Notice of Meeting:

I hereby give notice that an ordinary meeting of the Dunedin City Council will be held on:

 

Date:                             Monday 23 May 2016

Time:                            1.00 pm

Venue:                          Council Chamber, Municipal Chambers, The Octagon, Dunedin

 

Sue Bidrose

Chief Executive Officer

 

Council

PUBLIC AGENDA

 

MEMBERSHIP

 

Mayor

Mayor Dave Cull

 

Deputy Mayor

Cr Chris Staynes

 

Members

Cr David Benson-Pope

Cr John Bezett

 

Cr Hilary Calvert

Cr Doug Hall

 

Cr Aaron Hawkins

Cr Mike Lord

 

Cr Jinty MacTavish

Cr Andrew Noone

 

Cr Neville Peat

Cr Richard Thomson

 

Cr Lee Vandervis

Cr Andrew Whiley

 

Cr Kate Wilson

 

 

Senior Officer                                Sue Bidrose, Chief Executive Officer

 

Governance Support Officer       Pam Jordan

 

 

 

Pam Jordan

Governance Support Officer

 

 

Telephone: 03 477 4000

Pam.Jordan@dcc.govt.nz

www.dunedin.govt.nz

 

 

 

 

 

 

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 


Council

23 May 2016

 

 

 

ITEM TABLE OF CONTENTS                                                                    PAGE

 

1        Opening                                                                                                   4

2        Public Forum                                                                                              4

3        Apologies                                                                                                  4

4        Confirmation of Agenda                                                                                4

5        Declaration of Interest                                                                                 5

6        Confirmation of Minutes                                                                                6

6.1   Ordinary Council meeting - 11 April 2016                                                  6  

Minutes of Committees

7          Planning and Regulatory Committee - 26 April 2016                                          16

8        Infrastructure Services Committee - 26 April 2016                                            20

9        Community and Environment Committee - 27 April 2016                                    27

10      Economic Development Committee - 16 May 2016                                            35

11      Finance Committee - 16 May 2016                                                                38

12      Audit and Risk Subcommittee - 5 April 2016                                                    41

13      Dog Control Policy and Bylaw and Keeping of Animals (Excluding Dogs) and Birds Bylaw Hearing - 23 and 24 March and 1 April 2016                                                    48

Minutes of Community Boards

14        Waikouaiti Coast Community Board - 13 April 2016                                           68

15      Otago Peninsula Community Board - 14 April 2016                                            75

16      Strath Taieri Community Board - 14 April 2016                                                83

17      Mosgiel Taieri Community Board - 19 April 2016                                               88

18      Chalmers Community Board - 20 April 2016                                                    93

19      Saddle Hill Community Board - 21 April 2016                                                   99

Reports

20        183 Gordon Road Easement Report                                                              103

21      Easement Request Over Dunedin Town Belt - 22 Lachlan Avenue                        113

22      Tree Harvesting at Waikouaiti Reserve                                                          125

23      Amended Proposed Dog Control Policy and Bylaw 2016 and Keeping of Animals (Excluding Dogs) and Birds Bylaw 2016                                                         134

24      Conflict of Interest Policy (Council Officers)                                                    189             

Resolution to Exclude the Public                                                                            200

 

 


Council

23 May 2016

 

 

1     Opening

Karuna Dasa, Hare Krishna, will open the meeting with a prayer.

2     Public Forum

At the close of the agenda no requests for public forum had been received.

3     Apologies

An apology has been received from Cr Lee Vandervis.

 

That the Council:

 

Accepts the apology from Cr Lee Vandervis.

4     Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.


Council

23 May 2016

 

 

Declaration of Interest

 

  

 

EXECUTIVE SUMMARY

Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

Attachments

There are no attachments for this report.

 


Council

23 May 2016

 

 

Confirmation of Minutes

Ordinary Council meeting - 11 April 2016

 

 

RECOMMENDATIONS

That the Council:

Confirms the public part of the minutes of the Ordinary Council meeting held on 11 April 2016 as a correct record.

 

 

 

Attachments

 

Title

Page

A

Minutes of Ordinary Council meeting  held on 11 April 2016

7

 

 



 

Council

MINUTES

 

Unconfirmed minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Monday 11 April 2016, commencing at 1.00 pm

 

PRESENT

 

Mayor

Mayor Dave Cull

 

Deputy Mayor

Cr Chris Staynes

 

Members

Cr David Benson-Pope

Cr John Bezett

 

Cr Hilary Calvert

Cr Doug Hall

 

Cr Aaron Hawkins

Cr Mike Lord

 

Cr Jinty MacTavish

Cr Andrew Noone

 

Cr Neville Peat

Cr Richard Thomson

 

Cr Lee Vandervis

Cr Andrew Whiley

 

Cr Kate Wilson

 

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Simon Pickford (General Manager Services and Development), Grant McKenzie (Group Chief Financial Officer), Sandy Graham (Group Manager Corporate Services), Graham McKerracher (Manager, Council Communications and Marketing), Kristy Rusher (Manager Civic and Legal), John Christie (Director Enterprise Dunedin) and Keith Cooper (Director, Dunedin City Holdings Ltd)

 

Governance Support Officer       Pam Jordan

 

 

1       Opening

Ms Tunazzina Iqbal, Baha'i Community, opened the meeting with a prayer.

2       Public Forum

2.1    Harbourside Development

 

Angus Mackay and Wendy Harrex addressed the meeting concerning Harbourside Development and circulated presentations.

Mr Mackay considered that a bridge connection from the town centre to the harbourside area should be a priority and would benefit both harbourside development and cycleway usage.  He believed this would open up the town centre to the sea and encourage investment in the area.  He addressed the matters of the cost of a bridge, weather affecting the use of the harbourside area, and commented on other cities that had redeveloped their waterfronts into thriving, attractive places.  Mr Mackay suggested the appointment of a project manager and committee to progress a professional, integrated approach to harbourside development.

Wendy Harrex was also concerned that the redevelopment of the harbourside area continued to languish, in contract to elsewhere in the country.  She endorsed the need for a bridge to link the Steamer Basin to the Chinese Garden/Queens Garden area.  Ms Harrex outlined various needs related to the project.  She considered that Wellington's City to Sea bridge was an example of innovative design.  She also outlined some ideas relating to a bridge site and design and suggested that the Council could seek a partnership with Ngāi Tahu, given the significance of the location.

It was suggested that Mr Mackay and Ms Harrex could make an Annual Plan submission on this matter.

 

2.2    St Clair Erosion - Sand Sausages

 

Bill Brown addressed the meeting concerning St Clair Erosion – Sand Sausages, circulated a presentation and showed the Council additional photos of the St Clair erosion.

Mr Brown illustrated the effects of dune erosion at St Clair and Middle Beach in the last year.  He considered that this matter needed to be dealt with urgently, the timeframe for the work brought forward, and that machinery needed to be placed on the beach and preparation done in the current month.  The sand sausages needed attention and another 100-150 metres of sand sausages would be necessary to protect the areas most prone to erosion.  Housing in the Victoria Road area, and possibly further afield, would be at risk.  The erosion situation was too serious to go into winter with the current scenario.

Mr Brown responded to questions from Councillors on what protective measures were needed in various areas, timeframes and effects of erosion.

The Group Manager Parks and Recreation would be asked for a response to the presentation.

 

3       Apologies

There were no apologies.

 

4       Confirmation of agenda

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes): that the Council

 

Confirms the agenda with the following addition or alteration:

 

"2GP Hearings Panel Terms of Reference" to be added, as the item cannot be delayed because the hearings will commence prior to the next Council meeting.

 

Motion carried (CNL/2016/004)

 

It was also noted that the report "Representation Review – Local Government Commission Determination", for which provision had been made on the agenda, had been circulated via a supplementary agenda.

 

 

 

5       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

6       Confirmation of Minutes

6.1    Ordinary Council meeting - 22 February 2016

 

Moved (Mayor Dave Cull/Cr Chris Staynes) that the Council:

 

Confirms the public part of the minutes of the Ordinary Council meeting held on 22 February 2016 as a correct record.

 

 

Councillor Vandervis expressed a view in respect to item 16 that the Chairman of Dunedin City Holdings Ltd and Group Chief Financial Officer had not responded to all questions from Councillors.

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes) that the Council:

 

Adjourns while legal advice is taken.

 

Motion carried (CNL/2016/005)

 

The meeting adjourned from 1.43 pm to 1.51 pm.

 

 

Moved (Cr Lee Vandervis/Cr Hilary Calvert) that the Council:

 

Makes an amendment to item 16 as follows: "The Chairman of Dunedin City Holdings Ltd, Mr Graham Crombie, and Group Chief Financial Officer responded to questions from some Councillors."

 

Motion lost

 

 

The original motion was then put.

 

Motion carried (CNL/2016/006)

 

Cr Vandervis recorded an abstention as he considered that the minutes were provably not correct.  Cr Calvert recorded her vote against.

6.2    Ordinary Council meeting - 17 March 2016

 

Moved (Mayor Dave Cull/Cr Chris Staynes) that the Council:

 

Confirms the minutes of the Ordinary Council meeting held on 17 March 2016 as a correct record.

 

Motion carried (CNL/2016/007)

 


 

Minutes of Committees

7       Hearings Committee - 27 January 2016

 

Moved (Cr Andrew Noone/Cr Andrew Whiley) that the Council:

 

a)    Notes the minutes of the Hearings Committee meeting held on 27 January 2016 (97 Filleul Street, Dunedin).

Motion carried (CNL/2016/008)

 

8       Hearings Committee - 9 February 2016

 

Moved (Cr Andrew Noone/Cr Andrew Whiley) that the Council:

 

a)    Notes the minutes of the Hearings Committee meeting held on 9 February 2016 (22 Cleghorn Street, Dunedin).

Motion carried (CNL/2016/009)

 

9       Planning and Regulatory Committee - 14 March 2016

 

Moved (Cr David Benson-Pope/Cr Doug Hall) that the Council:

 

a)    Notes Part A items (1-5) of the minutes of the Planning and Regulatory Committee meeting held on 14 March 2016.

Motion carried (CNL/2016/010)

 

10     Community and Environment Committee - 15 March 2016

 

Moved (Cr Jinty MacTavish/Cr Neville Peat) that the Council:

 

a)    Notes Part A items (1-9, 13) and public forum of the minutes of the Community and Environment Committee meeting held on 15 March 2016.

b)      Approves the following Part B item(s) of the minutes of the Community and Environment Committee meeting held on 15 March 2016: 

Item 10:    Manawhenua Representation on the Creative Dunedin Partnership

Item 11:    Youth Participation Update

Item 12:    Funding Proposal for the Construction of the Botanic Garden Duck Pond Pier.  

Motion carried (CNL/2016/011)

 

11     Infrastructure Services Committee - 15 March 2016

 

Moved (Cr Kate Wilson/Cr Mike Lord) that the Council:

 

a)    Notes Part A items (1-6) of the minutes of the Infrastructure Services Committee meeting held on 15 March 2016.

Motion carried (CNL/2016/012)

 

12     Economic Development Committee - 29 March 2016

 

Moved (Cr John Bezett/Cr Andrew Whiley) that the Council:

 

a)    Notes Part A items (1-8) of the minutes of the Economic Development Committee meeting held on 29 March 2016.

Motion carried (CNL/2016/013)

 

13     Finance Committee - 29 March 2016

 

Moved (Cr Richard Thomson/Cr Hilary Calvert) that the Council:

 

a)    Notes Part A items (1-6) of the minutes of the Finance Committee meeting held on 29 March 2016.

Motion carried (CNL/2016/014)

 

14     Audit and Risk Subcommittee - 2 February 2016

 

Moved (Cr Richard Thomson/Cr Hilary Calvert) that the Council:

 

a)    Notes Part A items (1-7) of the minutes of the Audit and Risk Subcommittee meeting held on 2 February 2016 (including items 8, 9, 16 and 17 of the public excluded minutes).

Motion carried (CNL/2016/015)

 

It was reported in respect to item 3 of the minutes that the Subcommittee Chair had been appointed to the Auditor-General's Audit and Risk Committee and that Audit New Zealand, with which the Council had a relationship, was a business unit of the Office of the Controller and Auditor-General.

Minutes of Community Boards

15     Waikouaiti Coast Community Board - 2 March 2016

 

Moved (Cr Andrew Noone/Cr Mike Lord) that the Council:

 

a)    Notes the minutes of the Waikouaiti Coast Community Board meeting held on 2 March 2016.

Motion carried (CNL/2016/016)

 

16     Otago Peninsula Community Board - 3 March 2016

 

Moved (Cr Neville Peat/Cr Jinty MacTavish) that the Council:

 

a)    Notes the minutes of the Otago Peninsula Community Board meeting held on 3 March 2016.

Motion carried (CNL/2016/017)

 

17     Strath Taieri Community Board - 3 March 2016

 

Moved (Cr Mike Lord/Cr Kate Wilson) that the Council:

 

a)    Notes the minutes of the Strath Taieri Community Board meeting held on 3 March 2016.

Motion carried (CNL/2016/018)

 

18     Mosgiel Taieri Community Board - 8 March 2016

 

Moved (Cr Kate Wilson/Cr Mike Lord) that the Council:

 

a)    Notes the minutes of the Mosgiel Taieri Community Board meeting held on 8 March 2016.

Motion carried (CNL/2016/019)

 

19     Chalmers Community Board - 9 March 2016

 

Moved (Cr Andrew Noone/Cr Doug Hall) that the Council:

 

a)    Notes the minutes of the Chalmers Community Board meeting held on 9 March 2016.

Motion carried (CNL/2016/020)

 

20     Saddle Hill Community Board - 10 March 2016

 

Moved (Cr Andrew Whiley/Cr Kate Wilson) that the Council:

 

a)    Notes the minutes of the Saddle Hill Community Board meeting held on 10 March 2016.

Motion carried (CNL/2016/021)

Reports

21     Elected Member Remuneration Rates for 2016/17

 

 

A report from Corporate Services noted that the Remuneration Authority (the Authority) had reviewed the remuneration levels for elected members for the 2016-17 financial year and set new rates for the Mayor, Councillors and sought information from Council around positions of responsibility (eg the Deputy Mayor and Chairs) for the 2016/17 year.

The Authority had also reviewed remuneration levels for Community Board members for the 2016/17 year.

 

Moved (Mayor Dave Cull/Cr Andrew Whiley) that the Council:

 

a)    Notes the new remuneration rates for 2016/17 for The Mayor, Councillors and Community Board Members.

b)      Recommends that the Deputy Mayor receive $71,912.75 per year and a committee chairperson receive $66,381.00 per year, noting that this approach for remunerating positions of responsibility is the same as the previous year.

Motion carried (CNL/2016/022)

 

22     Dunedin City Council Investments and Returns

 

 

A report from the Executive Leadership Team advised that the Council had asked for analysis to be completed on the total returns from its investment in the holding companies and other income-earning investment assets the Council owned.  The financial returns outlined in the report had been completed in consultation with Dunedin City Holdings Limited.  This was an exercise that should be carried out on a regular basis and would assist Council in reviewing what it owned and why it owned these investments.

The analysis had focused on the total returns (total returns included the dividend stream and capital gains) from the entities.  The major reason that Council owned or was involved in these activities was the total return that it received from them (this assisted in keeping rates lower for residents of Dunedin).  This had been looked at separately in the dividends that the Council had received from the entities (this assisted in keeping rates lower) and the capital gain (the gain in the value of the assets which was only realised when the asset is sold).  The total return was then compared to the cost of capital to the DCC.  If the entity's return was higher than the cost of capital then it was effectively meeting the key requirement and reducing the rates burden for ratepayers.  There may also be strategic reasons why Council owned the investment and these were explored.

 

Dunedin City Holdings Ltd Director, Mr Keith Cooper, and the Group Chief Financial Officer responded to questions from Councillors.  Some corrections to the report were advised.

 

 

Moved (Cr David Benson-Pope/Cr Jinty MacTavish) that the Council:

 

a)    Notes the Dunedin City Council Investments and Returns report.

Motion carried (CNL/2016/023)

 

23     Representation Review - Local Government Commission Determination

 

 

A report from Corporate Services advised that the Local Government Commission (the Commission) had released its determination into the representation arrangements that would apply for the election of the Dunedin City Council in the election to be held on 8 October 2016.

 

The Commission determined as follows:

·      the Council would be elected at large (with 14 Councillors)

·      six community boards would be retained – each with six members plus one appointed Councillor

·      the Chalmers Community Board would be renamed as the West Harbour Community Board

 

There were minor boundary alterations to transfer an area above Sawyers Bay from Waikouaiti Coast Community to West Harbour Community and to transfer Quarantine Island from West Harbour Community to Otago Peninsula Community.

 

 

Moved (Cr Chris Staynes/Cr Doug Hall) that the Council:

a)    Notes the Local Government Commission determination of the representation arrangements that will apply for the 2016 Dunedin City Council election.

b)      Notes that Electoral staff will ensure that there is single transferable vote education incorporated into the 2016 election process as per the recommendation of the Commission.

 Motion carried (CNL/2016/024)

 

24     2GP Hearings Panel Terms of Reference

 

Moved (Cr David Benson-Pope/Cr Doug Hall) that:

Further to the Council resolution of September 2015 the terms of reference for the 2GP hearings panel is amended to state that a quorum of two is also permissible for hearings for designations and hazards mitigation activities.  In the case of decisions requiring a vote, the Chairperson may exercise a casting vote.

Motion carried (CNL/2016/025)

 

 

Resolution to exclude the public

Moved (Mayor Dave Cull/Cr Chris Staynes) that the Council:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Ordinary Council meeting - 22 February 2016 - Public Excluded

S7(2)(j)

The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

 

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

C2  Audit and Risk Subcommittee - 2 February 2016 - Public Excluded

S7(2)(j)

The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

 

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

C3  Health and Safety Documents

S7(2)(g)

The withholding of the information is necessary to maintain legal professional privilege.

 

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This report is confidential because the content because legal advice is to be provided about aspects of the policy and its application.

 

Motion carried (CNL/2016/026)

 

 

The meeting moved into confidential at 2.55 pm.

 

 

 


Council

23 May 2016

 

 

Minutes of Committees

Planning and Regulatory Committee - 26 April 2016

 

 

gg

RECOMMENDATIONS

That the Council:

a)     Notes Part A items (1-6) of the minutes of the Planning and Regulatory Committee meeting held on 26 April 2016.

 

 

Attachments

 

Title

Page

a

Minutes of Planning and Regulatory Committee held on 26 April 2016

17

  



 

Planning and Regulatory Committee

MINUTES

 

Unconfirmed minutes of an ordinary meeting of the Planning and Regulatory Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 26 April 2016, commencing at 1.00 pm

 

PRESENT

 

Chairperson

David Benson-Pope

 

Deputy Chairperson

Aaron Hawkins

 

Members

John Bezett

Hilary Calvert

 

Doug Hall

Mike Lord

 

Jinty MacTavish

Neville Peat

 

Richard Thomson

Lee Vandervis

 

Dave Cull

Kate Wilson

 

Andrew Whiley

 

 

 

IN ATTENDANCE

Simon Pickford (General Manager Services and Development), Ruth Stokes (General Manager Infrastructure and Networks), Sandy Graham (Group Manager Corporate Services), Kristy Rusher (Manager Civic and Legal), Ros MacGill (Manager Environmental Health and Animal Services), Adrian Blair (Group Manager Customer and Regulatory Services), Laura McElhone (Group Manager Water and Waste)

 

Governance Support Officer       Arlene Goss

 

 

 

1       Public Forum

There was no public forum.  

 

2       Apologies

 

Moved (Chairperson David Benson-Pope/Cr Jinty MacTavish) that the Committee

 

Accepts the apologies from Cr Andrew Noone, Cr Chris Staynes and an apology from the Mayor, Dave Cull, for lateness.

 

Motion carried (PR/2016/001)

 

 

3       Confirmation of agenda

 

 

Moved (Chairperson David Benson-Pope/Deputy Chairperson Aaron Hawkins) that the Committee

 

Confirms the agenda without addition or alteration.

 

Motion carried (PR/2016/002)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

There were no declarations of interest.       

Part A Reports

5       Update: Orientation 2016, Student Behaviour and Other Related Issues

 

 

Ros MacGill, Adrian Blair and Laura McElhone took questions from the committee. They advised of the steps taken to reduce rubbish on the streets in the student area. Questions were asked about glass and a request was made for more glass recycling bins. The university already has bottle banks, and discussions are underway with the university on other measures to deal with litter.

 

It was noted that the majority of people causing issues during orientation week were not students. Potentially there is less tolerance being shown in those neighbourhoods for noise.

 

Any additional services going into the area are not budgeted for. Regarding glass litter, there have been initial discussions held on a voluntary glass accord for off licenses restricting 'specials' to plastic and steel containers. Staff are also looking at what they can do to enhance the general appearance of the area.

 

The committee questioned whether enough work was being done during orientation week to capture day to day information from stakeholder groups. Staff have identified that communication needs to be better, so are looking for ways to formalise this for next time.

 

Mayor Dave Cull joined the meeting at 01:31 pm.

 

The committee was advised of an increase in penalties for excessive noise. Council is keeping some of the equipment seized by noise control officers, but most is re-claimed. 

 

 

Moved (Chairperson David Benson-Pope/Deputy Chairperson Aaron Hawkins) that the Committee

 

a)     Notes the Orientation 2016 update.

Motion carried (PR/2016/003)

 

6       Notification of Agenda Items for Consideration by the Chair

 

No agenda items were notified.

 

 

             

 

The meeting concluded at 1.36pm.

 

 

 

..............................................

CHAIRPERSON

 

 


Council

23 May 2016

 

 

Infrastructure Services Committee - 26 April 2016

 

 

gg

RECOMMENDATIONS

That the Council:

a)     Notes Part A items (1-10) of the minutes of the Infrastructure Services Committee meeting held on 26 April 2016.

