Notice of Meeting:

I hereby give notice that an ordinary meeting of the Strath Taieri Community Board will be held on:

 

Date:                                                    Thursday 30 September 2021

Time:                                                   2.00 pm

Venue:                                                Strath Taieri Community Centre, Middlemarch

 

Sandy Graham

Chief Executive Officer

 

Strath Taieri Community Board

PUBLIC AGENDA

 

MEMBERSHIP

 

Chairperson

Barry Williams

 

Deputy Chairperson

Mark O'Neill

 

Members

Blair Dale

 

 

David Frew

 

 

Leeann McLew

 

 

Robin Thomas

 

 

Cr Mike Lord

 

 

Senior Officer                                               Tom Dyer, Group Manager 3 Waters

 

Governance Support Officer                  Jenny Lapham

 

 

 

Jenny Lapham

Governance Support Officer

 

 

Telephone: 03 477 4000

jenny.lapham@dcc.govt.nz

www.dunedin.govt.nz

 

 

 

 

 

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 


Strath Taieri Community Board

30 September 2021

 

 

ITEM TABLE OF CONTENTS                                                                                                                                         PAGE

 

1             Public Forum                                                                                                                                                              4

1.1       Public Forum - Constable Alan Lynch                                                                                                   4

2             Apologies                                                                                                                                                                    4

3             Confirmation of Agenda                                                                                                                                        4

4             Declaration of Interest                                                                                                                                           5

5             Confirmation of Minutes                                                                                                                                       9

5.1       Strath Taieri Community Board meeting - 24 June 2021                                                              9     

Part A Reports (Strath Taieri Community Board  has power to decide these matters)

6             Middlemarch Flooding                                                                                                                                        14

7             State Highway 87 Update                                                                                                                                   17

8             Governance Support Officers Report                                                                                                             20

9             Chairperson's Report                                                                                                                                           29

10           Council Activities                                                                                                                                                   30

11           Notification of Items for Consideration by the Chairperson                                                                  31             

 

 


Strath Taieri Community Board

30 September 2021

 

 

1          Public Forum

1.1       Public Forum - Constable Alan Lynch

2          Apologies

At the close of the agenda no apologies had been received.

3          Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.


Strath Taieri Community Board

30 September 2021

 

Declaration of Interest

 

  

 

EXECUTIVE SUMMARY

1.         Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

 

2.         Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

 

 

RECOMMENDATIONS

That the Board:

a)     Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected Members' Interests.

 

 

Attachments

 

Title

Page

a

Elected Members' Register of Interest

7

  



Strath Taieri Community Board

30 September 2021

 

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Strath Taieri Community Board

30 September 2021

 

Confirmation of Minutes

Strath Taieri Community Board meeting - 24 June 2021

 

 

 

RECOMMENDATIONS

That the Board:

a)     Confirms the minutes of the Strath Taieri Community Board meeting held on 24 June 2021 as a correct record.

 

 

 

Attachments

 

Title

Page

A

Minutes of Strath Taieri Community Board meeting  held on 24 June 2021

10

 

 


Strath Taieri Community Board

30 September 2021

 

 

 

Strath Taieri Community Board

MINUTES

 

Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 24 June 2021, commencing at 2.00 pm

 

PRESENT

 

Chairperson

Barry Williams

 

Deputy Chairperson

Mark O'Neill

 

Members

Blair Dale

 

 

David Frew

 

 

Robin Thomas

 

 

 

IN ATTENDANCE

Jeanine Benson (Group Manager Transport)

 

Governance Support Officer                  Jennifer Lapham

 

 

 

1          Public Forum

1.1       Public Forum - Leaning Lodge Trust

 

John Cocks spoke to the Board regarding the rebuild of the Leaning Lodge hut in the Rock and Pillar Range.  He advised that they were seeking the Boards support and help with the provision of 4 wheel drive vehicles and other equipment to assist getting people and construction material to the hut during construction.

 

 

1.2       Public Forum - Mike Garetty

 

Mike Garetty spoke to the Board regarding public access to rivers.

 

 

1.3       Public Forum - Update on  Community Garden

 

Cynthia Flanagan thanked the Board for the funding they received.  She advised that the tunnel house had been ordered and they were preparing the ground  to install it when it arrives.

