Notice of Meeting:
I hereby give notice that an ordinary meeting of the Waikouaiti Coast Community Board will be held on:
Date: Wednesday 2 February 2022
Time: 5.30 pm
Venue: Via Audio Visual Link
Sandy Graham
Chief Executive Officer
Waikouaiti Coast Community Board
PUBLIC AGENDA
MEMBERSHIP
Chairperson |
Alasdair Morrison |
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Deputy Chairperson |
Geraldine Tait
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Members |
Andy Barratt |
Sonya Billyard |
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Mark Brown |
Mandy Mayhem-Bullock |
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Cr Jim O'Malley |
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Senior Officer Graham McKerracher, Manager Communications and Marketing
Governance Support Officer Rebecca Murray
Rebecca Murray
Governance Support Officer
Telephone: 03 477 4000
Rebecca.Murray@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
Waikouaiti Coast Community Board 2 February 2022 |
ITEM TABLE OF CONTENTS PAGE
1 Public Forum 4
1.1 Puketeraki Lookout 4
2 Apologies 4
3 Confirmation of Agenda 4
4 Declaration of Interest 5
5 Confirmation of Minutes 9
5.1 Waikouaiti Coast Community Board meeting - 24 November 2021 9
Part A Reports (Waikouaiti Coast Community Board has power to decide these matters)
6 Emergency Response Update 17
7 Governance Support Officer's Report 18
8 Community Plan 21
9 Chairperson's Report 22
10 Board Updates 23
11 Council Activities 24
12 Items for Consideration by the Chairperson 25
Waikouaiti Coast Community Board 2 February 2022 |
Roger Wyeth will be in attendance to speak to the Board on the Puketeraki Lookout situated on Coast Road.
At the close of the agenda no apologies had been received.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
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Waikouaiti Coast Community Board 2 February 2022 |
EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.
2. Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
That the Board: a) Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and b) Confirms/Amends the proposed management plan for Elected Members' Interests. |
Attachments
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Title |
Page |
⇩a |
Waikouaiti Coast Community Board Register of Interest |
7 |
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Waikouaiti Coast Community Board 2 February 2022 |
Waikouaiti Coast Community Board meeting - 24 November 2021
That the Board: Confirms the Waikouaiti Coast Community Board meeting held on 24 November 2021 as a correct record. |
Attachments
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Title |
Page |
A⇩ |
Minutes of Waikouaiti Coast Community Board meeting held on 24 November 2021 |
10 |
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Waikouaiti Coast Community Board 2 February 2022 |
Waikouaiti Coast Community Board
MINUTES
Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the East Otago Events Centre, Main Road, Waikouaiti on Wednesday 24 November 2021, commencing at 5.30 pm
PRESENT
Chairperson |
Alasdair Morrison |
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Deputy Chairperson |
Geraldine Tait |
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Members |
Andy Barratt |
Sonya Billyard |
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Mark Brown |
Mandy Mayhem-Bullock |
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Cr Jim O'Malley |
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IN ATTENDANCE |
Graham McKerracher (Manager Council Communications and Marketing) and Ben Hogan (Manager Transport Delivery) |
Governance Support Officer Rebecca Murray
1 Public Forum
1.1 Public Forum - Waikouaiti District Pony Club
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Joce Boyle and Linda Begg from the Waikouaiti District Pony Club addressed the meeting regarding their funding application. They provided an overview of the club, the need for rabbit proof fencing and responded to members’ questions. |
1.2 Public Forum - Waitati Music Festival Inc
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Katie Peppercorn from the Waitati Music Festival Inc addressed the meeting regarding their funding application. She provided an overview of the event and the Covid requirements for performers, stallholders and attendees, she also advised that a decision would be made mid-January 2022 with regards to if the event could still occur 5 March 2022 and if not a postponement date of 5 November 2022 with some smaller events during the year with the impending implementation of the Covid traffic light system. Ms Peppercorn also responded to members’ questions. |
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Moved (Alasdair Morrison/Cr Jim O'Malley): That the Board: Extends Public Forum. Motion carried |
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1.4 Public Forum - Kāritane Bowling Club Inc
