Notice of Meeting:
I hereby give notice that an ordinary meeting of the Saddle Hill Community Board will be held on:
Date: Thursday 11 August 2022
Time: 1.00 pm
Venue: Edinburgh Room, Municipal Chambers, The Octagon, Dunedin
Sandy Graham
Chief Executive Officer
Saddle Hill Community Board
PUBLIC AGENDA
MEMBERSHIP
Chairperson |
Scott Weatherall |
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Deputy Chairperson |
Paul Weir
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Members |
Christina McBratney |
Keith McFadyen |
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John Moyle |
Cr Jules Radich |
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Leanne Stenhouse |
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Senior Officer Anna Nilsen, Group Manager Property Services
Governance Support Officer Lynne Adamson
Lynne Adamson
Governance Support Officer
Telephone: 03 477 4000
Lynne.Adamson@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
Saddle Hill Community Board 11 August 2022 |
ITEM TABLE OF CONTENTS PAGE
1 Public Forum 4
1.1 Public Forum - Brighton Bowling Club Funding Application 4
2 Apologies 4
3 Confirmation of Agenda 4
4 Declaration of Interest 5
5 Confirmation of Minutes 8
5.1 Saddle Hill Community Board meeting - 16 June 2022 8
Part A Reports (Saddle Hill Community Board has power to decide these matters)
6 NZ Police Update 15
7 Funding Application 16
8 Governance Support Officer's Report 23
9 Board Updates 118
10 Community Plan 119
11 Chairperson's Report 120
12 Councillor Update 123
13 Acknowledgement of Retiring Member 124
Saddle Hill Community Board 11 August 2022 |
1.1 Public Forum - Brighton Bowling Club Funding Application
Alex Griffin wishes to address the meeting in support of the funding application from the Brighton Bowling Club.
At the close of the agenda no apologies had been received.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
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Saddle Hill Community Board 11 August 2022 |
EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.
2. Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
That the Board: a) Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and b) Confirms/Amends the proposed management plan for Elected Members' Interests. |
Attachments
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Title |
Page |
⇩a |
SHCB Register of Interest |
6 |
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Saddle Hill Community Board 11 August 2022 |
Saddle Hill Community Board meeting - 16 June 2022
That the Board: a) Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 16 June 2022 as a correct record.
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Attachments
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Title |
Page |
A⇩ |
Minutes of Saddle Hill Community Board meeting held on 16 June 2022 |
9 |
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Saddle Hill Community Board 11 August 2022 |
Saddle Hill Community Board
MINUTES
Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Fairfield Bowling Clubrooms, Main Road, Fairfield, Dunedin on Thursday 16 June 2022, commencing at 1.06 pm
PRESENT
Chairperson |
Scott Weatherall |
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Deputy Chairperson |
Paul Weir
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Members |
Christina McBratney |
Keith McFadyen |
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Cr Jules Radich |
Leanne Stenhouse |
IN ATTENDANCE |
Anna Nilsen, Group Manager Property Services |
Governance Support Officer Lynne Adamson
1 Public Forum
1.1 Public Forum - Big Rock School Funding Application
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Leo Douglas and Stevie Kahui, Pupils of Rock School spoke in support of the funding application for sports equipment to be considered later in the meeting and responded to questions. |
1.2 Public Forum – Brighton/Ocean View Halls Funding Application
Len Leith spoke on behalf of the Brighton/Ocean View Halls Committee in support of its funding application to enhance the entrance of the Ocean View Hall which would be considered later in the meeting.
Mr Leith responded to questions. |
2 Apologies |
There was an apology from John Moyle.
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Moved (Scott Weatherall/ Keith McFadyen): That the Board: Accepts the apology from John Moyle. Motion carried |
3 Confirmation of agenda |
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Moved (Chairperson Scott Weatherall/Deputy Chairperson Paul Weir): That the Board:
Confirms the agenda with the alteration that Item 5 – NZ Police Update be deferred to the 11 August 2022 meeting.
Motion carried |
4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Leanne Stenhouse/Christina McBratney): That the Board:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried |
Part A Reports
5 NZ Police |
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This item was deferred until the next meeting. |
6 Greater Green Island COMMUNITY NETWORK |
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Ben McKenzie and Alana Goldsack explained their background and roles as community workers within the Greater Green Island Community Network. They provided an update on initiatives to date and proposed ideas for the community going forward.
