Notice of Meeting:
I hereby give notice that an ordinary meeting of the West Harbour Community Board will be held on:
Date: Wednesday 9 February 2022
Time: 5.30 pm
Venue: Via Audio Visual Link
Sandy Graham
Chief Executive Officer
West Harbour Community Board
PUBLIC AGENDA
MEMBERSHIP
Chairperson |
Francisca Griffin |
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Deputy Chairperson |
Trevor Johnson
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Members |
Duncan Eddy |
Kristina Goldsmith |
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Angela McErlane |
Jacqueline Ruston |
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Cr Steve Walker |
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Senior Officer Jeanine Benson, Group Manager Transport
Governance Support Officer Wendy Collard
Wendy Collard
Governance Support Officer
Telephone: 03 477 4000
Wendy.Collard@dcc.govt.nz
This meeting will be streamed on the Council’s YouTube Page https://youtu.be/t4m3PLjP0zw
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
West Harbour Community Board 9 February 2022 |
ITEM TABLE OF CONTENTS PAGE
1 Public Forum 4
1.1 St Leonards Pocket Park 4
2 Apologies 4
3 Confirmation of Agenda 4
4 Declaration of Interest 5
5 Confirmation of Minutes 9
5.1 West Harbour Community Board meeting - 17 November 2021 9
Part A Reports (West Harbour Community Board has power to decide these matters)
6 Governance Support Officers Report 16
7 Board Updates 28
8 Chairperson's Report 29
9 Council Activities 32
10 Items for Consideration by the Chairperson 33
West Harbour Community Board 9 February 2022 |
Steve Macknight wishes to address the meeting on the St Leonards Pocket Park.
At the close of the agenda no apologies had been received.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
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West Harbour Community Board 9 February 2022 |
EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.
2. Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
That the Board: a) Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and b) Confirms/Amends the proposed management plan for Elected Members' Interests. |
Attachments
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Title |
Page |
⇩a |
Elected Members' Register of Interests |
6 |
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West Harbour Community Board 9 February 2022 |
West Harbour Community Board meeting - 17 November 2021
That the Board: a) Confirms the public part of the minutes of the West Harbour Community Board meeting held on 17 November 2021 as a correct record.
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Attachments
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Title |
Page |
A⇩ |
Minutes of West Harbour Community Board meeting held on 17 November 2021 |
10 |
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West Harbour Community Board 9 February 2022 |
West Harbour Community Board
MINUTES
Minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 17 November 2021, commencing at 5.30 pm
PRESENT
Chairperson |
Francisca Griffin |
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Deputy Chairperson |
Trevor Johnson
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Members |
Duncan Eddy |
Kristina Goldsmith |
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Angela McErlane |
Jacqueline Ruston |
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Cr Steve Walker |
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IN ATTENDANCE |
Jeanine Benson (Group Manager, Transport) and Ben Hogan (Transport Delivery Manager) |
Governance Support Officer Wendy Collard
1 Public Forum
1.1 Graeme Wall
Graeme Wall addressed the meeting concerning the port environment and the Port Noise Liaison Committee.
2 Apologies |
There were no apologies. |
3 Confirmation of agenda |
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Moved (Francisca Griffin/Trevor Johnson): That the Board:
Confirms the agenda with the following addition or alteration Item 10 – Chairperson’s Report to be taken after Item 6.
Motion carried |
4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Ange McErlane provided an update to her register of interest.
