Notice of Meeting:

I hereby give notice that an ordinary meeting of the Strath Taieri Community Board will be held on:

 

Date:                                                    Thursday 3 February 2022

Time:                                                   5.00 pm

Venue:                                                Via Audio Visual Link

 

Sandy Graham

Chief Executive Officer

 

Strath Taieri Community Board

PUBLIC AGENDA

 

MEMBERSHIP

 

Chairperson

Barry Williams

 

Deputy Chairperson

Mark O'Neill

 

Members

Blair Dale

 

 

David Frew

 

 

Leeann McLew

 

 

Robin Thomas

 

 

Cr Mike Lord

 

 

Senior Officer                                               Jeanine Benson, Group Manager Transport

 

Governance Support Officer                  Jennifer Lapham

 

 

 

Jennifer Lapham

Governance Support Officer

 

 

Telephone: 03 477 4000

jenny.lapham@dcc.govt.nz

www.dunedin.govt.nz

 

 

 

 

 

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 


Strath Taieri Community Board

3 February 2022

 

 

ITEM TABLE OF CONTENTS                                                                                                                                         PAGE

 

1             Public Forum                                                                                                                                                              4

2             Apologies                                                                                                                                                                    4

3             Confirmation of Agenda                                                                                                                                        4

4             Declaration of Interest                                                                                                                                           5

5             Confirmation of Minutes                                                                                                                                       9

5.1       Strath Taieri Community Board meeting - 11 November 2021                                                  9     

Part A Reports (Strath Taieri Community Board  has power to decide these matters)

6             Earth Quake-Prone Buildings                                                                                                                            14

7             Transportation Update                                                                                                                                        15

8             Governance Support Officers Report                                                                                                             16

9             Chairperson's Report                                                                                                                                           19

10           Council Activities                                                                                                                                                   20

11           Notification of Items for Consideration by the Chairperson                                                                  21             

 

 


Strath Taieri Community Board

3 February 2022

 

 

1          Public Forum

At the close of the agenda no requests for public forum had been received.

2          Apologies

At the close of the agenda no apologies had been received.

3          Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.


Strath Taieri Community Board

3 February 2022

 

Declaration of Interest

 

  

 

EXECUTIVE SUMMARY

1.         Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

 

2.         Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

 

 

RECOMMENDATIONS

That the Board:

a)     Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected Members' Interests.

 

 

Attachments

 

Title

Page

a

Register of Interest

7

  



Strath Taieri Community Board

3 February 2022

 

PDF Creator


 

PDF Creator

 


Strath Taieri Community Board

3 February 2022

 

Confirmation of Minutes

Strath Taieri Community Board meeting - 11 November 2021

 

 

 

RECOMMENDATIONS

That the Board:

a)     Confirms the minutes of the Strath Taieri Community Board meeting held on 11 November 2021 as a correct record.

 

 

 

Attachments

 

Title

Page

A

Minutes of Strath Taieri Community Board meeting  held on 11 November 2021

10

 

 


Strath Taieri Community Board

3 February 2022

 

 

 

Strath Taieri Community Board

MINUTES

 

Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 11 November 2021, commencing at 5.00 pm

 

PRESENT

 

Chairperson

Barry Williams

 

Deputy Chairperson

Mark O'Neill

 

Members

Blair Dale

David Frew

 

Cr Mike Lord

Leeann McLew

 

Robin Thomas

 

 

Governance Support Officer                  Lauren McDonald

 

 

 

1          Public Forum

1.1       Public Forum - Update on  Community Garden

 

Cynthia Flanagan provide an update on the completion of the Tunnel House project in the Community Garden. She thanked the board for their financial support of the project.

                         The Board expressed their appreciation of the work being done at the community                          garden.

 

1.2       Public Forum - Middlemarch Swimming Club

 

James Hall, President of the Middlemarch Swimming Club spoke to the club’s funding application. He advised the instalment of electronic controls and sensors would reduce running costs and simplify the monitoring and management of the pool.

 

2          Apologies

            There were no apologies given.

 

3          Confirmation of agenda

 

 

Moved (Barry Williams/David Frew):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Robin Thomas declared he was a member of the Strath Taieri Lions Club

Barry Williams and Leeann McLew both members of the Middlemarch Pool Committee

 

 

Moved (Cr Mike Lord/David Frew):

That the Board:

 

a)     Amends the Elected Members' Interest Register

b)     Amends the proposed management plan for Elected Members' Interests.

             Motion carried

 

5          Confirmation of Minutes

5.1      Strath Taieri Community Board meeting - 30 September 2021

 

Moved (David Frew/Leeann McLew):

That the Board:

 

Confirms the minutes of the Strath Taieri Community Board meeting held on 30 September 2021 as a correct record.

             Motion carried

    

Part A Reports

6          Project Fund

 

An application was received from the Middlemarch Swimming Club seeking funding of $2,500 towards the final instalment of electronics and sensors as part of pool heating project.

 

 

Barry Williams and Leeann McLew declared a conflict of interest as members of the Middlemarch Pool Committee.

 

Robin Thomas assumed the Chair for the item.

 

 

Moved (Cr Mike Lord/Robin Thomas):

That the Board:

 

a)     Approves the application funding request of $2,500 from the Middlemarch Swimming Club.

b)      Notes the project completion form from Grocotts Organic Garden Middlemarch.