Mr McKenzie and Ms Goldsack responded to questions. |
7 Funding Applications |
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There were two funding applications for consideration by the Board. The Chair withdrew from discussion and consideration of the funding applications and Paul Weir assumed the Chair. Leanne Stenhouse withdrew from discussion and consideration of the funding application from Big Rock School. Big Rock Primary School requested $1,500.00 funding assistance towards the purchase of junior sports equipment. |
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Moved (Cr Jules Radich/Paul Weir): That the Board:
a) Approves the funding application from Big Rock School for $1,500.00 funding assistance. Motion carried (SHCB/2022/004)
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Brighton/Ocean View Community Halls Society Inc requested $500.00 funding assistance towards the upgrade of the entrance to the hall.
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Moved (Keith McFadyen/Leanne Stenhouse): That the Board:
b) Approves the funding application from Brighton/Ocean View Community Halls Society Inc for $500.00 funding assistance
.Motion carried (SHCB/2022/005) |
8 Governance Support Officer's Report |
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A report from Civic provided the Saddle Hill Community Board an update on activities relevant to the Board’s area which included a) Discretionary Fund b) Retrospective approval of expenditure c) Local Authority Elections d) Sports Facilities Review e) Green Island Landfill – Kaikorai Estuary f) Transport Updates - g) Parking h) Roadworks Schedule i) Current consultations. |
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Moved (Keith McFadyen/Leanne Stenhouse): That the Board:
a) Notes the Governance Support Officer’s Report. b) Retrospectively approves the expenditure of $75.00 for a bereavement basket. Motion carried (SHCB/2022/006) |
9 Board Updates |
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Board members provided updates on activities undertaken on behalf of the Board or items of interest which included: · Keep Dunedin Beautiful Ms McBratney provided an update on activities and advised that the Keep Dunedin Beautiful Awards would be held in August.
· Coastal Dunes
· Emergency Planning
· Community Pantries
· Waldronville/Ocean View shared pathway Mr Weir advised that he had undertaken a site visit with representatives from Fulton Hogan to scope out the feasibility and approximate cost to install a shared pathway from Waldronville to Ocean View and would report back once the information had been provided.
· Buses Ms Stenhouse commented on some changes the Otago Regional Council (ORC) had implemented to the bus route to accommodate children busing to school. She advised that there were still issues which needed to be rectified and would remain in contact with the ORC.
The Chair advised that the Mayor would continue discussions on the bus issues with the appropriate parties.
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Moved (Scott Weatherall/Leanne Stenhouse): That the Board:
Notes the Board updates. Motion carried (SHCB/2022/007) |
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The Board then discussed a Board project to move the BBQ in Brighton from the current location to the Brighton Domain.
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Moved (Cr Jules Radich/Paul Weir): That the Board: Approves up to $2,300.00 be paid from the discretionary fund for relocation of the Brighton BBQ to the Brighton Domain.
Motion carried (SHCB/2022/008) |
10 Community Plan |
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The Saddle Hill Community Board Community Plan was discussed and it was agreed to include the close collaboration they have with the Greater Green Island Community Network in the plan. |
11 Chairperson's Report |
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The Chairperson (Scott Weatherall) provided an update of items of Interest to the Board which included: · Various Community Meetings re Proposed Smooth Hill Landfill · Meeting with Council Parks Staff · Meeting with Council Transportation Staff · Proposed Landfill RMA Hearing · Meeting with McMaster Road Resident re their concerns · Meeting with the Mayor, CEO and Councillors · Meeting with Greater Green Island and Civil Defence Representatives and Leanne Stenhouse · State of Waldronville Streets · Footpath Vegetation – Ocean View · Aurora Energy – Community Acknowledgement and Engagement · Stormwater Drain Clearout outside homes at Ocean View · Queen St Resident Engagement and report back to Transportation Staff · Seaview Road onsite meeting with Council staff and Leanne Stenhouse · Corrections Department re Community Workers · Evacuation Roadsigns
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Moved (Scott Weatherall/Christina McBratney): That the Board:
Notes the Chairperson’s update. Motion carried (SHCB/2022/009) |
12 Councillor Update |
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Councillor Jules Radich provided an update on items of interest which included: · Annual Plan feedback · 3 Waters update
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Moved (Cr Jules Radich/Deputy Chairperson Paul Weir): That the Board:
Notes the update from Cr Radich. Motion carried (SHCB/2022/010) |
13 Items for Consideration by the Chair |
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The Board would like an update on the proposed changes to the 2GP in relation to the Board area.