 

 

Attachments

 

Title

Page

a

Minutes of Infrastructure Services Committee held on 26 April 2016

21

  



 

Infrastructure Services Committee

MINUTES

 

Unconfirmed minutes of an ordinary meeting of the Infrastructure Services Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 26 April 2016, commencing at the conclusion of the Planning and Regulatory Committee meeting.

 

PRESENT

 

Chairperson

Kate Wilson

 

Deputy Chairperson

Mike Lord

 

Members

David Benson-Pope

John Bezett

 

Hilary Calvert

Doug Hall

 

Aaron Hawkins

Jinty MacTavish

 

Neville Peat

Richard Thomson

 

Lee Vandervis

Andrew Whiley

 

Dave Cull

 

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Ruth Stokes (General Manager Infrastructure and Networks), Simon Pickford (General Manager Services and Development), Sandy Graham (Group Manager Corporate Services), Kristy Rusher (Manager Civic and Legal), Graham McKerracher (Manager Communications and Marketing), Laura McElhone (Group Manager Water and Waste), Tom Osborn (Asset and Commercial Manager), Grant Fisher (Transport Planner), Gerard Collings (Chairman of the Waikouaiti Coast Community Board).

 

Governance Support Officer       Arlene Goss

 

 

 

1       Public Forum

There was no public forum.  

 

2       Apologies

 

Moved (Deputy Chairperson Mike Lord/Cr Aaron Hawkins) that the Committee

 

Accepts the apologies from Cr Andrew Noone and Cr Chris Staynes.

 

Motion carried (IS/2016/001)

 

3       Confirmation of agenda

 

 

Moved (Deputy Chairperson Mike Lord/Cr Doug Hall) that the Committee

 

Confirms the agenda with the following addition, alteration and deletion:

The chairman of the Waikouaiti Community Board, Gerard Collins, will join the debate on Item 7; Item 8 will be moved to Part A reports; and Item 9 has been withdrawn from the agenda.

 

Motion carried (IS/2016/002)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

There were no declarations of interest.      

Part A Reports

5       South Dunedin Public Infrastructure Performance during June 2015 flood event follow up

 

 

Ruth Stokes apologised for management failures related to the issue of mud tank maintenance.

 

The committee was advised that although the report under discussion was about the South Dunedin catchment, flooding had also occurred in other areas including Mosgiel and Green Island.

 

Laura McElhone advised on measures being taken to improve the stormwater system since the flood. Information from the Otago Regional Council showed that at the time of the flooding, groundwater levels were raised due to previous rain events. Staff are working with ORC to pull together a complete picture of the infrastructure in the South Dunedin area. Any solutions will require significant investment.

 

Regarding mud tanks, the maintenance failures may be a problem city-wide. Staff will be working with Fulton Hogan to ensure compliance city-wide.

 

Regarding a communications plan for South Dunedin residents, this will be ready by the middle of the year. The council and the regional council need to have a clear picture on the nature and complexity of the scale of what they are dealing with, and after that have conversations with the community on the options.

 

Mayor Dave Cull left the meeting at 2.43pm and returned at 2.45pm.

 

Cr Lord left the meeting at 3.11pm and returned at 3.12pm.

 

The Mayor put the following motion to the committee and it was seconded by Cr Lord:

 

That staff report back to the Infrastructure Services Committee by July an update on progress against the 30 year Infrastructure Strategy noting particularly:

 

·      South Dunedin Stormwater and Sewerage infrastructure

·      Mosgiel Stormwater and Sewerage Infrastructure

And possible measures to ensure that the stormwater system in South Dunedin is capable of preventing and/or mitigating flooding caused by severe rain events.

 

The Mayor spoke to his motion. He said Dunedin should expect more severe stormwater events and more flooding in the future. To reassure the community staff are addressing areas that did not perform as well as they should. The pump screens blocked and these will be replaced by July. Mud tanks are being cleaned out at the moment, so all of that should enable the system to operate optimally, however if the city had another event like last June it would still have a flood.

 

Cr MacTavish asked for a subsequent motion that the communications plan be advanced as a matter of urgency.

 

The Mayor seconded the motion from Cr MacTavish and said he was happy for her motion to be put at the same time as his.

 

 

 

Moved (Mayor Dave Cull/Deputy Chairperson Mike Lord) that the Committee:

 

a)     Notes the report and asks staff to report back to the Infrastructure Services Committee in July an update on progress against the 30 year Infrastructure Strategy noting particularly:

• South Dunedin Stormwater and Sewerage infrastructure

• Mosgiel Stormwater and Sewerage Infrastructure

 

And a timetable for updates on possible measures to ensure that stormwater management in South Dunedin is capable of preventing and/or mitigating flooding caused by severe rain events.

 

 Motion carried (IS/2016/003)

 

 

 

Moved (Cr Jinty MacTavish/Mayor Dave Cull) that the Committee:

Agrees that communications with South Dunedin residents be progressed as a matter of priority with regular reports back to the Council as the communications plan is implemented.

Motion carried (IS/2016/004)

 

Adjournment of meeting

 

Moved (Chairperson Kate Wilson/Cr Aaron Hawkins): that the Committee

Adjourns the meeting.

Motion carried (IS/2016/005)

 

The meeting adjourned from 4.15pm to 4.30pm.

 

 

Cr David Benson-Pope left the meeting at 04:16 pm.

Cr John Bezett left the meeting at 04:18 pm

 

6       Recycling Markets and Bin Contamination

 

 

Laura McElhone answered questions on details in the report. The committee was advised of initiatives to change recycling behaviour and reduce contaminated waste. Contaminated material includes items that are potentially recyclable but contaminated, for example an empty pizza box, and items that were never able to be recycled, for example a baby's nappy. All recyclable material is recycled unless it is heavily contaminated.

 

 

Moved (Deputy Chairperson Mike Lord/Mayor Dave Cull) that the Committee

 

a)     Notes the Recycling Markets and Bin Contamination report.

Motion carried (IS/2016/006)

 

7       Northern Wastewater Schemes' Options

 

The chairman of the Waikouaiti Coast Community Board, Gerard Collings, joined the table for this item.

 

Tom Osborn, Asset and Commercial Manager, answered questions on the report. A number of environmental impact assessments have been done to date, with more due to happen as part of the consenting process.

 

Cr Richard Thomson left the meeting at 04:47 pm.

 

Cr MacTavish requested a resolution to reflect that the cultural and environmental impacts be studied for each option. Staff suggested narrowing it down to a preferred option and then doing this work.

 

Cr MacTavish drafted four motions and put them to the committee. Motions number 1,2, and 4 were seconded by Cr Calvert. They are that the committee:

 

1.Approves the proposal to upgrade the existing Waikouaiti/Karitane, Seacliff and Warrington wastewater treatment plants on their current sites over a period of 10 to 12 years to meet a ‘medium’ consent conditions scenario at an estimated cost of $5 million.

2.Notes that the next phase of investigation includes consideration of the cultural and ecological impact of the proposal.

4.Expresses a preference that staff prepare budgets based on existing delivery timeframes for projects in the "Wastewater – Augmentation and Efficiency" budgets.

 

Cr Hawkins seconded motion number 3. This is that the committee:

3. Notes a subsequent report to ISCOM will outline options to maximise cultural and ecological gains, in line with Te Aro Turoa, the Council's Environmental Strategy.

 

The chair requested a short adjournment to seek advice on how to proceed further.

This adjournment was moved by Cr Lord and seconded by Cr Wilson. The meeting adjourned for a few minutes then re-convened.

 

Cr MacTavish spoke to the motions and then other committee members also spoke.

The chairperson then requested an amendment to motion number 3.

 

 

Moved (Chairperson Kate Wilson/Mayor Dave Cull) that the Committee:

 

          Amends motion number 3 to replace the word "for" with the words "to maximise".

Motion carried (IS/2016/007)

 

Moved (Cr Jinty MacTavish/Cr Hilary Calvert) that the Committee:

Approves the proposal to upgrade the existing Waikouaiti/Karitane, Seacliff and Warrington wastewater treatment plants on their current sites over a period of 10 to 12 years to meet a ‘medium’ consent conditions scenario at an estimated cost of $5 million.

Motion carried (IS/2016/008)

 

 

Moved (Cr Jinty MacTavish/Cr Hilary Calvert) that the Committee:

 

Notes that the next phase of investigation includes consideration of the cultural and ecological impact of the proposal.

Motion carried (IS/2016/009)

 

 

Moved (Cr Jinty MacTavish/Cr Hilary Calvert) that the Committee:

Expresses a preference that staff prepare budgets based on existing delivery timeframes for projects in the "Wastewater – Augmentation and Efficiency" budgets.

Motion carried (IS/2016/010)

 

 

Moved (Cr Jinty MacTavish/Cr Aaron Hawkins) that the Committee:

Notes a subsequent report to ISCOM will outline options to maximise cultural and ecological gains, in line with Te Aro Turoa, the Council's Environmental Strategy.

 Motion carried (IS/2016/011)

 

Waikouaiti Coast Community Board chairman Gerard Collings did not vote.

 

 

8       Resolution to stop a portion of Peel Street, Allanton

 

 

Grant Fisher attended the meeting to speak to this report.

 

 

Moved (Cr Aaron Hawkins/Mayor Dave Cull) that the Committee

 

a)     Notes that no objections were submitted during the notice period.

b)     Resolves that under Section 342 of the Local Government Act 1974 the portion of road reserve described as Section 1 SO 442818 is stopped, with costs being met by the applicant as per the 2011 Infrastructure Services Committee resolution.

c)     Authorises public notice of the road stopping.

Motion carried (IS/2016/012)

 

Part B Reports

 

9       Road Name - Three Hills Subdivision

 

 

This item was withdrawn from the agenda.

 

 

 

10     Notification of Agenda Items for Consideration by the Chair

 

The following item was suggested for consideration by the chair:

·      E-waste and recycling of televisions, in particular at landfill, and the costs of this, for annual plan discussions.

            

 

The meeting concluded at 6.07 pm.

 

 

 

..............................................

CHAIRPERSON

 

 


Council

23 May 2016

 

 

Community and Environment Committee - 27 April 2016

 

 

gg

RECOMMENDATIONS

That the Council:

a)     Notes Part A items (1-10, 12) of the minutes of the Community and Environment Committee meeting held on 27 April 2016.

b)     Approves the following Part B item of the minutes of the Community and Environment Committee meeting held on 27 April 2016: 

Item 11:    Te Ao Tūroa - Dunedin's Environment Strategy.

 

 

 

Attachments

 

Title

Page

a

Minutes of Community and Environment Committee held on 27 April 2016

28

  



 

Community and Environment Committee

MINUTES

 

Unconfirmed minutes of an ordinary meeting of the Community and Environment Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Wednesday 27 April 2016, commencing at 1.00 pm

 

PRESENT

 

Chairperson

Cr Jinty MacTavish

 

Deputy Chairperson

Cr Neville Peat

 

Members

Cr David Benson-Pope

Cr John Bezett

 

Cr Hilary Calvert

Mayor Dave Cull

 

Cr Doug Hall

Cr Aaron Hawkins

 

Cr Mike Lord

Cr Andrew Whiley

 

Cr Kate Wilson (via Skype)

 

 

 

 

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Ruth Stokes (General Manager Infrastructure and Networks) and Simon Pickford (General Manager Services and Development), Grant McKenzie (Group Chief Financial Officer), Richard Saunders (Group Manager Parks and Recreation), Maria Ioannou (Corporate Policy Manager), Nicola Pinfold (Group Manager Community and Planning), Laura McElhone (Group Manager Water and Waste) and  Patricia McLean (Policy Analyst)

 

Governance Support Officer       Jennifer Lapham

 

 

 

1       Public Forum

There was no Public Forum.  

 

2       Apologies

 

Moved (Cr Jinty MacTavish/Cr Neville Peat): that the Committee

 

Accepts the apologies from Cr Andrew Noone, Cr Chris Staynes, Cr Richard Thomson and Cr Lee Vandervis for absence and Cr Hilary Calvert for early departure.

 

Motion carried (CE/2016/001)

 

3       Confirmation of agenda

 

 

Moved (Cr Jinty MacTavish/Deputy Cr Neville Peat): that the Committee

 

Confirms the agenda without addition or alteration

 

Motion carried (CE/2016/002)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Minutes of Committees

5       Toitu Otago Settlers Museum Board - 13 April 2016

 

Moved (Cr John Bezett/Cr Aaron Hawkins): that the Committee

 

a)     Notes Part A items (1-6) of the minutes of the Toitu Otago Settlers Museum Board meeting held on 13 April 2016.

Motion carried (CE/2016/003)

 

6       Sustainability Audit Subcommittee - 23 February 2016

 

Moved (Cr Jinty MacTavish/Mayor Dave Cull): that the Committee

 

a)     Notes Part A items (1-9, 11-12) of the minutes of the Sustainability Audit Subcommittee meeting held on 23 February 2016

b)     Approves the following Part B item of the minutes of the Sustainability Audit Subcommittee meeting held on 23 February 2016:    

Item 10:    Sustainability Principle – Considerations to Assist Staff Delivery

Motion carried (CE/2016/004)

  

Part A Reports

7       Moller Park Memorial Arch - Outcome of Public Consultation on Replacement Options

 

 

In a report from Parks and Recreation an update was provided on the results of a public consultation process to identify options for the replacement of the existing Moller Park Memorial Arch.

 

A total of 53 submissions were received, with 34 expressing support for the demolition of the existing memorial and the construction of a new commemorative memorial located alongside the west harbour shared path.

 

The report recommended that the memorial arch be removed and a design panel be established to develop a recommendation on a suitable design and location for a new memorial to Mr Hagbarth Ernest Moller.

 

 

Moved (Cr Mike Lord/Cr Hilary Calvert): that the Committee

 

a)     Approves the removal of the Moller Park Memorial Arch and construction of a new commemorative memorial to Mr Hagbarth Ernest Moller.

b)     Approves the establishment of a working group made up of a Chalmers Community Board representative, Council staff and a Dunedin Rotary Club representative.

c)     Notes that the design panel will consult with a representative of the Moller family prior to confirming the design and location of a replacement commemorative memorial.

d)     Notes that the demolition of the existing memorial arch will be funded by Ravensdown and that staff will work to identify external funding for a new memorial including seeking further support from Ravensdown.

Motion carried (CE/2016/005)

 

8       Submission on the New Zealand Emission Trading Scheme Review 2015-16

 

In a report from Community and Planning and Water and Waste a proposed  submission was attached in response to the Ministry for the Environment discussion document, New Zealand's Emissions Trading Scheme Review 2015-16.   Submissions were due by 30 April 2016.

 

The draft submission stated that Dunedin city Council would support a staged removal of the current effective 50% discount on the surrender of New Zealand emission units (NZUs), to moderate pricing impacts on landfill customers.  More generally the submission recommends measures which will promote NZU price certainty.

 

A discussion took place on the effect the Emissions Trading Scheme would have on the Council, and the cost of implementation.

 

 

Moved (Cr Aaron Hawkins/Cr David Benson-Pope): that the Committee

 

         a)     Adjourn the meeting.

 

Motion carried (CE/2016/006)

 

 

The meeting adjourned at 1.45 pm and reconvened at 1.50 pm.

 

 

Moved (Cr Aaron Hawkins/Cr David Benson-Pope): that the Committee

a)     Approves the recommended submission in response to the Ministry for the Environment’s discussion document, New Zealand’s Emissions Trading Scheme Review 2015-16, with following amendments:

1)     Insert after Question 13 and 14: The Council supports the principle of all polluters paying for their emissions.  Free allocation rates are effectively a subsidy for some businesses and industries, which creates an inequitable distribution of our collective responsibility for carbon emission reduction.  We support the phased introduction of all industries to the Emissions Trading Scheme starting no later than 2020.

 

2)     Insert after Question 18: Dunedin city council has a preference for encouraging domestic abatement.  If international units are to be included we support the need for an independent auditing regime to verify these.

 

A request was made to take each item separately.

 

 

Moved (Cr Jinty MacTavish/Mayor Dave Cull): that the Committee

 

        a)     Adjourn the meeting.

 

                       Motion carried

 

 

The meeting adjourned at 2.12 pm until 2.22 pm.

 

Cr Hall left the meeting at 2.12 pm

 

 

Moved (Cr Jinty MacTavish/Cr Kate Wilson) that the Committee:

 

1)     Insert after Question 13 and 14: The Council supports the principle of all polluters paying for their emissions.  Free allocation rates are effectively a subsidy for some businesses and industries, which creates an inequitable distribution of our collective responsibility for carbon emission reduction.  We support the phased introduction of all industries to the Emissions Trading Scheme starting no later than 2020.

 

Division

That the Committee

 

Votes by division.

 

For:          Crs Jinty MacTavish, Neville Peat, David Benson-Pope, John Bezett, Aaron Hawkins and Dave Cull (6).

Against:     Crs Hilary Calvert, Mike Lord, Andrew Whiley and Kate Wilson (4).

 

The division was declared CARRIED by 6 votes to 4

 

Cr Hall returned to the meeting at 2.24 pm

 

 

Moved (Cr Jinty MacTavish/Cr Kate Wilson):

 

2)     Insert after Question 18: Dunedin City Council has a preference for encouraging domestic abatement.  If international units are to be included we support the need for an independent auditing regime to verify these.

 

Motion carried with Cr Lord voting against

 

 

 

The substantive motion was moved (Cr Jinty MacTavish/Cr Kate Wilson) was put:

 

Division

That the Committee

 

Votes by division.

 

For:          Crs Jinty MacTavish, Neville Peat, David Benson-Pope, John Bezett, Aaron Hawkins and Dave Cull (6).

Against:     Crs Hilary Calvert, Doug Hall, Mike Lord, Andrew Whiley and Kate Wilson (5).

 

The division was declared CARRIED by 6 votes to 5

 

 Motion carried (CE/2016/007)

 

9       Submission from Dunedin City Council to the Otago Regional Council Draft Annual Plan 2016/17

 

The report attached the draft submission from the Dunedin City Council to the Otago Regional Council on its Draft Annual Plan 2016/17.

 

During the discussion Cr Hilary Calvert left the meeting at 2.46 pm.

 

A discussion took place on the submission with the following amendments being suggested.

 

1      That the Dunedin City Council supports the appointment of a dedicated and suitable qualified Harbour Master for Otago Harbour with responsibility for promoting safety, ensuring the good condition of navigation aids in responding to incidents and public enquiries

 

                   Agreed to include

 

2      Council add in a submission supporting resourcing work understanding the groundwater system and need for protection for the  Middlemarch water supply in order to mitigate any potential need for a reticulated system 

 

                   Agreed to include

 

        3      Council welcomes Otago Regional Council support and commitment to work                collaboratively on South Dunedin and coastal erosion issues.

 

                   Agreed to include

 

        4a     That Council indicates its support for Option 2 in wilding trees.

 

               Agreed not to include on the casting vote of the Chairperson

 

4b     Further that we support a more hands on management of wilding pines by the Otago Regional Council actively managing this as part of it Pest strategy 

 

                   Agreed to include

 

5      That Council support the completion of a network of effluent disposal sites in Otago and that the Otago Regional Council discuss with New Zealand Transport Agency an approach to operational costs of those facilities that recognises their regional and national importance and benefits

 

        Agreed to include

 

6      That Council request Otago Regional Council resource work looking into mechanisms to use flood banks on public land within their flood control work for access for recreational purposes.

 

                   Agreed to include

 

7      That we encourage the ORC to use its ownership of Port Otago and associated companies to further enhance Dunedin's waterfront and harbour surrounds.

 

          Agreed to include

 

8      That DCC supports the Otago Regional Council's on going biodiversity funding in 2016/17.  Further, we request that the two councils work collaboratively in the Dunedin city area to make sure our biodiversity investments are complementary.

 

        Agreed to include

 

9      The DCC would like to emphasise the importance of the proposed central city bus hub to our central city Plan.  As such we request closer communication and collaboration with the Otago Regional council during each stage of this project's development.

 

        Agreed to include

 

 

 

Moved (Cr Jinty MacTavish/Mayor Dave Cull): that the Committee

 

a)     Approves making a submission, as amended from Dunedin City Council on the Otago Regional Council Draft Annual Plan 2016/17 in the form of Attachment B.

Motion carried (CE/2016/008)

 

10     Enabling Volunteering - Progress Update

 

The report provided the council with a progress update on the council's work to facilitate volunteering and ensure a consistent and legally compliant approach across council towards engaging volunteers.

 

 

Moved (Cr John Bezett/Cr Neville Peat): that the Committee

 

a)     Notes the progress on improving processes and consistency in Council’s interactions with volunteers and the proposed milestones for 2016.

Motion carried (CE/2016/009)

 

Part B Reports

11     Te Ao Tūroa - Dunedin's Environment Strategy

 

The report outlines Te Ao Turoa – The natural World (Dunedin's Environment Strategy) development, summarised key changes from the consultation document, identified proposed funding and recommend that the Strategy is approved for Council adoption.

 

 

Moved (Cr Neville Peat/Cr Aaron Hawkins): that the Committee

 

a)     Recommends to the Council the Strategy be adopted at its meeting on 27 June 2016.

Motion carried (CE/2016/010)

 

 

 

Moved (Cr Jinty MacTavish/Cr Aaron Hawkins): that the Committee

 

a      Notes that the Council  Business As Usual Reviews would be reported back to         Council by the end of 2017

 

b      Notes that milestone targets for the strategy would be reported back to Council         by the end of 2017.

 

Motion carried (CE/2016/011)

Part A

12     Notification of Agenda Items for Consideration by the Chair

 

There were no items notified.

 

 

 

 

The meeting concluded at 3.37 pm.

 

 

 

 

 

..............................................

