Waikouaiti Coast Community Board

MINUTES

 

Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Meeting Room, Blueskin Bay Library, Harvey Street, Waitati on Wednesday 10 December 2025, commencing at 5:30 p.m.

 

PRESENT

 

Chairperson

Alasdair Morrison

 

Deputy Chairperson

Anna Knight

 

Members

Andy Barratt

Sonya Billyard

 

Cr John Chambers

Danny Hailes

 

Geraldine Tait

 

 

IN ATTENDANCE

Heath Ellis, Group Manager Parks and Recreation (Senior Officer)

 

Governance Support Officer                  Lauren Riddle

 

 

 

Alasdair Morrison welcomed attendees to the first meeting of the Community Board for 2025-2028 triennium.

1          Public Forum

1.1       Public Forum - Road safety concerns, Doctors Point Road

 

Glenys Clements, a resident of Doctors Point Road spoke to her safety concerns for pedestrians and vehicles due to the number of trucks expected to be transporting heavy loads along Doctors Point Road to the new Willowridge residential development site “Opeke, Doctors Point”.

Mrs Clements responded to questions

Alasdair Morrison, Chairperson invited Mr Craig Moore from McEwan Haulage Ltd (as contractor) to speak to the concerns raised.

Mr Moore advised that McEwan Haulage Ltd had been contracted by Willowridge Developments Ltd to transport aggregate to the site.  He explained the plans in place to remediate the impact of the work for the four month period (from mid-January 2026) while undertaking infrastructure works at the Opeke Doctors Point residential development site. 

Mr Moore responded to question on how information would be provided to residents, what traffic signage would be used, and what speed limits would be in place for the McEwan Haulage Ltd trucks.

Alasdair Morrison, Chairperson provided a summary of the road safety issues for Doctors Point Road, including: narrow carriage way; poor visibility issues and the high use by campervans over the summer months.

 

 

1.2       Public Forum - Funding applications

 

·           Rachel Ozanne representing the Warrington Surf Life Saving Club spoke in support of the Club’s funding application for the purchase of 10 single mattresses for use at the Clubrooms during training events.

Ms Ozanne responded to questions.

·           Laura Deaker representing the Waitati Playground Committee spoke in support of the funding application for the purchase of playground equipment (for under 5 years old) for the garden area of the Waitati Library.

Ms Deaker responded to questions.

·           Alister Lindsay and Denise Waugh representing the Karitane Bowling Club spoke to the funding request for the purchase of 64 stackable chairs for the clubrooms.

Mr Lindsay and Mrs Waugh responded to questions.

·           Lesley Smith from Wild Dunedin spoke to a late funding application from the NZ Festival of Nature seeking funding support for a free theatre performance “Wild Feelings” for 9-12 year olds planned to be staged at Waikouaiti on 17 April 2026 as part of the festival.

 

Ms Smith responded to questions.

 

2          Apologies

 

There were no apologies.

 

3          Confirmation of agenda

 

Moved (Alasdair Morrison/ Sonya Billyard):

That the Board:

 

Confirms the agenda without addition or alteration.

 

Motion carried (WCCB/2025/072)

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

 

Updates to the register were advised as:

·        Anna Knight and Danny Hailes advised they are members of the Blueskin Baywatch Group.

·        Danny Hailes provided a correction to the register, that he is a Director of the PSO Retirement Villages Ltd

·        Geraldine Tait  advised that she is a member of One Coast and a committee member of Grey Power Otago.

 

 

Moved (Alasdair Morrison/ Sonya Billyard):

That the Board:

 

a)         Amends the Elected Members' Interest Register; and

b)        Confirms the proposed management plan for Elected Members' Interests.

 

Motion carried (WCCB/2025/073)

 

5          Confirmation of Minutes

5.1       Waikouaiti Coast Community Board meeting - 4 November 2025

 

Moved (Anna Knight/ Danny Hailes):

That the Board:

 

Confirms the minutes of the Waikouaiti Coast Community Board meeting held on 04 November 2025 as a correct record.

Motion carried (WCCB/2025/074)

 

Part A Reports

6          Community Plan

 

The Board discussed matters related to the Community Plan, including:

·      Seeking an increase in discretionary funding allocated to Community Boards (to be in line with the rate of inflation);

·      The appointment of Community Board members to Hearings appropriate to the Waikouaiti Coast Community Board area;

·      Truby King Recreation Reserve – development of the reserve as part of the Board’s Annual Plan submission to the DCC for improved signage and public facilities (including toilets).

 

7          Chairperson's Report

 

Alasdair Morrison provided a verbal update on items of interest to the community board area including:

·    Road safety concerns - Inverary and Edinburgh Streets, Waikouaiti. DCC Transport have assessed a possible designated walking space, and costings for the work will be  undertaken.

·    Hawksbury Lagoon issues – consents have been sought for the culvert work, and work is expected to commence in the summer months.

·    Warrington half-basketball court - completion expected by 30 June 2026.

·    Karitāne Wharf update – agreement has been reached with Council to demolish the existing shed.

·    Warrington trees – inspection work has been completed, monitoring will continue annually, and following significant weather events.

 

Moved (Alasdair Morrison/ Andy Barratt):

That the Board:

 

Notes the Chairperson’s update.

