Notice of Meeting:
I hereby give notice that an ordinary meeting of the Strath Taieri Community Board will be held on:
Date: Thursday 11 November 2021
Time: 5.00 pm
Venue: Strath Taieri Community Centre, Middlemarch
Sandy Graham
Chief Executive Officer
Strath Taieri Community Board
PUBLIC AGENDA
MEMBERSHIP
Chairperson |
Barry Williams |
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Deputy Chairperson |
Mark O'Neill |
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Members |
Blair Dale |
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David Frew |
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Leeann McLew |
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Robin Thomas |
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Cr Mike Lord |
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Senior Officer
Governance Support Officer Lauren McDonald
Lauren McDonald
Governance Support Officer
Telephone: 03 477 4000
jenny.lapham@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
Strath Taieri Community Board 11 November 2021 |
ITEM TABLE OF CONTENTS PAGE
1 Public Forum 4
1.1 Public Forum - Update on Community Garden 4
1.2 Public Forum - Middlemarch Swimming Club 4
2 Apologies 4
3 Confirmation of Agenda 4
4 Declaration of Interest 5
5 Confirmation of Minutes 9
5.1 Strath Taieri Community Board meeting - 30 September 2021 9
Part A Reports (Strath Taieri Community Board has power to decide these matters)
6 Project Fund 14
7 Middlemarch Flooding - March Creek 21
8 Governance Support Officers Report 22
9 Meeting Schedule 25
10 Chairperson's Report 27
11 Council Activities 28
12 Notification of Items for Consideration by the Chairperson 29
Strath Taieri Community Board 11 November 2021 |
1.1 Public Forum - Update on Community Garden
Cynthia Flanagan will be in attendance to provide an update on the Community Garden.
1.2 Public Forum - Middlemarch Swimming Club
Representatives from the Middlemarch Swimming Club will be in attendance to speak to their funding application.
At the close of the agenda no apologies had been received.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
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Strath Taieri Community Board 11 November 2021 |
EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.
2. Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
That the Board: a) Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and b) Confirms/Amends the proposed management plan for Elected Members' Interests. |
Attachments
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Title |
Page |
⇩a |
Register of Interest |
7 |
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Strath Taieri Community Board 11 November 2021 |
Strath Taieri Community Board meeting - 30 September 2021
That the Board: a) Confirms the minutes of the Strath Taieri Community Board meeting held on 30 September 2021 as a correct record.
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Attachments
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Title |
Page |
A⇩ |
Minutes of Strath Taieri Community Board meeting held on 30 September 2021 |
10 |
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Strath Taieri Community Board 11 November 2021 |
Strath Taieri Community Board
MINUTES
Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 30 September 2021, commencing at 2.00 pm
PRESENT
Chairperson |
Barry Williams |
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Members |
David Frew |
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Leeann McLew |
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Robin Thomas |
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Cr Mike Lord |
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IN ATTENDANCE |
Tom Dyer, Group Manager 3 Waters, Jean-Luc Payan, Natural Hazards Manager (Otago Regional Council), Pam Wilson, Infrastructure Manager (Otago Regional Council), Garry LaHood, Senior River Engineer (Otago Regional Council), Chris Harris (Waka Kotahi), Letitia McRodden (Downers) and Kimberley Buckley (Downers) |
Governance Support Officer Jennifer Lapham
1 Public Forum
1.1 Public Forum - Community Garden/Community Buildings |
Cynthia Flanaghan and Andrea Bosshard spoke to the Board regarding the community having control of empty buildings in the Railway precinct. They queried the ownership of the Station Masters House and believed that the Grocott Community Garden should have a say in what happens to the house. |
1.2 Public Forum –Constable Alan Lynch
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Constable Lynch tabled information relating to the Greater Taieri Community Network and advised that it was a community development organisation focusing on supporting community led initiatives in the Mosgiel and Taieri area including Strath Taieri. He advised that they look forward to working with the Community Board.
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2 Apologies |
Apologies were received from Blair Dale and Mark O’Neill.
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Moved (David Frew/Robin Thomas): That the Board: Accepts the apologies from Blair Dale and Mark O’Neill. Motion carried |
3 Confirmation of agenda |
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Moved (David Frew/Leeann McLew): That the Board:
Confirms the agenda without addition or alteration
Motion carried
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4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Robin Thomas/David Frew): That the Board:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried
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5 Confirmation of Minutes
5.1 Strath Taieri Community Board meeting - 24 June 2021 |
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That the Board:
Confirms the minutes of the Strath Taieri Community Board meeting held on 24 June 2021 as a correct record. Motion carried
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Part A Reports
6 Middlemarch Flooding |
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Jean-Luc Payan, Natural Hazards Manager (Otago Regional Council), Pam Wilson, Infrastructure Manager (Otago Regional Council), Garry LaHood, Senior River Engineer (Otago Regional Council) attended the meeting and provided an update on flood mitigation measures.
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7 State Highway 87 Update |
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Chris Harris (Waka Kotahi), Letitia McRodden (Downers) and Kimberley Buckley (Downers) spoke to the Board regarding a major reseal project on State Highway 87. They sought feedback on whether the project should take place over 3/4 days or over 2 – 3 weeks. The Board agreed that 3 – 4 days would be less disruptive.
Mr Harris responded to questions regarding the closure of the State Highway in adverse weather conditions.
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8 Governance Support Officers Report |
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In a report the Governance Support Officer provided an update on matters of interest. |
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It was noted that the Council was currently consulting on the Representation Review and was proposal the maintain the status quo.