C H A I R P E R S O N

   


Council

23 May 2016

 

 

Economic Development Committee - 16 May 2016

 

 

gg

RECOMMENDATIONS

That the Council:

a)     Notes Part A items (1-6) of the minutes of the Economic Development Committee meeting held on 16 May 2016.

 

 

Attachments

 

Title

Page

a

Minutes of Economic Development Committee held on 16 May 2016

36

  



 

Economic Development Committee

MINUTES

 

Unconfirmed minutes of an ordinary meeting of the Economic Development Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 16 May 2016, commencing at 1.02 pm

 

PRESENT

 

Chairperson

Cr Chris Staynes

 

Deputy Chairpersons

Cr John Bezett

Cr Andrew Whiley

Members

Cr David Benson-Pope

Cr Hilary Calvert

 

Mayor Dave Cull

Cr Doug Hall

 

Cr Aaron Hawkins

Cr Mike Lord

 

Cr Jinty MacTavish

Cr Andrew Noone

 

Cr Neville Peat

Cr Richard Thomson

 

Cr Kate Wilson

 

 

IN ATTENDANCE

John Christie (Director Enterprise Dunedin) and Bree Jones (Business Tourism Events Advisor)

 

Governance Support Officer       Pam Jordan

 

 

 

1       Public Forum

There was no Public Forum.  

 

2       Apologies

 

Moved (Chairperson Chris Staynes/Deputy Chairperson John Bezett):

 

That the Committee:

 

Accepts the apology from Cr Lee Vandervis.

 

Motion carried (ED/2016/001)

 

3       Confirmation of agenda

 

 

Moved (Chairperson Chris Staynes/Cr Hilary Calvert):

 

That the Committee:

 

Confirms the agenda without addition or alteration

 

Motion carried (ED/2016/002)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

There were no new declarations of interest.

Part A Reports

5       Business Events Update

 

A report from the Destination Dunedin Manager (Ryan Craig) and Business Tourism Events Advisor (Bree Jones) provided an overview and update on the business events activity undertaken by Enterprise Dunedin.  It noted that business events contributed to Dunedin's Economic Strategy theme, "Compelling Destination" and linked into other key themes such as "Business Vitality", "Alliances for Innovation", "Linkages Beyond our Borders" and "Hub for Skills and Talent".

 

 

A video, "Host it at Home", was played to highlight the resources available to academics when bidding for international conferences.  The Business Tourism Events Advisor commented on conference bids made and the contribution to the economy if bids were successful, and responded to questions from Councillors.

 

 

Moved (Cr Jinty MacTavish/Cr Kate Wilson):

 

That the Committee:

a)     Notes the Business Events update

b)     Requests staff investigate and report back on ways current Business Events operations can contribute directly to Council's broader strategic framework, including through promotion of local carbon offsetting and voluntourism options.

Motion carried (ED/2016/003)

 

6       Notification of Agenda Items for Consideration by the Chair

 

The following items were notified:

 

·           Mayor Cull requested staff to report on opportunities that might be afforded to Dunedin on recent cycling initiatives and how the city might capitalise on them.  The Director Enterprise Dunedin advised that staff had already started looking at how Dunedin might access some of the available funding and would work with other organisations such as the Trails Trust.

 

·           Councillor MacTavish suggested that the Business Events Update should be included on the next Māori Participation Working Party agenda.

 

The meeting concluded at 1.35 pm.

 

 

 

 

..............................................

CHAIRPERSON

   


Council

23 May 2016

 

 

Finance Committee - 16 May 2016

 

 

gg

RECOMMENDATIONS

That the Council:

a)     Notes Part A items (1-7) of the minutes of the Finance Committee meeting held on 16 May 2016.

 

 

Attachments

 

Title

Page

a

Minutes of Finance Committee held on 16 May 2016

39

  



 

Finance Committee

MINUTES

 

Unconfirmed minutes of an ordinary meeting of the Finance Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 16 May 2016, commencing at 1.37 pm

 

PRESENT

 

Chairperson

Cr Richard Thomson

 

Deputy Chairperson

Cr Hilary Calvert

 

Members

Cr David Benson-Pope

Cr John Bezett

 

Mayor Dave Cull

Cr Doug Hall

 

Cr Aaron Hawkins

Cr Mike Lord

 

Cr Jinty MacTavish

Cr Andrew Noone

 

Cr Neville Peat

Cr Chris Staynes

 

Cr Andrew Whiley

Cr Kate Wilson

 

IN ATTENDANCE

Grant McKenzie (Group Chief Financial Officer), Gavin Logie (Financial Controller) and Lawrie Warwood (Financial Analyst)

 

Governance Support Officer       Pam Jordan

 

 

 

1       Public Forum

There was no Public Forum.  

 

2       Apologies

 

Moved (Chairperson Richard Thomson/Cr Aaron Hawkins):

 

That the Committee:

 

Accepts the apology from Cr Lee Vandervis.

 

Motion carried (FIN/2016/001)

 

3       Confirmation of agenda

 

 

Moved (Chairperson Richard Thomson/Cr Chris Staynes):

 

That the Committee:

 

Confirms the agenda without addition or alteration.

 

Motion carried (FIN/2016/002)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

There were no new declarations of interest.

Part A Reports

5       Financial Result - Period Ended 31 March 2016

 

A report from the Financial Controller (Gavin Logie) provided the financial results for the period ended 31 March 2016 and the financial position as at that date.

 

 

Staff highlighted matters contained in the report and responded to questions from Councillors.

 

 

Moved (Chairperson Richard Thomson/Cr Chris Staynes):

 

That the Committee:

 

a)     Notes the financial performance for the period ended 31 March 2016 and the financial position as at 31 March 2016.

Motion carried (FIN/2016/003)

 

6       Waipori Fund - March 2016 Quarter

 

A report from the Treasury Manager (Richard Davey) provided an update on the results of the Waipori Fund for the March 2016 quarter.

 

 

Moved (Cr John Bezett/Cr Mike Lord):

 

That the Committee:

 

a)     Notes the report from Dunedin City Treasury Limited on the Waipori Fund for the March 2016 quarter.

Motion carried (FIN/2016/004)

 

7       Notification of Agenda Items for Consideration by the Chair

 

There were no items notified.

 

 

 

The meeting concluded at 1.53 pm.

 

 

 

 

 

..............................................

CHAIRPERSON

   


Council

23 May 2016

 

 

Audit and Risk Subcommittee - 5 April 2016

 

 

gg

RECOMMENDATIONS

That the Council:

a)     Notes Part A items (1-10) of the minutes of the Audit and Risk Subcommittee meeting held on 5 April 2016, including items C1-C4 and C7 of the non-public part of the minutes.

b)     Approves the following Part B item of the minutes of the Audit and Risk Subcommittee meeting held on 5 April 2016: 

Item C8:   Treasury Risk Management Policy Review

c)     Takes Part C items of the minutes of the Audit and Risk Subcommittee held on Tuesday, 5 April 2016, in the non-public part of the meeting.

 

 

 

Attachments

 

Title

Page

a

Minutes of Audit and Risk Subcommittee held on 5 April 2016

42

  



 

 

Audit and Risk Subcommittee

UNCONFIRMED MINUTES

 

Minutes of an ordinary meeting of the Audit and Risk Subcommittee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 05 April 2016, commencing at 2.00 pm

 

PRESENT

 

Chairperson

Susie Johnstone

 

Deputy Chairperson

 

 

Members

Hilary Calvert

Janet  Copeland

 

Chris Staynes

Richard Thomson

 

Mayor Dave Cull (ex Officio)

 

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Grant McKenzie (Group Chief Financial Officer), Sandy Graham(Group Manager, Corporate Services), Scott Tobin (Audit Director, Audit NZ), Amanda Nicholls (Audit Manager, Audit NZ) and Phil Sinclair (Principal – Audit and Business Advisory, Crowe Horwath).

 

Governance Support Officer       Wendy  Collard

 

 

 

 

1       Apologies

There were no apologies.

 

2       Confirmation of agenda

 

 

There was discussion on the addition of the Investigation Register Report as it had been excluded from the agenda due to administrative error.

 

 

 

Moved (Chairperson Susie Johnstone/Cr Richard Thomson): that the Subcommittee

 

Confirms the agenda with the addition of the Investigation Register Report, as the information contained needs to be considered in advance of the next meeting because the information would be out of date and that the Subcommittee needs to examine this record at this meeting as part of their routine monitoring of the control and management of risk and need to consider this report at this meeting as the Subcommittee may wish staff to take additional steps before their next meeting;

 

Confirms that the Investigation Register Report would be taken in the confidential part of the meeting under Section 7(2)(a) and Section 7(2)(h) of the Local Government Official Information and Meetings Act 1987.

 

Motion carried (AR/2016/001)

 

 

3       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

4       Confirmation of Minutes

4.1    Audit and Risk Subcommittee meeting - 2 February 2016

 

Moved (Cr Hilary Calvert/Cr Chris Staynes): that the Subcommittee

 

Confirms the public part of the minutes of the Audit and Risk Subcommittee meeting held on 2 February 2016 as a correct record.

 

Motion carried (AR/2016/002)

Part A Reports

5       Audit and Risk Subcommittee Work Plan 2015/16

 

 

There was discussion on the updated Audit and Risk Subcommittee work plan and it was agreed that the Top 100 Suppliers and policy review dates and cyclical period for policies would be added to the work plan.

 

 

Moved (Ms Janet  Copeland/Mayor Dave Cull): that the Committee

 

a)     Notes the Audit and Risk Subcommittee Work Plan 2015/16.

Motion carried (AR/2016/003)

 

6       Schedule of Governance/Financial Policies

 

 

There was discussion on the schedule of Governance/Financial Policies.  It was noted that changes had been made to the Conflicts of Interest Policy following feedback from Councillors.                           

 

 

Moved (Chairperson Susie Johnstone/Cr Chris Staynes): that the Subcommittee

 

a)     Notes the Schedule of Governance/Financial Policies

Motion carried (AR/2016/004)

 

 

 

7       Audit Arrangements for the Year Ending 30 June 2016

 

 

A report from the Financial Controller (Gavin Logie) provided a copy of the letter from Audit New Zealand which outlined the audit arrangements for the year ending 30 June 2016 for the Audit and Risk Subcommittee's consideration.

 

The Group Chief Financial Officer (Grant McKenzie) spoke  to the report and advised that the letter from Audit New Zealand noted the arrangements which included business risks/issues and audit response; areas of interest for all Local Government entities and logistics such as timing and fees.

 

The Audit Director, Audit NZ (Scott Tobin) provided an updated on the areas that Audit NZ were focusing on which included controls around debt and how Council achieves these targets, capital works and three waters renewal programmes. 

 

 

Moved (Chairperson Susie Johnstone/Cr Chris Staynes): that the Subcommittee

 

a)  Notes the arrangements for the audit of Dunedin City Council for the year ending 30 June 2016.

b)  Recommends to Council that the Mayor be authorised to sign the Audit Arrangement agreement with Audit New Zealand."

Motion carried (AR/2016/005)

 

8       Audit Engagement Letter for the Year Ending 30 June 2016

 

 

A report from the Financial Controller (Gavin Logie) provided a copy of the Audit Engagement Letter from Audit New Zealand for the Audit and Risk Subcommittee's consideration.

 

The Group Chief Financial Officer (Grant McKenzie) spoke to the report and commented that the letter included the terms of the audit engagement, the nature and limitations of the annual audit and the respective responsibilities of Council and the Auditor for the financial statements and performance information.

 

 

Moved (Chairperson Susie Johnstone/Cr Chris Staynes): that the Subcommittee

 

a)     Recommends to Council that the Mayor be authorised to sign the acknowledgement to the terms of the Audit engagement for the year ending 30 June 2016.

Motion carried (AR/2016/006)

 

9       Annual Report Timetable Year Ended 30 June 2016

 

 

A report from the Financial Controller (Gavin Logie) provided a copy of the timetable relating to the preparation and approval of the Dunedin City Council Annual Report for the year ended 30 June 2016 for the Audit and Risk Subcommittee's consideration.

 

 

 

Moved (Chairperson Susie Johnstone/Ms Janet  Copeland): that the Subcommittee

 

a)     Notes the report.

b)     Adopts the timetable with the additional of the two items – valuations and external advice of consolidation issues.

Motion carried (AR/2016/007)

       

10     Items for Consideration by the Chair

 

 

There were no items were identified.

 

     

 

Resolution to exclude the public

Moved (Chairperson Susie Johnstone/Cr Chris Staynes): that the Subcommittee

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Audit and Risk Subcommittee meeting - 2 February 2016 - PUBLIC EXCLUDED

S7(2)(j)

The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

 

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2  Audit and Risk Subcommittee - Action List

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C3  Audit New Zealand Management Report on the LTP 1 July 2015 to 30 June 2025

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C4  Internal Audit Update - March 2016

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C5  Internal Audit - Non Rates Revenue

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The report is considered confidential because it refers to Council staff positions where those staff may not have had the opportunity to respond or comment on the report..

C6  Internal Audit - Cash Handling Review

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The report is considered confidential because it refers and impacts Council staff positions where those staff may not have had the opportunity to respond or comment on the report..

C7  Health and Safety Monthly Reporting for February 2016

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C8  Treasury Risk Management Policy Review

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C9  Review Update

S6(a)

The making available of the information would be likely to prejudice the maintenance of the law, including the prevention, investigation, and detection of offences and the right to a fair trial.

 

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 6.

 

C10  Items for Consideration by the Chair

S7(2)(g)

The withholding of the information is necessary to maintain legal professional privilege.

 

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, of Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in the public are as shown above (in parenthesis after each item.

 

That Scott Tobin (Audit Director, Audit NZ) and Amanda Nicholls (Audit Manager, Audit NZ) be permitted to remain at the meeting, after the public had been excluded, because of their knowledge of Item C3.  This knowledge, which would be of assistance in relation to the matters to be discussed, was relevant because they would be reporting on the item under consideration.

 

That Phil Sinclair (Principal – Audit and Business Advisory, Crowe Horwath) be permitted to remain at this meeting, after the public had been excluded, because of his knowledge of Items C4, C5 and C6.  This knowledge, which would be of assistance in relation to the matters to be discussed, was relevant because they would be reporting on the item under consideration.

 

Motion carried (AR/2016/008)

 

 

The meeting moved into non-public at 3.00 pm.

 

 

 

..............................................

CHAIRPERSON

 

 


Council

23 May 2016

 

 

Dog Control Policy and Bylaw and Keeping of Animals (Excluding Dogs) and Birds Bylaw hearing - 23 and 24 March and 1 april 2016

 

 

gg

RECOMMENDATIONS

That the Council:

a)     Notes the minutes of the Dog Control Policy and Bylaw and Keeping of Animals (Excluding Dogs) and Birds Bylaw Hearing held on 23 and 24 March and 1 April 2016.

 

 

Attachments

 

Title

Page

A

Minutes of Dog Control Policy and Bylaw and Keeping of Animals (Excluding Dogs) and Birds Bylaw held on 23 and 24 March and 1 April 2016

49

  



 

Dog Control Policy and Bylaw and Keeping of Animals (Excluding Dogs) and Birds Bylaw Hearing

MINUTES

 

Unconfirmed minutes of a hearing for the Dog Control Policy and Bylaw and Keeping of Animals (Excluding Dogs) and Birds Bylaw held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Wednesday 23 March 2016, commencing at 9.00 am, Thursday 24 March 2016, commencing at 9.00 am and the Plaza Meeting Room on Friday 1 April 2016, commencing at 4.10 pm.

 

PRESENT

 

Chairperson

Cr Neville Peat

 

Members

Cr Doug Hall

Cr Mike Lord

 

IN ATTENDANCE

Ros MacGill (Manager Environment Health and Animal Services), Peter Hanlin (Senior Animal Control Officer), Kristy Rusher (Manager Civic and Legal – Thursday afternoon) and Richard Saunders (Group Manager Parks and Recreation - Thursday afternoon)

 

Governance Support Officer       Pam Jordan

 

 

 

1       HEARING PROCEDURES

Cr Peat outlined the process to be followed for the hearing.  

 

2       Apologies

There were no apologies.

 

3       Confirmation of agenda

 

 

Moved (Chairperson Neville Peat/Cr Mike Lord):

 

That the Committee:

 

Confirms the agenda without addition or alteration.

 

Motion carried (DCB/2016/001)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Reports

5       Draft Dog Control Policy and Bylaw 2016 and the Draft Keeping of Animal (Excluding Dogs) and Birds Bylaw 2016 - Consideration of Submissions

 

A report from Regulatory Services presented the submissions received on the draft Dog Control Policy and Bylaw 2016 and the Keeping of Animals (Excluding Dogs) and Birds Bylaw 2016 for consideration by the Hearings Committee.  Three hundred and eighty seven submissions were received on the draft bylaw of which 60 submitters wished to be heard.  Of these, four were late and a decision on whether to accept the late submissions was required.

 

The Dunedin City Council adopted the current Dog Control Policy and Bylaw in 2004 and the Keeping of Animals (Excluding Dogs) and Birds Bylaw in 2010.  Staff completed a review of the existing policy and bylaws, consulted with the community and community boards, involved stakeholder engagement and reviewed existing bylaws adopted by other authorities to follow good practice.

 

 

Moved (Chairperson Neville Peat/Cr Mike Lord):

 

That the Committee:

 

a)     Accepts the four late submissions.

b)     Considers the submissions received on the draft Dog Control Policy and Bylaw 2016 and the draft Keeping of Animals (Excluding Dogs) and Birds Bylaw 2016 and makes recommendations to the Council on any changes to the bylaws.

 Motion carried (DCB/2016/002)

 

 

 

 

Hearing of Submissions

 

The following submitters were heard by the Committee:

 

Alan Wise and Ruth Sharp

 

As dog owners Mr Wise advised that he and Ms Sharp chose open areas of sporting grounds etc to allow their dog to have freedom, chase balls and socialise.  What was being suggested might suit small toy dogs, but not his labrador.  At Jubilee Park it was possible to meet up to 20 people exercising dogs.  The people he met were responsible and picked up excrement.  There was more rubbish dropped by other users of the park.  He would put his dog on a lead if there was a problem but would prefer not to.  What was being suggested was an insult to responsible dog owners.  He asked the Council to consider seriously what it was doing.  He understood that it was not desirable to have excrement on playing fields but felt the proposals were a bit heavy handed.

 

Debbie Price

 

Ms Price tabled pictures of her dog: one of her dog after 20 minutes spent being exercised off the leash, and one after being walked on the leash, which did not provide sufficient exercise.  Being exercised off-leash also provided sensory stimulation etc.  If her dog was required to be on-leash it became a nuisance.  People walked dogs and they were well socialised and controlled.  The issue of concern was that people did not pick up their dog's faeces, however more people were doing so.  Some people had no idea where their dogs were and there was a need to find some way of enforcing people picking up dog faeces.  At Jubilee Park people had started handing out poo bags.  She sometimes picked up after other owners and suggested that a trial could be conducted at a couple of areas where the problem was the worst.

 

Alison Thornton

 

Ms Thornton lived in Opoho between the Botanic Garden and bush.  Her cat had to fight with unneutered cats.  Stray feral cats posed a danger to companion cats and there was also a danger of spreading things such as feline aids.  She considered that to neuter a cat and return it to a colony amounted to cruelty.  She supported limiting the number of cats one person could own to three or four.  She also noted that colonies attracted stray cats.  Micro-chipping would place responsibility with the cat's original owner and would reduce the number of stray cats.  People responsible for control would find their jobs easier because of micro-chipping and it needed to be made a policy.  Ms Thornton noted that cats caught most birds during the day and to keep cats inside at night would stop them catching mice and rabbits.

 

Alexander Kerr

 

Mr Kerr owned three cats at the moment but had previously owned dogs, and walked them at Mornington Park.  He considered himself to be a responsible owner and had taken his dogs through kennel club training and they were highly socialised.  However his dogs had been attacked by others three times over 15 years.  The dog walking community at Jubilee Park was policed by those who used it.  He considered that to not let dogs off the leash when exercising them not a tenth of the experience as a dog owner.  He would pick up faeces from other people's dogs.  The dog exercisers had their own community.  He would not encourage his dogs to run on a field but they would occasionally run across the field.  People were losing their freedoms as there were too many restrictions.

 

Mr Kerr was aware that some cat owners did not de-sex their animals and let cats go anywhere.  A cat was a free ranging animal and there needed to be something done.  De-sexing was the crucial thing and he believed it should be compulsory.  He owned older cats and controlled his own animals.  He considered that irresponsible owners should be talked to by the SPCA.  He believed that cats should be fed properly, as hungry cats might go after birds.  If feral cats were trapped, they should be trapped live and taken to a vet.  How they were dealt with was important to him.

 

Mr Kerr noted that some parks were well-managed by communities of dog owners.  He thought that the maximum number of cats people could own should be five or six. 

 

 

Adjournment of meeting

 

 

Moved (Chairperson Neville Peat/Cr Mike Lord):

 

That the Committee:

Adjourns the meeting.

Motion carried (DCB/2016/003)

 

 

The meeting adjourned from 9.54 am to 10.44 am.

 

 


 

 

Dee Sorrell

 

Ms Sorrell considered that dogs needed space to interact.  Space was needed for physical and mental health and insufficient exercise could lead to development problems.  She advised that dogs should have 50 minutes each day off the lead and out of a run and without this there would be exercise problems.  She believed that dogs should be integrated not excluded.  She took her dogs to Chisholm Links and her previous dog became a loved member.  She was currently training her new dog to find lost golf balls and many golfers were hoping that he would follow in the previous dog's footsteps.  Ms Sorrell played a video clip of her dog exercising and tracking balls on Chisholm Park Links. 

