Notice of Meeting:

I hereby give notice that an ordinary meeting of the Waikouaiti Coast Community Board will be held on:

 

Date:                                                    Wednesday 2 February 2022

Time:                                                   5.30 pm

Venue:                                                Via Audio Visual Link

 

Sandy Graham

Chief Executive Officer

 

Waikouaiti Coast Community Board

PUBLIC AGENDA

 

MEMBERSHIP

 

Chairperson

Alasdair Morrison

 

Deputy Chairperson

Geraldine Tait

 

 

Members

Andy Barratt

Sonya Billyard

 

Mark Brown

Mandy Mayhem-Bullock

 

Cr Jim O'Malley

 

 

Senior Officer                                               Graham McKerracher, Manager Communications and Marketing

 

Governance Support Officer                  Rebecca Murray

 

 

 

Rebecca Murray

Governance Support Officer

 

 

Telephone: 03 477 4000

Rebecca.Murray@dcc.govt.nz

www.dunedin.govt.nz

 

 

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 


Waikouaiti Coast Community Board

2 February 2022

 

 

ITEM TABLE OF CONTENTS                                                                                                                                         PAGE

 

1             Public Forum                                                                                                                                                              4

1.1       Puketeraki Lookout                                                                                                                                    4

2             Apologies                                                                                                                                                                    4

3             Confirmation of Agenda                                                                                                                                        4

4             Declaration of Interest                                                                                                                                           5

5             Confirmation of Minutes                                                                                                                                       9

5.1       Waikouaiti Coast Community Board meeting - 24 November 2021                                         9     

Part A Reports (Waikouaiti Coast Community Board  has power to decide these matters)

6             Emergency Response Update                                                                                                                           17

7             Governance Support Officer's Report                                                                                                            18

8             Community Plan                                                                                                                                                    21

9             Chairperson's Report                                                                                                                                           22

10           Board Updates                                                                                                                                                        23

11           Council Activities                                                                                                                                                   24

12           Items for Consideration by the Chairperson                                                                                               25             

 

 


Waikouaiti Coast Community Board

2 February 2022

 

 

1          Public Forum

1.1       Puketeraki Lookout

Roger Wyeth will be in attendance to speak to the Board on the Puketeraki Lookout situated on Coast Road.

2          Apologies

At the close of the agenda no apologies had been received.

3          Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.


Waikouaiti Coast Community Board

2 February 2022

 

Declaration of Interest

 

  

EXECUTIVE SUMMARY

1.         Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

 

2.         Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

 

 

RECOMMENDATIONS

That the Board:

a)     Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected Members' Interests.

 

 

Attachments

 

Title

Page

a

Waikouaiti Coast Community Board Register of Interest

7

  



Waikouaiti Coast Community Board

2 February 2022

 

PDF Creator


 

PDF Creator

 


Waikouaiti Coast Community Board

2 February 2022

 

Confirmation of Minutes

Waikouaiti Coast Community Board meeting - 24 November 2021

 

 

 

RECOMMENDATIONS

That the Board:

Confirms the Waikouaiti Coast Community Board meeting held on 24 November 2021 as a correct record.

 

 

Attachments

 

Title

Page

A

Minutes of Waikouaiti Coast Community Board meeting  held on 24 November 2021

10

 

 


Waikouaiti Coast Community Board

2 February 2022

 

 

 

Waikouaiti Coast Community Board

MINUTES

 

Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the East Otago Events Centre, Main Road, Waikouaiti on Wednesday 24 November 2021, commencing at 5.30 pm

 

PRESENT

 

Chairperson

Alasdair Morrison

 

Deputy Chairperson

Geraldine Tait

 

Members

Andy Barratt

Sonya Billyard

 

Mark Brown

Mandy Mayhem-Bullock

 

Cr Jim O'Malley

 

 

IN ATTENDANCE

Graham McKerracher (Manager Council Communications and Marketing) and Ben Hogan (Manager Transport Delivery)

 

Governance Support Officer                  Rebecca Murray

 

 

 

1          Public Forum

1.1       Public Forum - Waikouaiti District Pony Club

 

Joce Boyle and Linda Begg from the Waikouaiti District Pony Club addressed the meeting regarding their funding application.  They provided an overview of the club, the need for rabbit proof fencing and responded to members’ questions.