  

 

2          Apologies

Apologies were received from Leeann McLew and Cr Mike Lord.

 

Moved (David Frew/Mark O'Neill):

That the Board:

 

Accepts the apologies from Leeann McLew and  Cr Mike Lord.

 

Motion carried

 

 

3          Confirmation of agenda

 

 

 

 

Moved (Robin Thomas/David Frew):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried

 

 

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Mark O’Neill advised that he now leases the Hyde Recreation Reserve.

 

Robin Thomas and Jock Frew advised that they were trustees of the Strath Taieri Connect Charitable Trust.

 

 

Moved (Robin Thomas/Blair Dale):

That the Board:

 

a)     Amends  the Elected Members' Interest Register; and

b)     Amends the proposed management plan for Elected Members' Interests.

 

             Motion carried

 

5          Confirmation of Minutes

5.1       Strath Taieri Community Board meeting - 15 April 2021

 

Moved (Mark O'Neill/Robin Thomas):

That the Board:

 

Confirms the minutes of the Strath Taieri Community Board meeting held on 15 April 2021 as a correct record.

             Motion carried

Part A Reports

6          Report Back on Community Board Conference

 

 

Robin Thomas provided a verbal on the Community Board Conference which was held 22 – 24 April in Gore.  He advised that there were representatives from all over New Zealand and a number of very good speakers.  He recommended that other Board members attend the conference if they get the opportunity.

 

 

Moved (David Frew/Blair Dale):

That the Board:

 

             Note the report on the Community Board Conference.

 

             Motion carried

 

 

7          Governance Support Officers Report

 

In a report the Governance Support Officer provided update on matters of interest including:

·        Project Fund

·        Future of Dunedin Railways Limited

·        Hyde Hall Recreation Reserve

·        Currently Being Consulted on by Dunedin City Council

 

 

Moved (David Frew/Mark O'Neill):

That the Board:

 

Notes the Governance Support Officers Report.

             Motion carried

 

8          Chairperson's Report

 

The Chairperson provided an update on matters of interest including:

·    Roading – Concern the roads have not been repaired since the flooding.

·    March Creek/Flooding – Otago Regional Council are investigating the option to do something with the railway bridge to try and ease the water flow.  It was noted that the Otago Regional Council were holding a “drop in session” at the conclusion of the meeting to seek community input into options to resolve the flooding issues.

·    Bloke Shed – Robin Thomas advised that funding of $40,000  had been received from MPI to improve the health and wellbeing of the community.  The Strath Taieri Connect Charitable Trust ahs been set up to progress this work and will have a part time permanent employee.

·    Leaning Lodge Trust – it was agreed to support the project. 

 

 

9          Notification of Items for Consideration by the Chairperson

 

 

·    Request to have Flooding as a standard item on the agenda.

·    Extend an invitation to Waka Kotahi NZ Transport Agency to attend the next meeting to discuss road closures.

 

 

 

             

 

 

 

The meeting concluded at 3.10 pm.

 

 

 

 

 

 

..............................................

C H A I R P E R S O N

   

 

    


Strath Taieri Community Board

30 September 2021

 

Part A Reports

Middlemarch Flooding

 

 

Jean-Luc Payan, Natural Hazards Manager (Otago Regional Council), Pam Wilson, Infrastructure Manager (Otago Regional Council) and Garry LaHood, Senior River Engineer (Otago Regional Council) will be in attendance.

Attached is a letter from Steve Goodlass for your information.

Attachments

 

Title

Page

a

Middlemarch Flooding - Steve Goodlass

15

  


Strath Taieri Community Board

30 September 2021

 

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Strath Taieri Community Board

30 September 2021

 

State Highway 87 Update

 

 

Letitia McRodden (Customer and Stakeholder Manager) Downers, Nick Rodger (National Maintenance Delivery Manager) Downers, Kimberley Buckley (Contract Manager – Sealing) Downers and a representative Waka Kotahi NZ Transport Agency will be in attendance.

Downers have a key maintenance site on SH87 this is planned for work in the 2021/22 renewals season and are seeking the Board’s feedback on how best to engage with the Community.