Motion carried (WCCB/2025/075)

 

8          Councillor Update

 

Cr John Chambers provided a verbal update on the orientation and induction programme to date for councillors.  He summarised items of interest to the Board from the Council meetings held in November, and outlined relevant agenda items for the Board area for the 11 December 2025 Council meeting.

 

Moved (Cr John Chambers/ Alasdair Morrison):

That the Board:

 

Notes the update from Cr Chambers.

Motion carried (WCCB/2025/076)

 

9          Governance Support Officer's Report

 

The report informed the Waikouaiti Coast Community Board of activities relevant to the Board area including:

·    Discretionary Fund balance

·    Keep Dunedin Beautiful Committee

·    Otago Access Radio (OAR) “Round the Boards” package for 2026

 

 

Moved (Andy Barratt/ Sonya Billyard):

That the Board:

 

a)         Notes the Governance Support Officer’s Report;

b)        Appoints Anna Knight as the Board representative to Keep Dunedin Beautiful;

c)         Declines the offer to participate in the OAR “Round the Boards” programme for 2026.

Motion carried (WCCB/2025/077)

 

10        Board Discretionary Fund Update and Funding Applications

 

The report detailed the five funding applications received for the Board’s consideration, with the balance of discretionary funds available noted as $6,847.02.

 

Moved (Alasdair Morrison/ Sonya Billyard):

That the Board:

 

a)         Notes the discretionary fund update.

Motion carried (WCCB/2025/078)

 

 

Consideration was given to each individual funding application.

 

 

Moved (Andy Barratt/ Sonya Billyard):

That the Board:

b)        Approves the funding request from the Karitāne Bowling Club and grants $500.00 in support of replacement of chairs for the clubroom.

c)         Approves the funding request from the Warrington Surf Life Saving Club and grants the amount of $2,254.00 to support the purchase of mattresses for use in the bunkroom at the clubhouse.

Motion carried (WCCB/2025/079)

 

 

 

Moved (Alasdair Morrison/ Sonya Billyard):

That the Board:

d)        Lays the funding request from the Opera House Trust on the table to be considered at the February 2026 meeting of the Board;

e)        Declines the funding request from the Waitati Playground Committee and seeks a new application (with detailed supporting information, including a plan, budget and other funding sources) to be submitted for consideration by the Board.

Motion carried (WCCB/2025/080)

 

 

Moved (Danny Hailes/ Sonya Billyard):

That the Board:

f)         Declines the funding request from Wild Dunedin due to the financial pressure on the discretionary funds balanced against community benefit.

Motion carried (WCCB/2025/081)

 

11        Board Representation and Roles

 

Community Board member’s representation, roles and responsibility for report back to the Board for the 2025-2028 triennium was tabled and confirmed as:

 

Community Engagement

Andy Barratt

Bus Services

Geraldine Tait

CRG - Waikouaiti

Sonya Billyard

CRG Karitane

Andy Barratt

CRG Waitati

Danny Hailes

CRG Warrington

Geraldine Tait

Cycleways

Anna Knight

East Otago Catchment Group

Danny Hailes

Freedom Camping

Alasdair Morrison

Funding applications

Alasdair Morrison

Karitāne Foreshore

Andy Barratt

Keep Dunedin Beautiful

Anna Knight

Matanaka Drive Plantation

Alasdair Morrison

Moana Gow Swimming Pool

Andy Barratt

Mount Watkin/Hikaroroa

Andy Barratt

Truby King Recreation Reserve

Andy Barratt

North Coast Promotion

Sonya Billyard

One Coast

Geraldine Tait

Truby King Reserve

Andy Barratt

Warrington Spit

Anna Knight

Waikouaiti Main Street

Sonya Billyard

Board Updates were provided on:

·      East Otago Catchment Group – Danny Hailes advised he attended a meeting of the catchment group and indicated that the group would be seeking funding from the Board in 2026.

·      Mount Watkin/Hikaroroa – Heath Ellis, Group Manager Parks and Recreation advised that Council would consider a report at the 11 December 2025 meeting on the priority order of Reserve Management Plans to be reviewed, including Hikaroroa.

·      Truby King Recreation Reserve – Andy Barratt provided an update on the reserve, including the need for a new detailed entrance signage to promote public use and as a historic site.

 

Moved (Alasdair Morrison/ Andy Barratt):

That the Board:

 

a)              Notes the Waikouaiti Coast Community Board’s representation and roles for the 2025-2028 triennium.

b)             Notes the Board updates.

Motion carried (WCCB/2025/082)

 

12        Meeting Schedule for 2026

 

The Board were requested to consider the date of the next Waikouaiti Coast Community Board meeting, proposed for Wednesday, 18 February 2026 commencing 5.30 pm.

 

Moved (Alasdair Morrison/ Andy Barratt):

That the Board:

 

a)         Confirms that its next meeting will be held on 18 February 2026 commencing at
5:30 pm.

b)        Confirms the meeting venue will be the Auditorium at the East Otago Events Centre, Waikouaiti.

c)         Notes that the meeting schedule for the remainder of 2026 will be considered by the Board at the 18 February 2026 meeting.

Motion carried (WCCB/2025/083)

 

13        Items for Consideration by the Chair

 

There were no items of consideration by the Chair.

 

 

The meeting concluded at 8:23 pm, with the Chair wishing members a safe and happy festive season.

 

 

 

 

 

..............................................

CHAIRPERSON