Waikouaiti Coast Community Board

MINUTES

 

Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Main Auditorium, East Otago Events Centre, Main Road, Waikouaiti on Wednesday 13 October 2021, commencing at 5.30 pm

 

PRESENT

 

Chairperson

Alasdair Morrison

 

Members

Andy Barratt

Sonya Billyard

 

Mark Brown

Mandy Mayhem-Bullock

 

Cr Jim O'Malley

 

 

IN ATTENDANCE

Graham McKerracher (Manager Council Communications and Marketing)

 

Governance Support Officer                  Rebecca Murray

 

 

1          Public Forum

1.2       Public Forum – Mr Nick Oldham

 

Nick Oldham addressed the meeting regarding the trees on the road verge of his property.  He advised he had contacted Council regarding the maintenance of the trees but had not had a satisfactory response.  Mr Oldham also responded to members’ questions.

 

2          Apologies

An apology was received from Geraldine Tait.

 

Moved (Alasdair Morrison/Mark Brown):

That the Board:

 

Accepts the apology from Geraldine Tait.

 

Motion Carried

 

 

 

3          Confirmation of agenda

 

 

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

 

Confirms the agenda with the following addition to Item 10 – Funding Applications:

 

Waiputai Trust Funding Application

 

Motion Carried

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Mandy Mayhem-Bullock updated her register of interest to include that she is a Representative for Keep New Zealand Beautiful for Zone 6.

 

 

Moved (Alasdair Morrison/Sonya Billyard):

That the Board:

 

a)     Amends the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion Carried

 

5          Confirmation of Minutes

5.1       Waikouaiti Coast Community Board meeting - 23 June 2021

 

Moved (Mark Brown/Mandy Mayhem-Bullock):

That the Board:

 

Confirms the Waikouaiti Coast Community Board meeting held on 23 June 2021 as a correct record.

Motion Carried

    

Part A Reports

6          Otago Regional Council Update

 

The Otago Regional Council Manager Transport (Garry Maloney) was in attendance to provide an update on bus services and bus shelters.  He advised that a report to ORC seeking additional funding may be provided.  Mr Maloney also responded to members’ questions.

7          Transport Delivery Manager

 

The new Transport Delivery Manager (Ben Hogan) was scheduled to be in attendance to introduce himself to the Board but was unable to attend.

 

8          Waka Kotahi NZTA Update on Speed Control - Waikouaiti and Waitati

 

The Waka Kotahi NZTA Regional Manager – Central and Lower South Island (Peter Brown) was in attendance to provide an update on speed control for Waikouaiti main street and Waitati curve.  Mr Brown also responded to members’ questions.

 

9          Waka Kotahi NZTA Update on 2021/22 Renewals Season

 

The Waka Kotahi NZTA Regional Manager – Central and Lower South Island (Peter Brown) was in attendance update the Board on key work sites being planned for the 2021/22 renewals season.  They requested feedback from the Board on how best to engage with communities throughout the renewal season.  Mr Brown also responded to members’ questions.

 

11        Governance Support Officer's Report

 

The report informed the Board of activities relevant to the Board’s area, which included:

Keeping of Animals (Excluding Dogs) and Birds Bylaw Review – Cr Jim O’Malley withdrew from this item.

ORC Long Term Plan 2021/31

ORC Regional Public Transport Plan 2021/31

MBIE Supporting Sustainable Freedom Camping in Aotearoa New Zealand

Remuneration Authority 2021 Determination

Representation Review

Process for Written Reports and Board Updates

Kerbside Collection and Resource Recovery

Kāritane Spit and Sea Wall

Cars Parking on Gravel Footpaths

Correspondence

What DCC is Currently Consulting On

Roadworks Schedule

DCC Updates

 

 

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

 

Notes the Governance Support Officer’s Report.

Motion Carried

 

 

Moved (Andy Barratt/Mark Brown):

That the Board:

 

Ratifies the submission to the ORC Long Term Plan 2021/31 retrospectively.

Motion Carried

 

Moved (Sonya Billyard/Mark Brown):

That the Board:

 

Ratifies the submission to the ORC Regional Public Transport Plan 2021/31 retrospectively.

Motion Carried

 

Moved (Sonya Billyard/Mandy Mayhem-Bullock):

That the Board:

 

Ratifies the submission to the MBIE Supporting Sustainable Freedom Camping in Aotearoa New Zealand retrospectively.

