Waikouaiti Coast Community Board
MINUTES
Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the East Otago Events Centre, Main Road, Waikouaiti on Wednesday 01 June 2022, commencing at 4.30 pm
PRESENT
|
Chairperson |
Alasdair Morrison |
|
|
Deputy Chairperson |
Geraldine Tait |
|
|
Members |
Andy Barratt |
Sonya Billyard |
|
|
Mark Brown |
Mandy Mayhem-Bullock |
|
|
Cr Jim O'Malley |
|
|
IN ATTENDANCE |
Clare Sullivan (Manager Governance) |
Governance Support Officer Rebecca Murray
There was no Public Forum.
|
|
Moved (Alasdair Morrison/Geraldine Tait): That the Board:
Confirms the agenda without addition or alteration.
Motion carried |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
|
|
Moved (Alasdair Morrison/Sonya Billyard): That the Board:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried |
|
|
A report sought support from the Board on the proposed naming of a new right of way off Blueskin Road. Cr Jim O’Malley withdrew from this item. This item was deferred until later in the meeting while staff sought clarification. |
|
|
The report provided a copy of funding applications for the Board’s consideration and an update on the amount in the Board’s discretionary fund.
The Board considered the funding application from Hawksbury Lagoon Inc.
The Chairperson advised that he had sought further information in support of the funding application from Hawksbury Lagoon Inc, but this had not been received.
|
|
|
Moved (Alasdair Morrison/Mark Brown): That the Board: Lays the funding application from the Hawksbury Lagoon Inc on the table until the 27 July 2022 meeting when further information in support of the funding application would be received.
Motion carried (WC/2022/002) |
|
|
|
|
|
Consideration was given to the request for funding the refurbishment of the Puketeraki Lookout Board Project. |
|
|
|
|
|
Alasdair Morrison and Sonya Billyard withdrew from this item. Geraldine Tait chaired the meeting while this application was discussed. |
|
|
|
|
|
The actual refurbishment design will be presented to the next meeting being held 27 July 2022 for approval. |
|
|
|
|
|
Moved (Geraldine Tait/Andy Barratt): That the Board:
a) Agrees to undertake the refurbishment of the Puketeraki Lookout on Coast Road in conjunction with Progress of Waikouaiti Area (POWA) and; b) Allocates $5,237.00 to POWA towards this project. Motion carried (WC/2022/003) |
|
|
|
|
|
Alasdair Morrison and Sonya Billyard returned to the meeting. Alasdair Morrison resumed the Chair. |
|
|
|
|
|
Consideration was given to the funding application in relation to the memorial board. |
|
|
|
|
|
Moved (Andy Barratt/Sonya Billyard): That the Board:
Approves the funding application from Andy Cunningham for $136.38 to be paid to Williams Signs and Graphics on the condition that the funds be used for the information memorial board only.
Motion carried (WC/2022/004) |
|
6 Naming of a new right of way off Blueskin Road, Waitati (continued) |
|
|
|
Discussion on this item recommenced. The Senior Officer (Clare Sullivan) provided an overview of the Road Naming Policy and noted that Council intend reviewing the policy and road naming register. Ms Sullivan also responded to members’ questions. Cr Jim O’Malley withdrew from this item. |
|
|
|
|
|
|
|
|
Moved (Geraldine Tait/Sonya Billyard):
That the Board:
Does not support naming of the new right of way off Blueskin Road, either as ‘Old Cottage Lane’ or ‘Old Stable Lane’.
Motion carried (WC/2022/005) |
|
|
|
|
|
Cr Jim O’Malley returned to the meeting. |
|
|
A report from Governance provided an update on activities relevant to the Board’s area. |
|
|
Moved (Alasdair Morrison/Mark Brown): That the Board:
Notes the Governance Support Officer’s Report. Motion carried (WC/2022/006) |
|
|
|
|
|
Cr Jim O’Malley withdrew from this item. |
|
|
|
|
|
Moved (Mandy Mayhem-Bullock/Andy Barratt): That the Board: Ratifies the Waikouaiti Coast Community Board’s submission to the Dunedin City Council’s draft 2022-23 Annual Plan retrospectively. Motion carried (WC/2022/007) |
|
|
|
|
|
Cr Jim O’Malley returned to the meeting. |
|
|
There were no changes to the Waikouaiti Coast Community Board Community Plan. |
|
|
A verbal report from the Chairperson was provided at the meeting, which included: Weekend Bus Service Shortcut Road Sulisker Street, Kāritane – trees and erosion Beach Street Coast Road, Warrington Orokonui Road Vegetation Waitati School Firefighting Kāritane – wharf, wharf shed, groyne and slipway 2GP Five roads Kāritane Sewerage Future Rural townships speed limits
|
|
|
Moved (Alasdair Morrison/Cr Jim O'Malley): That the Board:
Notes the Chairperson’s report. Motion carried (WC/2022/008) |
|
|
|
|
|
Moved (Alasdair Morrison/Andy Barratt): That the Board:
Asks staff to ensure the Board is kept informed of the process for speed limit reviews and the submission process and timeframe.
Motion carried (WC/2022/009) |
|
|
Councillor Jim O’Malley provided an update on matters of interest to the Board, which included:
Annual Plan 2022/2023 Future Development Strategy Smooth Hill Green Waste
|
|
|
Moved (Cr Jim O'Malley/Alasdair Morrison): That the Board:
Notes the updates. Motion carried (WC/2022/010) |
|
|
|
|
|
Cr Jim O’Malley left the meeting at 6.41 pm |
|
|
Board members provided an update on activities and areas of responsibility, which included:
Keep Dunedin Beautiful (KDB) Mandy Mayhem-Bullock advised that the Trees for Mothers was a success and that the KDB Awards were coming up
Waikouaiti Recycling Centre Project Geraldine Tait and Andy Barratt advised that the containers were working well and were mainly open on Sundays for items to be purchased. They also advised that there was a wider project on tetra pak recycling.
Waikouaiti Plantation Replanting Project Mark Brown advised that it had been confirmed that there was an extension of one year for the planting project and it was hoped that 6,000 plants would be planted this season.
Assist Fund Recipients with Reporting Back Alasdair Morrison advised that he had been working with the Hawksbury Lagoon Inc with their funding application.
Truby King Recreation Reserve Committee Andy Barratt advised that he had met with a person from Delta, the aim was to start work on maintaining the reserve. He also advised that a Health and Safety Plan had been approved so volunteers can now start working in the reserve.
Local Government New Zealand Zone 6 Community Board Committee Mandy Mayhem-Bullock advised that the national conference would be held in Palmerston North.
Civil Defence Emergency Management (CDEM) Sonya Billyard and Mandy Mayhem-Bullock advised that they had been provided new emergency management plans for the various areas within the Board area and that work was underway for an emergency management plan for Kāritane Marae .
Cycleway Mandy Mayhem-Bullock advised that there is no further update until the feasibility study had been received.
|
|
|
Moved (Alasdair Morrison/Geraldine Tait): That the Board:
Notes the updates. Motion carried (WC/2022/011) |
|
|
Items for consideration by the Chairperson were:
Parks and Recreation Departments policy on the use of roundup. |
The meeting concluded at 7.14 pm.
.............................................
CHAIRPERSON