Notice of Meeting:
I hereby give notice that an ordinary meeting of the Saddle Hill Community Board will be held on:
Date: Thursday 18 November 2021
Time: 2.30 pm
Venue: Village Green Café, Sunnyvale Sports Complex, Sunnyvale, Dunedin
Sandy Graham
Chief Executive Officer
Saddle Hill Community Board
PUBLIC AGENDA
MEMBERSHIP
Chairperson |
Scott Weatherall |
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Deputy Chairperson |
Paul Weir
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Members |
Christina McBratney |
Keith McFadyen |
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John Moyle |
Cr Jules Radich |
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Leanne Stenhouse |
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Senior Officer David Bainbridge-Zafar, Group Manager Property Services
Governance Support Officer Lynne Adamson
Lynne Adamson
Governance Support Officer
Telephone: 03 477 4000
Lynne.Adamson@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
Saddle Hill Community Board 18 November 2021 |
ITEM TABLE OF CONTENTS PAGE
1 Public Forum 4
1.1 Public Forum - Funding Application 4
2 Apologies 4
3 Confirmation of Agenda 4
4 Declaration of Interest 5
5 Confirmation of Minutes 9
5.1 Saddle Hill Community Board meeting - 21 October 2021 9
Part A Reports (Saddle Hill Community Board has power to decide these matters)
6 Funding Application 15
7 Governance Support Officer's Report 19
8 Meeting Schedule 30
9 Board Updates 32
10 Chairperson's Report 33
11 Councillor Update 34
12 Items for Consideration by the Chair
Any items for consideration by the Chair.
Saddle Hill Community Board 18 November 2021 |
1.1 Public Forum - Funding Application
Rosie Davison wishes to address the meeting concerning her funding application.
At the close of the agenda no apologies had been received.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
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Saddle Hill Community Board 18 November 2021 |
EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.
2. Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
That the Board: a) Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and b) Confirms/Amends the proposed management plan for Elected Members' Interests. |
Attachments
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Title |
Page |
⇩a |
SHCB Register of Interest |
7 |
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Saddle Hill Community Board 18 November 2021 |
Saddle Hill Community Board meeting - 21 October 2021
That the Board: Confirms the minutes of the Saddle Hill Community Board meeting held on 21 October 2021 as a correct record.
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Attachments
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Title |
Page |
A⇩ |
Minutes of Saddle Hill Community Board meeting held on 21 October 2021 |
10 |
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Saddle Hill Community Board 18 November 2021 |
Saddle Hill Community Board
MINUTES
Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Thursday 21 October 2021, commencing at 1.00 pm
PRESENT
Chairperson |
Scott Weatherall
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Members |
Christina McBratney |
Keith McFadyen |
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John Moyle |
Cr Jules Radich |
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Leanne Stenhouse |
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IN ATTENDANCE |
David Bainbridge-Zafar, Group Manager Property Services |
Governance Support Officer Lynne Adamson
1 Public Forum
1.1 Public Forum - Otokia Creek and Marsh Habitat Trust
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Viktoria Kahui (Treasurer) and Simon Laing (Chairperson) addressed the meeting on behalf of the Otokia Creek and Marsh Habitat Trust in support of their funding application. |
2 Apologies |
Moved (Scott Weatherall/Keith McFadyen): That the Board:
Accepts the apology from Paul Weir.