 

Ms Sorrell commented that her life revolved around her dog.  He had to be off-lead as she could not walk far enough, though this did not necessarily have to be at the Golf Club.  The dog needed exercise every day.  People who could not walk far enough could throw balls but she was worried about elderly people and how they would exercise their dogs.

 

Karen Anderson

 

Ms Anderson noted that a companion animal was defined by the Companion Animal Council of New Zealand.  The role of companion animals was recognised and an amount of research was now coming out indicating that the role companion animals played in society was extraordinary.  Animal owners cost less in health spending.

 

Ms Anderson said that she lived in New Zealand because of way it treated animals; it led the world in enlightened attitudes towards animal welfare.  Physical force did not produce good animals.  Dogs were smart and would work for their owners if trained correctly.  She was disappointed to see that Dunedin was leading the world in going backwards and restricting animals.  The issue had never been about animals, it was about dogs.  She was not prepared to see the city lead backwards and had identified flaws in the process translating to results.  She considered that there was no mandate to restrict access for dogs.  The problem was that the policy and bylaws did not reflect New Zealand's position.

 

Ms Anderson tabled additional material relating to her submission.  She was deeply concerned that the Animal Welfare Dogs Code was not mentioned.  She commented that the experiences of Canterbury had not been mentioned in regard to the Civil Emergency Order ie looking after companion animals during an emergency.

 

Ms Anderson considered that the proposed policy and bylaws were contrary to an enlightened position.  She set out the nature of the alleged problem and possible solutions and other matters relating to New Zealand's position on dog control in the tabled document.  She believed that control over dogs was achieved by caring for them and training them.

 

Colin Weatherall

 

Mr Weatherall asked how long a leash should be, as this was undefined in the document, and asked whether a two metre leash meant the dog was "under control".  He was a dog owner.  He commented on how to define "marked sports field" and asked  where was it marked and noted that marks stayed in place for ten months.  He considered that sports spaces should be defined as when sports seasons in were place and a definition of "season" was needed.  He supported the proposals regarding Brighton Beach and the small reserve areas adjacent, but commented on the grass space and his concern that everywhere from the beach front to the footpath may be restricted.  Brighton Recreation Reserve also included an area half a kilometre to the  south, not just by the rugby club.  There were other good spaces that could be used for exercising dogs.  He also commented on Westwood Reserve and felt it was important that dogs could have freedom in those areas.  He supported the general thrust of the change.

 

Rhys Millar

 

Mr Millar's primary concern was with endangered sea birds.  He had seen the impact of dogs on wildlife, especially sea lions.  There was an inability of owners to control dogs when they got to an excited stage, and there needed to be more control.  The Draft Dog Control Bylaw was not reinforcing the position.  It should have a high level objective of preventing harassment to wildlife, including the seasonal closures of some beaches.  People were taking dogs to beaches to run free and often could be 200 metres away from their dogs and owners were often not aware of what their dogs were going, which was dangerous to penguins.  Mr Miller considered that the use of leashes should be enforced at seasonal times and closure at other times.  The use of a leash needed to be tightened up.  Dogs could be allowed on some of the beach from Doctors  Point to Mapoutahi, but little blue penguins were present in other areas.  Most beaches were satisfactory for year round use by dogs, however education was critical as people needed to learn why changes were necessary.

 

Natasha Bonham-Carter presented the results of a survey of little blue penguin deaths on the beach between Doctors Point and Mapoutahi related to stoat and dog attacks.  She also commented on other statistics related to the use of this area for dog walking and restriction of access for conservation purposes, and noted that she was currently putting together her final report.

 

In relation to cats, Mr Millar and Ms Bonham-Carter noted that other councils were proposing micro-chipping, limiting numbers, and keeping cats indoors.  They felt that the Dunedin City Council needed to take the lead. 

 

Denise Lindsay

 

Ms Lindsay advised that she had space to exercise her dogs at home.  She conducted canine companion training for the Canine Training Association and ran a class for people new to dog ownership involving canine etiquette and education.  People wanted to come and live in Dunedin and wanted to bring pets and enjoy the lifestyle.  She had been heartened by some of the comments she had heard and appealed to the Council to be creative in looking at solutions.  It was good to hear that people did not necessarily want a blanket ban and it could be seasonal.  A lot of the problem could be addressed through dog management.  She asked for a working party to be considered with members from dog clubs, nature groups, and people from the community.  She was concerned for people with disabilities and how they would exercise their dogs.  Training and education could be offered and there could be more creative options regarding the use of space.  Naming and shaming could be used when inappropriate behaviour was seen.  Ms Lindsay felt like the bylaw was punitive when she first read it and considered it needed to be more inclusive.

 

Craig Wilson, Department of Conservation

 

Mr Wilson wished to ensure the appropriate behaviour of dogs and owners around wildlife.  It was considered that 20 metres was a more appropriate distance than 10 metres when requiring dogs to be on a leash around wildlife.  The bylaws should also regulate against dogs disturbing protected wildlife.  Support was also given for the provision of temporary prohibitions in specified places.

 

Mr Wilson hoped that dog owners could become more vigilant.  He considered that the area to the north of Brighton Beach where dogs were prohibited could be extended further to cover the rocky bays, during the breeding season.

 

Geraldine Tait, Warrington Reserve Group

 

Ms Tait represented an informal group of residents concerned about wildlife and habitats on the Warrington Spit and Reserve, which also worked to improve facilities for human visitors.  She noted that dogs could cause trouble to wildlife and had concerns about dog behaviour at Warrington Beach.  She noted that Dunedin was the wildlife capital of New Zealand and commented on the seals and sea lions that used Warrington Beach and Reserve.  Sea lions left their pups at the beach while hunting at sea and they were attractive to dogs and so at risk.  There were also a lot of bird species that did not like to be disturbed by dogs although they might not be vulnerable.  The Council had a special role in helping to educate the public.  People thought their dog was going to behave as a human would but they did not and became excited if they saw something on a beach.  They still needed to have freedom to run but be under control. 

 

Ms Tait did not consider that people understood the term "protected wildlife" and suggested that it be changed to "native wildlife", given that some people thought it was acceptable to let dogs chase seagulls etc.  She emphasised the importance of respecting all creatures.  A message of respect and sharing the space needed to be conveyed, along with understanding wildlife and she hoped the Council could contribute to getting that message across.  Ms Tait also felt that it was confusing where people could and could not have dogs off leash.

 

Geraldine Tait, Waikouaiti Coast Community Board

 

Ms Tait noted that the Board wished to liberalise dogs being allowed at Hawksbury Lagoon on a leash.  It did not want birds to nest on walkways, but on the islands.  Alternative wording was suggested to clarify where dogs were allowed and not allowed at Warrington.  The number of dogs able to be kept in rural and rural-residential areas needed to be made clear in the bylaw.

 

Gerry O'Farrell

 

Mr O'Farrell was a dog owner who enjoyed visiting the Ocean Beach Domain area from St Kilda to Lawyers Head.  He considered that this was a wonderful area for many different sports but noted that most of the areas were only used for about 20 weeks of the year, and most of the year those areas were not used for sport and could be used by dog owners.  As a parent whose children played sport he had picked up dog faeces and had never seen anyone become sick from dog faeces through sport.

 

 

Adjournment of meeting

 

 

Moved (Chairperson Neville Peat/Cr Doug Hall):

 

That the Committee:

Adjourns the meeting until 1.00 pm.

Motion carried (DCB/2016/004)

 

 

The meeting adjourned from 12.32 pm to 1.00 pm.

 

 

 

Islay Little

 

Ms Little was opposed to having dogs on-leash at all times on sports grounds, although she appreciated the work done by Council staff on the bylaw and policy and the general level of reason.  She was passionate about this and disagreed that putting dogs on leash in places where they were currently allowed to go free was not good for dogs or health.  Companion animals were important, especially for elderly people.  Dogs gave people motivation to get up, to get exercise and socialise.  People often had to give up driving and were not allowed on buses with their dogs to go to a dog park.  Many nice areas were also denied to dog owners.  Dogs confined to a leash did not get exercise and young dogs did not get education from older ones.  Dog training was a sport and dogs were there for exercise.  Not allowing dogs on sports grounds would not reduce fouling as people who were inconsiderate were invisible and an army of inspectors would be needed.  In eight years Ms Little had only seen two people deliberately leave dog faeces behind.  She noted that there may be a problem, but this was society's problem.  Elderly people would not be able to have a dog at all if they could not exercise it.

 

Ms Little also provided details of her experience in trying and being unable to find someone to take responsibility for a stray cat and her litter of kittens.  She considered that the Council was irresponsible in not taking responsibility for the Town Belt in particular.

 

Janet Ledingham, Dunedin Branch, Royal Forest and Bird Protection Society

 

Ms Ledingham commented that in regard to protecting Dunedin's wildlife, she supported what was proposed but felt that 10 metres was not sufficient and the distance dogs should be kept from wildlife was 20 metres.  She had recently been involved with a sea lion pup at Aramoana and people had got very close.  In respect to changes to the wildlife/protected wildlife definition, a list was needed to let people know exactly what it included eg to include birds etc, as dogs were destructive to wading birds.  Smaill's Beach was a problem with dogs and sea lion pups.

 

Catherine Smith

 

Ms Smith conducted University research regarding dog walking and noted that people with long term health conditions had a special bond with dogs, although they often had feelings of isolation from people and families.  Dogs provided unconditional love.  Walking a dog was a basic aspect of dog welfare and people with health conditions often struggled to access areas to walk dogs.  Access to sports fields was important as they provided a smooth and flat surface.  People got pleasure from watching dogs run and chase etc and on sports fields they could do this.  Participants were aware that being able to use a sports field was a privilege.  Not being able to use them would compromise the ability of people with health conditions to provide exercise/welfare for their dogs.  She asked the Council to consider the effect on vulnerable people and to consider exemptions for some dogs.  When not being used for sports, sports fields could be used by dog owners.

 

John Burton

 

Mr Burton advised that he had been a dog owner for 50 years.  He supported the proposed changes generally but did not feel that dogs should be on a lead in so many more places.  He noted that dogs needed regular exercise.  In his area there were not many places where dogs could run freely, and they needed to do so.  He asked whether the Council was receiving more complaints about fouling and whether this equated to more fouling or more complaints.

 

Mr Burton commented on pamphlets relating to dog control and felt that there were no real incentives for people to pick up after their dogs.  The Council needed to look at updating publications more regularly.  He also asked how often the bylaw was enforced as people needed to know it was not an empty threat.  A reminder could be included with registration fees each year.  Mr Burton was also concerned with the definition of DCC marked sports grounds.

 

Kay Downes

 

Ms Downes lived at St Clair and walked her dog mainly on the beach and at Kettle Park.  The proposed rule change would affect her and her dog.  She supported the no change to sports grounds option but was concerned about the Otago Daily Times article which implied that 60% of submissions were opposed to leash provisions.  Changes would affect physical health tremendously as walking was good exercise for herself and her dog.  Walking dogs on a lead was usually stop-start with no health benefits.  It also provided social contact during the day.  With beach access now limited and dangerous Kettle Park was being used more.  The Forbury Corner dog park was inadequate.  She sometimes picked up faeces from other people's dogs and rubbish left after sports.  Ms Downes noted that playing fields were not used in some months but dog owners would be penalised all year round.  A lot of owners did not pick up after their dogs while walking them on the streets and there was no need to introduce new laws.  The size of the fine did not matter; enforcement was what mattered.  Dog control was needed on grounds at different times of the day.  Ms Downes commented that penalising those who did not offend was not the answer.  She also noted that the bag dispenser containers were not located in good places and there were not enough disposal bins for dog faeces and other rubbish from sports.

 

 

Adjournment of meeting

 

 

Moved (Chairperson Neville Peat/Cr Mike Lord):

 

That the Committee:

Adjourns the meeting until 2.10 pm.

Motion carried (DCB/2016/005)

 

 

The meeting adjourned from 1.55 pm to 2.00 pm.

 

 

 

Katrina Lynn

 

Ms Lynn was concerned about the proposal to restrict dogs to leashes on sports grounds eg Opoho Park.  She noted that many recreational activities took place at the park and the proposal would restrict access and wellbeing.  There were not a lot of recreational activities for children at dog parks.  Ms Lynn commented on the positive aspects of pets on people's lives and asked why none of the positive aspects of dog ownership were reflected in the policy.  She felt there were more emphases on the negative aspects of dog ownership.  She observed that sports users of the park created rubbish and urinated, whereas dogs and their owners were being discouraged.  Dogs were responsible for fewer ACC claims than rugby.  Changes were needed to reflect the positive sides of dog ownership.  She suggested that dogs could have free access to sports grounds at certain times of day etc.  Opoho residents were surrounded by areas they could not access with dogs eg the Botanic Garden and Lovelock Bush.

 

Joanna Pollard

 

Ms Pollard opposed the banning of off-leash exercise for dogs at sports grounds.  She commented that this involved sniffing and running around and dogs got more exercise through this means.  Off-leash exercise had exploration and exercise benefits and if this was not available many of a dog's needs would not be met, potentially resulting in behavioural problems.  There was also potential for the spread of disease opportunities when dogs were confined to smaller areas.  Ms Pollard considered that there was a need to address dog faeces on pavements rather than on sports grounds, as this was a bigger problem.  She considered that the proposed rule would be very unpopular.

 

Louise Freeman and Graeme Gibson

 

Ms Freeman and Mr Gibson noted that Peninsula Beach Road was one of the few areas of the coast that could be easily accessed.  The bush reserve between the road and their house did not provide an adequate barrier for dogs being exercised on Back Beach which were not under proper control, and there had been attacks on their pet poultry.  The area was also home to the Back Beach geese and lots of other bird life.  It was also contradictory for dogs to be leashed within 10 metres of wildlife and this was difficult at low tide.  The area was used by many people for recreation and there was a potential for an increase in the numbers of people bringing dogs to the area if the sports ground ban went ahead.  Next to their property there was a gully where dogs come up and chased birds and people had no idea where their dog had gone.  They asked the Council to take measures to mitigate that problem and install some kind of fence at the bottom of the gully.

 

 

Lyndon Weggery

 

Mr Weggery agreed with staff regarding the stance of putting dogs on leads on sports grounds.  He had owned dogs and this would solve problems.  In the past he had been instrumental in promoting the St Clair Beach Dog Bylaw where dogs could be let off the leash when they were past the piles.  The piles were fast disappearing and the Council may like to review the definition.  The problem had gone at Middle Beach and St Clair because dogs were no longer able to clamber over rocks.

 

Mr Weggery advised that he was constantly chasing cats away.  As part of the exercise, he hoped the Council would include cats in the process as well and referred to the Wellington proposals.  The nuisance cats caused should be recognised and he considered that the number of cats per owner should be restricted to three.  He believed that the Council should not worry about Animal Welfare Act restrictions but look at the issue in terms of it being a health nuisance.

 

 

Adjournment of meeting

 

 

Moved (Chairperson Neville Peat/Cr Doug Hall):

 

That the Committee:

Adjourns the meeting until 3.15 pm.

Motion carried (DCB/2016/006)

 

 

The meeting adjourned from 2.50 pm to 3.15 pm.

 

 

 

Mark Jackson

 

Mr Jackson was a resident of Smaill's Beach and often encountered dogs on the beach.  He was a trustee of the Smaill's Beachcare group and supported Dr Tim Ritchie's submission.  He noted that sea lion pups were born at the beach almost every year.  The Department of Conservation had passed on some of their responsibilities to the public to look out for pups and sea lions and to let the public know at critical times.  Dogs being exercised off-leash did not seem to work very well and there was a variety of responses from dog owners when it was pointed out to them that there were sea lions in the area.  Often dogs ran ahead of walkers so they were not under control.  Also surfers left their dogs unattended on the beach while surfing.  Owners would usually deny that their dog was not under control.  There were far more recreational swimmers and bathers using the area each year and children were also a threat to wildlife.  Some owners did not seem to understand that their dogs might be a problem for others, showing a lack of responsibility.  There was a problem with sea lion pups coming up the road at night time.  People were also looking in penguin boxes with their dogs on leads.  He would be tempted to close tracks to dogs when sea lions were present.  Some people respected signs and others did not and signage had been pulled down repeatedly.  There was more wildlife at Smaill's Beach each year.  He also noted that some people put dog faeces in plastic bags and then discarded bags on the tracks.  The public was being relied on for policing.

 

Mr Jackson also raised the matter of Chisholm Park Golf Course access.  Children used it to get to school and he had not observed many dogs on the golf course.  It would be nice to have clarity from the Council that public road access would remain.


 

 

Neville Watson

 

Mr Watson agreed that some changes needed to be made but considered that the current proposals were too restrictive.  If some areas were made off limits, people would not go all the way to Port Chalmers.  People would be more likely to walk at night time and would not pick up droppings.  This might potentially help to expedite the harbour cycleway.  He considered that potentially a couple of other beaches could be opened up to dogs, except when wildlife was present.  He suggested that an app could be developed so dog owners could check and be notified when beaches were closed, or were only open at certain times of day or days of the week. 

 

Mr Watson considered that dog socialisation was important and if dogs were on leads all the time they were less socialised.  Most of the dogs using Jubilee Park were off-lead and he had never witnessed aggressive dog behaviour.  He suggested that dog registration fees could be used to employ someone to put up signs and the Gigatown facilities used to provide information.  That person could be used as an education officer as well.  Comment was made on staffing and education/patrolling issues.

 

Nicola Reeves, Otago Coastal Guardians

 

Ms Reeves advised that she had been campaigning for eight years for dogs to be prohibited from Brighton Beach to Ocean View Rocks.  There should be no access to places where dogs were currently allowed.  The only access was via a pathway and quite often penguins nested under there as other areas were too steep.  She felt the area should be extended to a natural boundary which was steep and could not be accessed.  She agreed with what the Department of Conservation was suggesting in this regard.

 

Ms Reeves pointed out that if dogs were allowed in the area their scent would be there and the penguins may not come in to shore.  Most of the people who took their dogs to the beach seemed to be Brighton residents.

 

Hugh Forsyth

 

Mr Forsyth circulated additional information, together with a map of proposed off-lead areas in DCC sports parks and dog exercise areas.  He supported being able to exercise dogs off-leash on sports grounds, which was necessary for the wellbeing of the dogs.  Dog owners paid $1.3 million per annum and got few benefits for that.

 

Mr Forsyth commented on areas within Dunedin parks that could be used for off-lead exercise areas.  He noted that people may feel strongly enough about this issue to be voluntary wardens.  He also suggested fencing off some sports fields and using the rest.  Rubbish bags also needed to be supplied to dispose of used dog faeces bags.

 

Mr Forsyth noted that he used Prospect Park a lot, which was a community asset for all sorts of uses, used by a range of people.

 

 

Adjournment of meeting

 

 

Moved (Cr Mike Lord/Cr Doug Hall):

 

That the Committee:

Adjourns the meeting until 9.00 am on Thursday, 24 March 2016.

Motion carried (DCB/2016/007)

 

 

The meeting adjourned from 5.00 pm until 9.00 am on Thursday, 24 March 2016.

 

 

 

Andrew Cunningham

 

Mr Cunningham suggested the Council could take a strategic look at animal control policies.  He would like to make Dunedin more attractive for both humans and dogs.  He noted that some of the most attractive places in the world were where animals were largely integrated into everyday life.  The Economic Development Strategy contained examples of exemplar small cities and the Council could form case studies of animal control and how animals could be integrated into daily life.

 

In terms of maintaining distance from wildlife he questioned why 10 metres would work.  There might be a need to seek to exclude dogs or have them completely on a leash as the dog might not stop before humans get there.

 

He considered that dogs should be integrated into the human environment and as an example advised that he could take his dog to Ironic Café.  He would be happy to help the Council to do some work to find out what was done in other cities eg Vienna, Brussels, Bath.

 

Scott Weatherall

 

Mr Weatherall was concerned about the potential loss of Brighton Domain to exercise dogs.  He noted that a lot of people walked their dogs there every day but were not aware of the new bylaw proposals and potential ramifications that they might not be able to run dogs there.  He considered that the majority of people would run dogs outside of the marked field but could no longer throw a ball for their dog.  He believed that the current arrangement worked well for most of the day. 

 

Mr Weatherall did not understand why dogs were prohibited on the Otokia Creek walkway.  There were ducks in the area but no local breeding area on the lower part of the walkway and he asked that that area be reconsidered.  He supported the inclusion of Barneys Island as a no dog area.  He commented that the reserve was currently multi-purpose and worked as such, and that dogs should be allowed off-leash.  He believed people were generally responsible.

 

Teresa Cadogan

 

Ms Cadogan advised that the highlight of her day was walking her dogs.  She participated in the community and tried to be as responsible as possible.  It concerned her when punitive measures were part of the toolkit ie dogs not being allowed on sports fields because a few dogs fouled.  She likened this to banning people from George Street because of littering.  Dogs were part of households and people paid dog registration fees and it was nice to include them in the recreational facilities of city.   She was willing to work with Animal Control Officers and was a member of Dog Rescue Dunedin.  She believed that the Council would receive more co-operation from dog owners, especially conscientious dog owners, if they were part of the process.  Dogs were part of the family.

 

In response to a question Ms Cadogan believed it was the responsibility of both owners and the Council to supply bags for the disposal of faeces.

 

Steven Armitage

 

Mr Armitage advised that he was a keen golfer.  His dog was allowed off-leash and enjoyed time on the golf course.  His dog sometimes found human excrement.  He urged the Council to dismiss the Chisholm Park Golf Club submission and he believed that this was not representative of the Club members. 

 

Mr Armitage had met a variety of owners at dog parks.  The local Rotary Park dog park was not sunny and there were better large areas nearby for exercising dogs.  He noted that some sports fields were used more often for exercising dogs than for sports.  He supported proposed changes to allow greater access to some parks and wanted to make the city more dog friendly.  If a more dog friendly approach was adopted, responsible dog owners would be in a stronger position to approach others about their behaviour.  He did not think that fouling was a problem.

