Strategy, Planning & Engagement Committee
MINUTES
Minutes of an ordinary meeting of the Strategy, Planning & Engagement Committee held in the Council Chambers, Dunedin Public Art Gallery, The Octagon, Dunedin on Wednesday 19 June 2024, commencing at 10:14 am
PRESENT
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Chairperson |
Cr Sophie Barker |
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Deputy Chairperson |
Cr Kevin Gilbert |
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Members |
Cr David Benson-Pope |
Mr Matapura Ellison |
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Cr Christine Garey |
Cr Carmen Houlahan |
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Cr Cherry Lucas |
Cr Mandy Mayhem |
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Cr Jim O'Malley |
Cr Lee Vandervis |
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Cr Steve Walker |
Cr Brent Weatherall |
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Cr Andrew Whiley |
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IN ATTENDANCE |
Nicola Morand (Manahautū - General Manager Policy and Partnerships), David Ward (General Manager 3 Waters and Transition), Gina Hu’akau (Community Partnerships Manager), Jeanette Wikaira (General Manager, Arts, Culture and Recreation , Scott MacLean (General Manager, Climate and City Growth), Dr Anna Johnson (City Development Manager), Nadia Wesley-Smith (Corporate Policy Manager), Junichi Sugishita (Senior Policy Analyst, Corporate Policy), Florence Reynolds (Manager – Zero Carbon), Elizabeth Schowald (Senior Parks and Recreation Planner), Ken Tipa (Poa Arahi – Māori Cultural Capacity Manager), Jonathan Rowe (Programme Manager – South Dunedin Future), Emma Christmas (Senior Planner, City Development), Jane MacLeod (Team Leader, Planning – City Development), Mark Mawdsley (Team Leader Advisory Services, City Development) and Clare Sullivan (Manager Governance)
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Governance Support Officer Wendy Collard
Cr Barker opened the meeting with a Karakia Timatanga.
There was no Public Forum.
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Moved (Cr Sophie Barker/Cr Kevin Gilbert): That the Committee:
Accepts the apologies from Ms Megan Potiki, Crs Bill Acklin, Marie Laufiso and Mayor Jules Radich (for absence) and Cr Christine Garey (for early departure)
Motion carried (SPECC/2024/019) |
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Moved (Cr Sophie Barker/Cr Kevin Gilbert): That the Committee:
Confirms the agenda with the following alteration That Item 11 – Sustainability Framework – City Portrait and United Nations Sustainability Development Goals Update Report be withdrawn.
Motion carried (SPECC/2024/020) with Matapura Ellison abstaining |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Cr Sophie Barker/Cr Kevin Gilbert): That the Committee:
a) Notes the Elected Members' Interest Register attached as; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (SPECC/2024/021) |
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6.1 Strategy, Planning & Engagement Committee meeting - 24 April 2024 |
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Moved (Cr Kevin Gilbert/Cr Steve Walker): That the Committee:
a) Confirms the minutes of the Strategy, Planning & Engagement Committee meeting held on 24 April 2024 as a correct record. Motion carried (SPECC/2024/022) |
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7 Strategy, Planning and Engagement Committee Forward Work Programme |
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A report from Civic provided a regular update of the Strategy, Planning and Engagement Committee forward work programme showing areas of activity, progress and expected timeframes for decision making across a range of areas of work . |
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The Manahautū - General Manager Policy and Partnerships (Nicola Morand), the Climate and City Growth General Manager (Scott MacLean), City Development Manager (Dr Anna Johnson) and the Programme Manager – South Dunedin Future (Jonathan Rowe) responded to questions.
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Moved (Cr Sophie Barker/Cr Kevin Gilbert): That the Committee:
a) Notes the Strategy, Planning and Engagement Committee forward work programme. Motion carried (SPECC/2024/023) |
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9 Proposed Governance Approach to Strategies, Plans and Programmes of Work |
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A report from Corporate Policy advised that Council had a range of strategies, plans and programme of work that required governance oversight. The proposed approach clarified decision-making and reporting requirements related to governance oversight and sought approval to recommend that Council adopt the update. |
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The Manahautū - General Manager Policy and Partnerships (Nicola Morand), Community Partnerships Manager (Gina Hu’akau) and Senior Policy Analyst, Corporate Policy (Junichi Sugishita) responded to questions.
