Planning and Environment Committee

MINUTES

 

Minutes of an ordinary meeting of the Planning and Environment Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 09 May 2022, commencing at 1.14pm

 

PRESENT

 

Chairperson

Cr David Benson-Pope

 

Deputy Chairperson

Cr Sophie Barker

Cr Steve Walker

Members

Cr Rachel Elder

Mr Matapura Ellison

 

Cr Christine Garey

Mayor Aaron Hawkins

 

Cr Carmen Houlahan

Cr Marie Laufiso

 

Cr Mike Lord

Cr Jim O'Malley

 

Cr Jules Radich

Cr Chris Staynes

 

Cr Lee Vandervis

Ms Rachel Wesley

 

Cr Andrew Whiley

 

 

 

IN ATTENDANCE

Robert West (General Manager Corporate and Quality) and Claire Austin (General Manager Customer and Regulatory), Simon Drew (General Manager Infrastructure and Development), Paul Freeland (Principal Policy Advisor), Paul Henderson (Building Solutions Manager),

 

Governance Support Officer                  Lauren McDonald

 

 

 

Moved (Chairperson David Benson-Pope/Cr Steve Walker)

 

That the meeting adjourn until 1.45 pm.

 

Motion carried

 

The meeting adjourned at 1:14 pm and reconvened at 1:45 pm.

1          Public Forum

There was no Public Forum held. 

 

 

2          Apologies

That the Committee:

 

Accepts the apologies from Cr Doug Hall and Matapura Ellison.

 

Motion carried

 

3          Confirmation of agenda

 

 

Moved (Chairperson David Benson-Pope/Deputy Chairperson Sophie Barker):

That the Committee:

 

Confirms the agenda without addition or alteration.

 

Motion carried

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Cr Elder declared an interest as a member of the South Dunedin Street Art Murals Project.

 

 

Moved (Cr David Benson-Pope/Cr Steve Walker):

That the Committee:

 

a)     Amends the Elected Members' Interest Register and

b)     Amends the proposed management plan for Elected Members' Interests.

             Motion carried

         

5          Confirmation of Minutes

5.1       Planning and Environment Committee meeting - 4 April 2022

 

Moved (Cr David Benson-Pope/Cr Mike Lord):

That the Committee:

 

Confirms the public part of the minutes of the Planning and Environment Committee meeting held on 4 April 2022 as a correct record.

             Motion carried

 

5.2       Extraordinary Planning and Environment Committee meeting - 14 April 2022

 

Moved (Cr David Benson-Pope/Cr Mike Lord):

That the Committee:

 

Confirms the public part of the minutes of the Extraordinary Planning and Environment Committee meeting held on 14 April 2022 as a correct record.

             Motion carried

    

Part A Reports

6          Actions from resolutions of Planning and Environment Committee meetings

 

A report from Civic detailed the public open and completed actions from resolutions of Planning and Environment Committee meetings from the start of the triennium in October 2019.

 

Moved (Cr David Benson-Pope/Cr Steve Walker):

That the Committee:

 

Notes the public open and completed actions from resolutions of Planning and Environment Committee meetings.

             Motion carried

 

7          Planning and Environment Committee Forward Work Programme

 

A report from Corporate Policy provided an update of the Planning and Environment Committee forward work programme, including activity, progress and expected timeframes for decision making across a range of areas of work.

 

Mr West (General Manager Corporate and Quality) and Mr Pickford (General Manager Infrastructure and Development) spoke to the report and responded to questions.

 

 

Moved (Cr David Benson-Pope/Cr Chris Staynes):

That the Committee:

 

Notes the Planning and Environment Committee forward work programme.

  Motion carried

 

8          Planning and Environment Activity Report for the period to 31 March 2022

 

A report from City Development and Customer and Regulatory provided an update on progress towards achieving levels of service for the City Development, Resource Consents, and Regulatory Services activities for the period 1 July 2021 to 31 March 2022.

 

 

Ms Austin (General Manager Customer and Regulatory), Mr Drew (General Manager Infrastructure and Development, Mr Paul Henderson (Building Consents Manager) and  Mr Freeland (Principal Policy Advisor) spoke to the report and responded to questions.

 

 

Moved (Cr David Benson-Pope/Deputy Chairperson Steve Walker):

That the Committee:

 

Notes the update reports on the City Development, Resource Consents, and Regulatory Services activities to 31 March 2022.

Motion carried (PLA/2022/006)

 

9          Items for Consideration by the Chair

 

There were no items of consideration by the Chair.

             

 

The meeting concluded at 2:17 pm.

 

 

 

..............................................

CHAIRPERSON