Strath Taieri Community Board
MINUTES
Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Hyde Community Hall, Hyde on Thursday 07 November 2024, commencing at 2.00 pm
PRESENT
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Chairperson |
Barry Williams |
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Deputy Chairperson |
Anna Wilson
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Members |
David Frew |
Terina Geddes |
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Tony Markham |
Robin Thomas |
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IN ATTENDANCE |
Mike Perkins (City Development Engineer). |
Governance Support Officer Wendy Collard
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Representatives from the START Trust were unable to attend. |
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Andrea Bosshard was unable to attend. |
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Mr Goodlass was unable to attend and requested a recording be played on a LGOIMA response he received from the Otago Regional Council.
Following discussion, the Board agreed that it would put a post on their Facebook page thanking the community for their efforts during the last flood event. |
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An apology was received from Cr Bill Acklin |
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Moved (Deputy Chairperson Anna Wilson/Member Tony Markham): That the Board:
Accepts the apology from Cr Bill Acklin.
Motion carried (STCB/2024/045) |
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Moved (Terina Geddes/Anna Wilson): That the Board:
Confirms the agenda without addition or alteration
Motion carried (STCB/2024/046) |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Barry Williams declared an interest in the START Trust funding application.
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Moved (Anna Wilson/David Frew): That the Board:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (STCB/2024/047) |
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5.1 Strath Taieri Community Board meeting - 5 September 2024 |
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Moved (Robin Thomas/Anna Wilson): That the Board:
a) Confirms the minutes of the Strath Taieri Community Board meeting held on 05 September 2024 as a correct record. Motion carried (STCB/2024/048) |
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Representative from the Otago Regional Council were unable to attend. The Middlemarch River Management Update was tabled.
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The Board gave consideration to the funding applications from Andrea Bosshard on behalf of the Harakeke Weavers Group towards the cost of harakeke weaving classes and the START Trust towards the upgrade of Big Hut |
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Moved (Anna Wilson/Barry Williams): That the Board:
a) Declines the application from Harakeke Weavers Group Motion carried (STCB/2024/049)
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Following discussion, it was agreed that the Board would set aside $5,000.00 of their project fund to go towards board projects.
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Moved (Anna Wilson/Robin Thomas): That the Board:
b) Agrees that $5,000.00 from the Board’s Project Fund would be ringfenced for Board projects. Motion carried (STCB/2024/050)
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Barry Williams withdrew from the START Trust funding application.
Anna Wilson assumed the Chair.
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Moved (Anna Wilson/Tony Markham): That the Board:
c) Approves up to $2000.00 to START Trust towards the cost of the upgrade of big hut dependent on confirmed funding from other organisations. Motion carried (STCB/2024/051)
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Barry Williams resumed the Chair. |
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A report from Civic provided the schedule of meetings for 2025 for the Board’s consideration. Following discussion, the Board requested that staff look at the scheduling of its meetings for 2025 with an additional meeting to be scheduled and the trialling of the start time of 4.00 pm during daylight savings. |
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Moved (Terina Geddes/Anna Wilson): That the Board:
a) Confirms that its next meeting will be held on Tuesday, 4 February 2025 commencing at 4.00 pm to be held at the Strath Taieri Community Centre. b) Requests the meeting schedule for the remainder of 2025 be presented to the 4 February 2025 meeting Motion carried (STCB/2024/052) |
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A report from Civic provided an update on activities relevant to the Board area which included: · Project Fund · Water Services Survey (1 – 29 November 2024) · Bylaw Reviews · Inwards Correspondence |
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Moved (Anna Wilson/David Frew): That the Board:
a) Notes the Governance Support Officer’s Report. Motion carried (STCB/2024/053) |
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Following discussion, the Board agreed to remove “Cycle Safety” from the current priorities list in the Strath Taieri Community Board Plan 2024-34. |
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Moved (Anna Wilson/Terina Geddes): That the Board:
a) Agrees to update the Strath Taieri Community Board Community Plan removing “Cycle Safety” from its current priorities. Motion carried (STCB/2024/054) |
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Board Members provided verbal updates and report backs on portfolios and activities which included:
Township beautification There was discussion on possible Board project which included planter boxes.
Otago Central Rail Trust Terina Geddes advised that there was no update.
Climate Change Tony Markham provided an update on the recent flood event and commented on the community’s concerns. It was noted that a meeting with the Otago Regional Council was being held.
Water management (including flooding) There was a discussion on the regular flooding that was occurring at the Cemetery and the Board noted its disappointment that this had not been resolved. They also felt that it was disrespectful to the families and friends of those who were buried there.
Infrastructure, roads and spraying Barry Williams commented on the recent spraying.
Community information and publicity Robin Thomas provided an update on the Board’s Facebook page which included the number and type of information requests.
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Moved (David Frew/Terina Geddes): That the Board:
a) Notes the Board updates and report backs Motion carried (STCB/2024/055) |
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The Chairperson provided a verbal update on matters of interest which included: Community Working Bee Day – it was agreed that Terina Geddes would contact the Lions to co-ordinate a working bee day. Middlemarch Railway Station – the Board noted its concerns regarding the current of state of the Railway Station and lack of upkeep. Middlemarch Cemetery – the Board also noted its concerns regarding the number of dogs off leash at the cemetery and requested that staff investigate the possibility of the installation of a “Dog on Leash” sign. Mr Williams requested an updated on the Dunedin Railway Limited.
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Moved (Barry Williams/Robin Thomas): That the Board:
a) Notes the Chairperson’s report Motion carried (STCB/2024/056) |
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Councillor Bill Acklin was an apology for the meeting. |
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There were no items for consideration.
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The meeting concluded at 4.45 pm.
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CHAIRPERSON