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Moved (Robin Thomas/David Frew): That the Board:
a) Notes the Governance Support Officers Report. b) Submits on the Representation Review supporting the status quo. Motion carried (STCB/2021/008) |
9 Chairperson's Report |
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The Chairperson provided an update on matters of interest including roading and oiling of roads. The Board requested a list of those houses who get their road oiled and also houses who get their grass verge cut.
The Chairperson advised that the Board had been requested to provide a letter of support for the Otago Excursion Train Trust to retain the Taieri Gorge railway line.
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Moved (David Frew/Leeann McLew): That the Board:
Support the application from the Otago Excursion Train Trust to retain the Taieri Gorge railway line.
Motion carried |
10 Council Activities |
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Councillor Lord provided an update on matters of interesting including Central City plan, 3 Waters reform and Sports Hall of Fame.
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11 Notification of Items for Consideration by the Chairperson |
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The Board requested information relating to the building in the Community Garden including any proposal for future use, and who currently has access to the building.
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The meeting concluded at 3.30 pm.
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C H A I R P E R S O N
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Strath Taieri Community Board 11 November 2021 |
Project Fund
Department: Civic
EXECUTIVE SUMMARY
1 An application has been received from the Middlemarch Swimming Club for funding of $500.00 towards the final instalment of electronics and sensors to save costs as part of pool hearing project.
2 A project completion form has been received from Grocotts Organic Garden Middlemarch.
3 Note is made that $10,000.00 remains in the fund
That the Board: a) Approves/Declines the application from Middlemarch Swimming Club. b) Notes the project completion form from Grocotts Organic Garden Middlemarch. |
Signatories
Author: |
Jenny Lapham - Governance Support Officer |
Authoriser: |
Clare Sullivan - Manager Governance |
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Title |
Page |
⇩a |
Funding Application Middlemarch Swimming Club |
15 |
⇩b |
Project Fund Completion Form - Grocotts Organic Garden Middlemarch |
19 |
Strath Taieri Community Board 11 November 2021 |
Middlemarch Flooding - March Creek
Robin Thomas has asked for a discussion on March Creek.
Please refer to the comments in the Governance Support Officer’s report.
Attachments
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Strath Taieri Community Board 11 November 2021 |
Governance Support Officers Report
Department: Civic
EXECUTIVE SUMMARY
1 This report is to inform the Strath Taieri Community Board of activities relevant to the Board area including:
· Project Fund
· March Creek
· Station Master’s House
· 2022/23 Annual Plan
· Currently Being Consulted On
That the Board: a) Notes the Governance Support Officers Report. b) Decides whether to make a submission on the Keeping of Animals (Excluding Dogs) Bylaw.
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Project Fund
2 The Board has been allocated $10,000 for the 2021/22 financial year.
3 Staff are currently considering the impact of flooding in the Middlemarch township as a result of the March Creek Bridge. It is proposed that early 2022 a workshop be held with the Board, to gain the Board’s views prior to presenting a formal report to a Board meeting and seeking input from the community.
Station Master’s House
4 Staff are working through the issues of the ownership of the Station Master’s House, to ensure it is maintained as a community asset. The Board will be updated once the issue of ownership is resolved.
5 Work has commenced on the development of the 2022/23 draft Annual Plan (the draft Plan). The draft Plan is an update of year two of the 10-year plan 2021-31. Under the Local Government Act, Council is not required to consult on the draft Plan if it does not include significant or material differences from that provided for in the 10-year plan.
6 Council has asked staff to prepare a number of option reports as part of the development of the draft Plan. These reports will be presented to the December Annual Plan meeting on 13-15 December 2021 for Council’s consideration. Decisions made on the option reports may result in new information to be included in the draft Plan. The decisions will also determine the nature and level of engagement that should be undertaken.
7 Community Boards will be updated on the annual plan process in early 2022.
Currently Being Consulted On’ by Dunedin City Council
ACTIONS/UPDATES
Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477-4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form
If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.
Signatories
Author: |
Jenny Lapham - Governance Support Officer |
Authoriser: |
Clare Sullivan - Manager Governance |
There are no attachments
for this report.
SUMMARY OF CONSIDERATIONS
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Fit with purpose of Local Government This decision enables democratic local decision making and action by, and on behalf of communities.
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Fit with strategic framework
There is no contribution to the Strategic Framework. |
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Māori Impact Statement There are no known impacts for Māori. |
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Sustainability There are no implications for sustainability. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy There are no implications. |
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Financial considerations There are no implications. |
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Significance This decision is considered low significance in terms of the Council’s Significance and Engagement Policy. |
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Engagement – external There has been no external engagement. |
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Engagement - internal Internal engagement has occurred with appropriate staff members. |
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Risks: Legal / Health and Safety etc. There are no risks. |
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Conflict of Interest There is no known conflict of interest. |
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Community Boards The report provides information on activities in or relevant to the Board area. |
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Strath Taieri Community Board 11 November 2021 |
Meeting Schedule
Department: Civic
EXECUTIVE SUMMARY
1 A schedule of meetings for 2022 is attached for your consideration. As this is an administrative report, no summary of considerations is required.
That the Board: a) Approves the meeting schedule for 2022.
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Signatories
Author: |
Jenny Lapham - Governance Support Officer |
Authoriser: |
Clare Sullivan - Manager Governance |
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Title |
Page |
⇩a |
Meeting Schedule 2022 |
26 |
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Strath Taieri Community Board 11 November 2021 |
The Chairperson will provide an update matters of interest including:
· Roading Issues
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Strath Taieri Community Board 11 November 2021 |
Cr Mike Lord will provide an update on matters of interest.