Notice of Meeting:

I hereby give notice that an ordinary meeting of the West Harbour Community Board will be held on:

 

Date:                                                    Wednesday 17 November 2021

Time:                                                   5.30 pm

Venue:                                                Rolfe Room, Port Chalmers Town Hall, Port Chalmers

 

Sandy Graham

Chief Executive Officer

 

West Harbour Community Board

PUBLIC AGENDA

 

MEMBERSHIP

 

Chairperson

Francisca Griffin

 

Deputy Chairperson

Trevor Johnson

 

 

Members

Duncan Eddy

Kristina Goldsmith

 

Angela McErlane

Jacqueline Ruston

 

Cr Steve Walker

 

 

Senior Officer                                               Jeanine Benson, Group Manager Transport

 

Governance Support Officer                  Wendy Collard

 

 

Wendy Collard

Governance Support Officer

 

 

Telephone: 03 477 4000

Wendy.Collard@dcc.govt.nz

www.dunedin.govt.nz

 

 

 

 

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 


West Harbour Community Board

17 November 2021

 

 

ITEM TABLE OF CONTENTS                                                                                                                                         PAGE

 

1             Public Forum                                                                                                                                                              4

2             Apologies                                                                                                                                                                    4

3             Confirmation of Agenda                                                                                                                                        4

4             Declaration of Interest                                                                                                                                           5

5             Confirmation of Minutes                                                                                                                                    11

5.1       West Harbour Community Board meeting - 20 October 2021                                                 11     

Part A Reports (West Harbour Community Board  has power to decide these matters)

6             Transport Delivery Manager                                                                                                                              18

7             Meeting Schedule                                                                                                                                                 19

8             Governance Support Officers Report                                                                                                             21

9             Board Updates                                                                                                                                                        24

10           Chairperson's Report                                                                                                                                           25

11           Council Activities                                                                                                                                                   26

12           Items for Consideration by the Chair

Any items for consideration by the Chair.            

Resolution to Exclude the Public                                                                                                                        27

 

 


West Harbour Community Board

17 November 2021

 

 

1          Public Forum

At the close of the agenda no requests for public forum had been received.

2          Apologies

At the close of the agenda no apologies had been received.

3          Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.


West Harbour Community Board

17 November 2021

 

Declaration of Interest

 

  

EXECUTIVE SUMMARY

1.         Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

 

2.         Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

 

 

RECOMMENDATIONS

That the Board:

a)     Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected Members' Interests.

 

 

Attachments

 

Title

Page

a

Elected Members' Register of Interests

7

  



West Harbour Community Board

17 November 2021

 

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West Harbour Community Board

17 November 2021

 

Confirmation of Minutes

West Harbour Community Board meeting - 20 October 2021

 

 

 

RECOMMENDATIONS

That the Board:

a)     Confirms the public part of the minutes of the West Harbour Community Board meeting held on 20 October 2021 as a correct record.

 

 

 

Attachments

 

Title

Page

A

Minutes of West Harbour Community Board meeting  held on 20 October 2021

12

 

 


West Harbour Community Board

17 November 2021

 

 

 

West Harbour Community Board

MINUTES

 

Minutes of an ordinary meeting of the West Harbour Community Board held in the Port Chalmers Bowling Club, 72 Wickliffe Terrace (access via Albertson Avenue), Port Chalmers on Wednesday 20 October 2021, commencing at 5.30 pm

 

PRESENT

 

Chairperson

Francisca Griffin

 

Deputy Chairperson

Trevor Johnson

 

 

Members

Duncan Eddy

Kristina Goldsmith

 

Angela McErlane

Jacqueline Ruston

 

 

IN ATTENDANCE

Jeanine Benson (Group Manager, Transport)

 

Governance Support Officer                  Wendy Collard

 

 

1          Public Forum

1.1       Declarations by Kristina Goldsmith

 

Kristina Goldsmith made and attested their declarations as required by Schedule 7, Clause 14 of the Local Government Act 2002.

 

 

1.2       Tracy Fleet

 

Tracy Fleet advised that the permanent speed bumps had been installed at Te Ngaru and thanked the Board for its support and the DCC staff for all their hard work.  Ms Fleet responded to questions.

 

 

1.3       The Murray McGeorge Toy Library Inc

 

On behalf of the Murray McGeorge Toy Library Inc Sharlene McCulloch spoke in support of their funding application and responded to questions.

  

 

2          Apologies

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

 

Accepts the apology from Cr Steve Walker.

 

Motion carried

 

3          Confirmation of agenda

 

 

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Ange McErlane provided an update to her register of interest.