 

Mr Armitage was happy for there to be restrictions for dogs around wildlife. 

 

David Cooper, Federated Farmers of New Zealand

 

Mr Cooper sought some amendments to the proposals.  He supported the intention of the requirement to keep dogs leashed within 10 metres of wildlife however noted that this would require working dogs to be leashed within 10 metres of a native bird in a tree.  He did not think that farm working dogs posed a significant threat.

 

Mr Cooper submitted that working dogs should have a discount in fees and agreed with the process regarding multiple dog permits.  He requested the creation of a separate "rural dog" category for registration purposes and there was a low demand on animal control services from rural dogs.

 

 

Adjournment of meeting

 

 

Moved (Chairperson Neville Peat/Cr Mike Lord):

 

That the Committee:

Adjourns the meeting until 10.45 am.

Motion carried (DCB/2016/008)

 

 

The meeting adjourned from 10.25 am to 10.52 am.

 

 

 

 

Tim Ritchie

 

Dr Ritchie circulated additional photos.  He addressed the matter of dog access onto Smaill's Beach.  This was of considerable significance to major endangered wildlife species, a variety of which could be found on the beach.  A sea lion pup had been born on the beach this year which was a rare occurrence.  Mr Ritchie considered that dogs mostly harassed and killed native wildlife at Smaill's Beach.  Dogs were incompatible with wildlife and Department of Conservation notices were an acknowledgement that current bylaws were insufficient.

 

Dr Ritchie provided examples of various wildlife deaths that had occurred at beaches around Dunedin as a result of dogs.  He was concerned that a number of dog owners currently took no notice of the bylaw eg a dog was roaming on the beach while the owner was surfing.

 

Current bylaws were insufficient and prohibition of dogs were needed at the beach at certain times eg penguin moulting and when sea lion pups were present.  Alternatively dogs should be on-leash at the beach.  The current bylaw review was an opportunity to let wildlife flourish at Smaill's Beach.

 

In response to questions Dr Ritchie considered that dogs on leads in a significant conservation area would be a better situation than the status quo.  He would prefer dog-free areas but would accept a compromise.

 

Tina Wright

 

Ms Wright was opposed to any changes to the Dog Control Bylaw.  She considered that having dogs off-leash was good for socialisation, good for dogs, good for disabled people, and encouraged better behaviour from dogs.  Most of the time she walked her dog off-lead on Chisholm Park and Ocean Beach.  She picked up other people's dog faeces, rubbish etc, and glass was particularly bad.  The Council had put up bag dispensing stations around the city but there were no bags provided.  Things were being looked at from the wrong angle and the bylaw was restricting people who were responsible.  People needed to learn how to control and socialise their dogs.  Dogs were  part of families and were treated as such, and needed to be integrated into the community so they could walk off-lead.  The bylaw was discriminating against responsible owners and people who were not responsible would not take notice anyway.  More education was needed and perhaps the dog registration fee could be changed.  Owners could be licensed and they would need to show they were responsible.   People needed to understand what was involved in owning a dog. 

 

Ann MacGregor

 

Ms MacGregor noted that Ocean Beach Domain was a large area owned by the Council and she walked dogs there every day, with lots of others doing do the same.  This was a large, safe place for elderly people to use and was sociable.  There was car parking at Kettle Park whereas there wasn't at her local dog park.  She felt the area should be able to be shared, and that perhaps one of the fields could be for the use of dogs only.  There was a need to let dogs run around and play and socialise.  The beach was not very accessible for older people.  There was nobody on the sports fields apart from dog walkers most of the time and she wanted to see fair play and tolerance.  Most people walked around the edge of marked fields and many of the dog walkers also cleaned up after the rugby players.

 

Claire Carey

 

Ms Carey addressed the effect dog ownership may have on the fabric of the community, specifically the reservoir of goodwill between people.  In general she was in favour of tightening restrictions relating to dog and cat ownership.  She felt that some people might feel New Zealand had a disproportionate number of dogs.  There needed to be a balance between the rights and responsibilities of pet owners and others.  She did not have a problem with responsible owners but noted that in some neighbourhoods there was an overload of dogs and barking denied the neighbourhood a sense of peace.  Ms Carey considered that communities needed to put more effort into creating welcome and trusting environments that were pleasant to live in.  She supported the draft bylaw.

 

David McFarlane, Yellow-eyed Penguin Trust

 

Mr McFarlane asked whether there would be tools that might be available to the Council outside of the bylaw regarding the control of cats and dogs living close to areas of high value wildlife areas.  This was of concern to his organisation and he had talked to nearby residents owning domestic animals.  The Trust would support a new objective to prevent harassment of wildlife and also to acknowledge the importance of wildlife to the city.  He commented that cats were a problem, especially feral cats, and there was a need to deal with cats as dogs were dealt with and encourage responsible cat ownership.

 

Mr McFarlane noted that wildlife was a very important resource for Dunedin and responded to questions about possible bans/restrictions at significant wildlife areas such as Mapoutahi/Doctors Point and Smaill's Beach.  Most of the beaches used by yellow-eyed penguins received protection, but there was a need for education.

 

Andrew Whiley

 

Mr Whiley commented that staff had put amazing efforts into this and good comments had been received.  He considered that this was not a dog on a lead issue but a fouling issue.  Dog faeces could be found in any street in Dunedin and was often left by dogs on leads.  Having dogs on leads would not take away the fouling issue on sports grounds.  This involved a small minority of bad dog owners.  There had been only a small number of complaints over the years.  Submissions from sports clubs were noticeably absent, which would not be the case if fouling was an issue for them. 

 

Mr Whiley had observed that there was more dog faeces on his walk to Bayfield Park than at the park itself.  Dog walkers were conscientious and monitored others.  He was concerned at the possibility of passing a bylaw, telling residents they could not use a ball thrower on a DCC sports ground.  He also raised the issue of sports ground markings and what defined when they were sports fields.  Mr Whiley suggested that more rubbish bins were needed at De Carle Park and Culling Park, and that having rubbish bins helped with the clean-up process.

 

He also noted that with regard to the distance from wildlife issue, when walking dogs on beaches the dog community would generally tell each other what was going on and would seldom get closer to wildlife than 50 metres.  He would propose that Smaill's Beach should be dog-free.

 

Ruth Myers and Ant King

 

Mr King commented on an email circulated from Tim Ritchie about the harassment and death of wildlife and proposing to ban dogs from Smaill's Beach.  He had had a 25 year relationship with the beach and owned at least one dog, and the dog has not had contact with wildlife.  They could not agree to a ban on dogs at the beach as this was not their experience.

 

Ms Myers commented that a well-educated group of dog users used Smaill's Beach.  It was good to have people on the beach.  They had asked for evidence of wildlife being harmed but had not received any.  This was a city beach.  The signage at the beach had been fantastic and was educating users better.

 

Ms Myers and Mr King had not seen harassment of or attacks on wildlife by dogs.  There were diverse users on the beach.  If the track was made lead only for dogs, people would respect that.  The biggest users of the beach were surfers.  Clear signage was important. 

 

 

Adjournment of meeting

 

 

Moved (Chairperson Neville Peat/Cr Doug Hall):

 

That the Committee:

Adjourns the meeting until 1.15 pm.

Motion carried (DCB/2016/009)

 

 

The meeting adjourned from 12.35 pm to 1.18 pm.

 

 

Deliberations

 

Consideration was given to the bylaws and policy in the light of the submissions received.  There was discussion on:

 

§  improving enforcement and education.

§  the need to recognise the positive contribution dogs make to social wellbeing.  It was considered that well-behaved dogs with responsible owners were an important asset.  A comment to that effect could be made in the introduction, including the benefits of ownership, companion benefits etc.  Additional wording regarding the positive aspects of ownership, socialising etc could be included.

§  the carrying of leashes on all beaches and whether dogs should not be allowed on some beaches.

§  whether dogs could be allowed on leashes in the Botanic Garden or in cemeteries.

§  whether dogs could be permitted in the CBD on a trial period to assess the effects (although perhaps not during events like the Santa Parade).

§  consideration was given to the objectives in the Policy.  Another objective was suggested to the effect of: "aim to prevent harassment, injury or death to protected wildlife."

§  a view was expressed that what was proposed to reduce fouling on playing fields would not have that effect.  There was discussion on whether dogs should be allowed on sports grounds, perhaps off-leash when games were not being played and on-leash when games were being played.  Signage, enforcement and the provision of bins needed to be improved.  A better definition of when dogs could be allowed on sports grounds in terms of marked fields, seasons for sports etc would be needed, such as prohibition on "marked fields during periods of use".  It was suggested that a 12 month trial of any new provisions was needed to become aware of the whole annual cycle of activity.  Effort would be needed to monitor the parks and complaints during this time.  Advice was received that rubbish collection and litter collection contracts for sports grounds did not include dog faeces.

§  The need to define sports grounds was discussed eg a marked playing field vs a golf course.

§  There was discussion on the use of Chisholm Park Links.  It was reported that it was leased to the Club, so technically it was a private course.  However there was a well-used connection along the frontage and part of the lease conditions was that public access was retained through the course.

§  There was discussion on submissions asking whether dogs on leashes could be permitted in the Botanic Garden and the Group Manager Parks and Recreation would discuss this with his staff as it was generally considered that the purpose of the Garden was not suitable to bring dogs.

§  There had also been requests relating to dogs being permitted in cemeteries on a leash, which was seen as less of a problem.  However the Group Manager advised that if feedback was received that dog faeces was being found in cemeteries this would be of great concern.  Iwi were not in favour of dogs being allowed in cemeteries.

§  Lovelock Bush could be opened to dogs on leashes.

§  There was discussion on beach access at St Clair and people being able to sit with their dogs at cafes on the St Clair Esplanade.  It was agreed that the St Clair Esplanade could be open to dogs on leashes.

§  The Group Manager Parks and Recreation was asked to talk to submitters about a fence to block access to their property from Peninsula Beach Road and any cost sharing arrangement.

§  There was discussion on the submissions regarding too few bins for used dog faeces bags at sports ground etc and the lack of bags in dispensers.  It was suggested that consideration could be given to increasing the number of bins or the frequency of collection.  It was also reported that people had been taking whole rolls of bags provided in dispensers which had cost too much, and it was more sustainable for people to fill their own dispensers.

§  It was agreed that people should be required to carry bags that were visible.

§  Otokia Creek – the lower end the track below the bridge could be opened up to dogs.

§  The area in which dogs were prohibited at Brighton would be extended north to opposite 909 Brighton Road.

§  It was agreed that dogs should be on a leash within 20 metres of protected wildlife.

§  The Manager Civic and Legal would report back to the Committee with advice on dog control issues and wildlife protection objectives.

§  It was noted that a contradiction existed in two schedules of the bylaw with regard to the Bacon Street Track and that dogs should be allowed on a leash.

 

 


 

Adjournment of meeting

 

 

Moved (Chairperson Neville Peat/Cr Doug Hall):

 

That the Committee:

Adjourns the meeting for ten minutes.

Motion carried (DCB/2016/010)

 

 

The meeting adjourned from 3.08 pm to 3.15 pm.

 

 

Discussion resumed on the Dog Control Bylaw and Policy with further adjustments being made:

 

§  Smaill's Beach – dogs could be on-leash east of the middle track, off-leash to the west of that track, with temporary bans imposed when necessary.

§  Mapoutahi/Doctors Point – rock outcrop to Mapoutahi, Osborne Road exit to beach – dogs to be on-leash.

§  The far south of Warrington Spit plus Rabbit Island – alternative wording in submission from Waikouaiti Coast Community Board to be used.

§  Hawksbury Lagoon walkways to be made consistent with Department of Conservation designations.

§  Clause 5.2 – subsidiary clause numbers to be changed.

§  Clause 5.3.a – wording to be changed to: "… before sunrise until half an hour after sunset …".

§  Clause 5.3.4 – clause numbers to be changed.

§  Clause 5.3.5 – to be changed to 20 metres, subject to legal advice.

§  Clause 5.5.1 – should refer to "Section D of the Schedule".

§  Clause 5.6.1 – wording to be changed to: "… visibly carry …".

§  Clause 5.8.2 – to be reworded.

§  Schedule B – second line to be deleted.

§  Schedule B – section regarding sports grounds to be reworded.

§  Schedule D – Commercial areas and cemeteries – dogs to be allowed on leash – to be trialled and reviewed in 12 months.

§  Schedule D – "companion dogs" to be removed as they were covered by a definition in the Act.

§  Schedule D – St Clair Beach and Esplanade to be changed.

§  Schedule D – Brighton Beach definition to be changed.

§  Schedule A –why dogs are required on a leash on McGowan Track to be checked.

 

It was considered in regard to small dogs/large dogs in dog parks it would be difficult to distinguish this.  In regard to submissions regarding working dogs/rural dogs it was noted that there was already a significant dog registration discount for working dogs.

 

Various education measures for dog owners were also to be considered.  There was also discussion on penalties.

 

Keeping of Animals (Excluding Dogs) and Birds Bylaw

 

There was discussion on limits and neutering.

 

 


 

Adjournment of meeting

 

 

Moved (Chairperson Neville Peat/Cr Mike Lord):

 

That the Committee:

Adjourns the meeting until Friday, 1 April 2016 at 4.00 pm.

Motion carried (DCB/2016/011)

 

 

The meeting adjourned at 4.40 pm and resumed on Friday, 1 April 2016 at 4.10 pm in the Plaza Meeting Room.

 

 

PRESENT

 

Chairperson

Cr Neville Peat

 

Members

Cr Doug Hall

Cr Mike Lord

 

IN ATTENDANCE

Ros MacGill (Manager Environment Health and Animal Services), Peter Hanlin (Senior Animal Control Officer) and Kristy Rusher (Manager Civic and Legal)

 

Governance Support Officer       Pam Jordan

 

 

Adjournment of meeting

 

 

Moved (Chairperson Neville Peat/Cr Mike Lord):

 

That the Committee

Adjourns the meeting until the Manager Civic and Legal is able to be present.

Motion carried (DCB/2016/012)

 

 

The meeting adjourned from 4.11 pm to 4.20 pm.

 

 

Resolution to exclude the public

Moved (Chairperson Neville Peat/Cr Mike Lord):

 

That the Committee:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, excludes the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1 Further Deliberations on Bylaws and Policy

S7(2)(g)

The withholding of the information is necessary to maintain legal professional privilege.

 

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This discussion is confidential because legal advice is to be provided about aspects of the bylaws and policy and their application.

 

Motion carried (DCB/2016/013)

 

 

The meeting moved into non-public at 4.22 pm.

 

 

During the non-public section the Manager Civic and Legal provided advice on the discretion the Council had in respect to determining the distance between dogs and wildlife.  She also advised that protection of wildlife could be included in the policy.

 

 

Moving out of Non-Public

 

 

Moved (Chairperson Neville Peat/Cr Doug Hall):

 

That the Committee

Resumes in open meeting.

Motion carried (DCB/2016/014)

 

 

The meeting resumed in public at 4.30 pm.

 

 

There was discussion on the proposed bylaw and policy tracked changes documents which had been amended in accordance with the previous deliberations.

 

Comment was also made on public voluntary oversight and the need to encourage a community response of doing the right thing.  It was agreed that a press release should be made prior to the meeting and the Chairperson agreed to draft up materials for a press release.

 

The updated changes were to be circulated to the Committee members prior to finalising the report.  There was also discussion on enforcement.

 

 

 

Moved (Chairperson Neville Peat/Cr Doug Hall):

 

That the Hearings Subcommittee:

 

a)     Recommends to the Council that the Dog Control Policy and Bylaw and Keeping of Animals (Excluding Dogs) and Birds Bylaw be adopted, incorporating the following amendments made as a result of submissions received and deliberations:

 

Dog Control Policy

 

§  Comment to be included in the Introduction about the benefits of dog ownership, socialising, companion benefits etc from well-behaved dogs with responsible owners.

§  Additional Objective to be included: "Ensure the protection of native wildlife in reserves and beaches (eg fur seals, sea lions, penguins and wading birds) by minimising the risk of dog attacks."

 

Dog Control Bylaw

 

§  Current restrictions in commercial areas in Schedule D to be deleted and to be reviewed in 12 months.

§  Cemeteries owned by the Dunedin City Council to be open to dogs on a leash and to be reviewed in 12 months.

§  Lovelock Bush to be open to dogs on a leash.

§  St Clair Esplanade to be open to dogs on a leash (Schedule B).

§  Dogs to be allowed off a leash on DCC owned sports grounds in areas that are not marked playing fields and must be on a leash when games are being played.

§  Otokia Creek track below bridge to beach to be open to dogs on a leash.

§  Area where dogs are excluded at Brighton Beach to be extended to the north to opposite 909 Brighton Road.

§  Smaill's Beach – dogs to be on a leash on the beach east of the middle track and may be off leash to the west of the track, subject to temporary bans when required for wildlife protection purposes.

§  Mapoutahi/Doctors Point – dogs to be on a leash from the central rock outcrop to Mapoutahi to the Osborne Road exit to the beach.

§  Warrington Spit/Rabbit Island in Schedule B where dogs are allowed: "Warrington Recreation Reserve except the far (south) third of the Warrington Spit and Rabbit Island."

§  Hawksbury Lagoon walkways on a leash – to be made consistent with the Department of Conservation requirements

§  Reference to "companion" dogs to be removed and definition in the Act to apply regarding the Top Dog Companion Trust.

§  Clause 5.2.2 – numbering to be corrected.

§  Clause 5.3.5 now to read: "Dog owners must place their dogs on a leash within 20 metres of protected wildlife."  This requirement to be deleted from Schedule B.

§  Clause 5.6.1 now to read: "The owner of any dog that is in a public place must carry and display a bag or other receptacle suitable for the removal of faeces."

§  5.8.2 – to be reworded as follows: "Any female dog in season must be adequately exercised only on private land occupied by the owner of the dog or other private land with the consent of the occupier."

§  Dogs to be allowed on a leash on Bacon Street Track (Bacon Street to Highcliff Road - Schedule B) and Bacon Street Track to be deleted from Schedule D.

§  Include a definition of Dunedin City Council District Plan, wildlife, beaches and marked playing field.

§  Include maps as part of the Schedule.

§  Various minor typographical errors in Bylaw and Schedules to be corrected.

 

Keeping of Animals (Excluding Dogs) and Birds Bylaw

 

§  Include a definition of Dunedin City Council District Plan.

§  No other changes.

 

Motion carried (DCB/2016/015)

 

 

The meeting concluded at 5.30 pm.

 

 

 

 

..............................................

CHAIRPERSON

 

 


Council

23 May 2016

 

 

Minutes of Community Boards

Waikouaiti Coast Community Board - 13 April 2016

 

 

gg

RECOMMENDATIONS

That the Council:

a)     Notes Part A items (1-10) and public forum of the minutes of the Waikouaiti Coast Community Board meeting held on 13 April 2016.

 

 

Attachments

 

Title

Page

a

Minutes of Waikouaiti Coast Community Board held on 13 April 2016

69

  



 

Waikouaiti Coast Community Board

UNCONFIRMED MINUTES

 

Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the East Otago Events Centre, Main Road, Waikouaiti on Wednesday 13 April 2016, commencing at 5.30 pm

 

PRESENT

 

Chairperson

Gerard Collings

 

Deputy Chairperson

Alasdair Morrison

 

Members

Mark Brown

Cr Andrew Noone

 

Richard Russell

Tracey Scurr

 

Geraldine Tait

 

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Bernie Hawke (Group Manager Arts and Culture), Hamish Black (Parks Operations Manager) and Arlene Goss (Governance Support Officer)

 

Governance Support Officer       Wendy Collard

 

 

 

1       Public Forum

1.1    River Estuary Care – Waikouaiti-Karitane Inc

Mr Vanderburg spoke to the funding application from the River Estuary Care – Waikouaiti-Karitane Inc and provided a background to the River Estuary Care – Waikouaiti-Karitane Inc.  He advised that they had planted 15,000 to 20,000 plants along the Waikouaiti River and the Estuary with the support from organisations such as the Hawksbury Lagoon Inc and Kati Huirapa Runaka.  Mr Vanderburg commented that Kati Huirapa had provided them with an area within the old Karitane School grounds to house their shade house.

Mr Vanderburg advised that they were seeking funding from the Board for the purchase of a cart which would be used to assist in the transport of plants from one area to another.

 

 

2       Apologies

There were no apologies.

 

3       Confirmation of agenda

 

 

Moved (Chairperson Gerard Collings/Deputy Chairperson Alasdair Morrison): that the Board

 

Confirms the agenda without addition or alteration

 

Motion carried (WC/2016/001)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Alasdair Morrison declared an interest in the funding application for the Blueskin Bay Library Redevelopment Trust.

 

Councillor Noone declared an interest in the funding applications for the Blueskin Bay Library Redevelopment Trust and Progress of Waikouaiti Area.

 

5       Confirmation of Minutes

5.1    Waikouaiti Coast Community Board meeting - 2 March 2016

 

Moved (Richard Russell/Mark Brown): that the Board

 

Confirms the public part of the minutes of the Waikouaiti Coast Community Board meeting held on 2 March 2016 as a correct record.

 Motion carried (WC/2016/002)

    

Part A Reports

6       Funding Applications

 

Alasdair Morrison declared an interest in the funding application for the Blueskin Bay

Library Development Trust and withdrew from the item.

 

Councillor Noone declared an interest in the funding applications for the Blueskin Bay Library Development Trust and Progress of Waikouaiti Area and withdrew from these items.

 

The Board considered a funding application from the River Estuary Care: Waikouaiti-Karitane Inc towards the purchase of a tunnel house.

