Planning and Environment Committee

MINUTES

Minutes of an ordinary meeting of the Planning and Environment Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 03 August 2021, commencing at 3:09 pm.

PRESENT

Chairperson	Cr David Benson-Pope
Deputy Chairperson	Cr Sophie Barker	Cr Steve Walker
Members	Cr Rachel Elder	Cr Christine Garey
	Cr Doug Hall	Mayor Aaron Hawkins
	Cr Carmen Houlahan	Cr Marie Laufiso
	Cr Mike Lord	Cr Jim O'Malley
	Cr Jules Radich	Cr Lee Vandervis
	Cr Andrew Whiley

IN ATTENDANCE

Sandy Graham (Chief Executive); Simon Drew (General Manager Infrastructure and Development); Robert West (General Manager Corporate and Quality); Simon Pickford (General Manager Community Services); Jeanette Wikaira (Manahautū – General Manager, Māori, Partnerships & Policy); John Christie (Manager Enterprise Dunedin) Clare Sullivan, Manager Governance; Anna Johnson (City Development Manager); Alan Worthington (Resource Consents Manager); Nathan Stocker, (Policy Planner -Urban Development Capacity); Paul Henderson (Acting Group Manager Customer and Regulatory Services); Glen Hazelton (Project Director – Central City Plan)

Governance Support Officer                  Lauren McDonald

1          Public Forum

There was no Public Forum.

2          Apologies

An apology was received from Cr Staynes.

Moved (Cr David Benson-Pope/Cr Steve Walker):

That the Committee:

Accepts the apology of Cr Staynes.

Motion carried

3          Confirmation of agenda
	Moved (Cr David Benson-Pope/Cr Doug Hall): That the Committee: Confirms the agenda without addition or alteration Motion carried

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Cr Benson-Pope advised the meeting that an incorrect version of the declaration of interest had been circulated in error.

Moved (Cr David Benson-Pope/Cr Mike Lord):

That the Committee:

Notes the Elected Members' Interest Register and the proposed management plan for Elected Members' Interests as per interest register provided to the Community and Culture Committee meeting of 3 August 2021

Motion carried

5          Confirmation of Minutes

5.1      Planning and Environment Committee meeting - 15 June 2021
	Moved (Cr David Benson-Pope/Cr Steve Walker): That the Committee: Confirms the public part of the minutes of the Planning and Environment Committee meeting held on 15 June 2021 as a correct record. Motion carried

Part A Reports

6          Actions from resolutions of Planning and Environment Committee meetings
	A report from Civic outlined progress on the implementing of resolutions of the Planning and Environment Committee meetings for the 2019-2022 triennium.
	Moved (Chairperson David Benson-Pope/Cr Carmen Houlahan): That the Committee: Notes the Open and Completed Actions from resolutions of Planning and Environment Committee meetings to 3 August 2021. Motion carried

7          Planning and Environment Committee Forward Work Programme
	A report from Corporate Policy provided an update of the Planning and Environment Committee Forward Work Programme for the 2021-2022 year.
	Moved (Chairperson David Benson-Pope/Cr Carmen Houlahan): That the Committee: Notes the Planning and Environment Committee Forward Work Programme as at 3 August 2021 Motion carried

8          Planning and Environment Activity Report for the Quarter Ending 30 June 2021
	A report from Customer and Regulatory Services and City Planning provided an update on activities. Paul Henderson, Acting Group Manager Customer and Regulatory Services; Anna Johnson, City Development Manager and Alan Worthington, Resource Consents Manager spoke to the report and responded to questions.
	Moved (Chairperson David Benson-Pope/Cr Marie Laufiso): That the Committee: Notes the Planning and Environment Activity Report for the quarter ending 30 June 2021. Motion carried

9          DCC submission on the Natural and Built Environments Bill - exposure draft
	A report from City Development and the Executive Leadership Team sought approval of the Dunedin City Council (DCC) Submission on the Natural and Built Environments Act (NBA) exposure draft. Anna Johnson, City Development Manager spoke to the report and responded to questions.
	Moved (Cr David Benson-Pope/Cr Steve Walker): That the Committee: a)     Approves the Dunedin City Council submission to the Ministry for the Environment on the Natural and Built Environments Bill exposure draft. b)     Authorises the Mayor or his delegate to speak to the Dunedin City Council submission at the Select Committee. c)     Supports the Otago/Southland Councils’ joint submission to the Ministry for the Environment on the Natural and Built Environments Bill exposure draft. Motion carried (PLA/2021/012)

10        Housing capacity assessment for Dunedin City
	A report from City Development outlined the Housing Capacity Assessment for Dunedin City (as part of the National Policy Statement for Urban Development Capacity requirements). Anna Johnson, City Development Manager and Nathan Stocker, Policy Planner (Urban Development Capacity), spoke to the report and responded to questions.
	Mayor Aaron Hawkins left the meeting at 4:18 pm and returned at 4:20 pm.
	Moved (Chairperson David Benson-Pope/Mayor Aaron Hawkins): That the Committee: Notes the conclusions of the Housing Capacity Assessment for Dunedin City dated July 2021 and that work is underway to add additional housing capacity. Motion carried (PLA/2021/013)

Resolution to exclude the public

Moved (Cr David Benson-Pope/Cr Steve Walker):

That the Committee:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered	Reasons for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution	Reason for Confidentiality
C1  Central City Plan Retail Quarter Construction Reference Group	S7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

Adjourns the meeting to enable public and members of the media to leave.

Motion carried

The meeting moved into confidential at 4:50 pm and resumed in public at 5:06 pm.

11        items for consideration by the chair
	There were no Items for Consideration by the Chair.

The meeting concluded at 5:07 pm.

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CHAIRPERSON