Saddle Hill Community Board
MINUTES
Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Council Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin on Thursday 15 February 2024, commencing at 1.00 pm
PRESENT
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Chairperson |
Paul Weir |
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Deputy Chairperson |
Scott Weatherall
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Members |
Pim Allen |
Cr Kevin Gilbert |
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Christina McBratney |
Keith McFadyen |
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John Moyle |
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IN ATTENDANCE |
Anna Nilsen (Group Manager Property Services) |
Governance Support Officer Lynne Adamson
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Constable Mark Tuten, (Green Island Police) provided an update on Police matters in the Board area which included the Te Pae Oraka initiative launched in Otago used to deal with offending that helps people in trouble turn their lives around. |
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Moved (Christina McBratney/Scott Weatherall): That the Board:
Confirms the agenda with the following addition, Item 10a Councillors Update.
Motion carried (SHCB/2024/001) |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Scott Weatherall/Christina McBratney): That the Board:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (SHCB/2024/002) |
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Moved (Scott Weatherall/John Moyle): That the Board:
a) Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 09 November 2023 as a correct record. Motion carried (SHCB/2024/003) |
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A report from Civic provided the schedule of meetings for 2024 for the Board’s consideration. It was agreed that all meetings would commence at 1.00 pm with the exception of the April meeting which would commence at 3.00 pm to enable applicants for the Youth Ambassador Award to present to the Board. |
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Moved (Cr Kevin Gilbert/Pim Allen): That the Board:
a) Approves the amended meeting schedule for 2024. Motion carried (SHCB/2024/004) |
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Board members provided updates on activities of interest including: · Keep Dunedin Beautiful – Christina McBratney provided an update on Keep Dunedin Beautiful activities. She commented that sea week would be held between 2-10 March 2024 and be promoted on social media to encourage the beach clean ups etc. · Proposed Civil Defence Day – John Moyle commented that he was liaising with Civil Defence on setting the date for the Civil Defence Day. It was agreed that the Island Park Golf Club would be the preferred location. · Brighton Toy Box – the toy box was being well supported. · Community Pantries – Scott Weatherall advised that the Waldronville Community Pantry had been moved to alongside the Island Park Reserve walkway. Members were urged to remove any non-food items from the pantries if they notice them. · Welcome Packs – Pim Allen advised that these were no longer viable. · Youth Ambassador Awards – It was agreed that the Youth Ambassador Awards would be held again with information provided to schools and promoted on social media. Applicants would present to the 11 April 2024 community board meeting. The Chairperson would lead the project and Christina McBratney would provide support. It was agreed that the total prize pool would be up to $3,000.00. · Civil Defence – Scott Weatherall provided an update on the recent Community Civil Defence meeting held at Brighton. He advised that all were welcome to attend a Table Top Exercise hosted by the Southern Community Response Group in conjunction with Civil Defence at 7.00 pm on Wednesday 10 April. Civil Defence would be providing new A1 aerial maps which would be extremely beneficial in emergency situations. A meeting calling for volunteers would also be held at the Fairfield Hall at 7.00 pm on Tuesday 9 April 2024. · Chain Hills Emergency Response Group – Pim Allen advised that she had started a group on Chain Hills Road with 35 of the 80 homes interested and noted their main concern was fires and evacuation. |
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Moved (Keith McFadyen/Paul Weir): That the Board:
a) Notes the Board updates. b) Approves the Youth Ambassador Award prize pool up to $3,000. c) Approves up to $200 for the rent of the Fairfield Community Hall and refreshment costs to be paid out of the discretionary fund. Motion carried (SHCB/2024/005) |
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A report from Civic provided an update on the Saddle Hill Community Board of activities relevant to the Board area which included: · Project Fund · OAR Radio ‘Round the Boards’ segment - $220 for 10 spots · Future Development Strategy · 10 Year Plan - Dunedin City Council · 10 Year Plan – Otago Regional Council · Currently Consulting On · Roadworks Schedule · Dunedin City Council Updates |
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Moved (Paul Weir/Scott Weatherall): That the Board:
a) Notes the Governance Support Officer’s Report. b) Declines to participate in the Round the Boards segment on OAR Radio. Motion carried (SHCB/2024/006) |
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The Board discussed the Community Plan and agreed that they would hold a workshop prior to the next Board meeting to discuss and update the plan. |
Moved (Paul Weir/Cr Kevin Gilbert):
That the Board:
Adjourns the meeting.
Motion carried
The meeting adjourned at 2.03 pm and reconvened at 2.09 pm.
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The Chairperson provided an update on matters of interest which included: · Saddle Hill Community Board April meeting – it was agreed that the Community Plan workshop would commence at 2.00 pm, the Community Board meeting at 3.00 pm with Youth Ambassador Award applicants invited to present to the Board at 4.00 pm. · Kaikorai Estuary – the Chair advised that the picnic table had been replaced. The installation of a public toilet at the estuary had been included in the Council’s 10 year plan. · Ocean View Ditch – The Board expressed frustration with the situation of the Ocean View ditch which floods during heavy rainfall. This would remain a top priority in the Community Plan as it caused a health and safety issue with the road and houses being flooded. · Picnic Tables – as the Ocean View Fish and Chip shop had closed, the Board would like one of the picnic tables removed and placed at the Brighton Domain where there would be more opportunity for use. The Board requested they be provided with the cost for the project. · Vegetation – concerns were raised by the Board on vegetation around the Brighton Surf Club and the need for regular maintenance to ensure site lines were clear. There was also problems with site lines for the Scroggs Hill and Brighton Road intersection where vegetation impeded site lines. · Possible Board Projects – the Chair sought recommendations for possible Board projects; suggestions included: - Installation of a BBQ at the Fairplay Street Playground. Scott Weatherall would lead this project and staff were requested to source a cost. - Brighton Gala Day – at the recent Brighton Gala Day, members of the public visited the Community Board site and provided suggestions on projects including: the installation of a Brighton Pump Track, Shark Nets; Clean Waterways, Sealing of McMaster Road; making the Brighton Bridge two way; better lighting and signage at the intersection of Law Road and Main Road South. |
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Moved (Paul Weir/Cr Kevin Gilbert): That the Board:
a) Notes the report from Chairperson’s Report. Motion carried (SHCB/2024/007) |
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Cr Kevin Gilbert provided an update on items of interest which included:
· Future Development Strategy · Shared Pathway · Smooth Hill – there would be three years of environmental monitoring prior to the start of the construction. · Anzac Day Ceremony – Cr Gilbert accepted an invitation to speak at the Anzac Day ceremony. |
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Moved (Christina McBratney/Pim Allen): That the Board: a) Notes the Councillors report. Motion carried (SHCB/2024/008) |
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- An update on the Ocean View Ditch - Cost for the installation of a BBQ at Fairplay Street - Cost for the transfer of a picnic table from Ocean View to the Brighton Domain.
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The meeting concluded at 2.40 pm
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CHAIRPERSON