 

 

Moved (Chairperson Gerard Collings/Cr Andrew Noone): that the Board

 

a)     Grants the funding application from the River Estuary Care: Waikouaiti-Karitane Inc up to $1,400.00 subject to Mark Brown working with them to investigate cheaper options.

Motion carried (WC/2016/003)

 

 

The Board considered a funding application from the Blueskin Bay Library Redevelopment Trust towards the cost of winding up the Trust which included payment of accounting fees.

 

Moved (Chairperson Gerard Collings/Geraldine Tait): that the Board

Grants the funding application from the Blueskin Bay Library Redevelopment Trust for $500.00

Motion carried (WC/2016/004)

 

 

That the Board considered a funding application from Progress of Waikouaiti Area (POWA) towards the purchase of mobile phones.

 

 

Moved (Chairperson Gerard Collings/Tracey Scurr): that the Board

 

a)      Agrees that the POWA funding application lay on the table until the Board's meeting to be held on 25 May 2016 to allow further information to be obtained

Motion carried (WC/2016/005)

 

 

7       Governance Support Officer's Report

 

 

A report from the Governance Support Officer (Wendy Collard) updated the Board on issues undertaken on its behalf since the last meeting, and other matters that were of on-going interest, including:

 

a)     Representation Review

There was a discussion on the representation review and the Chairperson commented on the importance of the Board working in partnership with their community.

Hamish Black (Parks Operation Manager) was present to discuss items of interest on behalf of Parks and Recreation which included:

Tracey Scurr withdrew from the discussion on the Waikouaiti Forest Harvest.

b)     Waikouaiti Forest Harvest

Mr Black commented that the legal advice staff had received stated that there was a requirement for Council to approval the harvesting of the remainder of the trees as the area is classed as a reserve.

Mr Black advised that it was anticipated that harvesting would be commencing in May or June 2016 subject to Council approval and weather conditions.  He commented that five trees had been identified of cultural significance to Kati Huirapa Runaka.

In response to questions on sand movement, Mr Black advised that the tree lupines would provide a buffer and that planting at the west of the carpark would mitigate any movement.

It was agreed that staff be requested to provide a report to the Board's next meeting.

 

c)     Freedom Camping

Mr Black provided an update on freedom camping and commented that a report was being prepared on the issues that had occurred at the freedom camping sites. 

The Chief Executive Officer (Dr Sue Bidrose) advised that she had attended a forum at which there had been discussions on freedom camping and the issues that other Councils throughout the South Island had incurred.  Dr Bidrose commented that there had been a consensus that there should be a South Island approach to freedom camping which included similar signage and apps between each area.

Following discussion on recycling in the area, there was a suggestion that consideration should be given to the placement on a LoveNZ recycling site at the Blueskin Bay Library as freedom campers often stop there to use the library's free Wi-Fi.

Mr Black thanked the Board for their contribution to the monitoring of the freedom camping on Warrington Domain as it helped to quickly resolve concerns or issues.

 

d)     Warrington Domain Trees

Following discussion on the trees at the Warrington Domain, it was agreed that staff be requested to present a risk analysis report to the Board's next meeting.

e)     Action List

Doctors Point Road.  An onsite meeting between Mark Brown, Alasdair Morrison and staff was being arranged to discuss their concerns.

Karitane Wharf.  Councillor Noone advised that staff had been in contact with all the users of the Karitane Wharf to provide them with an update.

 

Waikouaiti Transfer Centre.  Following discussion, it was agreed that Geraldine Tait be nominated as their representative to tour neighbouring resource recovery centres.

 

Moved (Deputy Chairperson Alasdair Morrison/Member Mark Brown): that the Board

a)     Nominates Geraldine Tait as their representative to tour neighbouring resource recovery centres.

Motion carried (WC/2016/006)

 

Blueskin Bay Library and Waikouaiti Library Service Centres – Dr Bidrose advised that Services Centres at the Blueskin Bay and Waikouaiti Libraries would be installed in the near future.

 

 

Moved (Chairperson Gerard Collings/Tracey Scurr): that the Board

 

a)     Notes the Governance Support Officer's Report.

Motion carried (WC/2016/007)

 

 

 

 

 

8       Chairperson's Report

 

 

A verbal briefing from the Chairperson (Gerard Collings) updated the Board on

 

·          Communications – Blueskin A& P Show

·          Dunedin City draft Annual Plan 2016/17 submission.

·          Seating request – Karitane. 

·          Water Supply issues – Waikouaiti.  The Chairperson commented that he had received a complaint regarding loss of water supply from a resident in Waikouaiti.  He advised that staff had quickly resolved the problem.

·          Policing.  The Chairperson commented that he had spoken with Inspector Guthrie who indicated that there was a commitment to retain one FTE at the Waikouaiti Police Station.

 

 

Moved (Chairperson Gerard Collings/Richard Russell): that the Board

 

a)     Notes the report

 

Motion carried (WC/2016/008)

 

9       Council Activities

 

 

The Ward Councillor, Andrew Noone, provided an updated to the Board on:

 

Waikouaiti Bowling Club.  Councillor Noone commented that staff had reviewed the Bowling Club's lease which had resulted in a positive outcome.

 

Roading Maintenance.  Councillor Noone reminded the Board to contact the Customer Services Agency on 03 477 4000 with any roading issues.

 

Citizenship Ceremony.

 

Parliamentary Commission for the Environment.  Councillor Noone commented that he had attended a briefing on sea level rises.  He advised that a copy of the report was available Parliamentary Commission for the Environment website

http://www.pce.parliament.nz/publications/preparing-new-zealand-for-rising-seas-certainty-and-uncertainty

 

 

 

Moved (Cr Andrew Noone/Chairperson Gerard Collings): that the Board

 

a)     Notes the report

Motion carried (WC/2016/009)

 

 

 

 

 

 

10     Items for consideration by the Chair

 

 

Waitati Toilets

Warrington Domain Trees

 

 

 

The meeting concluded at 7.23 pm.

 

 

 

..............................................

CHAIRPERSON

 

 


Council

23 May 2016

 

 

Otago Peninsula Community Board - 14 April 2016

 

 

gg

RECOMMENDATIONS

That the Council:

a)     Notes Part A items (1-12) and public forum of the minutes of the Otago Peninsula Community Board meeting held on 14 April 2016.

 

 

Attachments

 

Title

Page

a

Minutes of Otago Peninsula Community Board held on 14 April 2016

76

  



 

Otago Peninsula Community Board

MINUTES

 

Unconfirmed minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Portobello Bowling Club, Sherwood Street, Portobello on Thursday 14 April 2016, commencing at 10.00 am

 

PRESENT

 

Chairperson

Christine Garey

 

Deputy Chairperson

Paul Pope

 

Members

Lox Kellas

Hoani Langsbury

 

Christine Neill

Cr Neville Peat

 

Edna Stevenson

 

 

 

IN ATTENDANCE

Richard Saunders (Group Manager Parks and Recreation) and Michael Harrison (Network Development and Operations Manager)

 

Governance Support Officer       Pam Jordan

 

 

1       Opening

Councillor Neville Peat opened the meeting with a reflection.

2       Public Forum

2.1    Otago Peninsula Arts Trail Brochure

 

Doug Hart, Open Arts, addressed the meeting concerning the Open Arts Otago Peninsula Arts Trail brochure.  He commented on the reason behind the brochure and the group's desire to get more people onto the Otago Peninsula.

 

Lox Kellas entered the meeting at 10.04 am.

 

Mr Hart noted that the Peninsula was home to a wealth of sculpture and wildlife.  There was no leaflet about a day out on the Peninsula and the objective was to get tourists and locals alike to have a day out.  The brochure was now on its second edition.  People and businesses generally thought it was a good idea and more had signed up to it recently.  It did not cost anything for people to be in it.  The rationale behind the brochure was that it had to be free and simple and not cost much to produce.  It was a start to making the Peninsula community accessible to locals and tourists alike.

The Chair explained that the Board could not provide a grant as the brochure had already been produced but she had asked Council staff to work alongside Mr Hart.  A John Noakes bus shelter trail was also suggested as a possible attraction.

 

 

2.2    Quarantine Island/Kamau Taurua Community (Inc) Funding Application

 

Kristen Bracey addressed the meeting concerning the Quarantine Island/Kamau Taurua Community (Inc) funding application to purchase humane traps and digital counters for Quarantine Island/Kamau Taurua (Inc).

Ms Bracey advised that her group wanted to reduce the number of rats and mice on the island as there were a number of predators.  The island was a Department of Conservation recreation reserve so the group was constrained about the types of poisons and traps it could use and had been looking for a solution acceptable to the Department.  The Otago Peninsula Biodiversity Group had recommended a Good Nature trap and DOC supported that type of trap.  Ms Bracey also responded to questions.

 

3       Apologies

There were no apologies.

 

4       Confirmation of agenda

 

 

Moved (Hoani Langsbury/Cr Neville Peat) that the Board:

 

Confirms the agenda without addition or alteration.

 

Motion carried (OPCB/2016/001)

 

 

5       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

6       Confirmation of Minutes

6.1    Otago Peninsula Community Board meeting - 3 March 2016

 

Moved (Edna Stevenson/Christine Garey) that the Board:

 

Confirms the minutes of the Otago Peninsula Community Board meeting held on 3 March 2016 as a correct record.

 

 Motion carried (OPCB/2016/002)

 


 

Part A Reports

7       Funding Applications

 

Applications were received and considered from:

a)  the Ocean Grove Community Trust (for seating for the community garden and a lean-to for the garden's shed, together with funding for a year's edition of the "Hawk Talk" community newsletter); and

b)  Quarantine Island/Kamau Taurua Community (Inc) (to purchase humane traps for rats and mice and digital counters for Quarantine Island/Kamau Taurua).

 

Quarantine Island/Kamau Taurua Community (Inc)

 

There was discussion on how many traps the Board might be willing to fund.

 

 

Moved (Paul Pope/Lox Kellas) that the Board:

 

b)     Grants the funding application from Quarantine Island/Kamau Taurua Community (Inc) for $1,100.00.

Motion carried (OPCB/2016/003)

 

 

Ocean Grove Community Trust

 

It was explained that the group wanted to use the same seats as used by DCC Parks and Recreation so there was only one quote supplied.

 

 

Moved (Christine Garey/Christine Neill) that the Board:

 

a)     Grants the funding application from the Ocean Grove Community Trust for $690.00 for seating and encourages the group to submit a fresh application for "Hawk Talk".

Motion carried (OPCB/2016/004)

 

8       Governance Support Officer's Report

 

A report from Civic updated the Board on activities relevant to the Board area including:

 

a)     Project Fund

b)     Scholarship Fund

c)     Health and Safety

d)     Representation Review

e)     Elected Members' Remuneration

f)     Action List

 

There was discussion on the following Action List items:

 

§   The Macandrew Bay Cemetery project was complete.

§   The Tomahawk School call for expressions of interest had been approved at the March Community and Environment Committee meeting and staff were aiming to advertise it in the middle of May.  Documentation on buildings was currently being pulled together.

§   Information on Tomahawk Beach access had been requested and staff would come back to the Board.  There was discussion on recent vehicle strandings on the beach and the presence of sea lions.

§   Harwood Hall representatives had been contacted and they did not want any immediate action from the Council about freedom camping.  The Group Manager Parks and Recreation commented on the NZMCA use of the property and noted that a dialogue had now been established with the Hall representatives.

§   There was discussion on signage for areas where camping was not allowed.  A report on freedom camping was being prepared for the Planning and Regulatory Committee and would also go to community boards.  If prohibited areas were being used on a regular basis for freedom camping Board members were asked to inform the Council and they could be added to regular patrols.

§   Weed control contract specifications would be supplied when new contracts were in place.

§   There was discussion on the location of the Robert George memorial seat.  A location overlooking the harbour had been chosen.  Paul Pope was to check whether Keep Dunedin Beautiful had confirmed its contribution of funding.  It was suggested that the Board could fund the cost of a plaque and there was discussion on whether this should be attached to the seat or set into the plinth.

 

Moved (Edna Stevenson/Christine Garey):

 

That the Board:

 

Funds the cost of a plaque for the Robert George memorial seat up to the amount of $150.00.

 

Motion carried (OPCB/2016/005)

 

The Chairperson declared an interest in the Camp Road Tree Removal and withdrew from the meeting at 11.07 am, with Paul Pope taking the chair.

 

§   The Group Manager Parks and Recreation advised that an application had been made to remove the trees.  The recommendation from Planning staff had not been what was applied for and further discussions were being held.  There was discussion on timing of the work, and discussions with the adjoining landowner as a number of trees were not located on road reserve.  A suggestion was made that firewood from the trees could be donated to charity.

 

The Chairperson returned to the meeting at 11.11 am and resumed the chair.

 

§   A question was asked about ownership of the Macandrew Bay pontoon and this was to be added to the Action List.

§   It was noted that there were a number of recreational assets around the harbour built by clubs and over time had become public facilities and this had been a messy issue for years.  The Group Manager considered that an exhaustive asset list was needed of who owned assets and who was responsible for them.

§   Conway Street Culvert – the grate had been replaced.  The Chairperson noted that there was an expectation in the community that Council would be doing preventative work, and this was not always the case.  The total cost of the work was around $600,000; the majority being for the upgrade of a private pipe and this would not happen.  She had asked the Council to get in touch with affected property owners to let them know.  Council had been supplied with the names and contact numbers for the School and Playcentre, and other property owners would be contacted through Council records.

§   There was discussion on the timeframe for the Te Rauone footpath.

§   Highcliff Road dropout repair – there was a need to make sure the 477 4000 number could be used after hours.  A community update was to be distributed.  The work was now out for tender.

§   Directional arrows – Lox Kellas advised that he was working with Ian Martin on this.  Some of the arrows were on one lane only.  He commented on locations for arrows and noted that they would be brought together rather than spacing them.  Highcliff Road and Back Bays roads would be a separate project.

§   Pull over areas – the Network Development and Operations Manager advised that staff were awaiting information from the Board on locations.  The Chairperson asked members to provide these to Lox Kellas.

§   Portobello/Harington Point Road safety improvement project – tender documents were currently being prepared.  There was discussion on the timeframe for the project.

§   Hoani Langsbury raised the issue of wall construction to stop wave energy affecting tar seal.  The Chairperson noted that the problem was being looked at for the next stage of the design process.  Maintenance of sea walls was to be added to the Action List for update.

§   Te Rauone resource consent - the Network Development and Operations Manager clarified that the matter of the smooth wall had been followed up with the Otago Regional Council and a variation to the consent was not possible as the experts had confirmed there was not a problem.  Port Otago's own expert had confirmed this.  This information had been relayed to the Te Rauone group and they would in turn relay it to Port Otago.

§   Hatchery Road slip – this was out for tender at the moment.

§   Harwood Creek drainage – this issue was in train.

§   Bayne Terrace steps – a plan had been produced for consideration and the area was not as steep as had been first thought.  The community was talking directly to the Asset and Commercial Manager.

§   50 km/h signage between Otakou and Harington Point – there was a need to clarify replacement and what needed to be considered for extra 50 km/h signs.

 

 

Moved (Christine Garey/Lox Kellas) that the Board:

 

a)     Notes the Governance Support Officer's Report.

Motion carried (OPCB/2016/006)

 

9       Community Plan

 

The Chairperson wanted to be sure that the Board could hand over its Community Plan to the incoming Board at the end of the triennium in a state where it was clear what had been done and what was still to be done.  She distributed a list of projects and asked members who had been allocated to different projects to work with nominated staff.

 

10     Working Parties/Board Member Area Liaison Updates

 

a)      Keep Dunedin Beautiful

 

 

 

Paul Pope reported on local Otago Peninsula people who had been successful at the Keep Dunedin Beautiful Awards.

 

 

 

b)      Rural Roads Update

 

 

 

Lox Kellas reported roads were generally in good condition.  Road sweeping had been going quite well and Back Bay roads were holding up.  He was concerned about vegetation control at the intersection of Highcliff Road/Portobello Road.  Road signage needed to be reinstated.

 

 

 

c)      Area Updates

 

 

 

Board members provided updates from their areas of responsibility.

 

Edna Stevenson advised that an update should be received from Port Otago soon on the Te Rauone Beach breakwater.

 

Christine Neill reported that there was still an issue with rubbish being dumped at the Pukehiki recycling centre.  She also advised that it had been a good idea to supply the remaining DVDs to accommodation providers.  Stocks were now depleted and it had been excellent public relations for the accommodation providers.

 

Comment was made on the Harington Point boardwalk.

 

12     Council Activities

 

Councillor Neville Peat reported on the following items:

 

§   Of the network of eight strategies adopted by the Council, six had been signed off and there were still two to be completed.

§   Details of the Turnbulls Bay wall including the weight of bricks.

§   The Commissioner for the Environment had been in Dunedin, with a reminder of the potential of flooding as a result of climate change, along with sea level change.

 

 

Moved (Cr Neville Peat/Christine Garey) that the Board:

 

a)     Notes the report from the Ward Councillor.

Motion carried (OPCB/2016/007)

 

11     Chairperson's Report

 

A report from the Chairperson updated the Board on the following matters of interest since the previous meeting:

 

§   Turnbulls Bay Celebration

§   Completion of Current Priorities

§   Update – Car Ads etc

§   Meetings/Workshops/Events etc Attended

§   Diary Dates

 

The Chairperson also reported that she had attended the annual Civil Defence Emergency Management Community Assessment Operations Group meeting the previous day and would send out a separate report to Board members when it was available.

 

She had sought comments on the Board's draft Dunedin City Council Annual Plan submission and would also circulate a list of topics for the Board's Otago Regional Council Annual Plan submission.

 

The Chairperson advised that the Council paid for one Anzac Day wreath for the Otago Peninsula but there were two services held; at Macandrew Bay and Portobello.  She suggested that the Board should cover the cost of a second wreath.

 

Moved (Christine Garey/ Lox Kellas) that the Board:

 

Funds the cost of one of the wreaths for Anzac Day services on the Otago Peninsula up to the sum of $145.00.

 

Motion carried (OPCB/2016/008)

 

 

Moved (Christine Garey/Lox Kellas) that the Board:

 

a)     Notes the report from the Chairperson.

Motion carried (OPCB/2016/009)

 

 

The meeting concluded at 12.10 pm.

 

 

 

 

 

..............................................

CHAIRPERSON

 

 


Council

23 May 2016

 

 

Strath Taieri Community Board - 14 April 2016

 

 

gg

RECOMMENDATIONS

That the Council:

a)     Notes Part A items (1-11) of the minutes of the Strath Taieri Community Board meeting held on 14 April 2016.

 

 

Attachments

 

Title

Page

a

Minutes of Strath Taieri Community Board held on 14 April 2016

84

  


 


 

Strath Taieri Community Board

MINUTES

 

Unconfirmed minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 14 April 2016, commencing at 2.08 pm

 

PRESENT

 

Chairperson

Barry Williams

 

Deputy Chairperson

Joan Wilson

 

Members

Russell Anderson

Bevan Dowling

 

Karen Dunn

Cr Mike Lord

 

IN ATTENDANCE

Kristy Rusher (Manager Civic and Legal)

 

Governance Support Officer       Andrea Barker

 

 

 

1       Public Forum

There was no Public Forum.  

 

Karen Dunn arrived at 2.09 pm.

2       Apologies

 

Moved (Cr Mike Lord/Deputy Chairperson Joan Wilson):

 

That the Board:

 

Accepts the apology from Noel Matthews.

 

 Motion carried (STCB/2016/001)

 

3       Confirmation of agenda

 

 

 

 

Moved (Member Karen Dunn/Deputy Chairperson Joan Wilson):

 

That the Board:

 

Confirms the agenda with the addition of consideration of a grant for ANZAC Day celebrations.

 

Motion carried (STCB/2016/002)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

There were no declarations of interest

5       Confirmation of Minutes - Strath Taieri Community Board meeting - 3 March 2016

 

Moved (Member Karen Dunn/Deputy Chairperson Joan Wilson):

 

That the Board:

 

Confirms the minutes of the Strath Taieri Community Board meeting held on 3 March 2016 as a correct record.

 

Motion carried (STCB/2016/003)

Part A Reports

5       2016/17 Annual Plan Submission

 

Consideration was given to the submission on the Dunedin City Council draft 2016/17 Annual Plan.  Following a discussion it was agreed to include in the submission that the level of service be maintained or increased for roading.  An increase in funding for the swimming pool would also be requested. 

 

 

That the Board

 

Approves the making of a submission to the Dunedin City Council draft 2016/17 Annual Plan based on the comments at the meeting.

 

        Motion carried (STCB/2016/004)

 

6       Governance Support Officer's Report

 

 

In a report the Governance Support Officer provided an update on the following matters:

a)     Project Fund

b)     Otago Regional Council – Taieri River Management Strategy

c)     Middlemarch Cemetery Update

d)     Elected Members Remuneration

e)     Health and Safety

f)     Representation Review

g)     Pukerangi Sign

h)     Action List

 


 

 

Moved (Deputy Chairperson Joan Wilson/Member Karen Dunn):

 

That the Strath Taieri Community Board:

a)     Notes the report

b)     Removes the completed items from the Strath Taieri Community Board action list.

Motion carried (STCB/2016/004)

 

 

Moved (Member Russell Anderson/Member Bevan Dowling):

 

That the Strath Taieri Community Board: 

 

          a)      Endorses the proposed Pukerangi Signage content presented by officers.

 

Motion carried (STCB/2016/006)

 

 

Moved (Member Russell Anderson/Member Bevan Dowling):

 

That the Strath Taieri Community Board:

 

a)  Adds the following items to the Strath Taieri Community Board Action List:

·       Invite Richard Saunders, Group Manager Parks and Recreation to the next meeting on 26 May 2016 plus visit the Middlemarch cemetery and meet interested locals at 1.00 pm prior to the meeting.

