Agenda of Saddle Hill Community Board - Thursday, 11 April 2024

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Saddle Hill Community Board will be held on:

Date: Thursday 11 April 2024

Time: 3:00 p.m.

Venue: Village Green Cafe, Sunnyvale, Dunedin

Sandy Graham

Chief Executive Officer

Saddle Hill Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Paul Weir
Deputy Chairperson	Scott Weatherall
Members	Pim Allen	Cr Kevin Gilbert
	Christina McBratney	Mr Keith McFadyen
	John Moyle

Senior Officer Anna Nilsen, Group Manager Property Services

Governance Support Officer Lynne Adamson

Lynne Adamson

Governance Support Officer

Telephone: 03 477 4000

Lynne.Adamson@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Saddle Hill Community Board

11 April 2024

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

5 Confirmation of Minutes 9

5.1 Saddle Hill Community Board meeting - 15 February 2024 9

Part A Reports (Saddle Hill Community Board has power to decide these matters)

6 Board Updates 16

7 Governance Support Officer's Report 17

8 Community Plan 24

9 Chairperson's Report 25

10 Councillor's Update 26

11 Items for Consideration by the Chair 27

12 Youth Ambassador Award Funding Application Presentations 28

13 Youth Ambassador Award Funding Applications 29

Saddle Hill Community Board

11 April 2024

Saddle Hill Community Board

MINUTES

Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Council Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin on Thursday 15 February 2024, commencing at 1.00 pm

PRESENT

Chairperson	Paul Weir
Deputy Chairperson	Scott Weatherall
Members	Pim Allen	Cr Kevin Gilbert
	Christina McBratney	Keith McFadyen
	John Moyle

IN ATTENDANCE

Anna Nilsen (Group Manager Property Services)

Governance Support Officer Lynne Adamson

1 Public Forum

1.1 Police Matters

Constable Mark Tuten, (Green Island Police) provided an update on Police matters in the Board area which included the Te Pae Oraka initiative launched in Otago used to deal with offending that helps people in trouble turn their lives around.

2 Apologies
	There were no apologies.

3 Confirmation of agenda

Moved (Christina McBratney/Scott Weatherall):

That the Board:

Confirms the agenda with the following addition, Item 10a Councillors Update.

Motion carried (SHCB/2024/001)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Scott Weatherall/Christina McBratney):

That the Board:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (SHCB/2024/002)

5 Confirmation of Minutes

5.1 Saddle Hill Community Board meeting - 9 November 2023

Moved (Scott Weatherall/John Moyle):

That the Board:

a) Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 09 November 2023 as a correct record.

Motion carried (SHCB/2024/003)

Part A Reports

6 Meeting Schedule 2024

A report from Civic provided the schedule of meetings for 2024 for the Board’s consideration.

It was agreed that all meetings would commence at 1.00 pm with the exception of the April meeting which would commence at 3.00 pm to enable applicants for the Youth Ambassador Award to present to the Board.

Moved (Cr Kevin Gilbert/Pim Allen):

That the Board:

a) Approves the amended meeting schedule for 2024.

Motion carried (SHCB/2024/004)

7 Board Updates

Board members provided updates on activities of interest including:

· Keep Dunedin Beautiful – Christina McBratney provided an update on Keep Dunedin Beautiful activities. She commented that sea week would be held between 2-10 March 2024 and be promoted on social media to encourage the beach clean ups etc.

· Proposed Civil Defence Day – John Moyle commented that he was liaising with Civil Defence on setting the date for the Civil Defence Day. It was agreed that the Island Park Golf Club would be the preferred location.

· Brighton Toy Box – the toy box was being well supported.

· Community Pantries – Scott Weatherall advised that the Waldronville Community Pantry had been moved to alongside the Island Park Reserve walkway. Members were urged to remove any non-food items from the pantries if they notice them.

· Welcome Packs – Pim Allen advised that these were no longer viable.

· Youth Ambassador Awards – It was agreed that the Board would hold the Youth Ambassador Award. The information would be provided to schools and promoted on social media. Applicants would be present to the 11 April 2024 community board meeting. The Chairperson would lead the project and Christina McBratney would provide support. It was agreed that the prize pool would be up to $3,000.00.