 

 

Moved (Francisca Griffin/Jacqueline Ruston):

That the Board:

 

a)     Amends the Elected Members' Interest Register attached; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried

 

5          Confirmation of Minutes

5.1       West Harbour Community Board meeting - 11 August 2021

 

Moved (Francisca Griffin/Angela McErlane):

That the Board:

 

a)     Confirms the public part of the minutes of the West Harbour Community Board meeting held on 11 August 2021 as a correct record.

Motion carried

    

Part A Reports

6          Governance Support Officers Report

 

A report from Civic provided an update on activities relevant to the Board area which included:

·        Project Fund

·        Representation Review Submission

·        Keeping of Animals (excluding Dogs) Bylaw Review

·        Reserves and Beaches Bylaw Update

·        Correspondence

 

 

Moved (Francisca Griffin/Angela McErlane):

That the Board:

 

a)     Notes the Governance Support Officers Report.

Motion carried

 

Francisca Griffin withdrew from the Albertson Avenue Community Garden item.

Trevor Johnson assumed the Chair.

 

 

Moved (Trevor Johnson/Jacqueline Ruston):

That the Board:

a)     Approves $1432.90 to For the Love of Trees for the maintenance of the Albertson Avenue Community Garden.

Motion carried (WHCB/2021/021)

 

 

Francisca Griffin resumed the Chair.

 

 

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

a)     Ratifies the West Harbour Community Board’s submission to the Dunedin City Council’s Representation Review.

Motion carried (WHCB/2021/022)

 

7          Funding Applications

 

A report from Civic advised that a funding application had been received from the Murray McGeorge Toy Library Incorporated for $1,500.00 towards building maintenance.

 

Moved (Trevor Johnson/Angela McErlane):

That the Board:

 

a)     Approves $1,500.00 to The Murray McGeorge Toy Library Incorporated towards the cost of building maintenance.

Motion carried (WHCB/2021/023)

 

8          Community Plan

 

Following discussion, it was agreed that the Board would update their Community Plan early 2022.

 

 

9          Board Updates

 

Port Noise Liaison Committee

Jacque Ruston advised that there was no update.

 

Ravensdown Community Liaison Group

Trevor Johnson advised that due to COVID restrictions the group had not meet.

 

Keep Dunedin Beautiful (KDB)

Duncan Eddy (Board representative) advised that one of KDB’s was the education of dog owners to pick up their dog effluent.  He commented that this had been inspired by the work that had been undertaken along the shared pathway.

 

Otago Access Radio

Ange McErlane provided an update on the items she presented during the West Harbour Community Board segment which included Albertson Avenue Community Garden.

 

Social Media and Communication

Francisca Griffin provided an update on the Facebook activity.

Albertson Avenue Beautification Project

Francisca Griffin advised that additional herb plantings had been undertaken.

 

Community Awards

Jacque Ruston commented that due to current COVID restrictions that the event might have to be moved to the Pioneer Hall on the 10 November 2021.  There was discussion on alternative ways that the event could be held and it was agreed that a decision on how it would be run would be made following the Central Government announcement on Friday, 22 October 2021.

 

Aramoana Liaison

Ange McErlane provided an update which included the placement of the portaloos for the summer to cover the increase in visitors and recreational users.

 

Vision Port Chalmers

Ange McErlane advised that due to COVID no meetings had been held.

 

 

Moved (Francisca Griffin/Duncan Eddy):

That the Board:

 

a)     Notes the Board updates

Motion carried

 

10        Chairperson's Report

 

The Chairperson provided an update on matters of interest relevant in the Board’s area.

 

 

Moved (Francisca Griffin/Angela McErlane):

That the Board:

 

a)     Notes the Chairperson’s Report.

Motion carried

 

11        Council Activities Update

 

As Councillor Steve Walker was an apology for the meeting, Francisca Griffin provided an update on his behalf which included:

 

Representation Review

George Street, Dunedin upgrade

 

 

Moved (Francisca Griffin/Duncan Eddy):

That the Board:

 

a)    Notes the Council Activities update

Motion carried

 

12        Items for Consideration by the Chair

 

There were no items for consideration by the Chair.

 

 

             

 

Resolution to exclude the public

Moved (Chairperson Francisca Griffin/Member Duncan Eddy):

That the Board:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Sims Building Action Group

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

 

Motion carried (WHCB/2021/024)

 

 

The meeting moved into non-public at 6.42 pm and concluded at 7.01 pm.

 

 

 

..............................................

CHAIRPERSON

   

 

    


West Harbour Community Board

17 November 2021

 

Part A Reports

Transport Delivery Manager

 

The new Transport Delivery Manager (Ben Hogan) will be in attendance to introduce himself to the Board.

 


West Harbour Community Board

17 November 2021

 

Meeting Schedule

Department: Civic

 

 

 

EXECUTIVE SUMMARY

1          The Council has adopted the 2022 Meeting Schedule.  The proposed meetings dates for the West Harbour Community Board are attached for approval.

