Agenda of Saddle Hill Community Board - Thursday, 11 September 2025

Saddle Hill Community Board

11 September 2025

Saddle Hill Community Board

MINUTES

Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Brighton Surf Life Saving Club Rooms, Brighton Road, Dunedin on Thursday 14 August 2025, commencing at 2:00 pm

PRESENT

Chairperson	Paul Weir
Deputy Chairperson	Scott Weatherall
Members	Dr Pim Allen	Cr Kevin Gilbert
	Christina McBratney	Keith McFadyen
	John Moyle

IN ATTENDANCE

Heath Ellis (Group Manager, Parks and Recreation).

Governance Support Officer Lynne Adamson

1 Public Forum

Colin Weatherall – Various Concerns

Mr Weatherall spoke on various items of interest which included:

Council response to Fix It Grams/Concerns recorded by email and outstanding requests he had sent in with respect to maintenance of the laybys on the Brighton – Taieri Mouth Road which needed vegetation cut back and the walking track from Waldronville to the Kaikorai Estuary.

Proposed Brighton Rd/Taieri Mouth Road matters including the lowering of the speed limit through Kuri Bush area as raised by residents. Mr Weatherall commented that Council may look at Kuri Bush in its own right but would then like all of Brighton Road from Green Island to Taieri Mouth to be considered as a whole noting the various speed limits along the road.

Mr Weatherall spoke of the proposed bike track development on the Brighton Domain. He expressed his concern that the additions of the plan on Facebook showed the track to be alongside the playground. He commented that this would be detrimental to the Brighton Gala Day operations and that he had provided 6-8 other sites within the community and would like these to be taken into consideration. Mr Weatherall suggested that the incoming Board may wish to consider consultation on this.

Mr Weatherall acknowledged the Board and thanked them for their service to the community over the triennium and wished them well in the future.

Mr Weatherall responded to questions on the slip on the Brighton-Taieri Mouth Road and the Waldronville – Kaikorai Estuary walkway. He commented that the Board had encouraged Council to provide a gravel footpath but this was no longer in a good state and needed maintenance to ensure it remained use worthy.

Cr Kevin Gilbert thanked Mr Weatherall for his contribution to the community.

2 Apologies
	There were no apologies.

3 Confirmation of agenda

Moved (Paul Weir/Keith McFadyen):

That the Board:

Confirms the agenda with the following addition:

That Board Updates be included and taken before Item 8 – Governance Support Officers Report; and

That Item 12 – Greater Green Island Youth Action Group be taken when the group arrive at the meeting.

Motion carried (SHCB/2025/039)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Keith McFadyen provided an update to his interest register.

Moved (Paul Weir/Cr Kevin Gilbert):

That the Board:

a) Amends the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (SHCB/2025/040)

5 Confirmation of Minutes

5.1 Saddle Hill Community Board meeting - 5 June 2025

Moved (Paul Weir/Christina McBratney):

That the Board:

a) Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 05 June 2025 as a correct record.

Motion carried (SHCB/2025/041)

Part A Reports

6 Funding Applications

A report from Civic presented one funding application for consideration by the Board.

The Fairfield Bowling Club was applying for funding to replace the existing Heartstart Battery and Heartstart Pads for the Community Defibrillator held at the Fairfield Bowling Club.

Moved (Paul Weir/Dr Pim Allen):

That the Board:

a) Approves the funding application for $718.75 from the Fairfield Bowling Club.

Motion carried (SHCB/2025/042)

7 Proposed Speed Limit Changes to Taieri Mouth Road and Kuri Bush Settlement

A report from Transport provided an update on the Dunedin City Council’s intention to consult on proposed speed limit changes on the section of Taieri Mouth Road between the Clutha District Council boundary and the existing 80km/h sign near the Big Stone Road intersection. This section of road includes the Kuri Bush settlement.

A speed limit reduction from 100km/h to 80km/h along Taieri Mouth Road was proposed in the draft Speed Management Plan that the Dunedin City Council consulted on in 2023. During consultation, 20 Kuri Bush residents signed a submission that supported an 80km/h speed limit through the settlement.

Following the release of the 2024 Setting of Speed Limits Rule, the DCC had been unable to proceed with the draft Speed Management Plan (SMP) as the process for setting speed limits changed.

The DCC now proposed to consult on changing the Taieri Mouth Road speed limit to 80km/h, in line with the requirements of the Setting of Speed Limits 2024 Rule.

The Board discussed the more than 100 responses on the Taieri Mouth Facebook page and encouraged staff to view the page and take the responses into consideration.

Moved (Paul Weir/Christina McBratney):

That the Board:

a) Supports consultation on the proposed speed limit changes for Taieri Mouth Road and encourages the new Board to submit on the consultation.

Motion carried (SHCB/2025/043)

7a Board Updates

Board Members provided updates on the following:

· Keep Dunedin Beautiful – Christina McBratney commented that the Keep Dunedin Beautiful Awards nominations closed on 25 July 2025 and the Committee was now assessing these.

