Strategy, Planning & Engagement Committee
MINUTES
Minutes of an ordinary meeting of the Strategy, Planning & Engagement Committee held in the Council Chambers, Dunedin Public Art Gallery, The Octagon, Dunedin on Tuesday 20 August 2024, commencing at 10:00am
PRESENT
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Chairperson |
Cr Sophie Barker |
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Deputy Chairperson |
Cr Kevin Gilbert
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Members |
Cr Bill Acklin |
Cr David Benson-Pope |
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Cr Christine Garey |
Cr Carmen Houlahan |
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Cr Marie Laufiso |
Cr Cherry Lucas |
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Cr Mandy Mayhem |
Cr Jim O'Malley |
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Mayor Jules Radich |
Cr Lee Vandervis |
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Cr Brent Weatherall |
Cr Andrew Whiley |
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IN ATTENDANCE |
Nicola Morand (Manahautū - General Manager Policy and Partnerships), Jeanette Wikaira (General Manager Arts, Cultural and Recreation), Scott MacLean (General Manager Climate and City Growth), Florence Reynolds (Manager, Zero Carbon), Rory McLean (Senior Policy Analyst, Zero Carbon), Dr Anna Johnson (City Development Manager), Emma Christmas (Team Leader Planning), Mark Mawdsley (Team Leader City Planning Advisory Services), Health Ellis (Group Manager, Parks and Recreation), Katie Eglesfield (Parks and Recreation Planner) and Clare Sullivan (Manager Governance) |
Governance Support Officer Rebecca Murray
Cr Sophie Barker opened the meeting with a Karakia Timatanga.
There was no Public Forum.
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Apologies were received from Cr Steve Walker, and Matapura Ellison.
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Moved (Cr Sophie Barker/Cr Kevin Gilbert): That the Committee: Accepts the apology from Cr Steve Walker, and Matapura Ellison.
Motion carried (SPECC/2024/030) |
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Moved (Cr Sophie Barker/Cr Kevin Gilbert): That the Committee:
Confirms the agenda without addition or alteration.
Motion carried (SPECC/2024/031) |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Cr Sophie Barker/Cr Kevin Gilbert): That the Committee:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (SPECC/2024/032)
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Cr Lee Vandervis entered the meeting at 10.03 am. |
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6.1 Strategy, Planning & Engagement Committee meeting - 19 June 2024 |
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Moved (Cr Sophie Barker/Cr Kevin Gilbert): That the Committee: Confirms the public part of the minutes of the Strategy, Planning & Engagement Committee meeting held on 19 June 2024 as a correct record. Motion carried (SPECC/2024/033) |
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7 Strategy, Planning and Engagement Committee Forward Work Programme |
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A report from Civic provided an update on the Strategy, Planning and Engagement Committee forward work programme which showed areas of activity, progress and expected timeframes for decision making across a range of areas of work. The Manahautū - General Manager Policy and Partnerships (Nicola Morand) spoke to the report and responded to questions. Cr Carmen Houlahan entered the meeting at 10.04 am.
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Moved (Cr Sophie Barker/Cr Kevin Gilbert): That the Committee:
Notes the Strategy, Planning and Engagement Committee forward work programme. Motion carried (SPECC/2024/034) |
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8 DCC Submission on New Zealand’s second emissions reduction plan |
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A report from Sustainability Group sought approval of a draft Dunedin City Council (DCC) submission to the Ministry for the Environment (MfE) on New Zealand’s draft second emissions reduction plan discussion document (the ERP2). The General Manager Climate and City Growth (Scott MacLean), the Manager Zero Carbon (Florence Reynolds) and the Senior Policy Analyst (Zero Carbon) (Rory McLean) spoke to the report and responded to questions.
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Moved (Cr Sophie Barker/Cr Kevin Gilbert): That the Committee:
Adjourns the meeting for 5 minutes.
Motion carried
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The meeting adjourned at 10.10 am and reconvened at 10.17 am.