2          As this is an administrative report, no summary of considerations is required.

RECOMMENDATIONS

That the Board:

a)     Approves the 2022 meeting schedule for the West Harbour Community Board. 

 

Signatories

Author:

Wendy Collard - Governance Support Officer

Authoriser:

Clare Sullivan - Manager Governance

Attachments

 

Title

Page

a

2022 Meeting Schedule

20

  


West Harbour Community Board

17 November 2021

 

PDF Creator


West Harbour Community Board

17 November 2021

 

 

Governance Support Officers Report

Department: Civic

 

 

 

EXECUTIVE SUMMARY

1          This report is to inform the West Harbour Community Board of activities relevant to the Board area including:

·        Project Fund

·        Dunedin City Council 2022/23 Annual Plan

·        Dunedin District Wide Coastal Hazard Screening

RECOMMENDATIONS

That the Board:

a)     Notes the Governance Support Officers Report.

Project Fund

2          The balance remaining in the Project Fund for allocation for the current financial year is $3,706.70.  The following funds have been allocated in the 2021/22 financial year.

Meeting Date

Recipient

Amount

11 August 2021

Otago Community Broadcasters Society

 

30.00

11 August 2021

Rothesay News

1,400.40

11 August 2021

West Harbour Community Board Community Awards

930.00

11 August 2021

West Harbour Arts Charitable Trust

1,000.00

20 October 2021

For the Love of Trees

1,432.90

20 October 2021

The Murray George Toy Library

1,500.00

Total

 

$6,293.30

 

Dunedin City Council 2022/23 Annual Plan

3          Work has commenced on the development of the 2022/23 draft Annual Plan (the draft plan).  The draft Plan is an update of year two of the 10-year plan 2021-31.  Under the Local Government Act, Council is not required to consult on the draft Plan if it does not include significant or material differences from that provided for in the 10-year plan.

4          Council has sked staff to prepare a number of option reports as part of the development of the draft Plan.  These reports will be presented to the December Annual Plan meeting on 13-15 December 2021 for Council’s consideration.  Decisions made on the option reports may result in new information to be included in the draft Plan.  The decisions will also determine the nature and level of engagement that should be undertaken. 

5          Community Boards will be updated on the annual plan process in early 2022.

Dunedin District Wide Coastal Hazard Screening

6          Staff have advised that this work has been delayed and is on-going.  They expect it to be completed around March/April 2022.

Roadworks Schedule

7          Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures

Dunedin City Council Updates

8          Board or members of the public wishing to advise Council of any operational issues or concerns, e.g. potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz.  For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

9          If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

.

Signatories

Author:

Wendy Collard - Governance Support Officer

Authoriser:

Clare Sullivan - Manager Governance

Attachments

There are no attachments for this report.

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

 

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

 

There is no contribution to the Strategic Framework.

Māori Impact Statement

There are no known implications for Māori.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There is no known conflict of interest.

Community Boards

The report provides information on activities in or relevant to the Board area.

 

 


West Harbour Community Board

17 November 2021

 

Board Updates

Department: Civic

 

 

 

 

1          Port Noise Liaison Committee

Jacque Ruston will provide a verbal update.

 

2          Ravensdown Community Liaison Group

Trevor Johnson will provide a verbal update.

 

3          Keep Dunedin Beautiful

Duncan Eddy (Board representative) will provide a verbal update.

 

4          Otago Access Radio

A verbal update will be provided.

 

5          Social Media and Communication

1                Francisca Griffin will provide a verbal update.

6          Albertson Avenue Beautification Project

Francisca Griffin will provide a verbal update.

 

7          Community Awards

Duncan Eddy and Jacque Ruston will provide a verbal update.

 

8          Aramoana Liaison

Ange McErlane will provide a verbal update.

 

9          Vision Port Chalmers

Ange McErlane will provide a verbal update.

 

 

RECOMMENDATIONS

That the Board:

a)     Notes the Board updates

 

 


West Harbour Community Board

17 November 2021

 

 

Chairperson's Report

Department: Civic

 

 

 

EXECUTIVE SUMMARY

1          The Chairperson will provide an update on matters of interest.

RECOMMENDATIONS

That the Board:

a)     Notes the Chairperson’s Report.

 

 

 

  


West Harbour Community Board

17 November 2021

 

Council Activities

 

Councillor Steve Walker will provide an update on matters of interest.

            


West Harbour Community Board

17 November 2021

 

Resolution to Exclude the Public

 

 

That the West Harbour Community Board:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

 

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Confirmation of  the Confidential Minutes of West Harbour Community Board meeting - 20 October 2021 - Public Excluded

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.