Motion Carried

 

1.1      Public Forum - Waitati Automated External Defibrillator 24/7

 

Katie Peppercorn from Waitati Automated External Defibrillator 24/7 addressed the meeting regarding their funding application.  She provided a background of the need for a defibrillator, where it would be located, how it would be accessed and the fund raising to date.  Ms Peppercorn also responded to members’ questions.

 

10        Funding Applications

 

The report provided a copy of funding applications for the Board’s consideration and an update on the amount in the Board’s discretionary fund. 

An additional request from the Waiputai Trust for $435.00 towards establishing a Blueskin Darts Group at the Waiputai Hub which was inadvertently left off the Board’s agenda.

 

 

Moved (Mark Brown/Mandy Mayhem-Bullock):

That the Board:

 

a)                  Ratifies the funding agreed via email to the Waikouaiti District Museum t/a Waikouaiti Coast Heritage Centre of $321.62 towards a morning tea for the formal opening of the Heritage Centre on Saturday 9 October retrospectively.

b)                  Reimburses the Chairperson the sum of $321.62 being the cost of the agreed morning tea.

Motion carried (WC/2021/050)

 

 

 

Moved (Mark Brown/Sonya Billyard):

That the Board:

 

Approves the funding application from the Waitati Automated External Defibrillator 24/7 (Waitati A.E.D. 24/7) for $670.00 to install an automated external defibrillator in the old bus shelter at Michies Crossing which will be available to the public.

Motion carried (WC/2021/051)

 

 

Moved (Andy Barratt/Sonya Billyard):

That the Board:

 

Approves the funding application from the Waiputai Trust for $435.00 towards establishing a Blueskin Darts Group at the Waiputai Hub.

Motion carried (WC/2021/052)

 

12        Community Plan

 

There were no changes to Waikouaiti Coast Community Board Community Plan.

 

13        Chairperson's Report

 

A verbal report from the Chairperson was provided at the meeting, which included:

Cycleway Project – letter of support

Firefighting tanks

Kāritane foreshore

Walking track in Waikouaiti

Lead in water internal review

Warrington – Motor Caravan Association

Excursion Train Trust

Vegetation letter

Safety review of Beach St

Vaccine drive for super Saturday

 

 

Moved (Alasdair Morrison/Mark Brown):

That the Board:

 

Notes the Chairperson’s report.

Motion Carried

 

14        Board Updates

 

Board members provided an update on activities and areas of responsibility, which included:

 

Keep Dunedin Beautiful (KDB)

Mandy Mayhem-Bullock advised that the KDB AGM was held recently and that Christina McBratney from the Saddle Hill Community Board was now the Deputy Chair.  She also advised that Clean Up Week was coming up soon.

 

Waikouaiti Recycling Centre Project

Andy Barratt advised that the capping of the landfill had begun and a second container was arriving on site soon.  He advised that OneCoast was working on a Memorandum of Understanding with DCC and that composting onsite would require a resource consent. 

 

Waikouaiti Plantation Replanting Project

Mark Brown advised that this is still progressing and that propagation into pots for next year’s projects was currently underway.

 

 

Assist Fund Recipients with Reporting Back

Alasdair Morrison advised that he had been working with a funding application which would be presented in November for a Blokes Shed.

 

Truby King Recreation Reserve Committee

Andy Barratt advised that the Hearing had been completed for the Reserve Management Plan which was still to be ratified at a Council meeting.  He also advised the Botanical Society would replace the identification of the trees withing the reserve in November.

 

Local Government New Zealand Zone 6 Community Board Committee

Mandy Mayhem-Bullock advised that there would be a series of zoom meetings for members regarding chairing at meetings, 3 waters water reform and working on improving communications.

 

North Coast Promotional Group

Mark Brown advised that negotiations were underway at the moment to proceed the website.

 

Moana Gow Pool

Andy Barratt advised that the AGM was held recently.

 

 

Moved (Alasdair Morrison/Sonya Billyard):

That the Board:

 

Notes the updates.

Motion Carried

 

15        Council Activities

 

Councillor Jim O’Malley provided an update on matters of interest to the Board, which included:

 

3 Waters Reform Review

2GP Hearings

Speed Limit Review

 

 

Moved (Cr Jim O'Malley/Alasdair Morrison):

That the Board:

 

Notes the updates.

 

Motion Carried

 

16        Items for Consideration by the Chairperson

 

Items considered by the Chairperson for the next meeting.

 

Process for holding meetings under the different Covid-19 Alert Levels

Beach Street – Are all the resource consent conditions being met for the chicken farm

             

The meeting concluded at 7.33 pm.

 

 

..............................................

CHAIRPERSON