Agenda of Otago Peninsula Community Board

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Otago Peninsula Community Board will be held on:

Date: Thursday 3 April 2025

Time: 10:00 am

Venue: Portobello Bowling Club, Sherwood Street, Portobello

Sandy Graham

Chief Executive Officer

Otago Peninsula Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Paul Pope
Deputy Chairperson	Hoani Langsbury
Members	Lox Kellas	Stacey Kokaua-Balfour
	Cheryl Neill	Edna Stevenson
	Cr Andrew Whiley

Senior Officer Jeanine Benson, Group Manager Transport

Governance Support Officer Lauren Riddle

Lauren Riddle

Governance Support Officer

Telephone: 03 477 4000

governance.support@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Otago Peninsula Community Board

3 April 2025

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

1.1 Public Forum 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

5 Confirmation of Minutes 11

5.1 Otago Peninsula Community Board meeting - 4 February 2025 11

Part A Reports (Otago Peninsula Community Board has power to decide these matters)

6 Governance Support Officer's Report 17

7 Project Fund - Funding Applications 28

8 Community Plan 2025-2026 36

9 Otago Peninsula Community Board Youth Scholarship 2024-2025 37

10 Board Updates and Report Backs 38

11 Councillor Update 39

12 Chairperson's Report 40

13 Items for Consideration by the Chair 41

Otago Peninsula Community Board

3 April 2025

Otago Peninsula Community Board

MINUTES

Minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Portobello Bowling Club, Sherwood Street, Portobello on Tuesday 04 February 2025, commencing at 10:00 am.

PRESENT

Chairperson	Paul Pope
Deputy Chairperson	Hoani Langsbury
Members	Lox Kellas	Stacey Kokaua-Balfour
	Cheryl Neill	Edna Stevenson

IN ATTENDANCE

Jeanine Benson (Group Manager Transport), Senior Officer

Governance Support Officer Lauren Riddle

Paul Pope opened the meeting with a reflection on the role of the community board with the community and with Council.

1 Public Forum

1.1 Public Forum

There were no public forum matters raised.

2 Apologies

Moved (Paul Pope/ Hoani Langsbury):

That the Board:

Accept the apology from Cr Andrew Whiley for absence.

Motion carried.

3 Confirmation of agenda

Moved (Paul Pope/ Cheryl Neill):

That the Board:

Confirms the agenda without addition or alteration

Motion carried.

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Paul Pope and Cheryl Neill provided updates to their Register of Interests with the removal of:

· Hereweka Harbour Cone Trust, Dunedin Amenities Society, Upfront Environmental (Paul Pope)

· Dunedin Night Shelter (Cheryl Neill).

Moved (Chairperson Paul Pope/Member Cheryl Neill):

That the Board:

a) Amends the Elected Members' Interest Register; and

b) Amends the proposed management plan for Elected Members' Interests.

Motion carried.

5 Confirmation of Minutes

5.1 Otago Peninsula Community Board meeting - 28 November 2024

Moved (Chairperson Paul Pope/Deputy Chairperson Hoani Langsbury):

That the Board:

Confirms the public part of the minutes of the Otago Peninsula Community Board meeting held on 28 November 2024 as a correct record.

Motion carried (OPCB/2025/001)

Part A Reports

6 Governance Support Officer's Report

A verbal update was provided by Jeanine Benson (Group Manager Transport) on transport matters relating to the peninsula area, including the capital and operation budget presented to the Council 9 Year Plan meeting for inclusion in the 9 Year Plan 2025-34 consultation document.

Discussion was held on the Council resolution to complete the three unfunded sections of the Peninsula Connection Project (Ellison Road to the Ōtākou Fisheries Wharf; Tidewater Drive to Ellison Road section and the Portobello to Weir Road) with the work proposed/budgeted for Years 2,3 and 4 (2026/7 – 2028/29) of the 9 Year Plan 2025-2034.

Board members agreed the importance of profiling the Peninsula Connection project work with the community and via social media to encourage public submissions to the 9 Year plan 2025-34.

Paul Pope advised that the Board would be make a presentation to the Civic Affairs Committee in March, and would be profiling the Board’s Community Plan key priorities, along with other community boards.

Members agreed to progress contacts with the local community, schools, Rūnaka, business and tourist operators ahead of the next Board meeting on 3 April to prepare for the 9 Year Plan consultation.

A copy of the design for the Portobello boardwalk construction was circulated to board members with advice that the work is scheduled to commence in the 2025-26 financial year. An electronic copy of the design to be uploaded to the Board’s Facebook page.