· Civil Defence – Scott Weatherall provided an update on the recent Community Civil Defence meeting held at Brighton. He advised that all were welcome to attend a Table Top Exercise hosted by the Southern Community Response Group in conjunction with Civil Defence at 7.00 pm on Wednesday 10 April. Civil Defence would be providing new A1 aerial maps which would be extremely beneficial in emergency situations. A meeting calling for volunteers would also be held at the Fairfield Hall at 7.00 pm on Tuesday 9 April 2024.

· Chain Hills Emergency Response Group – Pim Allen advised that she had started a group on Chain Hills Road with 35 of the 80 homes interested and noted their main concern was fires and evacuation.

Moved (Keith McFadyen/Paul Weir):

That the Board:

a) Notes the Board updates.

b) Approves the Youth Ambassador Award prize pool up to $3,000.

c) Approves up to $200 for the rent of the Fairfield Community Hall and refreshment costs to be paid out of the discretionary fund.

Motion carried (SHCB/2024/005)

8 Governance Support Officer's Report

A report from Civic provided an update on the Saddle Hill Community Board of activities relevant to the Board area which included:

· Project Fund

· OAR Radio ‘Round the Boards’ segment - $220 for 10 spots

· Future Development Strategy

· 10 Year Plan - Dunedin City Council

· 10 Year Plan – Otago Regional Council

· Currently Consulting On

· Roadworks Schedule

· Dunedin City Council Updates

Moved (Paul Weir/Scott Weatherall):

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Declines to participate in the Round the Boards segment on OAR Radio.

Motion carried (SHCB/2024/006)

9 Community Plan
	The Board discussed the Community Plan and agreed that they would hold a workshop prior to the next Board meeting to discuss and update the plan.

Moved (Paul Weir/Cr Kevin Gilbert):

That the Board:

Adjourns the meeting.

Motion carried

The meeting adjourned at 2.03 pm and reconvened at 2.09 pm.

10 Chairperson's Report

The Chairperson provided an update on matters of interest which included:

· Saddle Hill Community Board April meeting – it was agreed that the Community Plan workshop would commence at 2.00 pm, the Community Board meeting at 3.00 pm with Youth Ambassador Award applicants invited to present to the Board at 4.00 pm.

· Kaikorai Estuary – the Chair advised that the picnic table had been replaced. The installation of a public toilet at the estuary had been included in the Council’s 10 year plan.

· Ocean View Ditch – The Board expressed frustration with the situation of the Ocean View ditch which floods during heavy rainfall. This would remain a top priority in the Community Plan as it caused a health and safety issue with the road and houses being flooded.

· Picnic Tables – as the Ocean View Fish and Chip shop had closed, the Board would like one of the picnic tables removed and placed at the Brighton Domain where there would be more opportunity for use. The Board requested they be provided with the cost for the project.

· Vegetation – concerns were raised by the Board on vegetation around the Brighton Surf Club and the need for regular maintenance to ensure site lines were clear. There was also problems with site lines for the Scroggs Hill and Brighton Road intersection where vegetation impeded site lines.

· Possible Board Projects – the Chair sought recommendations for possible Board projects; suggestions included:

- Installation of a BBQ at the Fairplay Street Playground. Scott Weatherall would lead this project and staff were requested to source a cost.

- Brighton Gala Day – at the recent Brighton Gala Day, members of the public visited the Community Board site and provided suggestions on projects including: the installation of a Brighton Pump Track, Shark Nets; Clean Waterways, Sealing of McMaster Road; making the Brighton Bridge two way; better lighting and signage at the intersection of Law Road and Main Road South.

Moved (Paul Weir/Cr Kevin Gilbert):

That the Board:

a) Notes the report from Chairperson’s Report.

Motion carried (SHCB/2024/007)

10a COUNCILLORS UPDATE

Cr Kevin Gilbert provided an update on items of interest which included:

· Future Development Strategy

· Shared Pathway

· Smooth Hill – there would be three years of environmental monitoring prior to the start of the construction.

· Anzac Day Ceremony – Cr Gilbert accepted an invitation to speak at the Anzac Day ceremony.

Moved (Christina McBratney/Pim Allen):

That the Board:

a) Notes the Councillors report.

Motion carried (SHCB/2024/008)

11 Items for Consideration by the Chair

- An update on the Ocean View Ditch

- Cost for the installation of a BBQ at Fairplay Street

- Cost for the transfer of a picnic table from Ocean View to the Brighton Domain.

