Notice of Meeting:

I hereby give notice that an ordinary meeting of the West Harbour Community Board will be held on:

 

Date:                                                    Wednesday 9 February 2022

Time:                                                   5.30 pm

Venue:                                                Via  Audio Visual Link

 

Sandy Graham

Chief Executive Officer

 

West Harbour Community Board

PUBLIC AGENDA

 

MEMBERSHIP

 

Chairperson

Francisca Griffin

 

Deputy Chairperson

Trevor Johnson

 

 

Members

Duncan Eddy

Kristina Goldsmith

 

Angela McErlane

Jacqueline Ruston

 

Cr Steve Walker

 

 

Senior Officer                                               Jeanine Benson, Group Manager Transport

 

Governance Support Officer                  Wendy Collard

 

 

 

Wendy Collard

Governance Support Officer

 

 

Telephone: 03 477 4000

Wendy.Collard@dcc.govt.nz

www.dunedin.govt.nz

 

 

This meeting will be streamed on the Council’s YouTube Page https://youtu.be/t4m3PLjP0zw

 

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 


West Harbour Community Board

9 February 2022

 

 

ITEM TABLE OF CONTENTS                                                                                                                                         PAGE

 

1             Public Forum                                                                                                                                                              4

1.1       St Leonards Pocket Park                                                                                                                           4

2             Apologies                                                                                                                                                                    4

3             Confirmation of Agenda                                                                                                                                        4

4             Declaration of Interest                                                                                                                                           5

5             Confirmation of Minutes                                                                                                                                       9

5.1       West Harbour Community Board meeting - 17 November 2021                                              9     

Part A Reports (West Harbour Community Board  has power to decide these matters)

6             Governance Support Officers Report                                                                                                             16

7             Board Updates                                                                                                                                                        28

8             Chairperson's Report                                                                                                                                           29

9             Council Activities                                                                                                                                                   32

10           Items for Consideration by the Chairperson                                                                                               33             

 

 


West Harbour Community Board

9 February 2022

 

 

1          Public Forum

1.1       St Leonards Pocket Park

Steve Macknight wishes to address the meeting on the St Leonards Pocket Park.

2          Apologies

At the close of the agenda no apologies had been received.

3          Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.


West Harbour Community Board

9 February 2022

 

Declaration of Interest

 

  

EXECUTIVE SUMMARY

1.         Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

 

2.         Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

 

 

RECOMMENDATIONS

That the Board:

a)     Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected Members' Interests.

 

 

Attachments

 

Title

Page

a

Elected Members' Register of Interests

6

  


West Harbour Community Board

9 February 2022

 

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West Harbour Community Board

9 February 2022

 

Confirmation of Minutes

West Harbour Community Board meeting - 17 November 2021

 

 

 

RECOMMENDATIONS

That the Board:

a)     Confirms the public part of the minutes of the West Harbour Community Board meeting held on 17 November 2021 as a correct record.

 

 

 

Attachments

 

Title

Page

A

Minutes of West Harbour Community Board meeting  held on 17 November 2021

10

 

 


West Harbour Community Board

9 February 2022

 

 

 

West Harbour Community Board

MINUTES

 

Minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 17 November 2021, commencing at 5.30 pm

 

PRESENT

 

Chairperson

Francisca Griffin

 

Deputy Chairperson

Trevor Johnson

 

 

Members

Duncan Eddy

Kristina Goldsmith

 

Angela McErlane

Jacqueline Ruston

 

Cr Steve Walker

 

 

 

IN ATTENDANCE

Jeanine Benson (Group Manager, Transport) and Ben Hogan (Transport Delivery Manager)

 

Governance Support Officer                  Wendy Collard

 

 

 

1          Public Forum

1.1       Graeme Wall

Graeme Wall addressed the meeting concerning the port environment and the Port Noise Liaison Committee.

 

2          Apologies

There were no apologies.

 

3          Confirmation of agenda

 

 

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

 

Confirms the agenda with the following addition or alteration

Item 10 – Chairperson’s Report to be taken after Item 6.

 

Motion carried

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Ange McErlane provided an update to her register of interest.

 

 

Moved (Francisca Griffin/Angela McErlane):

That the Board:

 

a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried

 

5          Confirmation of Minutes

5.1       West Harbour Community Board meeting - 20 October 2021

 

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

 

a)     Confirms the public part of the minutes of the West Harbour Community Board meeting held on 20 October 2021 as a correct record.

Motion carried (WHCB/2021/025)

    

Part A Reports

6          Transport Delivery Manager

 

The Transport Delivery Manager (Ben Hogan) introduced himself and provided an overview of his role.

 

10        Chairperson's Report

 

The Chairperson provided an update on matters of interest relevant to the Board’s area which included:

·       Ajax Street, Port Chalmers.  Ms Griffin provided an update on an on-site meeting that she had with staff regarding the Sycamore Trees on Ajax Street.  Following discussion, it was agreed that Ms Griffin and Councillor Walker would liaise with staff and provide updates to the Board.