The Board supported the continuation of the “Round the Boards” OAR programme for 2025 with the Chair outlining the work of the Board and matters of relevance to the peninsula community.

Moved (Lox Kellas/Hoani Langsbury):

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Approves payment of $220 (plus GST) to The Hills Trust t/a Otago Access Radio (OAR) Dunedin FM for the “Rounds the Boards” programme for 2025.

Motion carried (OPCB/2025/002)

7 Project Fund - Funding Applications

No funding applications were received for consideration.

Moved (Paul Pope/Stacey Kokaua-Balfour):

That the Board:

Notes the Project Fund Report.

Motion carried.

8 Board Updates and Report Backs

Board Members provided verbal updates and report backs on portfolios and activities including:

Keep Dunedin Beautiful – Cheryl Neill advised that the “cat” mural on the underbridge on George Street, Dunedin was to remain in place and incorporated into a new design.

Harwood (and Lower Peninsula) – Cheryl Neill advised that the Hoopers Inlet recycling centre now has security cameras in place and confirmed that a twice weekly recycling collection was in place for the summer months.

School programme/scholarships –Stacey Kokaua advised that she was compiling an email to school administrators and school leaders to outline the annual scholarship available from the Board, together with the scholarship criteria. The information to be included in social media (including the OPCB Facebook page).

Peninsula Roads – Lox Kellas advised all roads were in good condition.

Back Bays (and Highcliff) – Lox Kellas advised there were no further updates.

Civil Defence/Community Response Planning – Lox Kellas advised he is currently completing some minor edits to the emergency response plan.

Te Umu Kuri (Wellers Rock) – Jeanine Benson advised the Aukaha Ltd have confirmed the interpretive signage is scheduled to be installed in June 2025. Hoani Langsbury observed that cars were still regularly parking at Wellers Rock despite the no parking signage in place.

Macandrew Bay – Edna Stevenson advised that the repaint of the Marion Street mural would be undertaken by pupils from Macandrew Bay School and being co-ordinated through the Principal.

Broad Bay/Portobello – A question was raised on the ability to place a dog park on the A&P showground land at Portobello, now that the land has been transferred to the DCC as a reserve.

Paul Pope to seek consideration by the Parks and Reserves staff for part of the reserve to be used as a dog exercise area. Stacey Kokaua advised she would speak to Portobello Inc. to see if establishing a dog exercise park was a community project they would be interested in leading.

Rūnaka Liaison and Biodiversity – Hoani Langsbury advised the sustainability initiative “Towards a Sustainable Otago Peninsula Community” has been released to the community for consultation through a survey to be provided to households and businesses.

Social networks/communications – Paul Pope advised the 9 Year Plan consultation plan will be profiled on the Board’s Facebook page and encourage the community to make submissions.

Moved (Paul Pope/Cheryl Neill):

That the Board:

Notes the Board updates.

Motion carried.

9 Community Plan 2025-2026
	No updates. The Board’s top priorities remain unchanged.

10 Councillor Update
	There was no Councillor’s Update to the meeting due to the apology from Cr Whiley.

11 Chairperson's Report

The Chairperson provided a verbal update on matters of interest including:

· State of horticultural plantings along Portobello Road

Paul Pope advised that he was seeking action by council on the lack of maintenance of plantings on Portobello Road.

· Tomahawk speed humps (installation on Tomahawk Road confirmed)

· 9 Year plan 2025-34 – Board planning for consultation and submission period, with a profile on the unfunded sections of the Peninsula Connection, public toilets and roadside vegetation maintenance for submission to the 9 Year Plan.

· Macandrew Bay Public Toilets (Summer hours 6:00am – 9.30pm via remote locking)

Moved (Paul Pope/Cheryl Neill):

That the Board:

Notes the Chairperson’s report.

Motion carried.

12 Items for Consideration by the Chair
	There were no items raised.

The meeting concluded at 11:18 am.

.............................................

CHAIRPERSON

Otago Peninsula Community Board

3 April 2025

Part A Reports

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Otago Peninsula Community Board of activities relevant to the Board area including:

a) Project Fund balance

b) Correspondence

c) Transport Update

d) ORC - Tomahawk

e) Draft Otago Harbour Reserves Management Plan hearing – 17 March

f) Draft 9 Year Plan 2025-2034 and Local Water Done Well consultation period.

g) Draft ORC Regional Public Transport Plan 2025-2035

h) ANZAC Day services

i) Coastal Erosion Update

j) Keep Dunedin Beautiful project – George Street mural

k) DCC currently consulting on

l) Roadworks Schedule

m) Dunedin City Council updates

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Agrees to submit to the DCC 9 Year Plan 2025-2034

c) Agrees to submit to the DCC Local Water Done Well

d) Agrees to submit to the ORC Regional Public Transport Plan

Project Fund

2 The balance of the Project Fund available for allocation for the current financial year (2024-2025) is $4,440.

Correspondence

IN: Otago Regional Council’s response to the Board’s letter presenting the community petition for increased bus services.