 

1.2       Public Forum - Waitati Music Festival Inc

 

Katie Peppercorn from the Waitati Music Festival Inc addressed the meeting regarding their funding application.  She provided an overview of the event and the Covid requirements for performers, stallholders and attendees, she also advised that a decision would be made mid-January 2022 with regards to if the event could still occur 5 March 2022 and if not a postponement date of 5 November 2022 with some smaller events during the year with the impending implementation of the Covid traffic light system.  Ms Peppercorn also responded to members’ questions.

 

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

Extends Public Forum.

Motion carried

 

 

1.4       Public Forum - Kāritane Bowling Club Inc

 

Bob Gibb from the Kāritane Bowling Club Inc addressed the meeting regarding their funding application.  He provided an overview of the club and the need to replace the kitchen joinery.  Mr Gibb also responded to members’ questions.

 

1.5       Public Forum – Community Response to Covid-19

 

Ruth Ferguson addressed the meeting regarding the community response to Covid-19.  She provided an overview of her concerns if people had to self-isolate how would they get groceries etc.  Ms Ferguson suggested access to funding and care packages would be beneficial for the community and responded to members’ questions.

 

1.3       Public Forum - East Otago Blokes Shed Society Inc

 

Bill Lang from East Otago Blokes Shed Society Inc addressed the meeting regarding their funding application. Mr Lang also responded to members’ questions.

 

2          Apologies

There were no apologies.

 

3          Confirmation of agenda

 

 

Moved (Alasdair Morrison/Geraldine Tait):

That the Board:

Confirms the agenda with the following alteration:

 

Item 7 be taken before Item 6

Motion carried

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Alasdair Morrison/Mark Brown):

That the Board:

a)         Notes the Elected Members' Interest Register; and

b)        Confirms the proposed management plan for Elected Members' Interests.

Motion carried

 

5          Confirmation of Minutes

5.1       Waikouaiti Coast Community Board meeting - 13 October 2021

 

Moved (Mandy Mayhem-Bullock/Andy Barratt):

That the Board:

Confirms the minutes of the Waikouaiti Coast Community Board meeting held on 13 October 2021 as a correct record.

Motion carried

    

Part A Reports

7          Transport Delivery Manager

 

The new Transport Delivery Manager (Ben Hogan) introduced himself to the Board and responded to members’ questions.

 

1.6       Public Forum – The Opera House Trust

 

Meteria Turei, Tania Turei and Sarah Williamson from The Opera House Trust addressed the meeting regarding their funding application.  They provided an overview of the trust and responded to members’ questions.

 

6          BRCT Update

 

Meteria Turei and Sarah Williamson from BRCT addressed the meeting to provide an update on a survey of housing and community issues in the wider Blueskin area being conducted from funding granted through the Place-Based Community Grant.  They also responded to members’ questions.

 

 

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

 

Notes the update.

Motion carried

 

8          Funding Applications

 

The report provided a copy of funding applications for the Board’s consideration and an update on the amount in the Board’s discretionary fund.

Mandy Mayhem-Bullock declared a conflict of interest with the Waitati Music Festival Inc funding application and withdrew from this item.

 

Moved (Mark Brown/Geraldine Tait):

That the Board:

Approves the funding application from the Waitati Music Festival Inc Society for $800.00 towards the cost of the toilet hire to the 10th Waitati Music Festival with the following condition:

Money to be paid out once confirmation provided after mid-January 2022 when it is confirmed that the event will go ahead on 5 March 2022.

Motion carried (WC/2021/053)

 

 

 

Mandy Mayhem-Bullock returned to the meeting.

 

 

 

Moved (Geraldine Tait/Alasdair Morrison):

That the Board:

Approves the funding application from the East Otago Blokes Shed Society Inc. for $1,200.00 towards the first six months workshop rent.

Motion carried (WC/2021/054)

 

 

 

Moved (Mark Brown/Mandy Mayhem-Bullock):

That the Board:

Approves the funding application from the Kāritane Bowling Club Inc. for $1,000.00 towards the installation of the new joinery for their Clubroom’s kitchen upgrade.

Motion carried (WC/2021/055)

 

 

 

Moved (Mandy Mayhem-Bullock/Cr Jim O'Malley):

That the Board:

Approves the funding application from the Waikouaiti District Pony Club $1,000.00 towards rabbit proof fencing.

Motion carried (WC/2021/056)

 

 

 

Moved (Geraldine Tait/Mark Brown):

That the Board:

Declines the funding application from The Opera House Trust.

