Otago Peninsula Community Board

MINUTES

Minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Portobello Bowling Club, Sherwood Street, Portobello on Tuesday 04 February 2025, commencing at 10:00 am.

PRESENT

Chairperson	Paul Pope
Deputy Chairperson	Hoani Langsbury
Members	Lox Kellas	Stacey Kokaua-Balfour
	Cheryl Neill	Edna Stevenson

IN ATTENDANCE

Jeanine Benson (Group Manager Transport), Senior Officer

Governance Support Officer                  Lauren Riddle

Paul Pope opened the meeting with a reflection on the role of the community board with the community and with Council.

1          Public Forum

1.1       Public Forum

There were no public forum matters raised.

2          Apologies
	Moved (Paul Pope/ Hoani Langsbury): That the Board:              Accept the apology from Cr Andrew Whiley for absence.              Motion carried.

3          Confirmation of agenda
	Moved (Paul Pope/ Cheryl Neill): That the Board: Confirms the agenda without addition or alteration Motion carried.

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Paul Pope and Cheryl Neill provided updates to their Register of Interests with the removal of:

· Hereweka Harbour Cone Trust, Dunedin Amenities Society, Upfront Environmental (Paul Pope)

· Dunedin Night Shelter (Cheryl Neill).

Moved (Chairperson Paul Pope/Member Cheryl Neill):

That the Board:

a)         Amends the Elected Members' Interest Register; and

b)        Amends the proposed management plan for Elected Members' Interests.

             Motion carried.

5          Confirmation of Minutes

5.1       Otago Peninsula Community Board meeting - 28 November 2024
	Moved (Chairperson Paul Pope/Deputy Chairperson Hoani Langsbury): That the Board: Confirms the public part of the minutes of the Otago Peninsula Community Board meeting held on 28 November 2024 as a correct record. Motion carried (OPCB/2025/001)

Part A Reports

6          Governance Support Officer's Report
	A verbal update was provided by Jeanine Benson (Group Manager Transport) on transport matters relating to the peninsula area, including the capital and operation budget presented to the Council 9 Year Plan meeting for inclusion in the 9 Year Plan 2025-34 consultation document. Discussion was held on the Council resolution to complete the three unfunded sections of the Peninsula Connection Project (Ellison Road to the Ōtākou Fisheries Wharf; Tidewater Drive to Ellison Road section and the Portobello to Weir Road) with the work proposed/budgeted for Years 2,3 and 4 (2026/7 – 2028/29) of the 9 Year Plan 2025-2034. Board members agreed the importance of profiling the Peninsula Connection project work with the community and via social media to encourage public submissions to the 9 Year plan 2025-34. Paul Pope advised that the Board would be make a presentation to the Civic Affairs Committee in March, and would be profiling the Board’s Community Plan key priorities, along with other community boards. Members agreed to progress contacts with the local community, schools, Rūnaka, business and tourist operators ahead of the next Board meeting on 3 April to prepare for the 9 Year Plan consultation. A copy of the design for the Portobello boardwalk construction was circulated to board members with advice that the work is scheduled to commence in the 2025-26 financial year.  An electronic copy of the design to be uploaded to the Board’s Facebook page. The Board supported the continuation of the “Round the Boards” OAR programme for 2025 with the Chair outlining the work of the Board and matters of relevance to the peninsula community.
	Moved (Lox Kellas/Hoani Langsbury): That the Board: a)         Notes the Governance Support Officer’s Report. b)        Approves payment of $220 (plus GST) to The Hills Trust t/a Otago Access Radio (OAR) Dunedin FM for the “Rounds the Boards” programme for 2025.              Motion carried (OPCB/2025/002)

7          Project Fund - Funding Applications
	No funding applications were received for consideration.
	Moved (Paul Pope/Stacey Kokaua-Balfour): That the Board: Notes the Project Fund Report. Motion carried.

8          Board Updates and Report Backs
	Board Members provided verbal updates and report backs on portfolios and activities including: Keep Dunedin Beautiful – Cheryl Neill advised that the “cat” mural  on the underbridge on George Street, Dunedin was to remain in place and incorporated into a new design. Harwood (and Lower Peninsula) – Cheryl Neill advised that the Hoopers Inlet recycling centre now has security cameras in place and confirmed that a twice weekly recycling collection was in place for the summer months. School programme/scholarships –Stacey Kokaua advised that she was compiling an email to school administrators and school leaders to outline the annual scholarship available from the Board, together with the scholarship criteria.  The information to be included in social media (including the OPCB Facebook page). Peninsula Roads – Lox Kellas advised all roads were in good condition. Back Bays (and Highcliff) – Lox Kellas advised there were no further updates. Civil Defence/Community Response Planning – Lox Kellas advised he is currently completing some minor edits to the emergency response plan. Te Umu Kuri (Wellers Rock) – Jeanine Benson advised the Aukaha Ltd have confirmed the interpretive signage is scheduled to be installed in June 2025. Hoani Langsbury observed that cars were still regularly parking at Wellers Rock despite the no parking signage in place. Macandrew Bay – Edna Stevenson advised that the repaint of the Marion Street mural would be undertaken by pupils from Macandrew Bay School and being co-ordinated through the Principal. Broad Bay/Portobello – A question was raised on the ability to place a dog park on the A&P showground land at Portobello, now that the land has been transferred to the DCC as a reserve. Paul Pope to seek consideration by the Parks and Reserves staff for part of the reserve to be used as a dog exercise area. Stacey Kokaua advised she would speak to Portobello Inc. to see if establishing a dog exercise park was a community project they would be interested in leading. Rūnaka Liaison and Biodiversity – Hoani Langsbury advised the sustainability initiative “Towards a Sustainable Otago Peninsula Community” has been released to the community for consultation through a survey to be provided to households and businesses.  Social networks/communications – Paul Pope advised the 9 Year Plan consultation plan will be profiled on the Board’s Facebook page and encourage the community to make submissions.
	Moved (Paul Pope/Cheryl Neill): That the Board: Notes the Board updates. Motion carried.

9          Community Plan 2025-2026
	No updates. The Board’s top priorities remain unchanged.

10        Councillor Update
	There was no Councillor’s Update to the meeting due to the apology from Cr Whiley.

11        Chairperson's Report
	The Chairperson provided a verbal update on matters of interest including: ·    State of horticultural plantings along Portobello Road         Paul Pope advised that he was seeking action by council on the lack of maintenance of plantings on Portobello Road. ·    Tomahawk speed humps (installation on Tomahawk Road confirmed) ·    9 Year plan 2025-34 – Board planning for consultation and submission period, with a profile on the unfunded sections of the Peninsula Connection, public toilets and roadside vegetation maintenance for submission to the 9 Year Plan. ·    Macandrew Bay Public Toilets (Summer hours 6:00am – 9.30pm via remote locking)
	Moved (Paul Pope/Cheryl Neill): That the Board: Notes the Chairperson’s report. Motion carried.

12        Items for Consideration by the Chair
	There were no items raised.

The meeting concluded at 11:18 am.

.............................................

CHAIRPERSON