Motion carried (STCB/2021/009)

 

 

Barry Williams resumed as Chair.

 

7          Middlemarch Flooding - March Creek

 

Robin Thomas spoke to the item and asked that the Otago Regional Council (ORC) provide to the Board the reports they verbally offered on the flood mitigation for March Creek at a previous meeting. 

 

Barry Williams advised he would write on behalf of the Board to the ORC to seek provision of the formal reports.

 

8          Governance Support Officers Report

 

The report informed the Board of activities relevant to the Board area including:

·        Project Fund balance of $10,000 as at 11 November 2021.

·        March Creek – Noted that staff will workshop with the Board in early 2022.

·        Station Master’s House – The Board requested information be provided by staff on the ownership of the railway buildings, including the goods shed and auxiliary buildings.

·        2022/23 Annual Plan – Discussion to be held to update the STCB Community Plan ahead of the Annual Plan meetings.

 

Moved (Cr Mike Lord/Robin Thomas):

That the Board:

 

a)     Notes the Governance Support Officers Report.

b)     Agrees not to make submission on the Keeping of Animals (Excluding Dogs) Bylaw.

Motion carried (STCB/2021/010)

 

9          Meeting Schedule

 

Moved (David Frew/Leeann McLew):

That the Board:

 

a)     Approves the Strath Taieri Community Board’s meeting schedule for 2022. 

Motion carried (STCB/2021/011)

10        Chairperson's Report

 

Barry Williams provided a verbal update on matters of interest to the Board including:

·    Oiling of rural roads after grading work complete. The Board requested staff provide a copy of the maintenance schedules and map locations used by contractors for grass mowing, grading and oiling of rural roads.

·    EV Charger -  The Board would like to see the area sealed around the EV charger and an update on the “No Parking” signs to be placed in this area.

·    Taieri Railway – The Board sought an update on the work being undertaken.

·    Gravel extraction – Barry Williams to follow up with ORC on the status of an open consent for the Middlemarch community, as discussed with ORC in 2016.

 

 

Moved (Robin Thomas/Barry Williams):

That the Board:

Send a letter of thanks to Tom Dyer for his support and hard work in relation to 3 Waters.

 

Motion carried

 

 

Moved (Barry Williams/Cr Mike Lord):

That the Board: 

             Note the Chairperson’s update

Motion carried

 

11        Council Activities

 

Cr Lord provided a verbal update on the Central Government’s mandated 3 Waters Reform.   He confirmed Council’s adoption of the Representation Review and that library fines were to be wiped by Council for overdue books.

 

 

Moved (Barry Williams/David Frew):

That the Board:

 

            Note the Councillor’s update.

 

Motion carried

 

12        Notification of Items for Consideration by the Chairperson

 

There were no items for consideration requested.

 

The meeting concluded at 6:00pm.

 

 

..............................................

CHAIRPERSON

    


Strath Taieri Community Board

3 February 2022

 

Part A Reports

Earth Quake-Prone Buildings

 

 

Paul Henderson (Building Solutions Manager) and Peter Brookland (Compliance Officer) will be inattendance to discuss consultation on the Earthquake Prone Buildings.

 


Strath Taieri Community Board

3 February 2022

 

Transportation Update

 

 

The Group Manager Transport, Jeanine Benson will provide an update on roading and transportation issues including road maintenance and the weed spraying programme.

 


Strath Taieri Community Board

3 February 2022

 

 

Governance Support Officers Report

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          This report is to inform the Strath Taieri Community Board of activities relevant to the Board area including:

·        Project Fund

·        Currently Being Consulted on by Dunedin City Council

 

RECOMMENDATIONS

That the Board:

a)     Notes the Governance Support Officers Report.

 

Project Fund

2          The Board $7,500 left to allocate in the current financial year.

Meeting Date

Amount

Recipient

11 November 2021

$2,500.00

Middlemarch Swimming Club

 

 

 

Total

$2,500.00

 

·                 

·                Currently Being Consulted on by Dunedin City Council

 

3          The Dunedin City Council is currently consulting on the following which may be of interest to the Board and the community:

 

             Open Spaces Plan

 

https://www.dunedin.govt.nz/community-facilities/parks-and-reserves/open-spaces-plan

 

Strath Taieri Key Vehicle and Pedestrian Routs (Earthquake-Prone Buildings)

https://www.dunedin.govt.nz/council/currently-consulting-on/current-consultations/strath-taieri-key-vehicle-and-pedestrian-routes

            

 

ACTIONS/UPDATES

Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477-4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.

 

 

Signatories

Author:

Jenny Lapham - Governance Support Officer

Authoriser:

Clare Sullivan - Manager Governance

Attachments

There are no attachments for this report.

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

 

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

 

There is no contribution to the Strategic Framework.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There is no known conflict of interest.

Community Boards

The report provides information on activities in or relevant to the Board area.

 

 


Strath Taieri Community Board

3 February 2022

 

Chairperson's Report

 

 

The Chairperson will provide an update matters of interest.

 


Strath Taieri Community Board

3 February 2022

 

Council Activities

 

 

Cr Mike Lord will provide an update on matters of interest.

 


Strath Taieri Community Board

3 February 2022

 

Notification of Items for Consideration by the Chairperson