Planning and Environment Committee
MINUTES
Minutes of an ordinary meeting
of the Planning and Environment Committee held via Zoom Audio Visual Link on Tuesday
21 September 2021, commencing at 1:00 pm.
PRESENT
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Chairperson
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Cr David Benson-Pope
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Deputy Chairperson
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Cr Sophie Barker
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Cr Steve Walker
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Members
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Cr Rachel Elder
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Cr Christine Garey
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Cr Doug Hall
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Mayor Aaron Hawkins
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Cr Carmen Houlahan
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Cr Marie Laufiso
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Cr Mike Lord
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Cr Jim O'Malley
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Cr Jules Radich
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Cr Chris Staynes
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Cr Andrew Whiley
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IN ATTENDANCE
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Robert West, General Manager
Corporate and Quality; Ros MacGill, Manager Compliance Solutions; Andrea
Farminer, Heritage Advisor; Simon Pickford, General Manager Community
Services; Simon Drew, General Manger Infrastructure and Development; Jeanette
Wikaira, Manahautū – General Manager Māori, Partnerships,
Policy – Māori Partnerships & Policy; Claire Austin, General
Manager Customer and Regulatory; John Christie, Manager Economic Development;
Clare Sullivan, Manager Governance
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Governance Support Officer Lauren
McDonald
1 Public Forum
There was no Public Forum held.
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2 Apologies
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Moved (Cr
David Benson-Pope/Cr Steve Walker):
That the Committee:
Accepts
the apology from Cr Lee Vandervis.
Motion
carried
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3 Confirmation
of agenda
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Moved (Cr David Benson-Pope/Cr Sophie
Barker):
That the Committee:
Confirms the agenda
without addition or alteration
Motion carried
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4 Declarations
of interest
Members were reminded of the need to stand
aside from decision-making when a conflict arose between their role as an
elected representative and any private or other external interest they might
have.
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Moved (Cr David Benson-Pope/Cr Jules
Radich):
That the Committee:
a) Notes the Elected Members' Interest Register, and
b) Confirms the proposed management plan for Elected Members'
Interests.
Motion carried
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5 Confirmation
of Minutes
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5.1 Planning
and Environment Committee meeting - 3 August 2021
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Moved (Cr David Benson-Pope/Cr Sophie
Barker):
That the Committee:
Confirms the public part of the minutes of the Planning and
Environment Committee meeting held on 03 August 2021 as a correct record.
Motion
carried
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Part A Reports
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6 Actions
from resolutions of Planning and Environment Committee meetings
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A report from Civic detailed the open and completed
actions from resolutions of Planning and Environment Committee meetings since
the beginning of the triennium, October 2019.
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Moved (Cr David Benson-Pope/Cr Steve
Walker):
That the Committee:
Notes the Open and Completed Actions from resolutions of
Planning and Environment Committee meetings to 21 September 2021.
Motion carried
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7 Planning
and Environment Committee Forward Work Programme
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A report from Corporate Policy provided an update of the
Planning and Environment Committee forward work programme for the 2020-2021
areas of activity, progress and expected timeframes for decision making
across a range of areas of work.
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Moved (Cr David Benson-Pope/Cr Steve
Walker):
That the Committee:
Notes the Planning and Environment Committee forward work
programme to
21 September
2021.
Motion carried
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8 Animal
Services Annual Report to the Department of Internal Affairs
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A report from Customer and Regulatory Services provides
operational details of the DCC Animal Services Unit for the year ending 30
June 2021. The report is provided annually to the Department of
Internal Affairs, in accordance with the Dog Control Act 1996.
Ros MacGill, Manager Compliance Solutions responded to
questions.
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Moved (Cr David Benson-Pope/Cr Sophie
Barker):
That the Committee:
Notes the Animal Services annual report to the Department of Internal
Affairs.
Motion
carried
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9 Dunedin
Heritage Fund Activity Report 2020-2021
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A report from Planning provides an update on progress of
the Dunedin Heritage Fund (the Fund); the outcomes from the recent internal
review of the Fund and a summary of the grants allocated in the 2020-2021
financial year ($763,855). Dr Andrea Farminer, Heritage Advisor spoke
to the report and responded to questions.
Members spoke in recognition of the expertise, experience
and professionalism brought by Dr Farminer to her role as Heritage Advisor
and thanked her for her service to Council and the Dunedin heritage
community.
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Moved (Cr David Benson-Pope/Cr Steve
Walker):
That the Committee:
Notes the Dunedin Heritage Fund Activity Report 2020-2021.
Motion
carried
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10 Items
for Consideration by the Chair
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There were no items of
consideration raised.
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Resolution to exclude the public
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Moved (Cr David Benson-Pope/Cr Steve
Walker):
That the Committee:
Pursuant
to the provisions of the Local Government Official Information and Meetings
Act 1987, exclude the public from the following part of the proceedings of
this meeting namely:
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General subject of the matter to be considered
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Reasons
for passing this resolution in relation to each matter
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Ground(s) under
section 48(1) for the passing of this resolution
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Reason for
Confidentiality
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C1
Planning and Environment Committee meeting - 3 August 2021 - Public
Excluded
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S7(2)(a)
The
withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
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.
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C2
Confidential Actions from Resolutions at Planning and Environment Committee
Meetings
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S6(a)
The
making available of the information would be likely to prejudice the
maintenance of the law, including the prevention, investigation, and
detection of offences and the right to a fair trial.
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S48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 6.
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This resolution is made in
reliance on Section 48(1)(a) of the Local Government Official Information and
Meetings Act 1987, and the particular interest or interests protected by
Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of
the Official Information Act 1982, as the case may require, which would be
prejudiced by the holding of the whole or the relevant part of the
proceedings of the meeting in public are as shown above after each item.
Motion carried
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The meeting concluded at 1:32 pm.
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CHAIRPERSON