Planning and Environment Committee

MINUTES

 

Minutes of an ordinary meeting of the Planning and Environment Committee held in the via Zoom Audio Visual Link on Monday 14 February 2022, commencing at 1.23 pm

 

PRESENT

 

Chairperson

Cr David Benson-Pope

 

Deputy Chairperson

Cr Sophie Barker

Cr Steve Walker

 

Members

Cr Rachel Elder

Mr Matapura Ellison

 

Cr Christine Garey

Cr Doug Hall

 

Mayor Aaron Hawkins

Cr Carmen Houlahan

 

Cr Marie Laufiso

Cr Mike Lord

 

Cr Jim O'Malley

Cr Jules Radich

 

Cr Chris Staynes

Cr Lee Vandervis

 

Ms Rachel Wesley

Cr Andrew Whiley

 

 

IN ATTENDANCE

Robert West (General Manager Corporate and Quality); Claire Austin (General Manager Customer and Regulatory), Chris Henderson (Group Manager Waste and Environmental Solutions), Glen Hazelton (Project Director – Major Projects) and Clare Sullivan (Manager Governance)

 

Governance Support Officer                  Lynne Adamson

 

 

 

Moved (Cr David Benson-Pope/Cr Steve Walker):

 

That the Committee:

 

Adjourns the meeting.

 

Motion carried

 

The meeting adjourned at 1.24 pm and reconvened at 1.40 pm.

 

The Chair welcomed Ms Rachel Wesley and Mr Matapura Ellison to the meeting.

 

Mayor Aaron Hawkins then formally welcomed the newly appointed manawhenua representatives, Ms Rachel Wesley and Mr Matapura Ellison to their roles on the Planning and Environment Committee.

 

Mr Ellison and Ms Wesley each responded to the welcome.

1          Public Forum

There was no Public Forum.   

 

2          Apologies

             There were no apologies.

 

3          Confirmation of agenda

 

 

Moved (Cr David Benson-Pope/Cr Steve Walker):

That the Committee:

 

Confirms the agenda without addition or alteration

 

Motion carried

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Cr David Benson-Pope/Cr Chris Staynes):

That the Committee:

 

a)     Notes the Members’ Interest Register; and

b)     Confirms the proposed management plan for Members’ Interests.

Motion carried

 

5          Confirmation of Minutes

5.1       Planning and Environment Committee meeting - 2 November 2021

 

Moved (Cr David Benson-Pope/Cr Sophie Barker):

That the Committee:

 

Confirms the public part of the minutes of the Planning and Environment Committee meeting held on 02 November 2021 as a correct record.

Motion carried (PLA/2022/001)

    

Part A Reports

6          Actions from resolutions of Planning and Environment Committee meetings

 

A report from Corporate Policy provided an update on the public open and completed actions from resolutions of Planning and Environment Committee meetings.

 

The General Manager Corporate and Quality (Robert West) provided an update to the report and responded to questions.

 

 

Moved (Cr David Benson-Pope/Cr Sophie Barker):

That the Committee:

 

Notes the public open and completed actions from resolutions of Planning and Environment Committee meetings.

Motion carried

 

7          Planning and Environment Committee Forward Work Programme

 

A report from Corporate Policy provided an update of the Planning and Environment Committee forward work programme.

 

The General Manager Corporate and Quality (Robert West) spoke to the report and responded to questions.

 

 

Moved (Cr David Benson-Pope/Cr Chris Staynes):

That the Committee:

 

Notes the Planning and Environment Committee forward work programme.

Motion carried

 

8          Planning and Environment Activity Report for the period to 31 December 2021

 

A report from Customer and Regulatory and City Development provided an update on progress towards achieving levels of service for the City Development, Resource Consents, and Regulatory Services activities for the period 1 July 2021 to 31 December 2021.

 

The General Manager Corporate and Quality (Robert West); General Manager Customer and Regulatory (Claire Austin) and Group Manager Waste and Environmental Solutions (Chris Henderson) spoke to the report and responded to questions.

 

 

Moved (Chairperson David Benson-Pope/Deputy Chairperson Steve Walker):

That the Committee:

 

Notes the update reports on the City Development, Resource Consents, and Regulatory Services activities.

Motion carried (PLA/2022/002)

 

9          George Street Retail Quarter project update

 

A report from the Project Management Office provided an update on the progress on the George Street Retail Quarter upgrade project.

 

The General Manager Corporate and Quality (Robert West) and Project Director – Major Projects (Glen Hazelton) spoke to the report and responded to questions.

 

Crs Carmen Houlahan and Lee Vandervis left the meeting at 2.55 pm.

 

 

Moved (Cr David Benson-Pope/Cr Steve Walker):

That the Committee:

 

Notes the George Street Retail Quarter Project Update report.

Motion carried with Cr Jules Radich recording his vote against

 

10        Items for Consideration by the Chair

 

 

The Mayor requested consideration be given to pathways for hospitality businesses to make greater use of seating provision for outdoor environment

 

 

The meeting concluded at 2.58 pm.

 

 

 

 

 

..............................................

CHAIRPERSON