·       Representation Review.

·       West Harbour Community Board Community Awards.  Ms Griffin congratulated Mr Eddy and Ms Rushton on the fantastic work that they had done which made the event very  successful.

·       Relocation of the Bus Stop.  Mr Johnson advised that he had attended an on-site meeting with staff and some elected members regarding the proposed relocation of the bus stop.  He commented that the bus stop would remain in its current position until a recommendation had been made to Council.

 

Moved (Cr Steve Walker/Kristina Goldsmith):

That the Board:

 

a)     Notes the Chairperson’s Report.

Motion carried

 

7          Meeting Schedule

 

A report from Civic provided proposed 2022 meetings dates for the West Harbour Community Board for approval. 

Following discussion, it was agreed that the meeting scheduled for 8 June 2022 would be moved to either 1 June or 15 June.

 

Moved (Trevor Johnson/Angela McErlane):

That the Board:

 

a)     Approves the 2022 meeting schedule for the West Harbour Community Board with the amendment as agreed.

Motion carried (WHCB/2021/026)

 

8          Governance Support Officers Report

 

A report  from Civic provided an update on activities relevant to the Board area which included:

·        Project Fund

·        Dunedin City Council 2022/23 Annual Plan

·        Dunedin District Wide Coastal Hazard Screening

 

 

Moved (Trevor Johnson/Cr Steve Walker):

That the Board:

 

a)     Notes the Governance Support Officers Report.

Motion carried

 

9          Board Updates

 

Port Noise Liaison Committee

Jacque Ruston advised that she had been unable to attend the committee meeting which had been held via zoom due to internet connectivity.  It was agreed that Kristina Goldsmith would be the alternate Board Representative.

 

Ravensdown Community Liaison Group

Trevor Johnson advised that there was no update

 

Keep Dunedin Beautiful

Duncan Eddy (Board representative) advised that he was an apology for the last Keep Dunedin Beautiful meeting.

 

Otago Access Radio

Duncan Eddy provided an update on the items that he had discussed during the Board’s session which included Community Projects and Te Ngaru speed bumps.

 

Social Media and Communication

Francisca Griffin provided an update on the activity on the Board’s Facebook page.

Albertson Avenue Beautification Project

Francisca Griffin advised that a gardening maintenance day was scheduled for Sunday.

 

Aramoana Liaison

Ange McErlane commented that there had been discussion between the parties on the proposed toilets.

 

Vision Port Chalmers

Ange McErlane provided an update which included the Port Chalmers Seafood Festival.

 

Community Awards

Duncan Eddy and Jacque Ruston provided an update on the Community Awards function and commented that they had received positive feedback from the community.

 

Following discussion it was agreed to add the following Board Updates:

 

Education Liaison – Kristina Goldsmith;

Long Beach and Purakaunui Amenities Society –Jacque Ruston; and

Police Matters – Trevor Johnson

 

 

 

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

 

a)     Notes the Board updates

Motion carried

 

 

11        Council Activities

 

Councillor Steve Walker provided an update on matters of interest which included:

 

·     Representation Review;

·     COVID Planning;

·     3 Waters Reform

·     The removal of the Overdue Library Book Charges

 

 

Moved (Cr Steve Walker/ Francisca Griffin):

That the Board:

 

a)     Notes the Council Activities update.

Motion carried

 

12        Items for Consideration by the Chair

 

There were no items for consideration.

 

 

             

 

Resolution to exclude the public

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  West Harbour Community Board meeting - 20 October 2021 - Public Excluded

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

 

Motion carried (WHCB/2021/027)

 

 

The meeting moved into non-public at 6.49 pm and concluded at 6.51 pm.

 

 

 

 

..............................................

CHAIRPERSON

   

 

    


West Harbour Community Board

9 February 2022

 

Part A Reports

 

Governance Support Officers Report

Department: Civic

 

 

 

EXECUTIVE SUMMARY

1          This report is to inform the West Harbour Community Board of activities relevant to the Board area including:

·        Project Fund

·        Otago Access Radio

·        Aramoana Playground

·        New Shared Path Behaviour Markings

·        Keep Dunedin Beautiful

RECOMMENDATIONS

That the Board:

a)     Notes the Governance Support Officers Report.

b)     Appoints Kristina Goldsmith as the Board’s Representative to the Keep Dunedin Beautiful Committee

Project Fund

2          The balance remaining in the Project Fund for allocation for the current financial year is $3,706.70.  The following funds have been allocated in the 2021/22 financial year.