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Bob Gibb from the Kāritane Bowling Club Inc addressed the meeting regarding their funding application. He provided an overview of the club and the need to replace the kitchen joinery. Mr Gibb also responded to members’ questions. |
1.5 Public Forum – Community Response to Covid-19
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Ruth Ferguson addressed the meeting regarding the community response to Covid-19. She provided an overview of her concerns if people had to self-isolate how would they get groceries etc. Ms Ferguson suggested access to funding and care packages would be beneficial for the community and responded to members’ questions. |
1.3 Public Forum - East Otago Blokes Shed Society Inc
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Bill Lang from East Otago Blokes Shed Society Inc addressed the meeting regarding their funding application. Mr Lang also responded to members’ questions. |
2 Apologies |
There were no apologies. |
3 Confirmation of agenda |
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Moved (Alasdair Morrison/Geraldine Tait): That the Board: Confirms the agenda with the following alteration:
Item 7 be taken before Item 6 Motion carried |
4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Alasdair Morrison/Mark Brown): That the Board: a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried |
5 Confirmation of Minutes
5.1 Waikouaiti Coast Community Board meeting - 13 October 2021 |
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Moved (Mandy Mayhem-Bullock/Andy Barratt): That the Board: Confirms the minutes of the Waikouaiti Coast Community Board meeting held on 13 October 2021 as a correct record. Motion carried |
Part A Reports
7 Transport Delivery Manager |
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The new Transport Delivery Manager (Ben Hogan) introduced himself to the Board and responded to members’ questions. |
1.6 Public Forum – The Opera House Trust
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Meteria Turei, Tania Turei and Sarah Williamson from The Opera House Trust addressed the meeting regarding their funding application. They provided an overview of the trust and responded to members’ questions. |
6 BRCT Update |
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Meteria Turei and Sarah Williamson from BRCT addressed the meeting to provide an update on a survey of housing and community issues in the wider Blueskin area being conducted from funding granted through the Place-Based Community Grant. They also responded to members’ questions.
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Moved (Alasdair Morrison/Mandy Mayhem-Bullock): That the Board:
Notes the update. Motion carried |
8 Funding Applications |
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The report provided a copy of funding applications for the Board’s consideration and an update on the amount in the Board’s discretionary fund. Mandy Mayhem-Bullock declared a conflict of interest with the Waitati Music Festival Inc funding application and withdrew from this item. |
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Moved (Mark Brown/Geraldine Tait): That the Board: Approves the funding application from the Waitati Music Festival Inc Society for $800.00 towards the cost of the toilet hire to the 10th Waitati Music Festival with the following condition: Money to be paid out once confirmation provided after mid-January 2022 when it is confirmed that the event will go ahead on 5 March 2022. Motion carried (WC/2021/053) |
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Mandy Mayhem-Bullock returned to the meeting. |
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Moved (Geraldine Tait/Alasdair Morrison): That the Board: Approves the funding application from the East Otago Blokes Shed Society Inc. for $1,200.00 towards the first six months workshop rent. Motion carried (WC/2021/054) |
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Moved (Mark Brown/Mandy Mayhem-Bullock): That the Board: Approves the funding application from the Kāritane Bowling Club Inc. for $1,000.00 towards the installation of the new joinery for their Clubroom’s kitchen upgrade. Motion carried (WC/2021/055) |
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Moved (Mandy Mayhem-Bullock/Cr Jim O'Malley): That the Board: Approves the funding application from the Waikouaiti District Pony Club $1,000.00 towards rabbit proof fencing. Motion carried (WC/2021/056) |
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Moved (Geraldine Tait/Mark Brown): That the Board: Declines the funding application from The Opera House Trust. Motion carried (WC/2021/057) |
9 Meeting Schedule 2022 |
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A report from Governance proposed 2022 meeting dates for the Waikouaiti Coast Community Board for approval. |