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Moved (Cr Christine Garey/Cr David Benson-Pope): That the Committee: Amends paragraph 24 by adding the following sentence: - The Council considers that any changes to speed limits should be evidence-based. Division The Committee voted by division
For: Crs David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Brent Weatherall, Sophie Barker and Mayor Jules Radich (11). Against: Crs Bill Acklin, Lee Vandervis and Andrew Whiley (3). Abstained: Nil
The division was declared CARRIED by 11 votes to 3
Motion carried (SPECC/2024/035) |
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Moved (Cr Sophie Barker/Cr Mandy Mayhem): That the Committee:
a) Approves the draft DCC submission, with any amendments, on New Zealand’s second emissions reduction plan discussion document. b) Authorises the Chief Executive to make any minor editorial changes to the submission if required. Motion carried (SPECC/2024/036) |
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9 Initiation of Multi-unit Development and Heritage Plan Change to the 2GP |
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A report from City Development sought approval to initiate a change to the Second Generation District Plan (2GP). It noted that the change (Plan Change 2) would include amendments to the heritage provisions in the 2GP and the provisions that manage the design of residential multi-unit developments. The General Manager 3 Waters and Transition (Dave Ward), City Development Manager (Dr Anna Johnson) and the Team Leader Planning (Emma Christmas) and Team Leader City Planning Advisory Services (Mark Mawdsley) spoke to the report and responded to questions.
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Moved (Cr Kevin Gilbert/Cr Mandy Mayhem): That the Committee:
a) Approves the initiation of Plan Change 2, which will propose changes to the heritage and multi-unit development design provisions of the District Plan (2GP). Motion carried (SPECC/2024/037) with Crs Lee Vandervis and Carmen Houlahan recording their vote against. |
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10 Notice of Intent- Town Belt Reserve Management Plan Draft |
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A report from Parks sought approval to commence the public consultation process required by section 41(6) of the Reserves Act 1977, and approval of the Statement of Proposal to replace the original plan with the proposed Draft Dunedin Town Belt Recreation Reserve Management Plan (the Draft Plan). The General Manager Arts Culture and Recreation (Jeanette Wikaira), the Group Manager, Parks and Recreation (Heath Ellis) and the Parks and Recreation Planner (Katie Eglesfield) spoke to the report and responded to questions.
Cr Carmen Houlahan left the meeting at 11.18 am and returned to the meeting at 11.20 am.
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Moved (Cr Sophie Barker/Cr Kevin Gilbert): That the Committee:
a) Approves the Statement of Proposal, Draft Dunedin Town Belt Reserve Management Plan and Public Submission Form and the commencement of the public consultation process required by section 41(6) of the Reserves Act 1977. b) Notes that the Hearings Committee will hear submissions and, following the hearing of submissions, will make a recommendation to the Strategy, Planning and Engagement Committee under a covering report from staff. If there are no requests to be heard, then staff will report back directly to the Strategy, Planning and Engagement Committee on the outcome of the public consultation. c) Notes that the Chairperson of the Hearings Committee may appoint members if required. Motion carried (SPECC/2024/038) with Cr Lee Vandervis recording his vote against. |
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11 Notice of Intent - Otago Harbour Reserves Management Plan Draft |
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A report from Parks sought approval to commence the public notification process required by 41(6) of the Reserves Act 1977, and approval of the Statement of Proposal to replace the original plan with proposed Draft Otago Harbour Reserves Management Plan (the Draft Plan). The General Manager Arts Culture and Recreation (Jeanette Wikaira), the Group Manager, Parks and Recreation (Heath Ellis) and the Parks and Recreation Planner (Katie Eglesfield) spoke to the report and responded to questions.
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Moved (Cr Christine Garey/Cr Marie Laufiso): That the Committee:
a) Approves the Statement of Proposal, Draft Otago Harbour Reserves Management Plan and Public Submission Form and the commencement of the public consultation process required by section 41(6) of the Reserves Act 1977. b) Notes that the Hearings Committee will hear submissions and, following the hearing of submissions, will make a recommendation to the Strategy, Planning and Engagement Committee under a covering report from staff. If there are no requests to be heard, then staff will report back directly to the Strategy, Planning and Engagement Committee on the outcome of the public consultation. c) Notes that the Chairperson of the Hearings Committee may appoint members if required. Motion carried (SPECC/2024/039) |
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Items for consideration by the Chair:
Crs Jim O’Malley and David Benson-Pope requested the following: Investigate the issue of and come up with a resolution to the breaching of the hard surfaces rule. |
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Cr Sophie Barker closed the meeting with a Karakia Whakamutunga. |
The meeting concluded at 12.21 pm.
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CHAIRPERSON