Waikouaiti Coast Community Board

MINUTES

 

Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Otaru Room, 2nd Floor, Civic Centre, The Octagon, Dunedin on Monday 1 August 2022, commencing at 5.30 pm

 

PRESENT

 

Chairperson

Alasdair Morrison

 

Deputy Chairperson

Geraldine Tait

 

Members

Andy Barratt

Sonya Billyard

 

Mark Brown

Mandy Mayhem-Bullock

 

Cr Jim O'Malley

 

 

IN ATTENDANCE

Sandy Graham (Chief Executive Officer)

 

Governance Support Officer                  Rebecca Murray

 

 

 

1          Public Forum

1.1       East Otago Blokes Shed

 

Neil Kennedy and Chris Watson spoke to the East Otago Blokes Shed funding application and responded to members’ questions.

 

2          Apologies

There were no apologies.

 

3          Confirmation of agenda

 

 

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

 

Confirms the agenda with the following additions:

 

CEO Update (Sandy Graham) to be taken as Item 6a

 

OceanaGold – Update on Macraes Mine to be taken as Item 6b.

 

POWA Funding application (application previously separately circulated to members) added to Item 6c – Funding Applications.

 

Motion carried (WC/2022/012)

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Sonya Billyard removed OneCoast from her register of interest.

 

 

Moved (Alasdair Morrison/Andy Barratt):

That the Board:

 

a)     Amends the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WC/2022/013)

 

5          Confirmation of Minutes

5.1       Waikouaiti Coast Community Board meeting - 1 June 2022

 

Moved (Mark Brown/Sonya Billyard):

That the Board:

 

Confirms the minutes of the Waikouaiti Coast Community Board meeting held on 1 June 2022 as a correct record.

Motion carried (WC/2022/014)

 

Part A Reports

6a       ceo update

 

The Chief Executive Officer (Sandy Graham) thanked the Board for their work on the Lead in Water issue in 2021 and for their mahi in the recent flood event.  She responded to members’ questions.

 

6b        oceanagold – macraes mine update

 

OceanaGold representatives (Alison Paul and Gavin Lee) spoke to their powerpoint presentation on the Macraes Mine and requested the Board’s feedback on how best to communicate with the community.  They responded to members’ questions.

 

6c        Funding Applications

 

The report provided a copy of funding applications for the Board’s consideration and an update on the amount in the Board’s discretionary fund.

 

Hawksbury Lagoon Inc withdrew its funding application which lay on table from the previous meeting.

 

Consideration was given to the Waitati Music Festival funding application.

 

 

 

Mandy Mayhem-Bullock declared a conflict of interest with the Waitati Music Festival funding application and withdrew from this item.

 

 

 

Moved (Andy Barratt/Geraldine Tait):

That the Board:

 

Approves the funding application from the Waitati Music Festival for $800.00 towards the cost of toilet hire for the 10th Waitati Music Festival.

 

Motion carried (WC/2022/015)

 

 

 

 

 

Consideration was given to the East Otago Blokes Shed funding application.  A revised funding application was separately circulated to Board members prior to the meeting.

 

 

 

Moved (Mandy Mayhem-Bullock/Sonya Billyard):

That the Board:

 

Approves the funding application from the East Otago Blokes Shed for $1,350.00 towards obtaining vital equipment for the workshop.

 

Motion carried (WC/2022/016)

 

 

 

 

 

Consideration was given to the refurbishment design for the Puketeraki Lookout on Coast Road.

 

 

 

Alasdair Morrison declared a conflict of interest with the Puketeraki Lookout on Coast Road project and withdrew from this item.  Geraldine Tait assumed the Chair

 

 

 

Moved (Mark Brown/Sonya Billyard):

That the Board:

 

Agrees on the refurbishment design of the Puketeraki Lookout on Coast Road.

 

Motion carried (WC/2022/017)

 

 

 

 

 

Consideration was given to the Ramrock Road Bus Shelter Board Project.