·       Report on the Jetting of Drains and what programme is in place.

·       Follow up Council's investigation regarding the last corner of George King Memorial Drive - known as 'Beehive' Corner.

·       GSO to advise of election timetable (however members were advised that the polling day was 8 October 2016).

 

Motion carried (STCB/2016/007)

 

8      

FUNDING APPLICATION

 

 

The Board considered the arrangements for funding the ANZAC celebrations to be held at Middlemarch on 25 April 2016.

 

 

Moved (Deputy Chairperson Joan Wilson/Member Bevan Dowling):

 

That the Board:

 

a)  Approves funding for the Taieri Highland Pipe Band of up to $500 and the Returned Services Association for catering of up to $150 for the purpose of ANZAC Commemorations to be held on 25 April 2016.

b)  Notes that the funding will be paid on provision of deposit slips from each organisation.

 

Motion carried (STCB/2016/008

 

9       Chairperson's Report

 

The Chairperson provided an update on a number of matters.

 

 

That the Board:

 

a)     Notes the report.

b)     Strath Taieri has been invited to contribute to the Council's publication "FYI" in the next edition.

c)     Matters to be reported by Chair to the NZTA regarding yellow lines from Outram to Middlemarch.

Motion carried (STCB/2016/009)

 

10     Council Activities

 

The Ward Councillor provided an update on the following matters:

·      Advised the Board on the DCC Annual Plan Feedback form and explained the various topics Council wanted feedback on.

·      Reported about the Youth Council and how he was unsuccessful in identifying a candidate from the Strath Taieri area.

 

That the Board:

 

a)     Notes the report.

Motion carried (STCB/2016/010)

 

11     Notification of Agenda Items for Consideration by the Chair

 

There were no items notified.

 

 

 

The meeting concluded at 4.00 pm.

 

 

 

 

 

..............................................

C H A I R P E R S O N

 

 


Council

23 May 2016

 

 

Mosgiel Taieri Community Board - 19 April 2016

 

 

gg

RECOMMENDATIONS

That the Council:

a)     Notes Part A items (1-11) and public forum of the minutes of the Mosgiel Taieri Community Board meeting held on 19 April 2016.

 

 

Attachments

 

Title

Page

a

Minutes of Mosgiel Taieri Community Board held on 19 April 2016

89

  



 

Mosgiel Taieri Community Board

MINUTES

 

Unconfirmed minutes of an ordinary meeting of the Mosgiel Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Tuesday 19 April 2016, commencing at 12.00 pm

 

PRESENT

 

Chairperson

Bill Feather

 

Deputy Chairperson

Mark Willis

 

Members

Blackie Catlow

Martin Dillon

 

Sarah Nitis

Cr Kate Wilson

 

 

 

 

 

IN ATTENDANCE

Kristy Rusher (Manager Civic and Legal)

 

Governance Support Officer       Arlene Goss

 

 

 

1       Public Forum

1.1    Public Forum

 

Ken McVie from the Taieri Recreational Tramping Club was due to speak at the public forum but withdrew before the meeting. An application for funding from the club has also been withdrawn.

Martin Ferguson addressed the meeting concerning the restoration of the graves of Thomas and Arthur Burns in the Southern Cemetery. An application for funding was tabled by Mr Ferguson. He said the grave of Arthur John Burns is neglected and needs to be restored. He asked the Community Board for $500 towards this work.

Member Sarah Nitis joined the meeting at 12.06 pm.

The Chairman told Mr Ferguson that most of the Community Board's funds had been allocated for this financial year. Mr Ferguson's application would be considered at a later date when funding applications opened.

 

 

2       Apologies

          Moved (Member Blackie Catlow/Deputy Mark Willis) that the Board accepts an apology   from member Maurice Prendergast.

 

Motion carried (MTCB/2016/001)

 

3       Confirmation of agenda

 

 

Moved (Member Martin Dillon/Member Sarah Nitis) that the Board:

 

Confirms the agenda without addition or alteration.

 

Motion carried (MTCB/2016/002)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

No conflicts of interest were declared.

5       Confirmation of Minutes

5.1    Mosgiel Taieri Community Board meeting - 8 March 2016

 

Moved (Member Sarah Nitis/Deputy Mark Willis) that the Board:

 

Confirms the public part of the minutes of the Mosgiel Taieri Community Board meeting held on 8 March 2016 as a correct record.

 

 Motion carried (MTCB/2016/003)

     Part A Reports

 

6       Governance Support Officer's Report

 

Sarah Nitis questioned whether it was possible to review the grants criteria to say that quotes should be considered with funding applications. Kristy Rusher suggested that staff could put a report to all the community boards suggesting this as the idea is that all six community boards need to work from the same guidelines. The Chairman asked for advice on this to come to next meeting. Review of grants criteria to be added to the action list.

 

The following requests were made to be added to the action sheet during the meeting:

·      That a column be added to the list of grants to say when people have reported back on how they have spent the money.

·      That an email be sent to Sarah Nitis two weeks before each meeting to remind her to write her report.

·      That the formatting of the action list be improved.

·      That a get well card be sent to member Maurice Prendergast.

·      That the annual plan submission from the community board be lodged before the deadline of 5pm on April 20.

·      That an enquiry be made as to whether the community board can nominate a member of the public to represent the area on the Keep Dunedin Beautiful Committee.

 

 

Moved (Chairperson Bill Feather/Cr Kate Wilson) that the Board:

 

Appoints member Sarah Nitis to be the Board representative to work with Parks and Reserves staff on the development of the Gordon/Factory Road pocket park.

 

Motion carried (MTCB/2016/004)

 

 

Moved (Chairperson Bill Feather/Member Sarah Nitis) that the Board:

 

Notes the report.

Motion carried (MTCB/2016/005)

 

7       Board Projects/Community Engagement

 

Members reported on the following matters:

 

Youth Engagement.

Facebook.

Recent public meeting on 2016/17 Annual Plan.

Business association

Coronation Hall Trust

Mosgiel Business Association

 

Mosgiel Sign Project and service club activity – It was agreed that the Chairman and Blackie Catlow will meet with the parties regarding the sign, to understand the seriousness of the delays.

 

The next meeting of the Taieri Over Tea Leaves group will be on May 5 at the RSA.

 

 

Moved (Member Martin Dillon/Member Blackie Catlow) that the Board:

 

Notes the report.

Motion carried (MTCB/2016/006)

 

8       Chairperson's Report

 

The Chairman reported to the Community Board on a briefing he attended by Parks and Reserves staff regarding contracts. The Chairman said there will be no change in level of service and expected scope.

 

The Chairman continued with other matters in his report. He has attended a meeting of the Civil Defence Emergency Management Community Assessment Group and reported back on the content of this meeting.

 

 

Moved (Chairperson Bill Feather/Cr Kate Wilson) that the Board:

 

Notes the report from the Chairperson.

Motion carried (MTCB/2016/007)

9       Annual Plan Submission from Mosgiel Taieri Community Board

 

 

The Chairman asked the Community Board members if they were happy with the content of the draft submission.

 

The Board agreed to change the words under Item 5 to the following: "The Board does not support a change in scope as proposed, however it would support a change in scope reflecting the balance between needs …attractions,  for example the Wingatui Tunnel."

 

Other matters for the Chairman to raise when he speaks at the hearing in support of the submission are as follows:

 

City Marketing – members would like to see more photographs of the Mosgiel Taieri area used in city marketing efforts, and included in the Council's photo library.

 

Presentation of Annual Report information to Board members – members were disappointed the folder they received didn't have links to take them electronically to the data. They had difficulties in accessing specific detail.

 

 

Moved (Chairperson Bill Feather/Deputy Mark Willis) that the Board:

 

a)     Endorses the Mosgiel Taieri Community Board's submission to the Annual Plan 2016/17, as attached to the agenda with changes or additions agreed at the meeting on April 19.

b)     Notes that the submission will be lodged with Council before the deadline of 5pm on Wednesday, April 20.

Motion carried (MTCB/2016/008)

 

10     Council Activities

 

Cr Kate Wilson said the first refugees are arriving in Dunedin on Friday. A report is coming out shortly on storm water, related to the flood last year. City of Literature have appointed a new coordinator. Financially things are looking good for the Council - debt levels are down. Biggest concern is the emissions trading. This will affect the bottom line of the budget for the Annual Plan.

 

She also reported there is good news on growth and jobs under economic development. Resource consents are busy. Coming up, Cr Wilson will be busy with Annual Plan hearings, followed by hearings on the 2GP.

 

 

Moved (Chairperson Bill Feather/Sarah Nitis) that the Board:

 

a)     Notes the report from the Cr Wilson.

Motion carried (MTCB/2016/009)

 

11     Notification of Agenda Items for Consideration by the Chair

 

Draft concept plans have been drawn up on the Highland Park and Silver Springs development plan. There will be a public workshop at 7pm on May 4 in the Downes Room. 

 

An offer has been received from Inspector Jason Guthrie to attend a Community Board meeting if there is any interest. The Chairman will make contact with Inspector Guthrie and see if this is possible for the next meeting.

 

             

The meeting concluded at 1.41 pm.

 

 

 

..............................................

CHAIRPERSON

 

 


Council

23 May 2016

 

 

Chalmers Community Board - 20 April 2016

 

 

gg

RECOMMENDATIONS

That the Council:

a)     Notes Part A items (1-13) of the minutes of the Chalmers Community Board meeting held on 20 April 2016.

 

 

Attachments

 

Title

Page

a

Minutes of Chalmers Community Board held on 20 April 2016

94

  



 

Chalmers Community Board

MINUTES

 

Unconfirmed minutes of an ordinary meeting of the Chalmers Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 20 April 2016, commencing at 5.30 pm

 

PRESENT

 

Chairperson

Steve Walker

 

Deputy Chairperson

Trevor Johnson

 

Members

Peter Cole

 

 

Ange McErlane

 

 

Raewynne Pedofski

 

 

Cr Andrew Noone

 

 

 

IN ATTENDANCE

Nicola Pinfold (Group Manager Community and Planning), Inspector Jason Guthrie (New Zealand Police) and Graeme Hall (Journey Manager, NZTA)

 

Governance Support Officer       Jennifer Lapham

 

 

 

1       Public Forum

There was no Public Forum.  

 

2       Apologies

An apology was received from Mel Aitken.

 

Moved (Chair Steve Walker/Andrew Noone): that the Board

 

Accepts the apology.

 

Motion carried

 

3       Confirmation of agenda

 

 

Moved (Chair Steve Walker/Deputy Trevor Johnson): that the Board

 

Confirms the agenda without addition or alteration.

 

Motion carried (CCB/2016/001)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

5       Confirmation of Minutes

 

Moved (Deputy Trevor Johnson/Cr Andrew Noone): that the Board

 

Confirms the public part of the minutes of the Chalmers Community Board meeting held on 9 March 2016 as a correct record.

 

 Motion carried (CCB/2016/002)

 

Part A Reports

6       Policing Issues Update

 

Inspector Jason Guthrie, New Zealand Police provided an update on Policing matters within the area, including the staffing of the local police station. 

 

A discussion took place on the use of volunteers with Inspector Guthrie advising that the changes to the Health and Safety Law had impacted on the ability to use volunteers.

 

It was suggested that the local community be advised of a specific time that the Port Chalmers Police Station would be staffed, which would allow the public to contact them if they had an issue to raise.

 

 

 

7       NZTA Update

 

Mr Graeme Hall (Journey Manager, NZTA) provided an update on the proposed St Leonards to Port Chalmers cycleway.  Mr Hall tabled a press release and a question and answer sheet, which advised that it could take up to 2 years to complete the cycleway, subject to funding and appropriate consents being granted. 

 

Members expressed their concern regarding the delay and the proposed alterations to the design.

 

Mr Hall suggested that a workshop be held with the Board in June to discuss progress.  He advised that he would report back to the Board in July or August. 

 

 

 

8       Governance Support Officer's Report

 

In a report from Civic an update was provided on matters of interest including:

·      Moller Memorial

·      Sawyers Bay War Memorial

·      Project Fund

·      Elected Member Remuneration

·      Health and Safety matters

·      Representation Review

·      Updated Action list

 

Moved (Chair Steve Walker/Deputy Trevor Johnson): that the Board

 

a)     Notes the report

Motion carried (CCB/2016/003)

 

9       Draft 2016/17 Annual Plan Submission

 

The Board noted that due to time constraints a submission had been sent to the Council on the Draft 2016/17 Annual Plan.  It was noted that members had made comments regarding matters to be included via e-mail.

 

 

Moved (Chair Steve Walker/Deputy Trevor Johnson): that the Board

 

a)     Approves the submission to the draft 2016/17 Annual Plan. 

Motion carried (CCB/2016/004)

 

10     Board Representation and Other Responsibilities

 

Board members reported back on their various representative roles and other responsibilities. 

 

a)     Port Environment Liaison Committee

 

Angela McErlane provided an update on matters of interest including the sculpture garden which is looking run down, the Committee are trying to determine who is responsible for the maintenance of the garden.

 

b)     Ravensdown Community Liaison Group

 

Trevor Johnson advised that there hadn't been a meeting and had nothing to report.

 

c)     Keep Dunedin Beautiful

 

The Chairperson advised that a meeting had been held recently but there was nothing which impacted on the Chalmers Community. 

 

d)     Facebook

 

No report due to Mel Aitken's absence.

 

e)     Vision Port Chalmers

 

Peter Cole advised that the AGM had been held and some new members had joined the group.

 

f)     SH88 Liaison Group

 

The Ward Councillor (Andrew Noone) advised that a meeting would be held in mid-June.

 

g)     Funding Application Report Back

 

          Raewynne Pedofski advised that there had been no new reports received.

 

 

Moved (Deputy Trevor Johnson/Member Raewynne Pedofski): that the Board

 

a)     Notes the report

Motion carried (CCB/2016/005)

 

11     Chairperson's Report

 

The Chairperson provided an update on the following matters:

 

·      A rubbish bin would be put in place at Albertson Avenue.

·      He had attended the Zone 6 Community Board meeting which he had found useful.

·      He had attended the Community Assessment Group meeting for Civil Defence.

·      The Annual Plan drop-in centre was a good event with most Board members attending.

·      He had attended the farewell for Helen Evans who had worked in the library for 25 years.

·      That a second removal of sycamores would take place from the Ravensbourne fire station to Jessie Street.  He advised that Kiwi Rail would finance the removal of sycamores along the railway line.

·      In regards to the Sea Cadets/Maritime Youth Trust he advised that a member of the Sea Cadets had been appointed to the Maritime Youth Trust committee.

 

 

Moved (Chair Steve Walker/Member Raewynne Pedofski): that the Board

 

a)     Notes the report.

Motion carried (CCB/2016/006)

 

12     Council Activities

 

The Ward Councillor provided an update on matters of interest including:

 

·      He had held a meeting with the Purakaunui Amenities Society regarding the installation of a public toilet.  The society was consulting with the community and considering 3 different sites.  A meeting would be held with staff and further discussions would take place.

·      The Infrastructure Services Committee would be considering the report on flooding.

·      In regards to the erosion at Te Ngaru he had heard back from the Department of Conservation and they had advised that the use of tyres was not appropriate but had acknowledged that something needs to be done to protect the road.

 

 

Moved (Cr Andrew Noone/Chair Steve Walker): that the Board

 

        a)     Notes the report.

 

        Motion carried

 

13     Notification of Items for consideration by the Chairperson

 

The Group Manager Transportation be asked to provide a report on the tidying up of the fencing along the State Highway.

 

 

 

 

 

The meeting concluded at 6.50 pm.

 

 

 

 

..............................................

C H A I R P E R S O N

 

 


Council

23 May 2016

 

 

Saddle Hill Community Board - 21 April 2016

 

 

gg

RECOMMENDATIONS

That the Council:

a)     Notes Part A items (1-11) of the minutes of the Saddle Hill Community Board meeting held on 21 April 2016.

 

 

Attachments

 

Title

Page

a

Minutes of Saddle Hill Community Board held on 21 April 2016

100

  



 

Saddle Hill Community Board

MINUTES

 

Unconfirmed minutes of an ordinary meeting of the Saddle Hill Community Board held in the Otaru Room, Civic Centre, The Octagon, Dunedin on Thursday 21 April 2016, commencing at 3.30 pm.

 

PRESENT

 

Chairperson

Scott Weatherall

 

Deputy Chairperson

Pam Jemmett

Jonathan Usher

Members

Keith McFadyen

John Moyle

 

Leanne Stenhouse

Cr Andrew Whiley

 

 

IN ATTENDANCE

John Christie (Director Enterprise Dunedin), Neil Brown (Manager Civil Defence Emergency Management), Michael Harrison (Network Development and Operations Manager), Richard Saunders (Group Manager Parks and Recreation).

 

Governance Support Officer       Arlene Goss

 

 

1       Public Forum

There was no Public Forum.  

 

2       Apologies

 

 

The Saddle Hill Community Board received an apology for lateness from Cr Andrew Whiley.

 

 

3       Confirmation of agenda

 

 

Moved (Chairperson Scott Weatherall/Member Leanne Stenhouse) that the Board

 

Confirms the agenda without addition or alteration.

 

Motion carried (SHCB/2016/001)

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

There were no declarations of interest.

5       Confirmation of Minutes

5.1    Saddle Hill Community Board meeting - 10 March 2016

 

The Chairman would like the name of the writer of the Governance Support Officer's report at the last meeting to be checked to see if it is correctly noted in the minutes.

 

Moved (Chairperson Scott Weatherall/Member Pam Jemmett) that the Board:

 

Confirms the minutes of the Saddle Hill Community Board meeting held on 10 March 2016 as a correct record.

 

 Motion carried (SHCB/2016/002)

     Part A Reports

6       Flooding Event - June 2015

 

Neil Brown, Manager Civil Defence Emergency Management, introduced himself and asked for questions from the Board members.

 

Cr Whiley joined the meeting at 3.38pm

 

Mr Brown answered questions about the current situation with the rural fire authority and last year's flood in South Dunedin. Mr Brown offered to send the members a copy of the flood debrief. Discussion followed on the role of the Community Board in a flood event. Mr Brown outlined work undertaken since the flood to communicate more effectively with the community and its leaders.

 

 

 

7       Governance Support Officer's Report

 

 

The Governance Support Officer outlined the contents of this report. The Chairman then went through the action list and updated the items. He asked that the items "Proposed BMX track" and "Taylor's Creek" be removed from the list.

 

Michael Harrison (Network Development and Operations Manager) joined the meeting to update the Community Board on transport developments. He asked for an action point to be added regarding the monitoring of the Fairfield off ramp onto Old Brighton Road, as raised by member Pam Jemmett. Questions were asked about other roads of interest.

 

Member Keith McFadyen requested that members be sent a copy of the Council's organisational chart to show the names of people to contact in different areas of responsibility. This is to go on the action list.

 

Richard Saunders, Group Manager Parks and Recreation, joined the meeting to update the Community Board on parks and recreation matters on the action list. The Chairman noted the landscape plan for the Brighton Reserve Western Edge and said he will take this to the chairman of the rugby club. Mr Saunders then updated the Board members on the current tendering of new contracts for parks maintenance.

 


 

 

Moved (Chairperson Scott Weatherall/Member Keith McFadyen) that the Board:

 

a)     Notes the Governance Support Officer's Report.

Motion carried (SHCB/2016/003)

 

8       Board Updates

 

Member Leanne Stenhouse updated the Community Board on activities related to "Keep Dunedin Beautiful".

 

9       Chairperson's Report

 

The Chairman talked about the items in his report, which is attached to the agenda at page 25. He will forward a copy of his nomination for the Local Government Awards to members before sending it away. The outcome of the representation review was satisfying. He will attend the Anzac Day service and lay a wreath on behalf of the Community Board.

 

Member Jonathan Usher suggested that the Board recognise the service to the Board from Michael Harrison. The Chairman will write a letter of appreciation.

 

 

Moved (Chairperson Scott Weatherall/Member Jonathan Usher) that the Board:

 

a)     Notes the Chairperson's Report

Motion carried (SHCB/2016/004)

 

10     Council Activities

 

Cr Andrew Whiley noted the representation review, the remuneration decision, and the annual plan. The dog control bylaw comes out at the end of May, or June. He attended a meeting about the walkway to Tunnel Beach and found this interesting.

 

11     Notification of Agenda Items for Consideration by the Chair

 

The following items were put forward:

 

Pedestrian accessway update for Blackhead Road.

Discussion on remaining funds in the discretionary account.

Update from Otago Rural Fire on the Saddle Hill fire.

 

 

             

 

The meeting concluded at 5.15pm.

 

 

 

..............................................

CHAIRPERSON

 

 

 


Council

23 May 2016

 

 

Reports

 

183 Gordon Road Easement Report

Department: Parks and Recreation

 

 

 

 

EXECUTIVE SUMMARY  

1      This report discusses an application by Brocorp Limited for the grant of easements to drain sewage over part of the Mosgiel Memorial Garden and recommends the easements be granted. The easements are to enable the owner(s) of 183 Gordon Road to connect into the existing Council sewer that is located within the Mosgiel Memorial Garden.  The easements were a condition of the resource consent for the three lot subdivision of 183 Gordon Road, Mosgiel. 

2      The Council is making two decisions.  First a decision in its capacity as the administering body for the reserve and second, a decision to exercise the Minister of Conservation’s delegation.

