Policy and Planning Committee

MINUTES

Minutes of an ordinary meeting of the Policy and Planning Committee held in the Council Chamber, Level 2, Dunedin Public Art Gallery, The Octagon, Dunedin on Thursday 18 June 2026, commencing at 9.00 am

PRESENT

Chairperson	Mayor Sophie Barker
Deputy Chairperson	Cr Cherry Lucas
Members	Cr John Chambers	Cr Jo Galer
	Cr Christine Garey via Zoom	Cr Doug Hall
	Cr Marie Laufiso	Cr Mandy Mayhem
	Cr Andrew Simms via Zoom	Cr Mickey Treadwell
	Cr Lee Vandervis	Cr Steve Walker
	Cr Brent Weatherall	Ms Nadia Wesley-Smith

IN ATTENDANCE

David Ward (General Manager 3 Waters, Property and Urban Development), Nicola Morand (Manahautū – Kaiwhakahaere Hapori me Rautaki / General Manager – Community and Strategy), Paul Henderson (General Manager Corporate and Regulatory), Scott MacLean (General Manager City Services), Mike Costelloe (General Manager Arts Culture and Economic Development), Robyn Dillon (Manager Governance), Jonathan Rowe (Programme Manager, South Dunedin Future), Brandy Saxton (Senior Advisor – Climate Adaptation and Resilience, South Dunedin Future) and Gina Hu’akau (Manager Community Partnerships).

Governance Support Officer                  Rebecca Murray

1          karakia timatanga

Mayor Sophie Barker opened the meeting with a Karakia Timatanga.

2          Public Forum

There was no Public Forum.

3          Apologies
	An apology was received from Professor Emma Wyeth and an apology for early departure was received from Cr Marie Laufiso.
	Moved (Mayor Sophie Barker/Cr Mandy Mayhem): That the Committee: Accepts the apology from Professor Emma Wyeth and the apology for early departure was received from Cr Marie Laufiso. Motion carried (PAPCC/2026/013)

4          Confirmation of agenda
	Moved (Mayor Sophie Barker/Cr Cherry Lucas): That the Committee: Confirms the agenda without addition or alteration. Motion carried (PAPCC/2026/014)

5          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Mayor Sophie Barker/Cr Cherry Lucas):

That the Committee:

a)         Notes the Elected or Independent Members' Interest Register; and

b)        Confirms the proposed management plan for Elected or Independent Members' Interests.

Motion carried (PAPCC/2026/015)

6          Confirmation of Minutes

6.1       Policy and Planning Committee meeting - 2 April 2026
	Moved (Mayor Sophie Barker/Cr Cherry Lucas): That the Committee: Confirms the minutes of the Policy and Planning Committee meeting held on 02 April 2026 as a correct record. Motion carried (PAPCC/2026/016)

Part A Reports

7          Delivering the Citywide Climate Resilience Framework
	A report from South Dunedin Futures provided a progress update on Council’s agreed approach to managing climate risks by ensuring decisions about infrastructure, services and investment are informed by consistent, up-to-date climate risk information. In January 2025, Council endorsed a Citywide Climate Resilience Framework and approved funding through the 2025–34 9‑Year Plan to design and establish that framework. Cr Andrew Simms entered the meeting via Zoom at 9.05am. The General Manager City Services (Scott MacLean), Manager Climate Adaptation and Resilience (Jonathan Rowe), and Senior Advisor Climate Adaptation and Resilience (Brandy Saxton) spoke to the report and responded to questions.
	Moved (Cr Mickey Treadwell/Mayor Sophie Barker): That the Committee: a)         Repeals the Climate Change Predictions Policy (2011). b)        Adopts the proposed Climate Adaptation Policy. c)         Notes the Citywide Climate Resilience Framework. d)        Notes the Resilience Roadmap as the interim Citywide Climate Adaptation Plan. e)        Notes the delivery of the framework includes evaluation and development of a dynamic Citywide Climate Risk Assessment platform to support risk-informed decision-making. Division The Committee voted by division For:                 Crs John Chambers, Christine Garey, Doug Hall, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Andrew Simms, Mickey Treadwell, Steve Walker, Brent Weatherall, Ms Nadia Wesley-Smith and Mayor Sophie Barker (12). Against:         Crs Lee Vandervis and Jo Galer (2). Abstained:   Nil The division was declared CARRIED by 12 votes to 2 Motion carried (PAPCC/2026/017)

8          Residents' Opinion Survey Quarterly Report
	The report provides the Residents’ Opinion Survey (ROS) quarterly results for Quarter Three 2025/2026 (January - March 2026). The Manahautū – Kaiwhakahaere Hapori me Rautaki / General Manager Community and Strategy (Nicola Morand) and Manager Community Partnerships (Gina Hu’akau) responded to questions. Cr Marie Laufiso left the meeting at 10.25am. Cr Steve Walker left the meeting at 10.25am and returned to the meeting at 10.26am. Cr Doug Hall left the meeting at 10.25am and returned to the meeting at 10.28am. Cr Mickey Treadwell left the meeting at 10.27am and returned to the meeting at 10.28am. Mayor Sophie Barker left the meeting at 10.30am, Cr Cherry Lucas chaired the meeting in her absence.
	Moved (Cr Cherry Lucas/Cr Mandy Mayhem): That the Committee: Notes the Residents’ Opinion Survey quarterly results for the period of January – March 2026 (Quarter Three 2025/26). Motion carried (PAPCC/2026/018)

9          Items for Consideration by the Chair
	Any items for consideration by the Chair. Mayor Sophie Barker returned to the meeting at 10.43am and resumed the Chair. Cr Mickey Treadwell queried the process for Council making a submission on the ‘(Move on Orders) Amendment Bill’ consultation, noting its closing date was 2 July 2026.

10        Karakia Whakamutunga
	Mayor Sophie Barker closed the meeting with a Karakia Whakamutunga.

The meeting concluded at 10.44am.

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CHAIRPERSON