission from the person concerned, let Brian know about the issue at the same time. When information about the outcome was known, this would also be passed to Brian to close the loop. It was suggested that the Tracker be held in a Google doc so that Members could always view a live version.
7. Transport and Logistics – Rebecca Shepherd and Andrew Sutton would be speaking at an upcoming meeting of the Regional Transport Committee about the need for a Mosgiel-Outram bus service, which would be of particular value to teenagers and older residents. |
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A report from Civic provided an update on matters of interest since the last Board meeting, including:
· the balance if the Project Fund · OAR “Round the Boards Package” · membership of Keep Dunedin Beautiful · consultation on Otago Regional Council’s Draft Navigation Safety Bylaw · nominations for the Zone 6 Community Board Executive Committee (CBEC) Representative · by-election and annual Plan consultation dates.
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Moved (Rebecca Shepherd/Andrew Sutton): That the Board: Approves funding of $220 excluding GST to Otago Access Radio for participation in the “Round the Boards” programme in 2026.
Motion carried (MTCB/2026/015)
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Having attended a recent meeting of the Keep Dunedin Beautiful (KDB) Committee as an observer, Steve Wilson suggested that it would be worthwhile for the Board to explore the potential for the Mosgiel community to participate in KDB’s beautification activities. He noted that four other Community Boards were represented on the Committee.
Moved (Rebecca Shepherd/Andrew Sutton): That the Board: a) Ratifies its interest in joining Keep Dunedin Beautiful and, if accepted b) Approves Rose Finnie (primary) and Steve Wilson (alternate) as responsible for liaison with Keep Dunedin Beautiful and reporting back to the Board. Motion carried (MTCB/2026/016)
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Moved (Rebecca Shepherd/Cr Cherry Lucas): That the Board: Declines to make a submission to the Otago Regional Council’s draft Navigation Safety Bylaw.
Motion carried (MTCB/2026/017)
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Moved (Cr Cherry Lucas/Austen Banks): That the Board: Votes for Kathy Dedo as the CBEC Zone Six Representative.
Motion carried (MTCB/2026/018)
The Governance Support Officer was asked to submit the Board’s vote for the Zone 6 CBEC representative. |
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The Chair spoke to her report, highlighting the successful strategy workshop before Christmas, ongoing community engagement via social media and at events, and efforts to ensure that the community knows the avenues available for approaching the DCC (the best results had been seen when using the DCC Infoline (477 4000) or DCC@DCC email address).
She noted progress in prioritising pedestrian crossing improvements for Factory and Bush Roads in Mosgiel, possibly in advance of the Mosgiel Transport Study, and an upcoming opportunity to advocate for a bus service between Outram and Mosgiel, in both cases supporting local residents’ efforts.
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Moved (Andrew Sutton/Brian Peat): That the Board:
Notes the Chairperson’s report. Motion carried (MTCB/2026/019) |
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Councillor Cherry Lucas provided an update on the following items:
§ Consultation on the budget process § Government reforms that impacted on local government § New Year’s Eve fireworks § Changes to the grants process § A review of the sportsground plan.
She commented that it was gratifying to see a significant increase in satisfaction with the performance of Community Boards in the most recent Resident Opinion Survey.
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Moved (Chairperson Rebecca Shepherd/Deputy Chairperson Andrew Sutton): That the Board:
Notes the Council Activities Update. Motion carried (MTCB/2026/020) |
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An item about the Outram rates differential would be carried over to a future meeting.
Andrew Sutton requested an update from staff about maintenance of the BMX park.
It was agreed that Members would make themselves available from 3.00pm to meet with members of the local community before the next meeting, to be held at 4.00pm in Outram on Wednesday 1 April 2026.
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Moved (Rebecca Shepherd/Steve Wilson): That the Board: Approves expenditure of up to $300 for catering for a community gathering prior to the meeting to be held in Outram.
Motion carried (MTCB/2026/021) |
The meeting concluded at 5.55pm.
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CHAIRPERSON