Toitū Otago Settlers Museum Board

MINUTES

 

Minutes of an ordinary meeting of the Toitū Otago Settlers Museum Board held in the Otago Settlers Association Board Room, Toitū Otago Settlers Museum, 31 Queens Gardens, Dunedin on Wednesday 27 August 2025, commencing at 10:00 a.m.

 

PRESENT

 

Chairperson

Mr Phil Dowsett

 

Members

Cr Bill Acklin

Cr Kevin Gilbert

 

Cr Cherry Lucas

 

 

IN ATTENDANCE

Cam McCracken (Director – DPAG, Toitū, Lang Yuan and Olveston)

 

Governance Support Officer                 Lauren Riddle

 

 

  

WELCOME

 

Phil Dowsett welcomed attendees to the final meeting of the 2022-2025 triennium.

 

1         Apologies

 

Moved (Mr Phil Dowsett/Cr Bill Acklin):

That the Committee:

 

Accepts the apologies for absence from Moira Styles and Mr Peter Smith.

 

Motion carried.

 

2         Confirmation of agenda

 

Moved (Mr Phil Dowsett/Cr Kevin Gilbert):

That the Committee:

 

Confirms the agenda without addition or alteration

 

Motion carried.

3         Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

No updates were advised.

 

 

Moved (Mr Phil Dowsett/Cr Cherry Lucas):

That the Committee:

 

a)        Notes the Elected or Independent Members' Interest Register attached; and

b)       Confirms the proposed management plan for Elected or Independent Members' Interests.

                      Motion carried.

4         Confirmation of Minutes

4.1      Toitū Otago Settlers Museum Board meeting - 4 June 2025

 

Moved (Cr Cherry Lucas/Cr Bill Acklin):

That the Committee:

 

Confirms the minutes of the Toitū Otago Settlers Museum Board meeting held on 04 June 2025 as a correct record.

Motion carried (TOSM/2025/004)

Reports

5         TOITŪ OTAGO SETTLERS MUSEUM ACTIVITY REPORT

 

The report provided an update on activities of Toitū Otago Settlers Museum (Toitū) from 1 April to 30 June 2025,

 

Cam McCracken (Director – DPAG, Toitū, Lang Yuan and Olveston) provided highlights of the report and responded to questions.

 

 

Moved (Mr Phil Dowsett/Cr Kevin Gilbert):

That the Committee:

 

Notes the Toitū Otago Settlers Museum Activity Report for the period 1 April to 30 June 2025.

Motion carried (TOSM/2025/005)

 

Phil Dowsett, as Chairperson thanked the elected members for their support of the Toitū Otago Settlers Museum Board for the 2022-25 triennium.

 

The meeting concluded at 10:36 p.m.

 

 

 

 

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CHAIRPERSON                                                                                       CHIEF EXECUTIVE OFFICER