Motion carried (WC/2021/057)

 

9          Meeting Schedule 2022

 

A report from Governance proposed 2022 meeting dates for the Waikouaiti Coast Community Board for approval.

 

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

Approves the 2022 meeting schedule for the Waikouaiti Coast Community Board.

Motion carried (WC/2021/058)

 

10        Governance Support Officer's Report

 

The report informed the Board of relevant activities in the Board’s area, which included:

Dunedin City Council 2022/23 Annual Plan

Keeping of Animals (excluding Dogs) and Birds Bylaw Submission

Dunedin District Wide Coastal Hazard Screening

What DCC is Currently Consulting On

Roadworks Schedule

DCC Updates

 

 

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

Notes the Governance Support Officer’s Report.

Motion carried

 

 

 

Moved (Mandy Mayhem-Bullock/Mark Brown):

That the Board:

Ratifies the submission to the Keeping of Animals (excluding Dogs) and Birds Bylaw retrospectively.

Motion carried

 

11        Community Plan

 

There were no changes to the Waikouaiti Coast Community Board Community Plan.

 

12        Chairperson's Report

 

A verbal report from the Chairperson was provided at the meeting, which included:

 

Firefighting Tanks

Kāritane Spit

Bus Services

Excursion Train Trust – letter of support

Train to Waitati

Truby King Recreation Reserve Management Plan

Vegetation

Beach Street

Covid in General

Thank you to members

Merry Christmas

 

 

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

Notes the Chairperson’s report.

Motion carried

 

 

 

Moved (Alasdair Morrison/Mark Brown):

That the Board:

Ratifies the Excursion Train Trust letter of support retrospectively.

Motion carried

 

13        Board Updates

 

Board members to provide an update on activities and areas of responsibility, including:

 

Keep Dunedin Beautiful (KDB)

Mandy Mayhem-Bullock advised that there is a video promoting Dunedin for the Keep New Zealand Beautiful awards.  The awards to be coordinated by what traffic light was in place.

 

Waikouaiti Recycling Centre Project

Geraldine Tait advised that there are now two containers on site, one donated by Port Otago.  MOU being signed soon.  Another part time coordinator is being sought.

 

Truby King Recreation Reserve Committee

Andy Barratt and Mark Brown advised that the new management plan had been resolved at a recent Council meeting.  Committee meetings would now commence.  A working bee had been conducted with members of the Otago Botanical Society.

 

Local Government New Zealand Zone 6 Community Board Committee

Mandy Mayhem-Bullock advised that upskill training had been conducted for Chair and Deputy Chair’s.  Meetings were still being conducted via Zoom.  She also advised that following representation reviews around the country that some community board’s may no longer be around in areas of New Zealand.

 

North Coast Promotional Group

Mark Brown advised that this is up and running and now under private ownership.

 

 

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

Notes the updates.

Motion carried

 

14        Council Activities

 

Councillor Jim O’Malley provided an update on matters of interest to the Board, which included:

 

3 Waters Reform

Future Development Strategy Refresh

 

 

 

 

Moved (Cr Jim O'Malley/Alasdair Morrison):

That the Board:

Notes the Updates.

Motion carried

 

15        Items for Consideration by the Chairperson

 

Items for consideration by the Chairperson for the next meeting.

 

An item for the February 2022 meeting – Introducing Major Andy McKenzie-Everitt who is the new Emergency Management Advisor for Dunedin City.

 

 

The meeting concluded at 8.22 pm.

 

 

 

..............................................

CHAIRPERSON

   

 

    


Waikouaiti Coast Community Board

2 February 2022

 

Part A Reports

Emergency Response Update

 

The new Emergency Management Advisor – Dunedin City, Emergency Management Otago (Andy Mackenzie-Everitt) will be in attendance to introduce himself to the Board.

  


Waikouaiti Coast Community Board

2 February 2022

 

 

Governance Support Officer's Report

Department: Civic

 

 

 

EXECUTIVE SUMMARY

1          This report is to inform the Waikouaiti Coast Community Board of activities relevant to the Board’s area including:

a)         Project Fund

b)        What DCC is Currently Consulting On

c)         Roadworks Schedule

d)        DCC Updates

 

RECOMMENDATIONS

That the Board:

a)     Notes the Governance Support Officer’s Report.

 

 

Project Fund

 

2          The balance remaining in the Project Fund for allocation for the current financial year is $4,573.38.  The following funds have been allocated in the 2021/22 financial year.