The representative from Waka Kotahi NZ Transport Agency will also respond to questions the Board have on the State Highway 87

Attachments

 

Title

Page

a

Forward Work Plan for SH 87

18

  


Strath Taieri Community Board

30 September 2021

 

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Strath Taieri Community Board

30 September 2021

 

 

Governance Support Officers Report

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          This report is to inform the Strath Taieri Community Board of activities relevant to the Board area including:

·        Project Fund

·        Representation Review

·        Remuneration Authority 2021 Determination

·        Process for written reports and board updates

·        Kerbside Collection and Resource Recovery

·        Currently Being Consulted on by Dunedin City Council

·        Correspondence

·        Response to Submission on 10 year plan 2021-31

 

RECOMMENDATIONS

That the Board:

a)     Notes the Governance Support Officers Report.

 

Project Fund

2          The Board has been allocated $10,000 for the 2021/22 financial year.

 

 

 

Representation Review

3          At its meeting on 10 August 2021, Council adopted it initial proposal for representation review.  The proposal being consulted on is that Council continues to be elected at large and the number of Councillors remain at 14.  The status quo is being proposed for Community Boards being six community Boards consisting of six elected members and one appointed member, with existing boundaries

4          The Council has agreed to extend the time to receive submissions on the representation review until 4 October 2021.  The Board may wish to consider making a submission.  

 

Remuneration Authority 2021 Determination

5          The Remuneration Authority has the responsibility for setting remuneration for local government elected members including community boards.  The Authority has recently made its most recent determination and the effect for the Strath Taieri Community Board is as follows: Chair: $220 increase per year ($14,889), Member: $111 increase per year (7,445).  This will be backdated to 1 July 2021.

Process for written reports and board updates

 

6          The Chief Executive is responsible for preparing an agenda for each meeting.  Written reports from staff providing advice are required when the board is required to make a decision.  This is the same process for Council and Committee.   These can include decisions on funding applications, recommendations on road naming, making submissions on the 10 year plan or representation review and adopting or amending the board’s community plan.

7          Standing Orders allow for the Chairperson to put a report on the board agenda.

8          Board updates from various projects or groups that board members are appointed to, for example Keep Dunedin Beautiful, Business Associations, and community groups do not require a board decision and are for the purposes of updating the rest of the board and members of the public who attend the meetings.  These are dealt with as a verbal update, not a written report.  If a report is received from an outside agency on a matter e.g.  an update from the regional council or waka Kotahi NZTA, these will be attached as part of the Governance Support Officer’s report in the same way as inwards correspondence is handled.

Kerbside Collection and Resource Recovery

9          Following Council adoption of the ‘four bins plus one’ kerbside services option as part of the 2021-31 10 Year Plan a request for Registrations of Interest was released to the market at the end of June.

10        The registration period for suppliers interested in providing the new service closed at the end of July, and these registrations will be evaluated during August. Suppliers who are then selected for the next stage of the procurement process will be asked to submit formal proposals by December 2020.

11        As part of the formal proposal the potential suppliers will be required to develop refuse and recycling solutions suitable non-standard collections such as multi-unit developments, private lanes, difficult to access streets, and rural properties.

12        These proposals will be evaluated and the selection of a preferred supplier is expected to occur in February 2022, with the new services scheduled to begin on 1 July 2023.

Currently Being Consulted On’ by Dunedin City Council

             Representation Review. 

 

 

 

 

ACTIONS/UPDATES

Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477-4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.

 

 

Signatories

Author:

Jenny Lapham - Governance Support Officer

Authoriser:

Clare Sullivan - Manager Governance

Attachments

 

Title

Page

a

Response to Submission to 10 year plan

24

 

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

 

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

 

There is no contribution to the Strategic Framework.

Māori Impact Statement

There are no known impacts for Māori.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There is no known conflict of interest.

Community Boards

The report provides information on activities in or relevant to the Board area.

 

 


Strath Taieri Community Board

30 September 2021

 

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Strath Taieri Community Board

30 September 2021

 

Chairperson's Report

 

 

The Chairperson will provide an update matters of interest including:

·    Roading Issues

·    Parking

 


Strath Taieri Community Board

30 September 2021

 

Council Activities

 

 

Cr Mike Lord will provide a verbal update on matters of interest.

 


Strath Taieri Community Board

30 September 2021

 

Notification of Items for Consideration by the Chairperson