Strath Taieri Community Board

MINUTES

 

Minutes of an ordinary meeting of the Strath Taieri Community Board held Via Audio Visual Link, commencing at 5.00 pm on 24 March 2022

 

PRESENT

 

Chairperson

Barry Williams

 

Deputy Chairperson

Mark O'Neill

 

Members

 

 

 

David Frew

 

 

Leeann McLew

 

 

Robin Thomas

 

 

Cr Mike Lord

 

 

 

IN ATTENDANCE

Mike Perkins, Acting 3 Waters Manager,  Michelle Mifflin (Manager Engineering ORC), Jean-Luc Payan (Natural Hazards Manager ORC), Gary La Hood (River Engineer ORC), Kay Mercer and Jill Bowie (Digital Outreach Co-ordinators), and Gill Brown (Housing Action Plan Advisor)

 

Governance Support Officer                  Jennifer Lapham

 

 

 

1          Public Forum

1.1       Public Forum - Update on  Community Garden Community Facilities

 

Cynthia Flanagan advised that community facilities should not be privately occupied and any decision on the future use of buildings in the Railways precinct should involve community participation.

 

 

1.2       Public Forum - Update on  Community Garden and Community Facilities

 

Andrea Bosshard advised that the Community Garden is supplying fresh fruit and vegetables to the community and there are plans to develop it further.

She also commented that the Community requires space to undertake a range of activities and suggested that they buy the buildings in the railway precinct for $1.  She suggested that an independently chaired community meeting be held to discuss the proposal.

  

 

2          Apologies

An apology was recevied from Blair Dale.

 

Moved (David Frew/Cr Mike Lord):

That the Board:

             Accepts the apology from Blair Dale.

             Motion carried

 

 

3          Confirmation of agenda

 

 

Moved (David Frew/Mark O'Neill):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Cr Mike Lord/Member David Frew):

That the Board:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

             Motion carried

 

5          Confirmation of Minutes

5.1       Strath Taieri Community Board meeting - 3 February 2022

 

Moved (Robin Thomas/Leeann McLew):

That the Board:

 

Confirms the minutes of the Strath Taieri Community Board meeting held on 03 February 2022 as a correct record.

             Motion carried

Part A Reports

6          Middlemarch Flooding Mitigation

 

Michelle Mifflin, Manager Engineering, Jean-Luc Payan, Natural Hazards Manager and Gary La Hood (Water Engineer), 0tago Regional Council provided an update on Flood Mitigation in the Middlemarch Township and surrounding areas.

 

 

Moved (Robin Thomas/Leeann McLew):

That the Board:

             Notes the update from the Otago Regional Council.

 

 Motion carried

 

7          Scattered Seeds Digital Archive Community Project

 

 

The Digital Outreach Co-ordinators, Kay Mercer and Jill Bowie were in attendance and introduced the Scattered Seeds Digital Archie Community Project.  It was suggested that a community session be held with an exhibition of interesting items and residents could have their items scanned.

 

 

Moved (Barry Williams/Leeann McLew):

That the Board:

 

             Notes the update on the Scattered Seeds Digital Archive

 

             Motion carried

 

8          Housing Action Plan

 

 

Gill Brown, Housing Action Plan Advisor was in attendance and provided an overview of the Housing Action Plan.

 

 

Moved (Barry Williams/David Frew):

That the Board:

             Notes the update on the Housing Action Plan Advisor.

             Motion carried

 

 

9          Governance Support Officers Report

 

In a report the Governance Support Officer provided an update on matters of interest.  It was noted that a funding application had been received after the agenda had been published.  The grant requested by the Strath Taieri Hockey Club were required prior to the next meeting.

 

Moved (Cr Mike Lord/Leeann McLew):

That the Board:

Agrees to consider the funding application from the Strath Taieri Hockey Club.

             Motion carried

 

 

Consideration was given to the funding application from the Strath Taieri Hockey Club for uniforms and safety equipment.

 

 

Moved (Robin Thomas/Mark O'Neill):

That the Board:

             Grants $2530 to the Strath Taieri Hockey Club for hockey uniforms and equipment.

 

 Motion carried (STCB/2022/001)

 

 

Moved (Cr Mike Lord/Mark O'Neill):

That the Board:

 

Notes the Governance Support Officers Report.

             Motion carried

 

10        Chairperson's Report

 

The Chairperson provided an update on matters of interest including:

·         Maintenance of vegetation

·         Foulden Maar

·         Railway wagons being stored at Middlemarch

·         The Community Garden setting up an Open Pantry near the store and this was causing some concern as it appeared to be in competition with the store.

·         ANZAC Day – It was hoped to have a parade this year, and he was in the process of making arrangements. 

 

Moved (Robin Thomas/Cr Mike Lord):

That the Board:

 

             Notes the Chairperson’s report.

 

             Motion carried

 

11        Council Activities

 

 

Cr Mike Lord provided an update on matters of interest including in the draft Annual Plan consultation and the capital expenditure programme.

 

 

Moved (Mark O'Neill/Robin Thomas):

That the Board:

             Notes the Council Activities report.

             Motion carried

 

 

12        Notification of Items for Consideration by the Chairperson

 

·         An update on the Strath Taieri Connect Charitable Trust

·         Matters raised in the public forum.

             

 

 

 

The meeting concluded at 7.00 pm.

 

 

 

 

 

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C H A I R P E R S O N