OUT:

· Letter of support for the Pukehiki Hall Committee project

· Letter of support to the Hereweka Harbour Cone Management Trust for the Larnach’s Byre project

· Letter to the ORC Chair and CEO re presentation of petition for increased bus services for school hours

· Email to Jamie Ledbetter providing the construction design for the Portobello boardwalk.

Transport Update

5 A verbal update will be provided by Jeanine Benson, Manager Transport on transport matters within the community board area, including Te Umu Kiri (Wellers Rock) carparking.

Tomahawk Lagoon

6 Mr Tom Dyer, General Manager Science and Resilience, and Mr Josh von Pein from Otago Regional Council will be in attendance to provide a further update to the Board on the modelling work undertaken at the Tomahawk Lagoon including the existing weirs and culverts.

Draft Otago Harbour Reserves Management Plan – Hearing (17 March 2025)

7 There were 52 submissions made during community engagement on the Draft Plan. The public engagement process, as prescribed by section 41(6) of the Reserves Act 1977 and Section 83 of the Local Government Act 2002, was followed. Of the submissions, 30 supported the Draft Plan, 22 did not support the Draft Plan.

8 20 submitters spoke to their submission at the Hearing held on 17 March with deliberations to be completed by 31 March.

Draft 9 Year Plan 2025-2034

9 Public consultation for the 9 Year Plan 2025-2034 in parallel with Local Water Done Well commenced on 31 March with the submission period closing at 12 noon on 30 April 2025.

10 The draft 9 Year Plan consultation document was adopted by Council on 26 March 2025. Following consultation, deliberations will take place in mid-May, and the 9 Year Plan will be adopted by 30 June 2025.

11 Information on the 9 Year Plan is available via the following link: https://www.dunedin.govt.nz/council/annual-and-long-term-plans/9-year-plan-2025-2034

Consultation Process

12 The Local Water Done Well (LWDW) consultation is a separate process from the 9 Year Plan consultation, however, the consultations are being run in parallel.

13 The consultation period for both LWDW and the 9 Year Plan opens on 31 March 2025 and closes on 30 April 2025 at 12 noon. Combined hearings are scheduled for 5 to 8 May 2025, where speakers can talk to one, or both, of the consultations.

14 The Board needs to decide if they would like to submit on either or both, of the LWDW and 9 Year Plan consultations.

Local Water Done Well

15 Local Water Done Well (LWDW) is the Coalition Government’s plan to address Aotearoa New Zealand’s long-standing water infrastructure challenges.

16 The Council is required under the Preliminary Act to prepare and submit a Water Services Delivery Plan (WSDP) to the Secretary for Local Government by 3 September 2025.

17 A key requirement of the WSDP is the identification of a Water Services Delivery Model (WSDM) - “the anticipated or proposed model or arrangements for delivering water services (including whether the territorial authority is likely to enter into a joint arrangement)”. Two options for the WSDM are being considered; 1) water services remain in-house (preferred option), or 2) water services are managed by a new Council-Controlled Organisation (CCO).

18 The draft LWDW consultation document was adopted by Council on 26 March 2025. Following consultation, deliberations will take place in mid-May to enable staff to continue preparation of the WSDP to meet the statutory deadline in September 2025.

19 Information on Local Water Done Well is available via the following link: https://www.dunedin.govt.nz/council/council-projects/local-water-done-well-reform

Draft ORC Regional Public Transport Plan 2025-2035

20 Public consultation for the Draft ORC Regional Public Transport Plan 2025-2035 commenced on 24 March with the submission period closing on 2 May 2025. In-person consultation sessions will be held from 25 March to 16 April. Feedback is able to be provided through the ORC website at:

https://www.orc.govt.nz/your-council/plans-and-strategies/transport-plans-and-policies/regional-public-transport-plans-rptp/feedback-on-regional-public-transport-plan-2025/

21 Links to the ORC draft Regional Public Transport plan as well as summary of the draft plan are available through the following links.

https://www.orc.govt.nz/media/02pp5udw/pt-rptp-report-document-a4-mar-2025-web-2.pdf

https://www.orc.govt.nz/media/x21b2mm1/pt-rptp-summary-document-a4-mar-2025-web.pdf

ANZAC Day services

22 The Board is requested to confirm the representatives for the ANZAC Day services at Portobello and Macandrew Bay.

Coastal Erosion Update

23 For the Board’s information, a report will be presented to a future Council meeting which identifies coastal hazards for the whole coastline including the south coast. Further work needs to be done to investigate the hazards in each area and develop a plan based on the findings of this work. The work will be dependent on decisions from Council.