· Civil Defence – Scott Weatherall spoke of the need for a handover of the community response to the new Board.

· Brighton Toy Box – there was encouragement to supply any suitable toys.

· Community Pantries – It was noted that the Community Pantries were looking tired especially the one in Ocean View and needed attention.

Moved (Paul Weir/Keith McFadyen):

That the Board:

a) Notes the Board updates.

Motion carried (SHCB/2025/044)

8 Governance Support Officer's Report
	A report from Civic provided an update on activities relevant to the Board area which included: · Project Fund · Freedom camping · Dunedin City Council 9 year plan submission
	The Group Manager Parks and Recreation (Heath Ellis) advised that the works for the slip on Brighton – Taieri Mouth Road was due to begin in September 2025. He also provided an update on drainage and mud tank clearing. Scott Weatherall spoke of the issues with coastal erosion and expressed a preference to have a drone flown along the coastline and then repeated six monthly to provide a clear picture of coastal erosion in the Board area. Mr Ellis responded to questions on freedom camping and provided an update on enforcement and the community ranger project.
	Moved (Paul Weir/Keith McFadyen): That the Board: a) Notes the Governance Support Officer’s Report. Motion carried (SHCB/2025/045)

9 Chairperson's Report

The Chairperson provided an update on matters of interest since the last meeting which included:

· Chain Hills Bus Stop – Otago Regional Council staff were seeking clarification from the contractors as to when this would be installed.

· Greater Green Island meeting to be held on 13 September 2025. It was noted there were no members available to attend.

· Hogan Place, Fairfield, gorse issue. The Dunedin City Council had no jurisdiction over private land owners.

· Public Rescue Equipment – Scott Weatherall had met with Tom Dyer, General Manager Science and Resilience, Otago Regional Council regarding vehicle access to Brighton Beach. Mr Dyer advised that it was hoped to be reopened for the summer.

· Waldronville walking tracks – Paul Weir and Christina McBratney commented that the tracks from the Gun Club to Beachlands Speedway would have maintenance work undertaken which included additional gravel.

· Submission to the Dunedin City Council 9 year plan 2025-2034 – Scott Weatherall expressed his disappointment to the response received for the Board Submission. He commented on disappointment that the Council were not open to negotiate public toilets as Brighton Domain needed an additional cubicle. It was noted that the Council provided two portaloos at the Brighton Domain and two at Ocean View over the summer season.

Scott Weatherall commented that he would like to see a trial of a portaloo at the Estuary for the Summer.

Moved (Paul Weir/Scott Weatherall):

That the Board:

a) Notes the report from Chairperson’s Report.

Motion carried (SHCB/2025/046)

10 Community Plan

The updated Saddle Hill Community Plan was provided for adoption.

Moved (Paul Weir/Scott Weatherall):

That the Board:

a) Adopts the revised Saddle Hill Community Board Community Plan.

Motion carried (SHCB/2025/047)

11 Councillor's Update
	Councillor Kevin Gilbert provided an update on items of interest which included · Shared Pathway – Cr Gilbert commented that the section of shared pathway from Waldronville to Ocean View was in the 9 year plan and had been requested to be included in the Otago Regional Council’s strategic cycle plan. It will be considered with other plans in the future. Cr Gilbert spoke of the work the Taieri Cycle Trust had undertaken to complete the North Coast track from Waikouaiti. He suggested that the new Board may like to consider championing the Waldronville to Ocean View shared pathway with the initial start being a meeting on site with the Manager of the Blackhead Quarries and Group Manager Transport, Dunedin City Council. · Public Toilets – Cr Gilbert spoke of the standards Council was required to adhere to when building new toilets. · Centennial Road Subdivision – In response to a request from Scott Weatherall, Cr Gilbert had helped connect a resident with the appropriate Council department on a disgruntlement with the subdivision. · Hospital Staff Car Parking – Paul Weir sought information on proposed parking for Doctors and Nurses on shift work at the Dunedin Hospital. Cr Gilbert advised that whilst there was no immediate answer, car parking was an important conversation around the hospital build.
	Keith McFadyen thanked Cr Gilbert for his contribution and support provided to the Saddle Hill Community Board.
	Moved (Cr Kevin Gilbert/Keith McFadyen): That the Board: a) Notes the Councillor’s update. Motion carried (SHCB/2025/048)

13 Items for Consideration by the Chair

The following items were raised by members:

· Coastal Erosion Assessment for the Board Area - Scott Weatherall requested an update.

· Tunnel Beach reopening – Mr Ellis commented that the goal of the Department of Conservation was to have the track reopened for the summer season.

· Portaloos at the Island Park Reserve, Kaikorai Estuary – Mr Ellis advised that he would obtain prices for the portaloos.