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Moved (Francisca Griffin/Angela McErlane): That the Board:
a) Notes the Elected Members' Interest Register attached as Attachment A; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried |
5 Confirmation of Minutes
5.1 West Harbour Community Board meeting - 20 October 2021 |
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Moved (Francisca Griffin/Trevor Johnson): That the Board:
a) Confirms the public part of the minutes of the West Harbour Community Board meeting held on 20 October 2021 as a correct record. Motion carried (WHCB/2021/025) |
Part A Reports
6 Transport Delivery Manager |
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The Transport Delivery Manager (Ben Hogan) introduced himself and provided an overview of his role. |
10 Chairperson's Report |
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The Chairperson provided an update on matters of interest relevant to the Board’s area which included: · Ajax Street, Port Chalmers. Ms Griffin provided an update on an on-site meeting that she had with staff regarding the Sycamore Trees on Ajax Street. Following discussion, it was agreed that Ms Griffin and Councillor Walker would liaise with staff and provide updates to the Board. · Representation Review. · West Harbour Community Board Community Awards. Ms Griffin congratulated Mr Eddy and Ms Rushton on the fantastic work that they had done which made the event very successful. · Relocation of the Bus Stop. Mr Johnson advised that he had attended an on-site meeting with staff and some elected members regarding the proposed relocation of the bus stop. He commented that the bus stop would remain in its current position until a recommendation had been made to Council. |
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Moved (Cr Steve Walker/Kristina Goldsmith): That the Board:
a) Notes the Chairperson’s Report. Motion carried |
7 Meeting Schedule |
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A report from Civic provided proposed 2022 meetings dates for the West Harbour Community Board for approval. Following discussion, it was agreed that the meeting scheduled for 8 June 2022 would be moved to either 1 June or 15 June. |
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Moved (Trevor Johnson/Angela McErlane): That the Board:
a) Approves the 2022 meeting schedule for the West Harbour Community Board with the amendment as agreed. Motion carried (WHCB/2021/026) |
8 Governance Support Officers Report |
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A report from Civic provided an update on activities relevant to the Board area which included: · Project Fund · Dunedin City Council 2022/23 Annual Plan · Dunedin District Wide Coastal Hazard Screening
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Moved (Trevor Johnson/Cr Steve Walker): That the Board:
a) Notes the Governance Support Officers Report. Motion carried |
9 Board Updates |
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Port Noise Liaison Committee Jacque Ruston advised that she had been unable to attend the committee meeting which had been held via zoom due to internet connectivity. It was agreed that Kristina Goldsmith would be the alternate Board Representative.
Ravensdown Community Liaison Group Trevor Johnson advised that there was no update
Keep Dunedin Beautiful Duncan Eddy (Board representative) advised that he was an apology for the last Keep Dunedin Beautiful meeting.
Otago Access Radio Duncan Eddy provided an update on the items that he had discussed during the Board’s session which included Community Projects and Te Ngaru speed bumps.
Social Media and Communication Francisca Griffin provided an update on the activity on the Board’s Facebook page. Albertson Avenue Beautification Project Francisca Griffin advised that a gardening maintenance day was scheduled for Sunday.
Aramoana Liaison Ange McErlane commented that there had been discussion between the parties on the proposed toilets.
Vision Port Chalmers Ange McErlane provided an update which included the Port Chalmers Seafood Festival.
Community Awards Duncan Eddy and Jacque Ruston provided an update on the Community Awards function and commented that they had received positive feedback from the community.
Following discussion it was agreed to add the following Board Updates:
Education Liaison – Kristina Goldsmith; Long Beach and Purakaunui Amenities Society –Jacque Ruston; and Police Matters – Trevor Johnson
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Moved (Francisca Griffin/Trevor Johnson): That the Board:
a) Notes the Board updates Motion carried |
11 Council Activities |
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Councillor Steve Walker provided an update on matters of interest which included:
· Representation Review; · COVID Planning; · 3 Waters Reform · The removal of the Overdue Library Book Charges
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Moved (Cr Steve Walker/ Francisca Griffin): That the Board:
a) Notes the Council Activities update. Motion carried |
12 Items for Consideration by the Chair |
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There were no items for consideration.
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Resolution to exclude the public |
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Moved (Francisca Griffin/Trevor Johnson): That the Board:
Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.
Motion carried (WHCB/2021/027) |
The meeting moved into non-public at 6.49 pm and concluded at 6.51 pm.
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CHAIRPERSON
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West Harbour Community Board 9 February 2022 |
Governance Support Officers Report
Department: Civic
EXECUTIVE SUMMARY
1 This report is to inform the West Harbour Community Board of activities relevant to the Board area including:
· Project Fund
· Otago Access Radio
· Aramoana Playground
· New Shared Path Behaviour Markings
· Keep Dunedin Beautiful
That the Board: a) Notes the Governance Support Officers Report. b) Appoints Kristina Goldsmith as the Board’s Representative to the Keep Dunedin Beautiful Committee |
Project Fund
2 The balance remaining in the Project Fund for allocation for the current financial year is $3,706.70. The following funds have been allocated in the 2021/22 financial year.
Meeting Date |
Recipient |
Amount |
11 August 2021 |
Otago Community Broadcasters Society
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30.00 |
11 August 2021 |
Rothesay News |
1,400.40 |
11 August 2021 |
West Harbour Community Board Community Awards |
930.00 |
11 August 2021 |
West Harbour Arts Charitable Trust |
1,000.00 |
20 October 2021 |
For the Love of Trees |
1,432.90 |
20 October 2021 |
The Murray George Toy Library |
1,500.00 |
Total |
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$6,293.30 |
Aramoana Playground
3 Following consultation with the Aramoana community and community feedback, staff have developed a plan for upgrading the play space in the Aramoana Domain (Attachment A).