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Moved (Alasdair Morrison/Mandy Mayhem-Bullock): That the Board: Approves the 2022 meeting schedule for the Waikouaiti Coast Community Board. Motion carried (WC/2021/058) |
10 Governance Support Officer's Report |
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The report informed the Board of relevant activities in the Board’s area, which included: Dunedin City Council 2022/23 Annual Plan Keeping of Animals (excluding Dogs) and Birds Bylaw Submission Dunedin District Wide Coastal Hazard Screening What DCC is Currently Consulting On Roadworks Schedule DCC Updates
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Moved (Alasdair Morrison/Mandy Mayhem-Bullock): That the Board: Notes the Governance Support Officer’s Report. Motion carried |
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Moved (Mandy Mayhem-Bullock/Mark Brown): That the Board: Ratifies the submission to the Keeping of Animals (excluding Dogs) and Birds Bylaw retrospectively. Motion carried |
11 Community Plan |
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There were no changes to the Waikouaiti Coast Community Board Community Plan. |
12 Chairperson's Report |
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A verbal report from the Chairperson was provided at the meeting, which included:
Firefighting Tanks Kāritane Spit Bus Services Excursion Train Trust – letter of support Train to Waitati Truby King Recreation Reserve Management Plan Vegetation Beach Street Covid in General Thank you to members Merry Christmas
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Moved (Alasdair Morrison/Cr Jim O'Malley): That the Board: Notes the Chairperson’s report. Motion carried |
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Moved (Alasdair Morrison/Mark Brown): That the Board: Ratifies the Excursion Train Trust letter of support retrospectively. Motion carried |
13 Board Updates |
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Board members to provide an update on activities and areas of responsibility, including:
Keep Dunedin Beautiful (KDB) Mandy Mayhem-Bullock advised that there is a video promoting Dunedin for the Keep New Zealand Beautiful awards. The awards to be coordinated by what traffic light was in place.
Waikouaiti Recycling Centre Project Geraldine Tait advised that there are now two containers on site, one donated by Port Otago. MOU being signed soon. Another part time coordinator is being sought.
Truby King Recreation Reserve Committee Andy Barratt and Mark Brown advised that the new management plan had been resolved at a recent Council meeting. Committee meetings would now commence. A working bee had been conducted with members of the Otago Botanical Society.
Local Government New Zealand Zone 6 Community Board Committee Mandy Mayhem-Bullock advised that upskill training had been conducted for Chair and Deputy Chair’s. Meetings were still being conducted via Zoom. She also advised that following representation reviews around the country that some community board’s may no longer be around in areas of New Zealand.
North Coast Promotional Group Mark Brown advised that this is up and running and now under private ownership.
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Moved (Alasdair Morrison/Mandy Mayhem-Bullock): That the Board: Notes the updates. Motion carried |
14 Council Activities |
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Councillor Jim O’Malley provided an update on matters of interest to the Board, which included:
3 Waters Reform Future Development Strategy Refresh
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Moved (Cr Jim O'Malley/Alasdair Morrison): That the Board: Notes the Updates. Motion carried |
15 Items for Consideration by the Chairperson |
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Items for consideration by the Chairperson for the next meeting.
An item for the February 2022 meeting – Introducing Major Andy McKenzie-Everitt who is the new Emergency Management Advisor for Dunedin City.
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The meeting concluded at 8.22 pm.
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CHAIRPERSON
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Waikouaiti Coast Community Board 2 February 2022 |
The new Emergency Management Advisor – Dunedin City, Emergency Management Otago (Andy Mackenzie-Everitt) will be in attendance to introduce himself to the Board.
Waikouaiti Coast Community Board 2 February 2022 |
Governance Support Officer's Report
Department: Civic
EXECUTIVE SUMMARY
1 This report is to inform the Waikouaiti Coast Community Board of activities relevant to the Board’s area including:
a) Project Fund
b) What DCC is Currently Consulting On
c) Roadworks Schedule
d) DCC Updates
That the Board: a) Notes the Governance Support Officer’s Report. |
Project Fund
2 The balance remaining in the Project Fund for allocation for the current financial year is $4,573.38. The following funds have been allocated in the 2021/22 financial year.