12 Greater Green Island Youth Action Group

Noah Scott and Brianna Le, Youth Workers, Greater Green Island Youth Action Group accompanied by Emily McKenzie and Christopher Gibbons provided an update on their activities. They advised that this was a new group which covered the area from Brighton to Concord, Fairfield and Mosgiel. There had been 32 applications to join the group with 16 successful applicants.

Emily McKenzie (Concord School pupil) commented that the role of the action group was to create action in the community and represent schools.

The group comprised of a range of young people ranging in ages between 10 and 18, held monthly meetings and a fortnightly podcast with OAR FM. This opportunity provided an update on the activities and spoke of upcoming events they were involved in. The group were active on social media and had a Tik Tok account.

Chris Gibbons (Fairfield School pupil) explained what the young people liked about the area, the community were welcoming and kind and enjoyed the variety of activities available such as sports clubs, parks and restaurants.

They responded to questions and commented that they wanted to collaborate on community events and would like to present to the Board more regularly.

The Board thanked the members for attending the meeting and providing the update. They looked forward an ongoing relationship with them and offered for them to join them in the Saddle Hill Community Board tent for the Brighton Gala Day.

Keith McFadyen invited the youth group members and families to attend a free fun day at the Brighton Bowling Club once the season started in November.

The meeting concluded at 3.48 pm.

..............................................

CHAIRPERSON

Saddle Hill Community Board

11 September 2025

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Saddle Hill Community Board of activities relevant to the Board area including:

· Project Fund

· Report Back

· Sports Facilities Plan 2025

· Island Park Reserve Car Park Portaloo Cost

· Currently consulting on

· Roadworks Schedule

2 As this is an administrative report, there are no options or summary of considerations.

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Considers providing a Portaloo to the Island Park Reserve Car Park for a trial period.

Project Fund

3 The balance remaining in the Project Fund for allocation for the current financial year is $9,281.25. The following funds have bee allocated in the 2025/26 financial year.

Meeting Date	Recipient	Purpose	Amount
14 August 2025	Fairfield Bowling Club	Defibrillator battery and pads	$718.75
Total spending			$718.75
Total remaining in the fund			$9,281.25

Report Back

4 Ōtokia Creek and Marsh Habitat Trust have provided a report back on funding they received in 2020, 2023 and 2024 (Attachment A); they have already reported back on the funding they received in 2021.

Sports Facilities Plan 2025

5 The Sports Facilities Plan 2025 was adopted at the 12 August 2025 Council meeting. The plan is now being implemented as below:

6 The short term actions set out in the Implementation Plan are to:-

· Undertake a study to assess the feasibility of covered courts to meet projected need.

· Work with Sport Otago, Dunedin schools, Dunedin sports organisations and other stakeholders to identify opportunities for the co-location and shared use of sports facilities.

· Carry out an audit of existing sports facilities accessibility status to identify physical, cultural and gender barriers.

· Develop guidance and/or policy to ensure that growing commercial use of public facilities and grounds does not restrict community use, grass roots development and recreation sports.

· Work with the relevant sporting codes and other stakeholders to undertake an audit of existing changing facilities to ensure that they are suitable for use (gender appropriate, fit for purpose and accessible).

7 The long term actions set out in the Implementation Plan are to: -

· Produce a feasibility study and a high level concept plan to determine the facility requirements and a timeline for the development of a hub and spoke model for Ōtepoti Dunedin.

· Prepare a program of facility development for inclusion in subsequent LTPs to implement the hub and spoke model for Ōtepoti over the next 30 years.

Island Park Reserve Car Park Portaloo Cost

8 In response to a query on the cost to have a Portaloo installed and serviced twice a week (Monday or Tuesday and Thursday or Friday) at the Island Park Reserve Car Park, staff have advised that the cost would be $806.47 per month. This is for a flushable toilet with water for washing hands and paper towels model which is the same as used for freedom camping sites.

9 There is no funding available from Council to support this project.

What DCC is Currently Consulting On

10 For the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on

Roadworks Schedule

11 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

Dunedin City Council Updates

12 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g., potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form.

13 If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

Signatories

Author:	Lynne Adamson - Governance Support Officer
Authoriser:	Jackie Harrison - Manager Governance

Attachments

	Title	Page
⇩a	Otokia Trust and Creek Habitat Report Back	24

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	✔	☐	☐
Economic Development Strategy	☐	☐	✔
Environment Strategy	☐	☐	✔
Arts and Culture Strategy	☐	☐	✔
3 Waters Strategy	☐	☐	✔
Spatial Plan	☐	☐	✔
Integrated Transport Strategy	☐	☐	✔
Parks and Recreation Strategy	☐	☐	✔
Other strategic projects/policies/plans	☐	☐	✔

Māori Impact Statement

There are no known impacts for Māori

Sustainability

There are no implications.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no financial implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

This report provides information on activities in or relevant to the Board’s area.

	Title	Page
A ⇩	Minutes of Saddle Hill Community Board meeting held on 14 August 2025	10