4 The playground will cater for children from one to 10 years old. The existing play equipment (three swings and a fort with a slide) will be upgraded with more equipment added. This will include a tree house and fort with tube slide, log scramble, stepping logs, boardwalk, and tepee. The plan also includes new paths, softfall and landscaping.
5 The project is expected to be completed by June 2022.
New Shared Path Behaviour Markings
6 Waka Kotahi NZ Transport Agency has introduced new surface markings (similar to road markings) for shared paths. These have been developed in response to concerns regarding conflicts between path users, and they are to inform path users about expected behaviours.
7 There are eight markings that can be used: Give Space; Keep Left; No Passing Lines; Slow; Slow Zone (for activity areas); Alert When Passing; Keep Dogs Close; and Move to Side When Stopped. More information about these can be found on the Waka Kotahi NZ Transport Agency’s website https://www.nzta.govt.nz/resources/path-behaviour-markings
8 Dunedin City Council are trialling the markings on the harbourside shared paths, and staff have requested feedback from the Board on the proposed locations https://dunedin.maps.arcgis.com/home/item.html?id=189e950229974c748a7f15639538c537 (Attachment B)
Keep Dunedin Beautiful
9 Following Duncan Eddy’s resignation as the Board Representative on the Keep Dunedin Beautiful Committee (KDB), the Board needs to give consideration to the appointment of another Board Member to KDB. Kristina Goldsmith has indicated a willingness to be the Board Representative.
Roadworks Schedule
10 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.
Dunedin City Council Updates
11 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g. potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form
12 If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.
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Signatories
Author: |
Wendy Collard - Governance Support Officer |
Authoriser: |
Clare Sullivan - Manager Governance |
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Title |
Page |
⇩a |
Aramoana playground final desing |
21 |
⇩b |
Shared Path Markings Map |
23 |
SUMMARY OF CONSIDERATIONS
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Fit with purpose of Local Government This decision enables democratic local decision making and action by, and on behalf of communities.
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Fit with strategic framework
There is no contribution to the Strategic Framework. |
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Māori Impact Statement There are no known implications for Māori. |
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Sustainability There are no implications for sustainability. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy There are no implications. |
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Financial considerations There are no implications. |
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Significance This decision is considered low significance in terms of the Council’s Significance and Engagement Policy. |
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Engagement – external There has been no external engagement. |
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Engagement - internal Internal engagement has occurred with appropriate staff members. |
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Risks: Legal / Health and Safety etc. There are no risks. |
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Conflict of Interest There is no known conflict of interest. |
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Community Boards The report provides information on activities in or relevant to the Board area. |
West Harbour Community Board 9 February 2022 |
Department: Civic
1 Port Noise Liaison Committee
Jacque Ruston and Kristina Goldsmith will provide a verbal update.
2 Ravensdown Community Liaison Group
Trevor Johnson will provide a verbal update.
3 Keep Dunedin Beautiful
4 Otago Access Radio
A verbal update will be provided.
5 Social Media and Communication
Francisca Griffin will provide a verbal update.
6 Albertson Avenue Beautification Project
Francisca Griffin will provide a verbal update.
7 Aramoana Liaison
Ange McErlane will provide a verbal update.
8 Vision Port Chalmers
Ange McErlane will provide a verbal update.
9 Information Plaque
10 Education Liaison
Kristina Goldsmith will provide a verbal update.
11 Long Beach and Pūrākaunui Amenities Society
Jacque Ruston will provide a verbal update.
12 Policing Matters
Trevor Johnson will provide a verbal update.
That the Board: a) Notes the Board updates |
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West Harbour Community Board 9 February 2022 |
Chairperson's Report
Department: Civic
EXECUTIVE SUMMARY
1 The Chairperson will provide an update on matters of interest including:
· NZTA update
· Skip Day
· Otago Access Radio
· Request from Aurora Energy supporting their entry into the 2022 NZ Energy Excellence Awards (Attachment A).
That the Board: a) Notes the Chairperson’s Report.
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Title |
Page |
⇩a |
Aurora Energy Harbour Crossing Project Overview |
31 |
West Harbour Community Board 9 February 2022 |
Council Activities
Department: Civic
EXECUTIVE SUMMARY
1 Councillor Steve Walker will provide an update on matters of interest.
That the Board: a) Notes the Council Activities Update.
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