Agenda of Waikouaiti Coast Community Board

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Waikouaiti Coast Community Board will be held on:

Date: Wednesday 19 June 2024

Time: 5.30 pm

Venue: Waitati Hall, Harvey Street, Waitati

Sandy Graham

Chief Executive Officer

Waikouaiti Coast Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Alasdair Morrison
Deputy Chairperson	Andy Barratt
Members	Sonya Billyard	Mark Brown
	Chris McBride	Cr Jim O'Malley
	Geraldine Tait

Senior Officer Mike Cartwright, Acting Head of People and Capability

Governance Support Officer Rebecca Murray

Rebecca Murray

Governance Support Officer

Telephone: 03 477 4000

Rebecca.Murray@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Waikouaiti Coast Community Board

19 June 2024

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

1.1 Waitati Music Festival Inc Society 4

1.2 Coastal Communities Cycle Connection 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

5 Confirmation of Minutes 8

5.1 Waikouaiti Coast Community Board meeting - 10 April 2024 9

Part A Reports (Waikouaiti Coast Community Board has power to decide these matters)

6 Board Discretionary Fund Update and Funding Applications 15

7 Governance Support Officer's Report 28

8 Community Plan 40

9 Board Representation and Roles 41

10 Chairperson's Report 42

11 Councillor Update 43

12 Items for Consideration by the Chair 44

Waikouaiti Coast Community Board

19 June 2024

Waikouaiti Coast Community Board

MINUTES

Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Surf Club Social Rooms, Warrington Domain, Warrington on Wednesday 10 April 2024, commencing at 5.30 pm

PRESENT

Chairperson	Alasdair Morrison
Deputy Chairperson	Andy Barratt
Members	Sonya Billyard	Mark Brown
	Chris McBride	Cr Jim O'Malley
	Geraldine Tait

IN ATTENDANCE

Mike Cartwright (Acting Head of People and Capability).

Governance Support Officer Rebecca Murray

1 Public Forum

1.1 Waitati Volunteer Fire Brigade

Charles Abraham, Waitati Volunteer Fire Brigade addressed the meeting regarding their funding application. He provided an overview of the need for the emergency safety plug for electric vehicles and responded to questions.

1.3 Warrington beach parking/access

James Valentine addressed the Board regarding Warrington beach parking/access at the north end of the beach from the esplanade and Hill Road footpath.

1.2 Wilding Pine

Paul Jouanides addressed the Board regarding a wilding pine on neighbouring land. He provided an overview of the issue with the tree and its positioning. Mr Jouanides requested assistance from the Board with removal of the tree as his endeavours with the local authorities had not been successful. He responded to questions.

Moved (Alasdair Morrison/Sonya Billyard):

That the Board:

Extends Public Forum.

Motion carried

2 Apologies
	There were no apologies.

3 Confirmation of agenda

Moved (Alasdair Morrison/Chris McBride):

That the Board:

Confirms the agenda without addition or alteration.

Motion carried (WCCB/2024/016)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Alasdair Morrison/Chris McBride):

That the Board:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WCCB/2024/017)

5 Confirmation of Minutes

5.1 Waikouaiti Coast Community Board meeting - 14 February 2024

Moved (Mark Brown/Sonya Billyard):

That the Board:

Confirms the minutes of the Waikouaiti Coast Community Board meeting held on 14 February 2024 as a correct record.

Motion carried (WCCB/2024/018)

Part A Reports

6 Board Discretionary Fund Update and Funding Applications

A report from Civic provided a copy of funding applications for the Board’s consideration and an update on the amount in the Board’s discretionary fund.

Waitati Volunteer Fire Brigade requested $1,817.00 towards an emergency safety plug for electric vehicles.

Moved (Andy Barratt/Sonya Billyard):

That the Board:

a) Notes the discretionary fund update.

b) Approves the funding application from the Waitati Volunteer Fire Brigade for $1,817.00 towards an emergency safety plug for electric vehicles with the following:

Suggest that the Waitati Volunteer Fire Brigade inform Waikouaiti Volunteer Fire Brigade that they have an emergency safety plug for use on electric vehicles.

Motion carried (WCCB/2024/019)

7 Governance Support Officer's Report
	A report from Civic informed the Board on activities in the Board’s area.
	Moved (Alasdair Morrison/Andy Barratt): That the Board: a) Notes the Governance Support Officer’s Report. Motion carried (WCCB/2024/020)

	Moved (Alasdair Morrison/Andy Barratt): That the Board: b) Ratifies the Future Development Strategy submission retrospectively. Motion carried (WCCB/2024/021)

	Moved (Alasdair Morrison/Mark Brown): That the Board: c) Agrees the Board will prepare a submission to the draft DCC Annual Plan 2024/25, noting that it will be ratified at the next Board meeting being held on 19 June 2024. Motion carried (WCCB/2024/022)