Keep Dunedin Beautiful – completion of the George Street mural

24 The completion of the KDB project of the George Street mural by local artist Koryu was celebrated recently. The design of Ōtepoti’ in the mural was developed involving the surrounding schools. An image of the completed mural is provided as Attachment B.

What DCC is Currently Consulting On

25 For the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on

Roadworks Schedule

26 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

Dunedin City Council Updates

Board or members of the public wishing to advise Council of any operational issues or concerns, e.g., potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. Remember to retain the job number allocated to request for future reference.

For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

Signatories

Author:	Lauren Riddle - Governance Support Officer
Authoriser:

Attachments

	Title	Page
⇩a	Corres - Letter of support for the Pukehiki Hall Committee	22
⇩b	Corres - Letter of support to Hereweka Harbur Cone Management Trust	23
⇩c	Corres - Letter to ORC with petition on Public Transport	24
⇩d	Corres - ORC response to the Board on Public Transport petition	26
⇩e	KDB project - George Street mural	27

Otago Peninsula Community Board

3 April 2025

Project Fund - Funding Applications

Department: Civic

EXECUTIVE SUMMARY

1 This report provides a breakdown of project funding allocation and funding applications received for the Board’s consideration. As this is an administrative report only, the Summary of Considerations is not required.

Project Fund

2 The balance in the Project Fund available for allocation for the current financial year (2024-2025) is $4,400, as $1,000 is held in reserve for the Board’s annual youth scholarship.

3 The following funds have been allocated to date for the 2024/2025 financial year by the Board.

Meeting Date	Amount	Recipient	Purpose
5 September 2024	$1,000	Caselberg Trust	Installation of double glazing to the windows at the Artist’s residence at Broad Bay

5 September 2024	$1,500	Portobello Bowling Club	Installation of acoustic ceiling panels to the clubroom.
5 September 2024	$300	Portobello School	Board grant to support school community activities
5 September 2024	$300	Broad Bay School	Board grant to support school community activities
5 September 2024	$300	Macandrew Bay School	Board grant to support school community activities
31 October 2024	$120	Portobello Volunteer Fire Service	Donation in remembrance of founding OPCB member Bill Allen.
28 November 2024	$440	Broad Bay Community Centre	Board grant to support production of quarterly community newsletters
28 November 2024	$600	Portobello Incorporated.	Board grant to support production of quarterly community newsletters
	$1,000	Board’s annual youth scholarship (2024-25 year)	(Funds held in reserve)
Funds spent to date	$5,560
Balance of funds available $4,440

Funding Applications

4 A funding application has been received from Portobello School for $1,000 to support the purchase of a new cover for the community swimming pool. See Attachments A and B.

5 The balance held in the Project Fund available for allocation in the current financial year (2024-2025) is $4,400 (as $1,000 is held in reserve for the Board’s annual youth scholarship).

Project completion report

6 The Board made a grant of $1,000 at its 5 September 2024 meeting to the Caselburg Trust to contribute to the installation of double glazing to the windows at the Artist’s residence.

7 The Trust has provided a project completion form together with pictures of the completed work for the Board’s information (see Attachments C and D).

RECOMMENDATIONS

That the Board:

a) Grants/declines the funding application from the Portobello School for $1,000 towards purchase of a new cover for the community swimming pool.

b) Acknowledges receipt of the project completion report from The Caselburg Trust for the installation of double-glazing windows at the Caselburg Trust Artist’s residence.

c) Notes the Project Fund Report.

Signatories

Author:	Lauren Riddle - Governance Support Officer
Authoriser:

Attachments

	Title	Page
⇩a	Funding Application - Portobello School	30
⇩b	Quote information for pool cover	31
⇩c	Project completion form - Caselberg Trust	33
⇩d	Photos of new double-glazing installation - The Caselberg Trust	35

	Title	Page
A ⇩	Minutes of Otago Peninsula Community Board meeting held on 4 February 2025	12