Saddle Hill Community Board

MINUTES

 

Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Thursday 21 October 2021, commencing at 1.00 pm

 

PRESENT

 

Chairperson

Scott Weatherall

 

 

Members

Christina McBratney

Keith McFadyen

 

John Moyle

Cr Jules Radich

 

Leanne Stenhouse

 

 

IN ATTENDANCE

David Bainbridge-Zafar, Group Manager Property Services

 

Governance Support Officer                  Lynne Adamson

 

 

 

1          Public Forum

1.1       Public Forum - Otokia Creek and Marsh Habitat Trust

 

Viktoria Kahui (Treasurer) and Simon Laing (Chairperson) addressed the meeting on behalf of the Otokia Creek and Marsh Habitat Trust in support of their funding application. 

  

2          Apologies

             Moved (Scott Weatherall/Keith McFadyen):

             That the Board:

 

             Accepts the apology from Paul Weir.

 

             Motion carried

 

 

3          Confirmation of agenda

 

 

Moved (John Moyle/Leanne Stenhouse):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Scott Weatherall/Christina McBratney):

That the Board:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried

 

5          Confirmation of Minutes

5.1       Saddle Hill Community Board meeting - 12 August 2021

 

Moved (Scott Weatherall/Cr Jules Radich):

That the Board:

 

Confirms the minutes of the Saddle Hill Community Board meeting held on 12 August 2021 as a correct record.

Motion carried

    

Part A Reports

6          Funding Application - Otokia Creek and Marsh Habitat Trust

 

The Board considered a funding application from the Ōtokia Creek and Marsh Habitat Trust towards the cost of planting natives on the marsh.

 

Moved (Leanne Stenhouse/Cr Jules Radich):

That the Board:

 

Approves the funding application from Ōtokia Creek and Marsh Habitat Trust for $1,000 towards the cost of planting natives on the marsh.

Motion carried (SHCB/2021/016)

 

 

7          Board Updates

 

Board members provided updates on any activities undertaken on behalf of the Board or items of interest which included:

-      Keep Dunedin Beautiful - Ms Christina McBratney provided an update on the activities of Keep Dunedin Beautiful and advised that she was now the Deputy Chair. 

-      Coastal Dune Regeneration Programme – The Chairperson (Scott Weatherall) provided an update on the Coastal Regeneration Programme.

-      Civil Defence – the Board would like to invite Civil Defence staff to a meeting in the new year to provide an update.

-      Chain Hills Cycle Tunnel

-      Delta Drive Basketball Court Project – the Board agreed that they would like to apply to the Otago Community Trust for financial support for the Delta Drive Basketball Court Project.

 

Moved (Scott Weatherall/Keith McFadyen):

That the Board:

a)       Approves an application to be prepared and submitted to the Otago Community Trust requesting $10,000 financial support for the Delta Drive Basketball Court Project.

             Motion carried (SHCB/2021/017)

 

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

 

b)      Notes the Board updates.

Motion carried

 

8          Governance Support Officer's Report

 

A report from Civic provided an update on activities relevant to the Board’s area including:

a)         Discretionary Fund

b)        Keeping of Animals (excluding Dogs) and Birds Bylaw Review

c)         Community Plan 

d)        Updates - The Board requested an update on the status of the Ocean View Drain/Culvert.

e)        Dunedin City Council Current Consultations

f)          Other Consultations – Otago Regional Council consultation on Smooth Hill. 

                         Cr Jules Radich withdrew from participating in this discussion.

                         The Board were in agreement that they would submit on their opposition to the Smooth Hill project.

 

 

 

Moved (Scott Weatherall/Christina McBratney):

That the Board:

 

a)       Notes the Governance Support Officer’s Report;

Motion carried

 

Moved (Keith McFadyen/ Leanne Stenhouse):

That the Board:

b)      Approves the draft Saddle Hill Community Board Community Plan with minor editorial changes.

.Motion carried (SHCB/2021/018)

 

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

c)       Approves the Chairperson to prepare and submit to the Otago Regional Council on Smooth Hill on behalf of the Saddle Hill Community Board to include and base the submission on:

-          That the Saddle Hill Community Board does not support the proposal or development of a Waste Disposal Landfill at Smooth Hill on Big Stone Road, south of Brighton.

Motion carried (SHCB/2021/019)  with Cr Jules Radich recording his abstention.

 

9          Chairperson's Report

 

The Chairperson (Scott Weatherall) will provided an update on the following items of interest:

 

-          Scroggs Hill Road marking

-          Brighton Domain roading

-          Brighton Beach Toy Box

-          Community Plan

-          Taieri Mouth Road Laybys

-          Friendship Drive – open ditch and over grown vegetation

-          Chorus Box

-          Bath Street – there is access issues for emergency services following the removal of a tree and installation of a fence

-          Representation review

 

Moved (Scott Weatherall/John Moyle):

That the Board:

             Notes the Chairperson’s update.

             Motion carried

 

 

10        Councillor Update

 

Councillor Jules Radich provided an update on Council items of interest which included:

-          Sports Hall of Fame

-          George Street

-          Representation Review

 

Moved (Scott Weatherall/John Moyle):

That the Board:

             Endorses the Saddle Hill Community Board submission on the Representation Review.

 

             Motion carried

 

 

Moved (Cr Jules Radich/Scott Weatherall):

That the Board:

 

Notes the update from Cr Jules Radich.

Motion carried

 

11        Items for Consideration by the Chair

 

There were no items notified for consideration by the Chair.

It was noted that the next meeting would be held at the Village Green, Sunnyvale on Thursday 18 November 2021.

 

          

The meeting concluded at 1.53 pm.

 

 

 

 

..............................................

CHAIRPERSON