Planning and Environment Committee

MINUTES

 

Minutes of an ordinary meeting of the Planning and Environment Committee held via Audio-Visual Zoom link on Monday 04 April 2022, commencing at 1.00 pm.

 

PRESENT

 

Chairperson

Cr David Benson-Pope

 

Deputy Chairperson

Cr Sophie Barker

Cr Steve Walker

Members

Cr Rachel Elder

Mr Matapura Ellison

 

Cr Christine Garey

Cr Doug Hall

 

Mayor Aaron Hawkins

Cr Carmen Houlahan

 

Cr Marie Laufiso

Cr Mike Lord

 

Cr Jim O'Malley

Cr Jules Radich

 

Cr Chris Staynes

Cr Lee Vandervis

 

Ms Rachel Wesley

Cr Andrew Whiley

 

IN ATTENDANCE

Robert West (General Manager Corporate and Quality); Jeanette Wikaira (Manahautū - General Manager Māori, Partnerships, Policy Māori, Partnerships & Policy); Jonathan Rowe (Programme Manager South Dunedin Future); Claire Austin (General Manager Customer and Regulatory); Simon Drew (General Manager Infrastructure and Development); Clare Sullivan (Governance Manager)

 

Governance Support Officer                  Lauren McDonald

 

 

1          Public Forum

There was no Public Forum.   

 

2          Apologies

Moved (Chairperson David Benson-Pope/Cr Rachel Elder):

That the Committee:

             Accepts the apologies from Crs Lee Vandervis and Doug Hall for absence and for Mayor   Aaron Hawkins early departure from the meeting.

             Motion carried

 

3          Confirmation of agenda

 

 

Moved (Chairperson David Benson-Pope/Cr Mike Lord):

That the Committee:

 

Confirms the agenda with the addition of acknowledging formally the service of Anne Turvey to Dunedin City as Item 10.

 

Motion carried

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Deputy Chairperson Steve Walker/Cr Jim O'Malley):

That the Committee:

 

a)     Notes the Elected Members' Interest Register and

b)     Confirms the proposed management plan for Elected Members' Interests.

                         Motion carried

 

5          Confirmation of Minutes

5.1      Planning and Environment Committee meeting - 14 February 2022

 

Moved (Chairperson David Benson-Pope/Cr Chris Staynes):

That the Committee:

 

a)     Confirms the public part of the minutes of the Planning and Environment Committee meeting held on 14 February 2022 as a correct record.

                   Motion carried (PLA/2022/003)

    

Part A Reports

6          Actions from resolutions of Planning and Environment Committee meetings

 

A report from Corporate Policy detailed the public open and completed actions from resolutions of Planning and Environment Committee meetings from the start of the triennium in October 2019.

 

Moved (Cr Chris Staynes/Cr Christine Garey):

That the Committee:

 

a)     Notes the public open and completed actions from resolutions of Planning and Environment Committee meetings shown in Attachment A.

                         Motion carried

 

7          Planning and Environment Committee Forward Work Programme

 

A report from Corporate Policy provided an update of the Planning and Environment Committee forward work programme to show areas of activity, progress and expected timeframes for decision making across a range of areas of work.

 

Robert West, General Manager Corporate and Quality spoke to the report and responded to questions.

 

 

Moved (Chairperson David Benson-Pope/Deputy Chairperson Steve Walker):

That the Committee:

 

a)     Notes the Planning and Environment Committee forward work programme as shown in Attachment A.

                         Motion carried

 

10        Recognition of Service

 

Moved (Chairperson David Benson-Pope/Cr Chris Staynes):

That the Committee:

Recognises the long service to Dunedin city of former colleague Anne Turvey.

Motion carried

 

8          South Dunedin Future - Interim Update

 

A report from Māori, Partnerships & Policy provided an interim update on the South Dunedin Future (SDF) programme. It outlined activities planned or underway, and describes the steps involved in developing the SDF programme plan by June 2022.

Cr Chris Staynes left the meeting at 01:31 p.m. and returned to the meeting at 01:39 p.m.

Mayor Aaron Hawkins left the meeting at 01:40 p.m.

 

 

Jonathon Rowe, Programme Manager, South Dunedin Future spoke to report and he, Ms Wikaira and Mr Drew responded to questions.

 

 

Moved (Chairperson David Benson-Pope/Deputy Chairperson Steve Walker):

That the Committee:

 

a)     Notes the South Dunedin Future – Interim Update report.

b)     Notes that Councillors will have an opportunity to discuss development of the South Dunedin Future programme plan during a workshop in May 2022.

c)     Notes that a further update report, and draft South Dunedin Future programme plan, will be submitted to Councils for consideration and approval in June 2022.

Motion carried (PLA/2022/004)

 

9          Items for Consideration by the Chair

 

 

No items for consideration by the Chair were raised.

             

The meeting concluded at 2:07 pm.

 

 

 

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CHAIRPERSON