	Moved (Alasdair Morrison/Andy Barratt): That the Board: d) Decides not to make a submission to the Aurora Energy Consultation. Motion carried (WCCB/2024/023)

	Moved (Alasdair Morrison/Chris McBride): That the Board: e) Agrees the Board will prepare a submission to the draft Otago Regional Council Long Term Plan 2024-34, noting that it will be ratified at the next Board meeting being held on 19 June 2024. Motion carried (WCCB/2024/024)

	Moved (Alasdair Morrison/Chris McBride): That the Board: f) Agrees members of the Board will attend the Waste Management and Minimisation Plan meeting being held on Wednesday 24 April. Motion carried (WCCB/2024/025)

8 Community Plan
	There were no changes to the Board’s Community Plan.

9 Board Representation and Roles

Board members provided an update on activities, which included:

Civil Defence Emergency Management (CDEM)

Alasdair advised that he and Andy had met with CDEM staff in the bunker. Sonya advised that there would be a Waikouaiti community response group meeting on Thursday 18 April 2024.

Cycleways

Mark advised that a consent application had been lodged for the section between Orokonui and Waitati. He also advised that a fundraising bike ride was held recently which raised $9,000 and that donations were still coming in. Alasdair advised he had written to the DCC CEO asking if the consent fees could be waived and was yet to hear back

Keep Dunedin Beautiful (KDB)

Geraldine advised that Trees for Families event was being held on Sunday 12 May and that the KDB annual awards events was being held on Friday 7 June. She also advised that KDB had contributed to the mural being done on the main street of Waikouaiti.

Matanaka Drive Replanting Project

Mark advised that planting would be carried out along the spit.

OneCoast Recycling

Geraldine advised a recent clothing sale was very successful. Andy and Geraldine provided an update on the site.

Truby King Recreation Reserve Management Committee

Andy provided an update which included the conservation report which provided an overview of the history of the site. Mark requested he provide input into the work to be carried out on the carpark site.

Moved (Alasdair Morrison/Chris McBride):

That the Board:

Notes the Board updates.

Motion carried (WCCB/2024/026)

10 Chairperson's Report

The Chairperson provided a verbal update at the meeting, which included:

Public toilet- Doctors Point Beach planned for 2026

Karitāne wharf

Mt Watkin Reserve Management Plan

Network Manager, Waka Kotahi

Moved (Alasdair Morrison/Andy Barratt):

That the Board:

Notes the Chairperson’s update.

Motion carried (WCCB/2024/027)

11 Councillor Update

Councillor Jim O’Malley provided an update on items of interest, which included:

Future Development Strategy

Annual Plan

Aurora Consultation

Speed Management Plan review

Moved (Cr Jim O'Malley/Alasdair Morrison):

That the Board:

Notes the Council Activities Update.

Motion carried (WCCB/2024/028)

12 Items for Consideration by the Chair
	There were no items consideration by the Chair.

The meeting concluded at 7.28 pm.

..............................................

CHAIRPERSON

Waikouaiti Coast Community Board

19 June 2024

Part A Reports

Board Discretionary Fund Update and Funding Applications

Department: Civic

EXECUTIVE SUMMARY

1 This report provides a copy of funding applications for the Board’s consideration and an update on the amount in the Board’s discretionary fund.

2 As this is an administrative report only, the Summary of Considerations is not required.

RECOMMENDATIONS

That the Board:

a) Notes the discretionary fund update.

b) Considers the funding application from the Waitati Music Festival Inc Society.

c) Considers the funding application from the Coastal Communities Cycle Connection (Dunedin Tracks Network Trust as the umbrella organisation).

d) Notes the Project Completion Forms from the Waitati Volunteer Fire Brigade and POWA.

Discretionary fund

3 The Board has been allocated $10,000.00 for the 2023/24 year.

4 The balance remaining in the Project Fund for allocation for the current financial year is $2,333.00. The following funds have been allocated in the 2023/24 financial year:

Meeting Date	Amount	Recipient/Purpose
16 August 2023	$500.00	Waikouaiti Coast Heritage Centre – towards Stage Two of the preliminary design work for the restoration of the old bank building
16 August 2023	$2,000.00	Waikouaiti Volunteer Fire Brigade – towards the sign writing of a new support vehicle
16 August 2023	$1,000.00	Eastern Boating and Fishing Club Inc – towards replacing the existing weather damaged cladding on their clubrooms in Karitāne
8 November 2023	$1,000.00	POWA – towards paying an artist and materials for a mural on the Main Street of Waikouaiti
8 November 2023	$750.00	OneCoast – towards an off grid solar lighting system to illuminate the depths of the containers at the Hub
8 November 2023	$600.00	POWA (as the umbrella org) – for the Board newsletter printing to be paid to POWA as the umbrella org – still to be uplifted
10 April 2024	$1,817.00	Waitati Volunteer Fire Brigade – towards an emergency safety plug for electric vehicles.
Total	$7,667.00

Funding Request Applications

5 Waitati Music Festival Inc Society has requested $1,000.00 towards their Waitati Mini Festival which is fundraiser to support the costs of the larger festival planned for January 2025. Organisers have advised the mini festival is being held on 23 November 2024 not 2025 as stated in the application (Attachment A).