Motion carried
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3 Confirmation of agenda |
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Moved (John Moyle/Leanne Stenhouse): That the Board:
Confirms the agenda without addition or alteration
Motion carried |
4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Scott Weatherall/Christina McBratney): That the Board:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried |
5 Confirmation of Minutes
5.1 Saddle Hill Community Board meeting - 12 August 2021 |
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Moved (Scott Weatherall/Cr Jules Radich): That the Board:
Confirms the minutes of the Saddle Hill Community Board meeting held on 12 August 2021 as a correct record. Motion carried |
6 Funding Application - Otokia Creek and Marsh Habitat Trust |
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The Board considered a funding application from the Ōtokia Creek and Marsh Habitat Trust towards the cost of planting natives on the marsh. |
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Moved (Leanne Stenhouse/Cr Jules Radich): That the Board:
Approves the funding application from Ōtokia Creek and Marsh Habitat Trust for $1,000 towards the cost of planting natives on the marsh. Motion carried (SHCB/2021/016) |
7 Board Updates |
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Board members provided updates on any activities undertaken on behalf of the Board or items of interest which included: - Keep Dunedin Beautiful - Ms Christina McBratney provided an update on the activities of Keep Dunedin Beautiful and advised that she was now the Deputy Chair. - Coastal Dune Regeneration Programme – The Chairperson (Scott Weatherall) provided an update on the Coastal Regeneration Programme. - Civil Defence – the Board would like to invite Civil Defence staff to a meeting in the new year to provide an update. - Chain Hills Cycle Tunnel - Delta Drive Basketball Court Project – the Board agreed that they would like to apply to the Otago Community Trust for financial support for the Delta Drive Basketball Court Project. |
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Moved (Scott Weatherall/Keith McFadyen): That the Board: a) Approves an application to be prepared and submitted to the Otago Community Trust requesting $10,000 financial support for the Delta Drive Basketball Court Project. ] Motion carried (SHCB/2021/017)
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Moved (Scott Weatherall/Leanne Stenhouse): That the Board:
b) Notes the Board updates. Motion carried |
8 Governance Support Officer's Report |
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A report from Civic provided an update on activities relevant to the Board’s area including: a) Discretionary Fund b) Keeping of Animals (excluding Dogs) and Birds Bylaw Review c) Community Plan d) Updates - The Board requested an update on the status of the Ocean View Drain/Culvert. e) Dunedin City Council Current Consultations f) Other Consultations – Otago Regional Council consultation on Smooth Hill. Cr Jules Radich withdrew from participating in this discussion. The Board were in agreement that they would submit on their opposition to the Smooth Hill project. |
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Moved (Scott Weatherall/Christina McBratney): That the Board:
a) Notes the Governance Support Officer’s Report; Motion carried |
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Moved (Keith McFadyen/ Leanne Stenhouse): That the Board: b) Approves the draft Saddle Hill Community Board Community Plan with minor editorial changes.
Motion carried (SHCB/2021/018)
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Moved (Scott Weatherall/Leanne Stenhouse): That the Board: c) Approves the Chairperson to prepare and submit to the Otago Regional Council on Smooth Hill on behalf of the Saddle Hill Community Board to include and base the submission on: - That the Saddle Hill Community Board does not support the proposal or development of a Waste Disposal Landfill at Smooth Hill on Big Stone Road, south of Brighton. Motion carried (SHCB/2021/019) with Cr Jules Radich recording his abstention. |
9 Chairperson's Report |
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The Chairperson (Scott Weatherall) provided an update on the following items of interest: |
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- Scroggs Hill Road marking - Brighton Domain roading - Brighton Beach Toy Box - Community Plan - Taieri Mouth Road Laybys - Friendship Drive – open ditch and over grown vegetation - Chorus Box - Bath Street – there is access issues for emergency services following the removal of a tree and installation of a fence - Representation review |
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Moved (Scott Weatherall/John Moyle): That the Board: Notes the Chairperson’s update. Motion carried
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10 Councillor Update |
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Councillor Jules Radich provided an update on Council items of interest which included: - Sports Hall of Fame - George Street - Representation Review |
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Moved (Scott Weatherall/John Moyle): That the Board: Endorses the Saddle Hill Community Board submission on the Representation Review.
Motion carried
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Moved (Cr Jules Radich/Scott Weatherall): That the Board:
Notes the update from Cr Jules Radich. Motion carried |
11 Items for Consideration by the Chair |
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There were no items notified for consideration by the Chair. It was noted that the next meeting would be held at the Village Green, Sunnyvale on Thursday 18 November 2021.
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The meeting concluded at 1.53 pm.
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CHAIRPERSON
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Saddle Hill Community Board 18 November 2021 |
Funding Application
Department: Civic
EXECUTIVE SUMMARY
1 There is one funding application for consideration by the Board. There is $3,000 remaining in the discretionary fund.
2 Rosie Davison has requested $1,000.00 funding assistance towards her attending the 10 day Youth Development Course on the Spirit of Adventure.
That the Board: a) Approves/declines the funding application from Rosie Davison for assistance towards the 10 day Youth Development Course on the Spirit of Adventure.