It was noted that the final meeting for the triennium would be held on Thursday 11 August 2022 in the Edinburgh Room. |
The meeting concluded at 3.01 pm.
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CHAIRPERSON
Saddle Hill Community Board 11 August 2022 |
Sergeant John Cunningham (Mosgiel Police) will be in attendance to provide an update on policing issues in the area.
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Saddle Hill Community Board 11 August 2022 |
Funding Application
Department: Civic
EXECUTIVE SUMMARY
1 There is one funding applications for consideration by the Board.
2 The Brighton Bowling Club have requested $1,950.00 towards the purchase of 6 sets of Barefoot Bowls (beginner bowls)
3 As this is a new financial year, there is $10,000 remaining in the project fund.
That the Board: a) Approves/declines the funding application from Brighton Bowling Club. |
Signatories
Author: |
Lynne Adamson - Governance Support Officer |
Authoriser: |
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Title |
Page |
⇩a |
Brighton Bowling Club Funding Application |
17 |
⇩b |
Support Information for the Brighton Bowling Club funding application |
21 |
Saddle Hill Community Board 11 August 2022 |
Governance Support Officer's Report
Department: Civic
EXECUTIVE SUMMARY
1 This report is to inform the Saddle Hill Community Board on activities relevant to the Board’s area including:
a) Discretionary Fund
b) Retrospective approval of expenditure
c) Local Government Members Remuneration Determination
d) Reducing speed limits around schools
e) Freedom Camping
f) Coastal Management
g) Correspondence
h) Roadworks Schedule
i) Currently being consulted on
That the Board: a) Notes the Governance Support Officer’s Report. b) Retrospectively approves the expenditure of costs for the provision of a BBQ following the planting day. |
Discretionary Fund
2 As this is a new financial year, there is $10,000.00 remaining in the Discretionary Fund. Retrospective Approval
2 The Board needs to retrospectively approve the costs of providing a BBQ at the recently held planting day at Ocean View.
Local Government Members Remuneration Determination
3 The Local Government Act 2002 gives the Remuneration Authority (the Authority) the responsibility for setting remuneration for local government elected members.
4 The Authority has made its determination for the 2022/23 year, which is at (Attachment A). The determination has two schedules. Schedule 1 details the remuneration that is payable to elected members from the period beginning 1 July 2022 and ends on the day the official result of the election is declared.
5 Schedule 2 shows the remuneration that will apply from the day after the final result of the election is declared.
6 Since releasing the determination, an amendment determination has been made, and is provided at (Attachment B). Clarity on the childcare allowance is the only amendment made that is relevant to the Dunedin City Council.
Reducing speed limits around schools
7 In 2019 the New Zealand Government adopted the Road to Zero Strategy - 2020 to 2029. The vision is "a New Zealand where no one is killed or seriously injured in road crashes. This means that no death or serious injury while travelling on our roads is acceptable."
8 As part of the Road to Zero Strategy, a new approach to the setting of speed limits has been adopted. This is now law, with the adoption of the Speed Setting Rule 2022.
9 Within the rule speed limits past all schools will reduce to 30kmph by 31 December 2027, with an interim target of 40% of schools by 30 June 2024.
10 Dunedin City Council will consult on our Interim Speed Management Plan (ISMP) in November 2022 and will aim to adopt the ISMP in early 2023.
11 You now have an opportunity to provide input into the School Speed Zones in your area. Please do this by 31 August 2022 by emailing your feedback to transport@dcc.govt.nz
Freedom Camping End of Season Report
12 The Dunedin City Council provided nightly freedom camping enforcement patrols during the period November – April. Patrols covered coastal areas from Waikouaiti to Taieri Mouth, including the Otago Peninsula, and officers responded to reports of non-compliant freedom camping in areas outside their usual routes.
13 Enforcement officers issued infringement notices to campers found in breach of the Camping Control Bylaw 2015. The 2021/2022 season was the first in which a private security company provided this service on behalf of Council.
14 The 2021/2022 freedom camping season was heavily impacted by Covid-19 travel restrictions and camper numbers were 80% lower than peak numbers during the 2018/2019 season. Enforcement officers reported an increased number of homeless and itinerant campers; in these cases efforts were made to improve Bylaw compliance outside of the infringement process.