The meeting concluded at 2.40 pm

..............................................

CHAIRPERSON

Saddle Hill Community Board

11 April 2024

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Saddle Hill Community Board of activities relevant to the Board area including:

· Project Fund

· Future Development Strategy

· Annual Plan - Dunedin City Council

· Aurora Energy Consultation

· Long Term Plan – Otago Regional Council

· Waste Management and Minimisation Plan (2020)

· Coastal Erosion

· Currently Consulting On

· Roadworks Schedule

· Dunedin City Council Updates

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Approves the submission to the Dunedin City Council Draft Annual Plan with minor editorial changes.

Project Fund

2 The balance remaining in the Project Fund for allocation for the current financial year is $5,113.93. The following funds have been allocated in the 2023/24 financial year.

Meeting Date	Recipient	Purpose	Amount
3 Aug 2023	Speed Print	Community Board Project, printing brochures	$266.88
14 Sept 2023	Fresh Choice	Gift Basket	$84.34
	Riding for the Disabled	Send representative to conference	$690.00
9 Nov 2023	Brighton Fire Brigade	Purchase of a Little Annie First Aid Training Device	$642.85
15 Feb 2024	Fairfield Community Hall	Rent/refreshments for Civil Defence Meeting	200.00
15 Feb 2024	Youth Ambassador Award	Scholarships	$3,000.00
Total spending			$4,886.07

Draft Annual Plan 2024-25– Dunedin City Council

3 The Dunedin City Council draft Annual Plan consultation period opened on 28 March 2024 and remains open for submissions until 12 noon on 24 April 2024. Hearings will be held in May and the Annual Plan will be adopted by 30 June 2024.

4 Information on the Annual Plan is available on the following link: https://www.dunedin.govt.nz/council/annual-and-long-term-plans/annual-plan-2024-2025

5 The draft submission is attached (attachment a) for approval/editing.

Aurora Energy Consultation

6 The Dunedin City Council owns Aurora Energy which is the electricity company that distributes power to households and businesses across the regions of Dunedin, Central Otago and Queenstown Lakes.

7 The Council is considering the possibility of selling Aurora Energy and is seeking feedback from the community on the proposal. The consultation period is open from 28 March 2024 until 12 noon on 2 May 2024. The hearings will be held on 14, 15 and 16 May 2024 and the deliberations and decision process undertaken late May – early June.

8 Information on the potential sale of Aurora Energy is available on the following link: https://www.dunedin.govt.nz/council/council-projects/aurora-energy-proposal This link also provides details on upcoming drop-in sessions which provides the opportunity to speak to Councillors and/or Executive Management Staff. There will be one held at the Village Green at 2.00 pm on Thursday 11 April 2024.

9 The Board needs to decide if they would like to submit on the Aurora Energy Consultation.

Long Term Plan – Otago Regional Council

10 The Otago Regional Council is seeking feedback on the Otago Regional Council Long Term Plan 2024-34.

11 Information on the Long Term Plan, drop in events and topics is available on the following link: https://www.orc.govt.nz/news-and-events/news-and-media-releases/2024/march/orc-chair-urges-ratepayers-to-have-their-say The link provides information on the topics and drop in events. The consultation is open until 26 April 2024.

12 The Board needs to decide if they would like to submit on the Regional Council’s Long Term Plan.

Waste Management and Minimisation Plan (2020)

13 The Waste and Environmental Solutions team are reviewing Dunedin’s Waste Management and Minimisation Plan (2020). This Plan guides the work undertaken in waste minimisation and management over the next six years. As part undertaking the review, they are seeking early input from rural communities about what actions they would like to be included in the Plan. If the Board has some thoughts you would like to contribute, or wish to engage with the team working on this, they are welcome to attend a meeting on Wednesday the 24^th of April, at 4pm-5.30pm in the Plaza Conference Room at the DCC Civic Centre. Alternatively, email Leigh McKenzie the Waste Minimisation Strategy Officer, at Leigh.McKenzie@dcc.govt.nz The draft Plan is also going out for full public consultation in the third quarter of 2024 so there will be an opportunity to submit at this stage as well.

14 The questions that will be covered at the meeting are:

· What actions would you like Council to do to improve waste minimisation and move towards a circular economy?

· What actions are happening in your community to improve waste minimisation and move towards a circular economy?