6 Coastal Communities Cycle Connection (Dunedin Tracks Network Trust as the umbrella organisation) has requested $2,500.00 towards section one of the Coastal Communities Cycle Connection, as outlined in the feasibility study (Attachment B).

Funding Assistance Project Completion

7 The Project Completion Form from the Waitati Volunteer Fire Brigade is (Attachment C).

8 The Project Completion from Progress of Waikouaiti Area (POWA) is (Attachment D).

Signatories

Author:	Rebecca Murray - Governance Support Officer
Authoriser:	Mike Cartwright - Acting Head of People and Capability

Attachments

	Title	Page
⇩a	Waitati Music Festival Inc Society Funding Application	17
⇩b	Coastal Communities Cycle Connection (Dunedin Tracks Network Trust as the umbrella organisation) Funding Application	18
⇩c	Waitati Volunteer Fire Brigade Projection Completion information	25
⇩d	POWA Project Completion information	27

Waikouaiti Coast Community Board

19 June 2024

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Waikouaiti Coast Community Board of activities relevant to the Board area including:

· Submission to the Dunedin City Council Draft Annual Plan 2024/25

· Submission to the Otago Regional Council Draft Long Term Plan 2024-34

· Submission to the Mid Term Review Regional Land Transport Plan 2021-31

· New Zealand Community Boards’ 2024 Conference

· What Dunedin City Council is currently consulting on

· Roadworks schedule

· Dunedin City Council updates

2 As this is an administrative report, there are no options or summary of considerations.

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Ratifies the submission to the Dunedin City Council Annual Plan 2024/25 retrospectively.

c) Ratifies the submission to the Otago Regional Council Long Term Plan 2024-34 retrospectively.

d) Ratifies the submission to the Mid Term Review Regional Land Transport Plan 2021-31 retrospectively.

e) Considers nominating a Board Member as the community representative to attend the 2024 New Zealand Community Boards’ Conference.

Submission to the Dunedin City Council - Draft Annual Plan 2024/25

3 As agreed at the Board’s April 2024 meeting, a draft submission was prepared and submitted on the Dunedin City Council’s draft Annual Plan 2024/25. This submission now needs to be formally ratified (Attachment A).

Submission to the Otago Regional Council - Long Term Plan 2024-34

4 As agreed at the Board’s April 2024 meeting, a draft submission was prepared and submitted on the Otago Regional Council’s draft Long Term Plan 2024-34. This submission now needs to be formally ratified (Attachment B).

Submission to the Mid Term Review Regional Land Transport Plan 2021-31

5 A draft submission was prepared and submitted on the Mid Term Review Regional Land Transport Plan 2021-31. This submission now needs to be formally ratified (Attachment C).

New Zealand Community Boards’ Conference Attendance

6 The 2024 New Zealand Community Board Conference is being held at the Tākina Wellington Convention & Exhibition Centre from 21 – 23 August 2024. Early bird registrations ($895.00 excluding GST) close on 12 July 2024 and standard registrations ($995.00 excluding GST) are available following that. The Council’s policy on attendance at this conference is as follows:

a) Council will cover the accommodation, travel and registration costs for one Community Board member (per Community Board) to attend the biennial Community Boards Conference when it is held in the South Island, and two Community Board members IN TOTAL to attend the conference when it is held in the North Island.

b) Individual Community Boards are responsible for covering the costs of any additional delegates they wish to send to the Conference over and above the representatives for whom costs will be met by the Council.

7 If the Board wishes to nominate a member to go into the draw for one of the two Council-funded places, please advise Manager Governance, Clare Sullivan, of the name by 21 June 2024. Any additional members that the Board wishes to attend (or those unsuccessful in the draw) can be paid for from the Board’s Project Fund.

What Dunedin City Council is Currently Consulting On

8 For the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on

Roadworks Schedule

9 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

Dunedin City Council Updates

10 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g., potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

11 If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

Signatories

Author:	Rebecca Murray - Governance Support Officer
Authoriser:	Mike Cartwright - Acting Head of People and Capability

Attachments

	Title	Page
⇩a	Submission to the Dunedin City Council Annual Plan 2024/25	31
⇩b	Submission to the Otago Regional Council Long Term Plan 2024-34	35
⇩c	Submission to the Mid Term Review Regional Land Transport Plan 2021-31	38

	Title	Page
A ⇩	Minutes of Waikouaiti Coast Community Board meeting held on 10 April 2024	9