 

 

 

Alasdair Morrison declared a conflict of interest with the Ramrock Road Bus Shelter Board Project Board and withdrew from this item.

 

 

 

Moved (Sonya Billyard/Cr Jim O'Malley):

That the Board:

 

a)       Agrees to undertake the Ramrock Road Bus Shelter Project with the following clause:

In the event the bus shelter is no longer needed in the future for school children, the next steps for relocating the bus shelter will be undertaken with the Waikouaiti Coast Community Board.

b)      Approves funding for the Ramrock Road Bus Shelter Project for $945.00 plus GST to POWA towards this project.

Motion carried (WC/2022/018)

 

 

 

Alasdair Morrison resumed the Chair.

 

 

 

 

 

Consideration was given to an additional funding application from POWA that was separately circulated prior to the meeting.

 

 

 

Sonya Billyard declared a conflict of interest with the POWA funding application and withdrew from this item.

 

 

 

Moved (Alasdair Morrison/Andy Barratt):

That the Board:

 

Approves funding from Progress of Waikouaiti Area (POWA) for $564.00 towards hosting a Community Be Ready Expo.

 

Motion carried (WC/2022/019)

 

7          Governance Support Officer's Report

 

A report from Governance provided an update on activities relevant to the Board’s area.

 

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

 

Notes the Governance Support Officer’s Report.

Motion carried (WC/2022/020)

 

8          Community Plan

 

There were no changes to the Waikouaiti Coast Community Board Community Plan.

 

 

 

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

 

Adjourns the meeting.

 

Motion carried

 

The meeting adjourned at 7.29 pm and reconvened at 7.42 pm.

 

9          Chairperson's Report

 

A verbal report from the Chairperson was provided to the meeting, which included:

Slideshow presentation of recent flooding and Kāritane harbour area.

Summary of the triennium

Warrington Surf Lifesaving Club concerns with the beached whale

Thank you and flowers presented to the Governance Support Officer (Rebecca Murray)

 

 

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

 

Notes the Chairperson’s report.

Motion carried (WC/2022/021)

 

10        Board Updates

 

Board members provided an update on activities and areas of responsibility, which included:

 

Keep Dunedin Beautiful (KDB)

Mandy Mayhem-Bullock advised that the annual KDB awards would be held this week.  World Clean-up day would be held on Saturday 17 September 2022.  Bluey the Whale would be ready for installation soon.

 

Waikouaiti Recycling Centre Project

Geraldine Tait advised that a second hand clothing sale was held recently and was well supported by the community. 

 

Assist Fund Recipients with Reporting Back

Alasdair Morrison advised that he had been in discussions with several groups.

 

Truby King Recreation Reserve Committee

Andy Barratt advised that the first volunteer working bee had been done and that when the weather improved they would do more work.

 

Local Government New Zealand Zone 6 Community Board Committee

Mandy Mayhem-Bullock advised that the LGNZ conference was held recently in Palmerston North and that the last LGNZ community board committee meeting would be held in Wellington during August.

 

Civil Defence Emergency Management (CDEM)

Sonya Billyard advised that during the recent flood event the emergency centres were opened. Mandy Mayhem-Bullock advised that during the event, a lot of people reached out with concerns of being able to get home.

 

 

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

 

Notes the updates.

Motion carried (WC/2022/022)

 

 

 

Moved (Mandy Mayhem-Bullock/Cr Jim O'Malley):

That the Board:

 

Asks the DCC Transport Department to ask KiwiRail if it would consider the replacement the Kāritane Railway Bridge to have pedestrian and cycleway access incorporated into the design.

 

Motion carried (WC/2022/023)

 

11        Council Activities

 

Councillor Jim O’Malley provided an update on matters of interest to the Board.

 

 

Moved (Cr Jim O'Malley/Alasdair Morrison):

That the Board:

 

Notes the update.

 

Motion carried (WC/2022/024)

 

 

The meeting concluded at 8.35 pm.

 

 

 

 

 

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CHAIRPERSON                                                                                                             CHIEF EXECUTIVE OFFICER