Meeting Date

Recipient

Amount

11 August 2021

Otago Community Broadcasters Society

 

30.00

11 August 2021

Rothesay News

1,400.40

11 August 2021

West Harbour Community Board Community Awards

930.00

11 August 2021

West Harbour Arts Charitable Trust

1,000.00

20 October 2021

For the Love of Trees

1,432.90

20 October 2021

The Murray George Toy Library

1,500.00

Total

 

$6,293.30

 

Aramoana Playground

3          Following consultation with the Aramoana community and community feedback, staff have developed a plan for upgrading the play space in the Aramoana Domain (Attachment A).

4          The playground will cater for children from one to 10 years old.  The existing play equipment (three swings and a fort with a slide) will be upgraded with more equipment added.  This will include a tree house and fort with tube slide, log scramble, stepping logs, boardwalk, and tepee.  The plan also includes new paths, softfall and landscaping.

5          The project is expected to be completed by June 2022.

New Shared Path Behaviour Markings

6          Waka Kotahi NZ Transport Agency has introduced new surface markings (similar to road markings) for shared paths.  These have been developed in response to concerns regarding conflicts between path users, and they are to inform path users about expected behaviours.

7          There are eight markings that can be used: Give Space; Keep Left; No Passing Lines; Slow; Slow Zone (for activity areas); Alert When Passing; Keep Dogs Close; and Move to Side When Stopped.  More information about these can be found on the Waka Kotahi NZ Transport Agency’s website https://www.nzta.govt.nz/resources/path-behaviour-markings

8          Dunedin City Council are trialling the markings on the harbourside shared paths, and staff have requested feedback from the Board on the proposed locations https://dunedin.maps.arcgis.com/home/item.html?id=189e950229974c748a7f15639538c537  (Attachment B)

Keep Dunedin Beautiful

9          Following Duncan Eddy’s resignation as the Board Representative on the Keep Dunedin Beautiful Committee (KDB), the Board needs to give consideration to the appointment of another Board Member to KDB.  Kristina Goldsmith has indicated a willingness to be the Board Representative.

Roadworks Schedule

10        Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures

Dunedin City Council Updates

11        Board or members of the public wishing to advise Council of any operational issues or concerns, e.g. potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz.  For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

12        If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

.

 

Signatories

Author:

Wendy Collard - Governance Support Officer

Authoriser:

Clare Sullivan - Manager Governance

Attachments

 

Title

Page

a

Aramoana playground final desing

21

b

Shared Path Markings Map

23

 

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

 

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

 

There is no contribution to the Strategic Framework.

Māori Impact Statement

There are no known implications for Māori.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There is no known conflict of interest.

Community Boards

The report provides information on activities in or relevant to the Board area.

 

 



West Harbour Community Board

9 February 2022

 

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West Harbour Community Board

9 February 2022

 

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West Harbour Community Board

9 February 2022

 

Board Updates

Department: Civic

 

 

 

 

1          Port Noise Liaison Committee

Jacque Ruston and Kristina Goldsmith will provide a verbal update.

 

2          Ravensdown Community Liaison Group

Trevor Johnson will provide a verbal update.

 

3          Keep Dunedin Beautiful

 

4          Otago Access Radio

A verbal update will be provided.

 

5          Social Media and Communication

Francisca Griffin will provide a verbal update.

6          Albertson Avenue Beautification Project

Francisca Griffin will provide a verbal update.

 

7          Aramoana Liaison

Ange McErlane will provide a verbal update.

 

8          Vision Port Chalmers

Ange McErlane will provide a verbal update.

 

9          Information Plaque

 

10        Education Liaison

Kristina Goldsmith will provide a verbal update.

 

11        Long Beach and Pūrākaunui Amenities Society

Jacque Ruston will provide a verbal update.

 

12        Policing Matters

Trevor Johnson will provide a verbal update.

 

RECOMMENDATIONS

That the Board:

a)     Notes the Board updates

 

 

  


West Harbour Community Board

9 February 2022

 

 

Chairperson's Report

Department: Civic

 

 

 

EXECUTIVE SUMMARY

1          The Chairperson will provide an update on matters of interest including:

·        NZTA update

·        Skip Day

·        Otago Access Radio

·        Request from Aurora Energy supporting their entry into the 2022 NZ Energy Excellence Awards (Attachment A).

RECOMMENDATIONS

That the Board:

a)     Notes the Chairperson’s Report.

 

 

 

Attachments

 

Title

Page

a

Aurora Energy Harbour Crossing Project Overview

31

  


West Harbour Community Board

9 February 2022

 

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West Harbour Community Board

9 February 2022

 

 

Council Activities

Department: Civic

 

 

 

EXECUTIVE SUMMARY

1          Councillor Steve Walker will provide an update on matters of interest.

RECOMMENDATIONS

That the Board:

a)     Notes the Council Activities Update.

 

 

 

  


West Harbour Community Board

9 February 2022

 

Items for Consideration by the Chairperson

 

 

Items for consideration by the Chairperson.