Meeting Date

Amount

Recipient/Purpose

13 October 2021

$670.00

Waitati AED 24/7 - to install an automated external defibrillator in the old bus shelter at Michies Crossing which will be available to the public 24/7.

13 October 2021

$435.00

Waiputai Trust - towards establishing a Blueskin Darts Group at the Waiputai Hub.

13 October 2021

$321.62

Waikouaiti District Museum – towards a morning tea for the formal opening of the Heritage Centre.

24 November 2021

$800.00

Waitati Music Festival - towards the cost of the toilet hire to the 10th Waitati Music Festival with the following condition: Money to be paid out once confirmation provided after mid-January 2022 when it is confirmed that the event will go ahead on 5 March 2022.

24 November 2021

$1,000.00

Kāritane Bowling Club - towards the installation of the new joinery for their Clubroom’s kitchen upgrade.

24 November 2021

$1,200.00

East Otago Blokes Shed Society Inc - towards the first six months workshop rent.

24 November 2021

$1,000.00

Waikouaiti District Pony Club - towards rabbit proof fencing.

Total

$5,426.62

 

 


 

 

What DCC is Currently Consulting On

 

3          DCC is currently consulting on the following which may be of interest to the Board and the community:

4          St Clair – St Kilda Coastal Plan/Whakahekerau – Rakiātea Rautaki Tai  https://www.dunedin.govt.nz/council/council-projects/south-dunedin-future/st-clair-to-st-kilda-coastal-plan

5          For updates on District Plan changes

Information and the consultation process for the 2nd Generation District Plan can be viewed on  https://www.dunedin.govt.nz/council/district-plan/2nd-generation-district-plan

Roadworks Schedule

 

6          Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures

 

DCC Updates

Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on   03 477 4000, or email on dcc@dcc.govt.nz.  For non-urgent matters contact Council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.

 

Signatories

Author:

Rebecca Murray - Governance Support Officer

Authoriser:

Clare Sullivan - Manager Governance

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

 

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no conflicts of interest.

Community Boards

This report provides information on activities in or relevant to the Board’s area.

 

 


Waikouaiti Coast Community Board

2 February 2022

 

Community Plan

 

 

For discussion and updating as required. 

The current Waikouaiti Coast Community Board Plan is available on the DCC Website on the following link:

https://www.dunedin.govt.nz/__data/assets/pdf_file/0012/796485/WCCB-community-plan-2020-21.pdf

 

 


Waikouaiti Coast Community Board

2 February 2022

 

 

Chairperson's Report

Department: Civic

 

 

 

EXECUTIVE SUMMARY

1          A verbal report from the Chairperson will be provided at the meeting.  As this is an administrative report only, the Summary of Considerations is not required.

 

RECOMMENDATIONS

That the Board:

a)     Notes the Chairperson’s report.

 

 

 

Signatories

Author:

Rebecca Murray - Governance Support Officer

Authoriser:

 

Attachments

There are no attachments for this report.

 


Waikouaiti Coast Community Board

2 February 2022

 

Board Updates

Department: Civic

 

 

 

EXECUTIVE SUMMARY

Board members to provide an update on activities and areas of responsibility, including:

 

1          Keep Dunedin Beautiful (KDB)

             Mandy Mayhem-Bullock will provide an update.

 

2          Waikouaiti Recycling Centre Project

             Geraldine Tait will provide an update.

 

3          Waikouaiti Plantation Replanting Project

Mark Brown will provide an update.

 

4          Assist Fund Recipients with Reporting Back

             Alasdair Morrison will provide an update.

 

5          Truby King Recreation Reserve Committee

             Andy Barratt will provide an update.

 

6          Local Government New Zealand Zone 6 Community Board Committee

             Mandy Mayhem-Bullock will provide an update.

 

7          North Coast Promotional Group

             Mark Brown will provide an update.

 

8          Cycleway

             Mandy Mayhem-Bullock will provide an update.

 

RECOMMENDATIONS

That the Board:

a)     Notes the updates.

 

 

 


Waikouaiti Coast Community Board

2 February 2022

 

Council Activities

 

 

Councillor Jim O’Malley will provide an update on matters of interest to the Board.

 


Waikouaiti Coast Community Board

2 February 2022

 

Items for Consideration by the Chairperson

 

 

Items for consideration by the Chairperson.