Strath Taieri Community Board

MINUTES

 

Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 16 February 2023, commencing at 5.05 pm.

 

PRESENT

 

Chairperson

Barry Williams

 

Deputy Chairperson

Anna Wilson

 

Members

Cr Bill Acklin

David Frew

 

Terina Geddes

Tony Markham

 

Robin Thomas

 

 

IN ATTENDANCE

Mike Perkins (City Development Engineer)

 

Governance Support Officer                  Lauren Riddle

 

 

1          Opening

The Chair, on behalf of the Strath Taieri Community Board, acknowledged the passing of Russell Anderson, and the passing of Maurice Prendergast.

2          Public Forum

Lenore Templeton from the Strath Taieri Connect Charitable Trust spoke on the Trust’s intention to apply to the Board for funding to assist charitable clubs and groups become compliant with the new Incorporated Societies Act 2022 regulations. She advised that the funding sought would allow a public education meeting to be held and the production of  templates for use by clubs, groups, and societies.

3          Apologies

There were no apologies.

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (David Frew/Terina Geddes):

That the Board:

 

a)     Notes the Elected Members' Interest Register and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (STCB/2023/001)

 

5          Confirmation of Minutes

5.1       Strath Taieri Community Board meeting - 8 December 2022

 

Moved (Robin Thomas/ Anna Wilson):

That the Board:

 

Confirms the minutes of the Strath Taieri Community Board meeting held on 8 December 2022 as a correct record with the following amendments to reflect the discussion held on:

a)         The lack of report back from the Otago Regional Council on flooding concerns.

b)         The status of ownership of the buildings at the railway site at Middlemarch.

Motion carried (STCB/2023/002)

 

Part A Reports

6          Community Plan

 

Discussion was held on feedback from the public drop in session held on 16 February 2023 on matters  the community would like to see addressed.  These included:

·         Township beautification

·          Information Centre

·          Community Hub

·          Board website,

·          flood protection

·         updating of signage

·          water reticulation

·         aspirations of the community for the railway and public toilets within the township.

Robin Thomas agreed to collate and circulate to members the comments from the public drop in session.

 

7          Board Portfolios

 

Barry Williams outlined the areas  he sought support from Board members.  The following portfolios were allocated:

·         Township beautification (including trees, spraying, and mowing) – Anna Wilson and Terina Geddes.

·         Climate change – Tony Markham

·         Infrastructure, roads, and spraying – Barry Williams

·         Water management (including flooding) – Tony Markham and David Frew

·         Community information and publicity (including the Board’s Facebook page) – Robin Thomas

Portfolio report back is to be provided by members to each Board meeting.

 

 

Moved (Anna Wilson/Tony Markham):

That the Board:

 

Confirmed the allocation of portfolios to Board Member as stated.

Motion carried (STCB/2023/003)

 

8          Governance Support Officers Report

 

Project fund  - Balance confirmed as $8,000 as of 16 February 2023.

 

Inwards correspondence:

·         Email from Robin Graham (attachment B) offering to paint the Hindon railway building free of charge.  Barry Williams confirmed that the offer had been passed onto the building owners (NZ Railways) and that the offer had been accepted.

·         Barry Williams tabled an email received as Board Chairperson from Helen Chapman, Senior Transport Planner advising of a drop-in session to be held at the Dunedin Public Library on Thursday 2 March 2023 for feedback on opportunities, issues and challenges for moving about Dunedin city by walking or cycling.

CBEC nomination – Members discussed the Zone 6 candidate representatives and agreed to support the nomination of Regan Horrell.

 

Civic Affairs Committee presentation from Community Boards – David Frew, Tony Markham and Robin Thomas to attend the Committee meeting on 6 March 2023 and present on behalf of the Board, issues of interest to the Strath Taieri area.

 

 

Moved (Tony Markham/Terina Geddes):

That the Board:

 

                         Votes for Regan Horrell as the Board’s the Zone 6 Community Board Executive                          Committee (CBEC) representative.

Motion carried (STCB/2023/004)

 

 

 

Moved (Robin Thomas/Terina Geddes):

That the Board:

 

                         Notes the Governance Support Officers Report.

Motion carried (STCB/2023/005)

 

9          Chairperson's Report

 

Barry Williams provided a verbal update to the meeting including:

·    Sealing around the EV charging area – Cr Acklin advised he would follow up with Transport team on status of the of the asphalt sealing and report to the next meeting.

·         Rubbish Collection and providers – Members requested an update in the Governance Support Officers report for the 30 March 2023 meeting on the contractors undertaking the rubbish collection and the frequency of the service.

·         Caravan waste dump site – a blockage at the dump site has been reported to DCC and was awaiting action. 

·         Community Garden Pantry – Anna Wilson  to send a reminder to the community that it is a food pantry site only.

·         A plaque to be placed on the gatepost entrance to the war memorial in remembrance of Donald Chisholm.

·         The local fire brigade has filled the water tank at the cemetery for use by the public.

·         Members requested that the DCC mowing schedule for Middlemarch be advised to the Board.

·         ANZAC Day Service 2023 - a subgroup of the Board will meet and discuss plans for ANZAC Day service for 2023 and report back to the next board meeting.  Terina Geddes to co-ordinate.

·         Civil Defence Emergency preparedness clinic  - to be included as part of any upcoming public meetings.

 

Moved (Barry Williams/Cr Bill Acklin):

That the Board:

 

Notes the Chairperson’s report.

Motion carried (STCB/2023/006)

 

10        Councillor's Update

 

Cr Acklin provided a verbal update on the Council resolution to retain the train service through the Taieri Gorge.

 

Members requested that Cr Acklin relay the community’s appreciation of Council’s decision to retain the train service through the Taieri Gorge.

 

Members requested that Cr Acklin extend an invitation to DCC councillors to attend a public meeting in Middlemarch for the community to share their aspirations and contributions to the for the railway.

 

 

Moved (Barry Williams/Robin Thomas):

That the Board:

 

Notes the Council Activities Update.

Motion carried (STCB/2023/007)

 

Members agreed that a letter of support from the Board be sent to Council for their stance regarding the Dunedin Public Hospital build. The Chairperson to co-ordinate this response.

 

The meeting concluded at 7:07 pm.

 

 

 

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CHAIRPERSON