· What actions could we collaborate on to improve waste minimisation and management, and move to a circular economy?

15 Staff are looking forward to hearing from the Board to enable them to incorporate your community’s wishes for the new Waste Management and Minimisation Plan. If you plan to attend the meeting, please email Leigh to RSVP.

16 The current Waste Management and Minimisation Plan 2020 can be viewed on the following link: www.dunedin.govt.nz/council/policies,-plans-and-strategies/plans/waste-minimisation-and-management-plan-2020

Coastal Erosion

17 Staff have provided the following update on coastal erosion.

18 Coastal hazard screening is currently being undertaken and is expected to be completed within a month. This will provide details on the areas to focus on regarding erosion. The preliminary results show that coastal assets are exposed to erosion hazard within the boundaries of the community board.

19 To provide the most efficient response to the erosion, a monitoring program will be implemented (in collaboration with the Otago Regional Council) for the areas most exposed to erosion. While the data is being collecting, options for erosion mitigation will be developed. Once there is enough data collected to make an informed decision on which options will be the most efficient, durable and sustainable, they will be presented to the community and representatives of the community board. The selected options will then be implements.

20 It is noted that the data collection may take a few years to build the full pictures of the impact of climate change on the coastline.

Currently Consulting On

21 For the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on

Roadworks Schedule

22 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

Dunedin City Council Updates

23 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g., potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

24 If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

Signatories

Author:	Lynne Adamson - Governance Support Officer
Authoriser:	Clare Sullivan - Manager Governance

Attachments

	Title	Page
⇩a	Submission to Dunedin City Council draft Annual Plan 2024-2025	22

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	✔	☐	☐
Economic Development Strategy	☐	☐	✔
Environment Strategy	☐	☐	✔
Arts and Culture Strategy	☐	☐	✔
3 Waters Strategy	☐	☐	✔
Spatial Plan	☐	☐	✔
Integrated Transport Strategy	☐	☐	✔
Parks and Recreation Strategy	☐	☐	✔
Other strategic projects/policies/plans	☐	☐	✔

Māori Impact Statement

There are no known impacts for Māori

Sustainability

There are no implications.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no financial implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

This report provides information on activities in or relevant to the Board’s area.

Saddle Hill Community Board

11 April 2024

Youth Ambassador Award Funding Applications

Department: Civic

EXECUTIVE SUMMARY

1 There have been nine applications received for the Youth Ambassador Award Funding for consideration by the Board.

2 The applications are from:

a) Elise Carline (attachment a)

b) Jonathan Tucker (attachment b).

c) Maya Satake (attachment c)

d) Charlotte Aburn (attachment d)

e) Carter Hoffman (attachment e)

f) Dan Kelleher (attachment f)

g) Eve Kelleher (attachment g)

h) Jenny Petegem Thach (attachment h)

i) Rebecca McKay (attachment i)

j) Matthew Petegem Thach (attachment j)

RECOMMENDATIONS

That the Board:

a) Considers the applications for the Youth Ambassador Award from Elise Carline.

b) Considers the applications for the Youth Ambassador Award from Jonathan Tucker.

c) Considers the applications for the Youth Ambassador Award from Maya Satake.

d) Considers the applications for the Youth Ambassador Award from Charlotte Aburn.

e) Considers the applications for the Youth Ambassador Award from Carter Hoffman.

f) Considers the applications for the Youth Ambassador Award from Dan Kelleher.

g) Considers the applications for the Youth Ambassador Award from Eve Kelleher.

h) Considers the applications for the Youth Ambassador Award from Jenny Petegem Thach.

i) Considers the applications for the Youth Ambassador Award from Rebecca McKay.

j) Considers the applications for the Youth Ambassador Award from Matthew Petegem Thach.

Signatories

Author:	Lynne Adamson - Governance Support Officer
Authoriser:

Attachments

	Title	Page
⇩a	Elise Carline application	31
⇩b	Jonathan Tucker application	33
⇩c	Maya Satake Application	35
⇩d	Charlotte Aburn Application	36
⇩e	Carter Hoffman Application	38
⇩f	Dan Kelleher Application	41
⇩g	Eve Kelleher Application	43
⇩h	Jenny Petegem Thach Application	45
⇩i	Rebecca McKay Application	52
⇩j	Matthew Petegem Thach	53