Strath Taieri Community Board

MINUTES

 

Minutes of an Inaugural meeting of the Strath Taieri Community Board, held in the Clifford Skeggs Gallery, Municipal Chambers, The Octagon, Dunedin on Wednesday 02 November 2022, commencing at 10.30 am

 

PRESENT

 

Chairperson

Barry Williams

 

Deputy Chairperson

Anna Wilson

 

Members

David Frew

 

 

Tony Markham

 

 

Robin Thomas

 

 

Cr Bill Acklin

 

 

 

IN ATTENDANCE

Sandy Graham (Chief Executive Officer) and Mike Perkins (Network Operating Manger – 3 Waters)

 

Governance Support Officer                  Jennifer Lapham

 

 

The Chief Executive Officer chaired the meeting until the appointment of the Chairperson.

 

1          Apologies

             An apology was received from Terina Geddes.

 

Moved (Robin Thomas/Barry Williams):

That the Board:

 

Accepts the apology from Terina Geddes.

 

Motion carried (STCB/2022/013)

 

2          Confirmation of agenda

 

The agenda for the meeting was noted.

 

 


 

 

Part A Reports

3          Welcome by the Chief Executive Officer, Ms Sandy Graham

 

The Chief Executive Officer (Sandy Graham) welcomed all to the meeting and provided an introduction to the formal swearing of members.

 

4          Declarations by Members

 

Members made and attested their declarations as required by Schedule 7, Clause 14 of the Local Government Act 2002.

 

5          Voting Procedure for Appointment of Chairperson and Deputy Chairperson

 

A report from Civic advised that voting for appointments such as Board Chairperson and Deputy Chairperson of a Community Board was to be carried out in accordance with Schedule 7, Clauses 25(2) and (3) of the Local Government Act 2002 Amendment 2004.

 

Moved (David Frew/Barry Williams):

That the Board:

 

Adopts (System B), First Past the Post, as the voting method for the appointment of Chairperson and Deputy Chairperson.

 Motion carried (STCB/2022/014)

 

6          Election of Chairperson and Deputy Chairperson

 

The Chief Executive called for nomination for the role of Chairperson.

 

 

Moved (David Frew/Cr Bill Acklin):

That the Board:

Appoints Barry Williams as the Chairperson.

 

There being no further nominations, Barry Williams was declared the Chairperson.

 

The Chairperson assumed the chair and called for nominations for the Deputy Chairperson

 

 

Deputy Chairperson

 

Moved (Tony Markham/Anna Wilson):

That the Board:

             Appoints Robin Thomas as the Deputy Chairperson.

 

Moved (Barry Williams/David Frew):

That the Board:

             Appoints Anna Wilson as the Deputy Chairperson

 

Mr Thomas thanked the members for the nomination however indicated that he did not accept the nomination.

There being only one nomination Anna Wilson was declared the Deputy Chairperson.

 

 

7          Acknowledgement of Retiring Members

 

The Board acknowledged the services given by Blair Dale, Leann McLew and Mark O’Neill during their terms in office.

 

 

Moved (Robin Thomas/David Frew):

That the Board:

 

a)     Records its thanks to Blair Dale for the service given to the Dunedin community as a member of the Strath Taieri Community Board for the 3 year period 2019 to 2022.

b)     Extends good wishes for the future.

Motion carried (STCB/2022/016)

 

 

Moved (David Frew/Robin Thomas):

That the Board:

c)     Records its sincere thanks to Leann McLew for the loyal and conscientious service given to the Dunedin community as a member of the Strath Taieri Community Board for the 3 year period 2019 to 2022.

d)     Extends its sincere appreciation for the services rendered and every good wish for the future.

Motion carried (STCB/2022/017)

 

 

Moved (Anna Wilson/Robin Thomas):

That the Board:

e)     Records its sincere thanks to Mark O’Neill for the loyal and conscientious service given to the Dunedin community as a member of the Strath Taieri Community Board for the 4 year period 2018 to 2022.

f)     Extends its sincere appreciation for the services rendered and every good wish for the future.

Motion carried (STCB/2022/018)

 

8          Meeting Schedule

 

A report from Civic requested that the Board give consideration to the date of the next Strath Taieri Community Board meeting.  It was proposed  for Thursday 8 December 2022 in the Strath Taieri Community Centre, commencing at 5.00 pm.

 

Moved (David Frew/Tony Markham):

That the Board:

 

a)     Confirms that its next meeting will be held on Thursday 8 December 2022 commencing at 5.00 pm.

b)     Notes that the meeting schedule for 2023 will be considered by the Board at the meeting of Thursday 8 December 2022.

 Motion carried (STCB/2022/019)

 

9          Local Government Legislation - Briefing for the Inaugural Community Board Meeting

 

A report from  Civic provided a general explanation of the following legislation as required by clause 21 of Schedule 7 of the Local Government Act 2002:

a)         The Local Government Official Information and Meetings Act 1987;

b)        The Local Authorities (Members' Interests) Act 1968;

c)         Sections 99, 105 and 105A of the Crimes Act 1961;

d)        The Secret Commissions Act 1910; and

e)        The Financial Markets Conduct Act 2013.

 

Moved (Robin Thomas/David Frew):

That the Board:

 

Notes the advice regarding key legislation that applies to members of Council, its Committees and Community Boards.

Motion carried (STCB/2022/020)

 

 

 

The meeting concluded at 11.00 am.

 

 

 

 

 

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C H A I R P E R S O N