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Moved (Cr Sophie Barker/Matapura Ellison): That the Committee:
a) Approves the proposed governance approach. Motion carried (SPECC/2024/025) with Cr Vandervis recording his vote against
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Moved (Cr Sophie Barker/Cr Kevin Gilbert): That the Committee: b) Recommends Council adopts the proposed amendments to the wording and template in relation to Councillor Advisory Panels in the Committee Structure and Delegations Manual. c) Notes that, if approved by Council, the amended Terms of Reference template will be used for all future Advisory Panels, including: i) the four wellbeing strategies (Ara Toi, Economic Development Strategy, Social Wellbeing Strategy, Te Ao Tūroa) ii) the Zero Carbon Plan iii) the Heritage Action Plan iv) the Dunedin Destination Management Plan v) the Ōtepoti Live Music Action Plan. Motion carried (SPECC/2024/026) with Cr Vandervis recording his vote against |
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10 Strategic Refresh Advisory Panel - Quarterly Update Report |
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A report from Corporate Policy provided an update on the Strategy, Planning and Engagement Committee’s forward workplan, activity undertaken by the Strategic Refresh Advisory Panel and outlined the next steps. |
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The Manahautū - General Manager Policy and Partnerships (Nicola Morand) and Community Partnerships Manager (Gina Hu’akau) spoke to the report and responded to questions.
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Moved (Cr Cherry Lucas/Cr Kevin Gilbert): That the Committee:
a) Notes the Strategic Refresh Advisory Panel – Quarterly Update Report
Motion carried (SPECC/2024/027) with Cr Vandervis recording his vote against |
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11 Sustainability Framework - City Portrait and United Nations Sustainability Development Goals update |
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This item was withdrawn.
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A report from City Development provided an update on progress on the Second Generation District Plan (2GP) work programme including an update on appeals to the 2GP and Variation 2, progress on the Minor Improvements plan change (‘Variation 3’), which was initiated in November 2021, and the proposed timing for making the 2GP partially operative. The report also provided an outline of proposed future plan changes and their approximate timing and sought approval to send a letter to the Minister for the Environment to request the Government suspend the requirement for the Dunedin City Council to implement the National Planning Standards by May 2026. |
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The General Manager, 3 Waters and Transition (David Ward), the City Development Manager (Dr Anna Johnson) and the Senior Planner, City Development (Emma Christmas) spoke to the report and responded to questions.
Cr Carmen Houlahan left the meeting at 11:09 am and returned at 11:12 am.
Cr Mandy Mayhem left the meeting at 11:12 and returned at 11:16 am during debate.
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Moved (Cr Jim O'Malley/Cr Cherry Lucas): That the Committee:
a) Notes the District Plan Work Programme update report. c) Authorises the Chief Executive to make any minor editorial changes to the letter if required. Motion carried (SPECC/2024/028) |
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A report from City Development provided an update on the Heritage Action Plan. It highlighted aspects of the draft Implementation Plan to be progressed and to be included as part of the 2025-34 9-year plan. |
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The General Manager, 3 Waters and Transition (David Ward) and City Development Manager (Dr Anna Johnson) and Team Leader Advisory Services, City Development (Mark Mawdsley) spoke to the report and responded to questions.
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Moved (Cr Sophie Barker/Cr David Benson-Pope): That the Committee:
a) Notes the Heritage Action Plan Update report .Motion carried (SPECC/2024/029) |
Cr Andrew Whiley left meeting at 11.40 am.
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The meeting closed with a Karakia Whakamutunga. |
The meeting concluded at 11.45 am.
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CHAIRPERSON