15 The DCC and Department of Conservation employed three Community Rangers to provide daily patrols of freedom camping hotspots during the season. Rangers provided Bylaw information to campers, gathered data through a visitor survey and monitored the DCC’s unrestricted sites for maintenance issues.
16 The DCC’s unrestricted freedom camping sites remained popular and accommodated 69% of all campers counted. (Attachment C).
Coastal Management
17 A new Coastal Specialist is due to commence work at the Council. Once employment has begun, their focus will be on the Whakahekerau- Rakiātea Rautaki Tai (St Clair – St Kilda Coastal Plan) as adopted by Council on 22 February 2022.
Correspondence
18 A project completion form has been received from the Island Park Golf Club for the $1,000 funding they received for the upgrade of lights at the clubhouse in August 2021 (Attachment D).
Roadworks Schedule
19 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.
20 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.
Currently Being Consulted on by the Dunedin City Council
21 Information on current consultations being undertaken by the Dunedin City Council is available on the following link on the website:
https://www.dunedin.govt.nz/council/currently-consulting-on
Operational Concerns
Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477-4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board. |
Signatories
Author: |
Lynne Adamson - Governance Support Officer |
Authoriser: |
Sharon Bodeker - Acting Manager Governance |
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Title |
Page |
⇩a |
Local Government Determination 2022_23 |
28 |
⇩b |
Local Government Determination 2022_23 Amendment |
104 |
⇩c |
Freedom Camping End of Season Report 2021-2022 |
108 |
⇩d |
Island Park Golf Club Report Back |
117 |
SUMMARY OF CONSIDERATIONS
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Fit with purpose of Local Government This decision enables democratic local decision making and action by, and on behalf of communities. |
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Fit with strategic framework
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Māori Impact Statement There are no known impacts for Māori. |
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Sustainability There are no implications. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy There are no implications. |
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Financial considerations There are no financial implications. |
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Significance This decision is considered low significance in terms of the Council’s Significance and Engagement Policy. |
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Engagement – external There has been no external engagement. |
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Engagement - internal Internal engagement has occurred with appropriate staff members. |
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Risks: Legal / Health and Safety etc. There are no risks. |
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Conflict of Interest There are no known conflicts of interest. |
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Community Boards This report provides information on activities in or relevant to the Board’s area.
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Saddle Hill Community Board 11 August 2022 |
Board Updates
Department: Civic
EXECUTIVE SUMMARY
1 Board members will provide updates on any activities undertaken on behalf of the Board or items of interest:
That the Board: Notes the Board updates.
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Signatories
There are no attachments for this report.
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Saddle Hill Community Board 11 August 2022 |
The Community Board Plan is tabled for discussion at each meeting for the purpose of review and update as required.
Members are asked to review the Saddle Hill Community Board Community Plan for any proposed additions or alterations to be raised at the meeting.
The current Saddle Hill Community Board Plan is available on the DCC Website on the following link:
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Saddle Hill Community Board 11 August 2022 |
Chairperson's Report
Department: Civic
EXECUTIVE SUMMARY
1 The Chairperson (Scott Weatherall) has provided the attached report to update the Board on matters of interest.
That the Board: a) Notes the Chairperson’s update. |
Signatories
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Title |
Page |
⇩a |
Chairs Report |
121 |
Saddle Hill Community Board 11 August 2022 |
Councillor Update
Department: Civic
EXECUTIVE SUMMARY
Councillor Jules Radich will provide an update on items of interest.
That the Board: Notes the update from Cr Radich.
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Signatories
Author: |
Lynne Adamson - Governance Support Officer |
There are no attachments for this report.
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Saddle Hill Community Board 11 August 2022 |
Acknowledgement of Retiring Member
Department: Civic
EXECUTIVE SUMMARY
1 This report records its thanks for the services given by retiring member Leanne Stenhouse.
2 Mayor Aaron Hawkins will present a certificate in acknowledgement of her service.
That the Board: a) Records its sincere thanks to Leanne Stenhouse for her loyal and conscientious service given to the City of Dunedin as a member of the Saddle Hill Community Board for the nine year period 2013 to 2022. b) Extends its sincere appreciation for the services rendered and every good wish for the future. |
Signatories
Author: |
Lynne Adamson - Governance Support Officer |
Authoriser: |
Sharon Bodeker - Acting Manager Governance |