Strath Taieri Community Board

MINUTES

 

Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 30 September 2021, commencing at 2.00 pm

 

PRESENT

 

Chairperson

Barry Williams

 

Members

David Frew

 

 

Leeann McLew

 

 

Robin Thomas

 

 

Cr Mike Lord

 

 

 

IN ATTENDANCE

Tom Dyer, Group Manager 3 Waters, Jean-Luc Payan, Natural Hazards Manager (Otago Regional Council), Pam Wilson, Infrastructure Manager (Otago Regional Council), Garry LaHood, Senior River Engineer (Otago Regional Council), Chris Harris (Waka Kotahi), Letitia McRodden (Downers) and Kimberley Buckley (Downers)

 

Governance Support Officer                  Jennifer Lapham

 

 

 

1          Public Forum

1.1       Public Forum - Community Garden/Community Buildings 

 

Cynthia Flanaghan and Andrea Bosshard spoke to the Board regarding the community having control of empty buildings in the Railway precinct.  They queried the ownership of the Station Masters House and believed that the Grocott Community Garden should have a say in what happens to the house.

 

1.2       Public Forum –Constable Alan Lynch

 

Constable Lynch tabled information relating to the Greater Taieri Community Network and advised that it was a community development organisation focusing on supporting community led initiatives in the Mosgiel and Taieri  area including Strath Taieri.  He advised that they look forward to working with the Community Board.

 

 

 

2          Apologies

Apologies were received from Blair Dale and Mark O’Neill.

 

Moved (David Frew/Robin Thomas):

That the Board:

             Accepts the apologies from Blair Dale and Mark O’Neill.

                         Motion carried

 

3          Confirmation of agenda

 

 

Moved (David Frew/Leeann McLew):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Robin Thomas/David Frew):

That the Board:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried

 

5          Confirmation of Minutes

5.1       Strath Taieri Community Board meeting - 24 June 2021

 

That the Board:

 

Confirms the minutes of the Strath Taieri Community Board meeting held on 24 June 2021 as a correct record.

Motion carried

 

Part A Reports

6          Middlemarch Flooding

 

 

Jean-Luc Payan, Natural Hazards Manager (Otago Regional Council), Pam Wilson, Infrastructure Manager (Otago Regional Council), Garry LaHood, Senior River Engineer (Otago Regional Council) attended the meeting and provided an update on flood mitigation measures.

 

 

7          State Highway 87 Update

 

 

Chris Harris (Waka Kotahi), Letitia McRodden (Downers) and Kimberley Buckley (Downers) spoke to the Board regarding a major reseal project on State Highway 87.  They sought feedback on whether the project should take place over 3/4 days or over 2 – 3 weeks.  The Board agreed that 3 – 4 days would be less disruptive. 

 

Mr Harris responded to questions regarding the closure of the State Highway in adverse weather conditions.

 

 

8          Governance Support Officers Report

 

In a report the Governance Support Officer provided an update on matters of interest.

 

It was noted that the Council was currently consulting on the Representation Review and was proposal the maintain the status quo.

 

 

Moved (Robin Thomas/David Frew):

That the Board:

 

a)         Notes the Governance Support Officers Report.

b)        Submits on the Representation Review supporting the status quo.

Motion carried (STCB/2021/008)

 

9          Chairperson's Report

 

The Chairperson provided an update on matters of interest including roading and oiling of roads. The Board requested a list of those houses who get their road oiled and also houses who get their grass verge cut.

 

The Chairperson advised that the Board had been requested to provide a letter of support for the Otago Excursion Train Trust to retain the Taieri Gorge railway line.

 

 

 

 

 

Moved (David Frew/Leeann McLew):

That the Board:

 

             Support the application from the Otago Excursion Train Trust to retain the Taieri Gorge railway line.

 

             Motion carried

 

10        Council Activities

 

Councillor Lord provided an update on matters of interesting including Central City plan, 3 Waters reform and Sports Hall of Fame.

 

 

11        Notification of Items for Consideration by the Chairperson

 

The Board requested information relating to the building in the Community Garden including any proposal for future use, and who currently has access to the building.

 

 

 

 

The meeting concluded at 3.30 pm.

 

 

 

 

 

 

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C H A I R P E R S O N