Strath Taieri Community Board

MINUTES

 

Minutes of the inaugural meeting of the Strath Taieri Community Board held in the Council Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin on Tuesday 04 November 2025, commencing at 12.01 pm

 

PRESENT

 

Chairperson

Terina Geddes

 

Deputy Chairperson

Ken Bain

 

 

Members

Donna Hall

Quentin MacLeod

 

Bruce Thomas

Robin Thomas

 

Cr Brent Weatherall

 

 

 

 

 

IN ATTENDANCE

Sandy Graham (Chief Executive) and Dr Anna Johnson (Group Manager City Development).

 

Governance Support Officers                Lynne Adamson

 

 

 

The Chief Executive chaired the meeting until the election of the Chairperson

1          Apologies

 

There were no apologies.

 

Part A Reports

2          Welcome by the Chief Executive, Ms Sandy Graham

 

The Chief Executive (Sandy Graham) welcomed all to the meeting and provided an introduction to the formal swearing in of members.

 

3          Declarations by Members

 

Members made and attested their declarations as required by Schedule 7, Clause 14 of the Local Government Act 2002.

 

4          Voting Procedure for Appointment of Chairperson and Deputy Chairperson

 

A report from Civic advised that voting for appointments such as Board Chairperson and Deputy Chairperson of a Community Board was to be carried out in accordance with Schedule 7, Clauses 25(2) and (3) of the Local Government Act 2002 Amendment 2004.

 

 

Moved (Cr Brent Weatherall/Robin Thomas):

That the Board:

 

a)              Adopts (System B), First Past the Post, as the voting method for the appointment of Chairperson and Deputy Chairperson.

Motion carried (STCB/2025/081)

 

5          Election of Chairperson and Deputy Chairperson

 

The Chief Executive called for nominations for the role of Chairperson.

 

 

Moved (Donna Hall/Bruce Thomas):

That the Board:

 

Appoints Terina Geddes as the Chairperson

 

Motion carried (STCB/2025/082)

 

 

The Chairperson assumed the chair and called for nominations for the position of Deputy Chairperson. 

 

 

Moved (Bruce Thomas/Donna Hall):

That the Board:

 

Appoints Ken Bain as the Deputy Chairperson

 

Motion carried (STCB/2025/083)

 

6          Acknowledgement of Retiring Members.

 

The Board acknowledged with thanks the services given by retiring members David (Jock) Frew and Tony Markham

 

Moved (Terina Geddes/Robin Thomas):

That the Board:

 

a)         Records its sincere thanks to David (Jock) Frew for the loyal and conscientious service given to the Dunedin community as a member of the Strath Taieri Community Board for the 9 year period 2016 to 2025.

b)        Extends its sincere appreciation for the services rendered and every good wish for the future.

Motion carried (STCB/2025/084)

 

 

Moved (Terina Geddes/Donna Hall):

That the Board:

 

a)         Records its sincere thanks to Tony Markham for the loyal and conscientious service given to the Dunedin community as a member of the Strath Taieri Community Board for the 3 year period 2022 to 2025.

b)        Extends its sincere appreciation for the services rendered and every good wish for the future.

Motion carried (STCB/2025/085)

 

7          Meeting Schedule

 

A report from Civic requested that the Board give consideration to the date of the next Strath Taieri Community Board meeting.

It noted the meeting schedule for 2026 will be presented to the meeting being held on 26 November 2025 for the Board’s confirmation.

 

Moved (Terina Geddes/Cr Brent Weatherall):

That the Board:

 

a)         Confirms that its next meeting will be held on 26 November 2025 commencing at
2.00 pm.

b)        Notes that the meeting schedule for 2026 will be considered by the Board at the
26 November 2025 meeting.

Motion carried (STCB/2025/086)

 

8          Local Government Legislation - Briefing for the Inaugural Community Board Meeting

 

A report from Civic provided a general explanation of the following legislation as required by clause 21 of Schedule 7 of the Local Government 2002:

a)         The Local Government Official information and Meetings Act 1987;

b)        The Local Authorities (Members’ Interests) Act 1968;

c)         Sections 99, 105 and 105A of the Crimes Act 1961;

d)        The Secret Commissions Act 1910; and

e)        The Financial Markets Conduct Act 2013.

 

The Chief Executive (Sandy Graham) spoke to the report and responded to questions.

 

 

Moved (Terina Geddes/Ken Bain):

That the Board:

 

a)         Notes the advice regarding key legislation that applies to members of Council, its Committees and Community Boards.

Motion carried (STCB/2025/087)

 

 

The meeting concluded at 12.17 pm.

 

 

 

 

 

 

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CHAIRPERSON