Saddle Hill Community Board

MINUTES

 

Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Thursday 18 February 2021, commencing at 1.00 pm

 

PRESENT

 

Chairperson

Scott Weatherall

 

Deputy Chairperson

Paul Weir

 

 

Members

Christina McBratney

Keith McFadyen

 

John Moyle

Cr Jules Radich

 

Leanne Stenhouse

 

 

 

IN ATTENDANCE

Mayor Aaron Hawkins and Sandy Graham (Chief Executive Officer) and Scott MacLean (Acting Group Manager Parks and Recreation)

 

Governance Support Officer                  Lynne Adamson

 

 

 

1          Public Forum

There was no Public Forum.   

 

1a       Mayor  AND CHIEF EXECUTIVE DISCUSSION

 

The Chair welcomed Mayor Aaron Hawkins and Sandy Graham (Chief Executive Officer) to the meeting and acknowledged and thanked them for the work currently being undertaken in the northern area.

 

The Mayor discussed the changes in local government with the Three Waters Reform and Resource Management Reform and spoke of the 10 year plan process and community consultation.  He commented on the impact of COVID-19 on the community and advised that even at level one, there were still residents who did not feel safe in the current environment which reinforced the challenges and ongoing work for the continuation of building stronger communities.  The Mayor spoke of the value of the Board in these situations and thanked them for the support they provided the community.

 

The Chief Executive Officer (Sandy Graham) spoke on the 10 year plan and advised that staff would discuss consultation events to be held in the local community with the Board.  She commented that staff with the knowledge of issues in the Board area would be involved in the consultation and that Smooth Hill would feature in the consultation document.

 

In response to a question on the Representation Review, Ms Graham advised that a panel had been appointed and that they would meet with community boards as part of the process.

 

There was a discussion on the provision of social housing in the Brighton area with members noting that the only current option for elderly was to move outside the area.  Ms Graham advised that social housing had been included in the 10 year plan and under the 2GP there had been some sites identified and that a map of identified sites in the Brighton area would be circulated to members.

 

 

2          Apologies

There were no apologies.

 

3          Confirmation of agenda

 

 

Moved (Scott Weatherall/Paul Weir):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Scott Weatherall/Christina McBratney):

That the Board:

 

a)     Notes the Elected Members' Interest Register and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried

 

 

5          Confirmation of Minutes

5.1       Saddle Hill Community Board meeting - 12 November 2020

 

Moved (Scott Weatherall/Christina McBratney):

That the Board:

 

Confirms the minutes of the Saddle Hill Community Board meeting held on 12 November 2020 as a correct record.

Motion carried

    

Part A Reports

6          Governance Support Officer's Report

 

A report from Civic provided updates on activities relevant to the Board’s area which included:

a)         Project Fund;

b)        Retrospective approval for the purchase of a hamper for the family of the late Clare Rutter;

c)         Meeting Schedule for 2021;

d)        Community Board Conference – Paul Weir advised that he would be interested in attending the conference;

e)        Community Boards Outstanding Awards Nominations;

f)         Parks and Reserves Updates;

             Freedom camping Brighton:

             Dogs on Brighton Beach – there had been a significant increase in the number of nesting penguins at the beach and the Board raised concern that dogs were present despite signage banning to the contrary and requested enforcement be undertaken.

             Portaloos – in response to a query on the scheduled maintenance of the portaloos, Mr MacLean advised that it had remained the same as in previous years however it be reviewed as the impact border closures had on freedom camping was better understood.

             Tunnel Beach

g)         Three Waters Updates;

             Ocean View Drainage -  The Board requested an update on work planned for the Ocean View culvert noting that there had been another flood during recent heavy rain events. 

h)        Waste and Environmental Solutions Update

 

Westwood Sewerage smell – the Board expressed their gratitude for the work of staff and commented that they would like an update on whether any complaints had been received following installation of the non-return valve.

 

i)          Consultations – it was noted that the Review of Keeping of Animals (excluding Dogs) and Birds Bylaw; the Gambling and TAB Venue Policy Review and the Dangerous and Insanitary Buildings Policy Review were currently being consulted on.

 

Moved (Keith McFadyen/Christina McBratney):

That the Board:

 

Approves retrospectively the purchase of a hamper for the family of the late Clare Rutter.

Motion carried (SHCB/2021/001)

 

 

Moved (Scott Weatherall/Keith McFadyen):

That the Board:

 

a)             Approves Paul Weir as the Community Board representative to attend the 2021 New Zealand Community Boards’ Conference.

b)             Adopts the meeting schedule for the 2021 year.

Motion carried (SHCB/2021/002)

 

7          Board Updates

 

Board members provided updates on activities undertaken on behalf of the Board or items of interest which included:

a)              Keep Dunedin Beautiful

b)             Coastal Dune Regeneration Programme – The Chair advised that he was due to meet with affected parties.

c)              Waldronville Food Forest

d)             Community Response Plan

e)             Kaikorai Estuary Car Park – The extension of the car park was  completed and had been well received by the community.  In response to a query whether a walkway to the beach could be established which would enable access for people with disabilities, Mr MacLean advised that the Tracks and Trails strategy was being drafted, it would then go out for consultation, which the Board could submit on.  Disability access groups had been consulted on the strategy which, once finalised, would determine investment in tracks at a strategic level.

f)               Chain Hills Cycle Tunnel – A business case short list workshop would be held on 3 March 2021.

g)              Brighton Road Laybys – Following an onsite meeting, staff would close relevant laybys and work with Fulton Hogan to tidy up the ones identified to remain open.

h)             Green Island – Waldronville Walkway/Cycleway – the Board commented on the safety issues previously raised with the Green Island – Waldronville walkway/cycleway and requested an update on installation of demarcation structures.

 

Moved (Scott Weatherall/Paul Weir):

That the Board:

 

Notes the Board updates.

Motion carried

 

8          Chairperson's Report

 

The Chairperson (Scott Weatherall) provided an update on items of interest which included:

 

a)              Coastal Erosion – the Chair requested that staff attend the next meeting to provide an update on coastal erosion issues.

 

b)             Rural Roads – the Chair had received multiple complaints about grading and lack of maintenance on various rural roads in the area.

 

c)              2GP Changes – the Chair commented that he felt 2GP changes should be noted on LIM reports.

 

d)             Brighton Gala Day – Approximately 11,500 people attended the gala day.  The Chair conveyed thanks to staff for the presentation of the domain and for their help and support.

 

 

Moved (Scott Weatherall/Keith McFadyen):

That the Board:

 

Notes the Chairperson’s Report.

Motion carried (SHCB/2021/003)

 

9          Councillor Update

 

Councillor Jules Radich provided an update on items of interest which included:

a)             Waikouaiti Water Issues

b)             Dunedin Transport Plan

c)             2 GP - Variation 2 – Following consultation on variation 2, the plan will be ratified at Council.

d)             Ara Toi

e)             Economic Development – New Zealand Centre of Digital Excellence (CODE) funding allocation.

f)              Public Toilet – consultation will be undertaken as part of the 10 year plan process.

 

Moved (Cr Jules Radich/Scott Weatherall):

That the Board:

 

Notes the update from Cr Jules Radich.

Motion carried

 

10        Items for Consideration by the Chair

 

The following items were identified:

 

2GP – Variation 2 – Leanne Stenhouse and Keith McFadyen would prepare a submission on behalf of the Board which would be ratified at the next meeting,.

 

Erosion – an update on coastal erosion was requested.

 

 

 

The meeting concluded at 2.06 pm.

 

 

 

 

 

..............................................

CHAIRPERSON