Meeting Date |
Amount |
Recipient/Purpose |
13 October 2021 |
$670.00 |
Waitati AED 24/7 - to install an automated external defibrillator in the old bus shelter at Michies Crossing which will be available to the public 24/7. |
13 October 2021 |
$435.00 |
Waiputai Trust - towards establishing a Blueskin Darts Group at the Waiputai Hub. |
13 October 2021 |
$321.62 |
Waikouaiti District Museum – towards a morning tea for the formal opening of the Heritage Centre. |
24 November 2021 |
$800.00 |
Waitati Music Festival - towards the cost of the toilet hire to the 10th Waitati Music Festival with the following condition: Money to be paid out once confirmation provided after mid-January 2022 when it is confirmed that the event will go ahead on 5 March 2022. |
24 November 2021 |
$1,000.00 |
Kāritane Bowling Club - towards the installation of the new joinery for their Clubroom’s kitchen upgrade. |
24 November 2021 |
$1,200.00 |
East Otago Blokes Shed Society Inc - towards the first six months workshop rent. |
24 November 2021 |
$1,000.00 |
Waikouaiti District Pony Club - towards rabbit proof fencing. |
Total |
$5,426.62 |
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What DCC is Currently Consulting On
3 DCC is currently consulting on the following which may be of interest to the Board and the community:
4 St Clair – St Kilda Coastal Plan/Whakahekerau – Rakiātea Rautaki Tai https://www.dunedin.govt.nz/council/council-projects/south-dunedin-future/st-clair-to-st-kilda-coastal-plan
5 For updates on District Plan changes
Information and the consultation process for the 2nd Generation District Plan can be viewed on https://www.dunedin.govt.nz/council/district-plan/2nd-generation-district-plan
Roadworks Schedule
6 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.
Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477 4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact Council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form
If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.
Signatories
Author: |
Rebecca Murray - Governance Support Officer |
Authoriser: |
Clare Sullivan - Manager Governance |
There are no attachments for this report.
SUMMARY OF CONSIDERATIONS
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Fit with purpose of Local Government This decision enables democratic local decision making and action by, and on behalf of communities.
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Fit with strategic framework
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Māori Impact Statement There are no known impacts for tangata whenua. |
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Sustainability There are no implications. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy There are no implications. |
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Financial considerations There are no financial implications. |
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Significance This decision is considered low significance in terms of the Council’s Significance and Engagement Policy. |
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Engagement – external There has been no external engagement. |
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Engagement - internal Internal engagement has occurred with appropriate staff members. |
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Risks: Legal / Health and Safety etc. There are no risks. |
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Conflict of Interest There are no conflicts of interest. |
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Community Boards This report provides information on activities in or relevant to the Board’s area. |
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Waikouaiti Coast Community Board 2 February 2022 |
For discussion and updating as required.
The current Waikouaiti Coast Community Board Plan is available on the DCC Website on the following link:
https://www.dunedin.govt.nz/__data/assets/pdf_file/0012/796485/WCCB-community-plan-2020-21.pdf
Waikouaiti Coast Community Board 2 February 2022 |
Chairperson's Report
Department: Civic
EXECUTIVE SUMMARY
1 A verbal report from the Chairperson will be provided at the meeting. As this is an administrative report only, the Summary of Considerations is not required.
That the Board: a) Notes the Chairperson’s report.
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Signatories
Author: |
Rebecca Murray - Governance Support Officer |
Authoriser: |
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There are no attachments for this report.
Waikouaiti Coast Community Board 2 February 2022 |
Department: Civic
EXECUTIVE SUMMARY
Board members to provide an update on activities and areas of responsibility, including:
1 Keep Dunedin Beautiful (KDB)
Mandy Mayhem-Bullock will provide an update.
2 Waikouaiti Recycling Centre Project
Geraldine Tait will provide an update.
3 Waikouaiti Plantation Replanting Project
Mark Brown will provide an update.
4 Assist Fund Recipients with Reporting Back
Alasdair Morrison will provide an update.
5 Truby King Recreation Reserve Committee
Andy Barratt will provide an update.
6 Local Government New Zealand Zone 6 Community Board Committee
Mandy Mayhem-Bullock will provide an update.
7 North Coast Promotional Group
Mark Brown will provide an update.
8 Cycleway
Mandy Mayhem-Bullock will provide an update.
That the Board: a) Notes the updates.
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Waikouaiti Coast Community Board 2 February 2022 |
Councillor Jim O’Malley will provide an update on matters of interest to the Board.