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Signatories
Author: |
Lynne Adamson - Governance Support Officer |
Authoriser: |
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Title |
Page |
⇩a |
Rosie Davison Funding Application |
16 |
Saddle Hill Community Board 18 November 2021 |
Governance Support Officer's Report
Department: Civic
EXECUTIVE SUMMARY
1 This report is to inform the Saddle Hill Community Board on activities relevant to the Board’s area including:
a) Discretionary Fund
b) 2022/23 Annual Plan
c) Updates
That the Board: a) Notes the Governance Support Officer’s Report; b) Ratifies the Saddle Hill Community Board’s submission to Resource Consent application RM 20.280, Smooth Hill. |
Discretionary Fund
2 There is $3,000 remaining in the Discretionary Fund noting that there is $5,000.00 allocated towards the Delta Drive Basketball Court project should it proceed. The spending to date is as follows:
Meeting Date |
Recipient |
Purpose |
Amount |
12/8/2021 |
Island Park Golf Club |
Upgrade of Lighting for clubrooms |
$1,000.00 |
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Dunedin City Council |
Delta Drive Basketball Court (should the project proceed) |
$5,000.00 |
21/10/2021 |
Ōtokia Creek and Marsh Habitat Trust |
Planting Natives on the marks |
$1,000.00 |
Total Proposed Spend |
$7,000.00 |
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Remaining Spending available |
$3,000.00 |
2022/23 Annual Plan
3 Work has commenced on the development of the 2022/23 draft Annual Plan (the draft Plan). The draft Plan is an update of year two of the 10-year plan 2021-31. Under the Local Government Act, Council is not required to consult on the draft Plan if it does not include significant or material differences from that provided for in the 10-year plan.
4 Council has asked staff to prepare a number of option reports as part of the development of the draft Plan. These reports will be presented to the December Annual Plan meeting on 13-15 December 2021 for Council’s consideration. Decisions made on the option reports may result in new information to be included in the draft Plan. The decisions will also determine the nature and level of engagement that should be undertaken.
5 The Community Boards will be updated on the annual plan process in early 2022.
Parks and Reserves Update
6 Picnic Tables, Ocean View and Kaikorai Estuary Reserve – the Board approved the installation of a picnic table at each of the Ocean View Reserve opposite the Turning Tides Fish and Chip Shop and the Kaikorai Estuary Reserve with the remainder of the discretionary fund from the 2020/2021 financial year.
7 Staff have advised that they would be meeting a contractor on site on 5 November to establish the placement of the tables and it was expected that the pads would be in place by the end of November and hopefully the picnic tables also.
3 Waters Update
8 Brighton Road Watercourse, Ocean View – the watercourse has been assessed and prioritised as 10th on the priority list. Currently the top five sites are being actively addressed therefore it is estimated that further action on this site is at least 12 months away.
Submission
9 The submission from the Saddle Hill Community Board to the Otago Regional Council on Smooth Hill has been lodged. At the last Board meeting, it was agreed to lodge a submission which is attached for your information and ratification.
Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477-4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board. |
Signatories
Author: |
Lynne Adamson - Governance Support Officer |
Authoriser: |
Clare Sullivan - Manager Governance |
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Title |
Page |
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⇩a |
Smooth Hill Submission |
22 |
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SUMMARY OF CONSIDERATIONS
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Fit with purpose of Local Government This decision enables democratic local decision making and action by, and on behalf of communities.
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Fit with strategic framework
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Māori Impact Statement There are no known impacts for Māori. |
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Sustainability There are no implications. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy There are no implications. |
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Financial considerations There are no financial implications. |
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Significance This decision is considered low significance in terms of the Council’s Significance and Engagement Policy. |
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Engagement – external There has been no external engagement. |
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Engagement - internal Internal engagement has occurred with appropriate staff members. |
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Risks: Legal / Health and Safety etc. There are no risks. |
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Conflict of Interest There are no known conflicts of interest. |
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Community Boards This report provides information on activities in or relevant to the Board’s area. |
Saddle Hill Community Board 18 November 2021 |
Department: Civic
EXECUTIVE SUMMARY
1 A schedule of meetings for 2022 is attached for your consideration.
2 As this is an administrative report, no summary of considerations is required.
That the Board: a) Approves the meeting schedule for 2022. |
Signatories
Author: |
Lynne Adamson - Governance Support Officer |
Authoriser: |
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Title |
Page |
⇩a |
Proposed 2022 Meeting Schedule |
31 |
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Saddle Hill Community Board 18 November 2021 |
Department: Civic
EXECUTIVE SUMMARY
1 Board members will provide updates on any activities undertaken on behalf of the Board or items of interest including:
- Keep Dunedin Beautiful
- Coastal Dune Regeneration Programme
- Community Response Plan
- Chain Hills Cycle Tunnel
- Delta Drive Basketball Court Project
That the Board: Notes the Board updates.
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Saddle Hill Community Board 18 November 2021 |
Department: Civic
EXECUTIVE SUMMARY
1 The Chairperson (Scott Weatherall) will provide an update of items of Interest to the Board.
That the Board: a) Notes the Chairperson’s update. |
There are no attachments for this report.