RECOMMENDATIONS

That Council:

a)     Acting in its capacity as the administering body of the Mosgiel Memorial Garden pursuant to the Reserves Act 1977:

i)      Grants easements to drain sewage over the Mosgiel Memorial Garden at 7 Hartstonge Avenue, Mosgiel, being Lot 2 DP 9385 as shown marked H and I on DP 489132, in favour of Lots 1, 2 and 3 DP 489132 subject to the conditions outlined in this report.

ii)     Approves waiving the annual rental for use of the reserve.

iii)    Decides the criteria for exemption from public notification has been met.

b)     Acting under delegation from the Minister of Conservation dated 12 June 2013, and pursuant to section 48 of the Reserves Act 1977, consents to the grant of easements to drain sewage over the Mosgiel Memorial Garden at 7 Hartstonge Avenue, Mosgiel, being Lot 2 DP 9385 as shown marked H and I on DP 489132, in favour of Lots 1, 2 and 3 DP 489132 subject to the conditions outlined in this report.

 

BACKGROUND

3      Mosgiel Memorial Garden (the Garden) is a community reserve subject to the Reserves Act 1977, classified for recreation and vested in the Council.  A 150 mm Council sewer runs through the Garden.  All foul sewer connections from the Gordon Road properties cross the Garden to connect to the sewer.  The sewer lies 6 metres inside the Garden boundary. 

4      An existing private foul sewer pipe over the Garden connects the original dwelling at 183 Gordon Road to the Council sewer.  There is no registered easement for this sewer connection.

5      Brocorp received consent on 29 January 2015 to subdivide 183 Gordon Road into three lots.  The consent contemplated that private sewage drains would be laid across the Garden to connect into the Council’s existing sewer, as this was considered by the Council’s planning officers to be the most appropriate way of providing for the drainage of sewage.

6      The two new sewers lie within one proposed easement line.  The existing sewer is separate and is approximately 8m north of the new line.  Refer to Attachments B and C.

7      The development has been completed and the foul sewers constructed.  The section 223 and 224 certification has been granted upon the basis that Brocorp’s solicitor will register the easements following Council approval.  

8      To complete the process, the applicant is seeking approval of the Council, as the administering body of the reserve and as the Minister of Conservation’s delegate, to the grant of easements to convey sewage pursuant to section.48 of the Reserves Act 1977. 

DISCUSSION

Council as the administering body

9      The Council, in its capacity as administering body of the reserve, has the responsibility for ensuring compliance with the requirements of the Reserves Act 1977 and to consider the merits of the request for a grant of easements.

Reserves Act 1977

10    Section 48 of the Reserves Act 1977 provides the statutory authority for the grant of easements to convey sewage over reserves.

11    Section 48 of the Reserves Act 1977 requires public notification of the intention to grant an easement unless it can be demonstrated that:

a)     the reserve is vested in an administering body and is not likely to be materially altered or permanently damaged; and

b)     the rights of the public in respect of the reserve are not likely to be permanently affected –

        by the establishment and lawful exercise of the easement.

                                                 

12    The two new private sewers were completed in August 2015 and the ground reinstated.  The sewer from the original property was constructed in 1958.  The effects of construction on the Garden have been remedied.  The effects on the Garden of any future maintenance or repairs to the sewers will be temporary and the costs will not be borne by Council. 

13    The installation has not permanently damaged the surface of the Garden and public use of the Garden is unaffected.

14    Section 48 of the Reserves Act 1977 empowers the reserve's administering body (the Council), to grant easements over reserve lands subject to the Resource Management Act and the consent of the Minister of Conservation.  The Minister of Conservation has delegated powers of consent to the Council, without limitation under instrument of delegation dated 12 June 2013

Reserve Management Plan General Policies

15    The Reserves Management Plan General Policies (General Policies) provides for easements to be granted over reserves as long as they do not prevent the use of the reserve for its primary purpose which in this instance is recreation.   They also require an assessment of alternative pipe locations and why these cannot be used. 

a)     The Council’s 150mm foul sewer line lies 6minside the Garden boundary.  The only option available to the owners of 183 Gordon Road to discharge sewage to the Council sewer is via a pipeline under the Garden.  

b)     The existing 150mm Council sewer limits future development over the part of the Garden it occupies, as do the existing private sewage pipes that connect all the adjacent Gordon properties to the sewer.  The addition of two new underground pipes from 183 Gordon Road will not create any additional impacts on the Garden or limit the public’s use of the Garden beyond those that already exist.  As the sewers are below ground, public use of the Garden is unaffected. 

16    The General Policies recommend a maximum term equivalent to the useful life of the asset and state that easements in perpetuity “will not be granted”. The Council could grant the easement for the life expectancy of the pipes (100 years); however, until the Council sewer is relocated the need for these private connections will remain. 

17    The General Policies provide for the owners of privately owned underground facilities to pay a fee as a yearly rental to recognise the private benefit gained from use of a public reserve. If the facilities are owned by Council, the General Policies provide for the yearly rental to be waived on the recommendation of Council. 

Easement terms and conditions

18    The proposed key elements of the easement would include:

Statute                 Granted pursuant to section 48 of the Reserves Act 1977 and       Schedule Four of the Land Transfer Regulations 2002.

Grantee                Dunedin City Council      

Subject Land        Lot 2 DP 9385

Dominant Land   Lots 1, 2 and 3 DP 489132

Purpose            Right to drain sewage

Term                 In perpetuity 

Rental               Nil

 

Merits of proposed easements

19    It is considered that the proposed easements are unlikely to cause significant impact to the use of the Garden as a recreation reserve, but would legalise the services for the properties at 183 Gordon Road as required by the resource consent for that subdivision.

Council as the Minister of Conservation’s delegate

20    The Council, as the Minister of Conservation’s delegate, has a supervisory role in ensuring that the decision on whether or not to grant the easements has been arrived at in compliance with the requirements of the Reserves Act 1977.  In particular, the Council as the Minister’s delegate, needs to be satisfied that the status of the land has been correctly identified, that there is statutory power to grant the easements, that the necessary statutory processes have been followed, that the classification has been appropriately considered, and the decision is a reasonable one.

OPTIONS (Acting as administering body of Mosgiel memorial garden)

Option One – Recommended option 

21    Council, acting as an asset owner, grants easements for the drainage of sewage across parts of the reserve on the terms and conditions outlined in this report

Advantages

·           The proposed easements are unlikely to significantly impact the use of the reserve

·           Satisfies resource consent condition

·           Facilitates asset management processes.

Disadvantages

·           The reserve will have additional in ground infrastructure, potentially restricting future development of this area of the reserve.

 

Option Two – Status Quo

22    Do not grant easements to drain sewage across the reserve

Advantages

·           No advantages

Disadvantages

·           Does not satisfy the conditions contemplated in the approved resource consent

·           Does not facilitate asset management

 

OPTIONS (ACTING UNDER DELEGATION FROM THE MINISTER OF CONSERVATION)

Option One – recommended option

23    As Council exercising its delegated legislative power, consent to the grant of easements for sewage across the reserve upon the terms and conditions outlined in this report.

Advantages

·           Confirms that the Council, as administering body of the reserve, has fully considered the merits of the proposed easements and has fully complied with the requirements of the Reserves Act 1977.

Disadvantages

·           There is no material disadvantage.

 

Option Two – Status Quo

24    Do not consent to the grant of the easements for the sewage across the reserve

Advantages

·           No advantages

 

Disadvantages

·           To take this option, the Council (as the Minister’s delegate) would need to determine the reasons that the Reserves Act 1977 has not been fully complied with and/or the decision to grant the easements is not a reasonable one.

NEXT STEPS

25    If Council consents to granting the easements and is satisfied the legislative requirements are met, the easement documents will be prepared for execution.

 

Signatories

Author:

Jendi Paterson - Recreation Planning and Facilities Manager

Authoriser:

Richard Saunders - Group Manager Parks and Recreation

Ruth Stokes - General Manager Infrastructure and Networks 

Attachments

 

Title

Page

a

Location Map

110

b

Plan of Easement

111

c

Location of Proposed Easement

112

 

SUMMARY OF CONSIDERATIONS.

 

Fit with purpose of Local Government

This decision relates to providing local infrastructure to existing and new dwellings and is considered good-quality and cost-effective.

 

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

 

Ensuring on going access to public assets is considered good asset management practice

 

Māori Impact Statement

No known impacts for Tangata Whenua

 

Sustainability

An appropriately developed and maintained sewerage system contributes to social, economic and environmental sustainability.

 

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications for the LTP or the Annual Plan.  There are no implications for current levels of service or performance measures. 

The proposal is consistent with the Infrastructure Strategy.

 

Financial considerations

The applicant is meeting the costs of preparing the easement documentation.  On-going maintenance of the sewer pipes will be the responsibility of the easement owners.

 

Significance

The decision has been assessed as being of low significance being an administrative function.

Engagement – external

The original resource consent was not publicly notified.  No other external consultation has been undertaken.

 

Engagement - internal

Water and Waste Services and Parks and Recreation were consulted as part of the resource consent process. The Council’s In-House Legal Counsel has provided advice in relation to the Reserves Act requirements

Risks: Legal / Health and Safety etc.

There are no material risks associated with the decisions.

 

Conflict of Interest

There are no conflicts of interest.

 

Community Boards

The Mosgiel Community Board has been advised.

 

 

 


Council

23 May 2016

 

 

Attachment A

 

 

Locality Map of 183 Gordon Road

 

 


Council

23 May 2016

 

 

 

Attachment B

 

Plan of easements

 

 


Council

23 May 2016

 

 

Attachment C

Approximate position of easements on the Garden

 

 

 

 

 

 


Council

23 May 2016

 

 

 

Easement Request Over Dunedin Town Belt - 22 Lachlan Avenue

Department: Parks and Recreation and Corporate Services

 

 

 

 

EXECUTIVE SUMMARY  

1      This report discusses an application by Alistair and Josephine Regan, the owners of 22 Lachlan Avenue, Dunedin (“Owners”). The Owners are seeking the Council’s consent to the creation of a right to drain sewage easement over part of the Town Belt. That easement would be an easement in gross in favour of the Council. This report recommends that the easement be granted. 

2      The Council is making two decisions; first, a decision in its capacity as the administering body for the reserve and second, a decision to exercise the Minister of Conservation’s delegation.

RECOMMENDATIONS

That the Council:

 

a)  Acting in its capacity as the administering body of the Town Belt reserve pursuant to the Reserves Act 1977:

i.   Grants an easement in gross in favour of the Dunedin City Council to drain sewage over that part of the Council’s Town Belt, as shown approximately as Area A on the plan attached as Attachment C, subject to the conditions outlined in this report.

ii.   Approves waiving the annual rental for use of the reserve.

iii.  Decides the criteria for exemption from public notification has been met.

b)  Acting under delegation from the Minister of Conservation dated 12 June 2013 and pursuant to section 48 of the Reserves Act 1977, consents to the grant of an easement in gross in favour of the Dunedin City Council, as shown approximately as area A on the plan attached as Attachment C, subject to the conditions outlined in this report.

 

BACKGROUND

3      The Owners own the property at 22 Lachlan Avenue, Dunedin. That property abuts the Dunedin Town Belt on its northwest (side) and southwest (rear) boundaries. A location map is attached as Attachment A.

4      The Dunedin Town Belt is held by the Council as Recreation Reserve. It is therefore subject to the requirements of the Reserves Act 1977.

5      The Owners have been granted resource consent to subdivide their property and carry out the associated earthworks (SUB-2015-36A and LUC- 2015-189A). A copy the proposed subdivision plan is attached as Attachment B.

6      There is an existing sewage lateral from the property at 22 Lachlan Avenue to an existing Council owned sewage pipe through part of the Town Belt. That lateral is highlighted in green on Attachment B. However, that lateral is of insufficient dimensions for the further units proposed to be built at 22 Lachlan Avenue.

7      As part of the resource consent process, all practicable options were explored by the Owners and Council Officers for the location of sewage infrastructure for 22 Lachlan Avenue. The most practical option identified is the option of a new pipe of larger dimensions to be installed essentially in the same location as the existing sewer lateral but above ground so as to minimise ground disturbance during both installation and maintenance. Alternative options were either extraordinarily expensive or involved pumping systems. These options were not favoured by the Council’s Water and Waste Team

8      The plan show as Attachment C has been prepared following consultation with Council Officers, including the Council’s arborist. That plan shows as Area A the proposed location of the sewage easement (“Area A”).

9      The resource consent for 22 Lachlan Avenue is conditional upon, among other things, the Council agreeing to the grant of a sewage easement over Area A.

10    Accordingly, the Owners are seeking the Council’s consent under the Reserves Act 1977, as the administering body of the reserve and as the Minister of Conservation’s delegate, to the grant of an easement in gross in favour of the Council to drain sewage over Area A.

DISCUSSION

Council as the administering body

11    The Council, in its capacity as administering body for the reserve, has the responsibility for ensuring compliance with the requirements of the Reserves Act 1977 and for considering the merits of the proposal to grant the easement.

Reserves Act 1977

12    Section 48 of the Reserves Act 1977 provides statutory authority for the grant of easements to drain sewage over reserves.

13    Section 48 of the Reserves Act 1977 requires public notification of the intention to grant an easement unless it can be demonstrated that:

a)     the reserve is vested in an administering body and is not likely to be materially altered or permanently damaged; and

b)     the rights of the public in respect of the reserve are not likely to be permanently affected –

        by the establishment and lawful exercise of the easement.

 

14    It is considered the requirements for exemption from public notification have been met as the surface of the reserve will not be permanently damaged and public use of the reserve unaffected.  The pipe is proposed to be installed near the applicant's boundary and along the base of a steep bank, firmly against the surface. The Council’s Parks and Recreation Team has recommended that the pipe be above ground so as minimise ground disturbance. Once constructed, it is expected that the pipe will be barely visible given its location at the base of a bank and its black colouration.

15    Section 48 of the Reserves Act 1977 empowers the reserve’s administering body (the Council), to grant easements over reserve land subject to the Resource Management Act and the consent of the Minister of Conservation.  The Minister of Conservation has delegated powers of consent to the Council, without limitation, under an instrument of delegation dated 12 June 2013.    

The Town Belt Management Plan (2007)

 

16    The Town Belt Management Plan states; “A number of main water or sewer lines traverse the Town Belt.  Residents of properties adjoining the reserve often seek Council approval to connect to these existing main pipes. Where the distance between the property boundary and the main pipeline is short and installation of the connection will not adversely impact on the reserve values, use, or potential future use, Council may consider granting such applications.”

Reserve Management Plan General Policies

17    The Reserves Management Plan General Policies (General Policies) provides for easements to be granted over reserves as long as they do not prevent the use of the reserve for its primary purpose, which in this instance is recreation.  The new above-ground pipe will not create any additional impacts on the Town Belt Reserve or limit the public’s use of the Town Belt as a recreation reserve. 

18    The General Policies recommend a maximum term equivalent to the useful life of the asset. The General Policies state that easements in perpetuity “will not be granted”.  Here, the probable lifetime of the pipe is 100 years. It is recommended that this easement be limited to a term of 100 years.

19    The General Policies provide for the owners of privately owned facilities to pay a fee as a yearly rental to recognise the private benefit gained from use of a public reserve.  If the facilities are owned by the Council, the General Policies provide for the yearly rental to be waived on the recommendation of Council.   

20    Water and sewage pipes built to service developments such as the Lachlan Avenue site are initially privately owned by the developer; however, the intention is they become Council assets after a one year maintenance period.  On completion of the maintenance period and subject to staff approval, ownership of the pipeline is transferred to Council. It is recommended that the annual rental be waived as the intention is the asset will be transferred to the Council on completion of the maintenance period.

Easement terms and conditions

21    The proposed key elements of the easement would include:

1                                Statute               Granted pursuant to section 48 of the Reserves Act 1977, on Council’s standard terms and conditions.

2       Grantee             Dunedin City Council    

3       Land        That part of the Town Belt shown approximately as Area A.

4       Purpose          Right to drain sewage

5       Term        100 years

6       Rental             Nil

7                                Costs               The Owners will meet the costs involved in the construction of the sewer and both the survey and registration costs associated with registering the easement.

 

Council as the Minister of Conservation's delegate

22    The Council, as the Minister of Conservation’s delegate, has a supervisory role in ensuring that the decision on whether or not to grant the easements has been arrived at in compliance with the requirements of the Reserves Act 1977. In particular, the Council as the Minister’s delegate, needs to be satisfied that the status of the land has been correctly identified, that there is statutory power to grant the easements, that the necessary statutory processes have been followed, that the classification has been appropriately considered, and the decision is a reasonable one.

Options (acting as administering body of the Town Belt reserve)

Option One – Recommended Option

 

23    Council, acting as an asset owner, grant an easement in gross in favour of the Dunedin City Council to drain sewage over that part of the Council’s Town Belt, as shown approximately as Area A on the plan attached as Attachment C, subject to the conditions outlined in this report.

Advantages

·      The proposed easement is unlikely to significantly impact the use of the reserve

·      Satisfies resource consent conditions

·      Facilitates asset management processes

Disadvantages

·      The reserve will have additional infrastructure, including above ground infrastructure.

Option Two – Status Quo

24    Do not grant an easement for the right to drainage of sewage across part of the reserve.

Advantages

·      No additional infrastructure on the Town Belt.

Disadvantages

·      Does not satisfy the conditions in the approved resource consent.

·      Does not facilitate asset management

NEXT STEPS

25    If Council resolves to grant the easement and is satisfied the legislative requirements are met, the easement documents will be prepared for execution.  

 

Signatories

Author:

Emma Cornelius - Parks and Recreation Planner

Karilyn Canton - In - House Legal Counsel

Authoriser:

Jendi Paterson - Recreation Planning and Facilities Manager

Richard Saunders - Group Manager Parks and Recreation

Ruth Stokes - General Manager Infrastructure and Networks 

Attachments

 

Title

Page

a

Location map of 22 Lachlan Avenue

120

b

Proposed Subdivision Plan

121

c

Drawing number 11548/E1 showing proposed easement location

123

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This decision relates to providing local infrastructure to new dwellings and is considered good-quality and cost-effective.

 

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

 

Ensuring on-going access to public assets is consistent with good asset management practice.

 

Māori Impact Statement

No known impacts for Tangata Whenua.

 

Sustainability

An appropriately developed and maintained sewage system contributes to social, economic and environmental sustainability.

 

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications for the LTP or the Annual Plan.

The proposal is consistent with the Infrastructure Strategy.

 

Financial considerations

The applicant is meeting the costs of installing the infrastructure and preparing the easement documentation. Once ownership of the pipe is transferred to the Council, on-going maintenance will be met within existing budgets.

 

Significance

The decision has been assessed as being of low significance within the Council's Significance and Engagement Policy.

Engagement – external

The original resource consent was not publicly notified.  No other external consultation has been undertaken.

 

Engagement - internal

Water and Waste Services and Parks and Recreation Department were consulted as part of the resource consent process. The plan attached as Attachment C has been developed by the Owners’ surveyor following consultation with Council Officers, including the Council’s arborist.

 

Risks: Legal / Health and Safety etc.

There is no material risks associated with the decisions.

 

Conflict of Interest

There are no conflicts of interest.

Community Boards

No Community Boards have been involved with this process.

 

 


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23 May 2016

 

 

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23 May 2016

 

 

 

Tree Harvesting at Waikouaiti Reserve

Department: Parks and Recreation

 

 

 

 

EXECUTIVE SUMMARY  

1      The purpose of this report is to seek approval for the harvesting of the remaining nine hectares of planted pine forest and additional wilding pines at the Waikouaiti Beachfront Reserve.

2      Council approval is required to harvest trees on land classified under the Reserves Act. 

3      The remaining pine trees at the Waikouaiti Beachfront Reserve require harvesting as the crop is reaching the end of its prime harvest window.

4      The initial lease for the forested land was granted on the condition that the net harvest profits would be invested in improvements to the Waikouaiti Domain.

RECOMMENDATIONS

That the Council:

a)     Approves harvesting of approximately nine hectares of pine forest and additional wilding pine outliers at Waikouaiti Beachfront Reserve

b)     Approves allocation of harvest profit to the Waikouaiti Forest Reserve Fund

c)     Approves replanting of the harvested area in accordance with a landscape management plan

d)     Delegates approval of a landscape management plan for the Waikouaiti Domain and Waikouaiti Beachfront Reserve to the Waikouaiti Coast Community Board.  

e)     Approves funding the implementation of the landscape management plan from the Waikouaiti Forest Reserve Fund.

 

BACKGROUND

5      The Waikouaiti County Council applied for, and was granted a lease by the Department Lands and Survey for a portion of the land known as the Waikouaiti Beachfront Reserve in 1973. The lease was granted for the purpose of forestry. The approval letter specifies that the “net revenue from the disposal of the trees on the leased area to be applied to Domain development”. The approval letter is available in Attachment A.

6      The forest has been maturing for approximately four decades. The trees are reaching the end of their prime harvest window and therefore reducing in value. Additionally, a portion of the trees are beginning to fall under high wind conditions, presenting a risk to users of the reserve.

7      Harvesting the forest began in 2014 and was to be in two stages. Stage one involved the harvesting of a section of the reserve used by Water and Waste Services as a wastewater disposal field and native plantings have been included where possible. This area is marked in Red in Attachment B.

8      Following stage one, legal advice was received that Council approval is required as the trees are on land classified as Reserve under the Reserves Act 1977.

DISCUSSION

Forest Harvesting

9      Nine hectares of forest still requires harvesting. The area is marked in Orange in Attachment B. There is also an area with variable coverage of wilding pines situated on the Karitane Spit. It is proposed to remove all remaining trees in these areas

10    Harvesting the remaining trees requires an open tender process. To initiate the proposed harvest staff will seek proposals from contractors for felling, transport and sale.

11    Following engagement with the Waikouaiti Coast Community Board (WCCB) staff will also seek prices for the following:

·           chipping

·           site clean-up

·           removal of waste

·           felling of wilding pines

Financial Breakdown

12    The engineer’s estimate for the harvest revenue is $250,000. The following table outlines cash flow to date and estimates for the proposed work. Some maintenance within the earlier harvest area is still required and will be reflected in the future budgets.

 

Actuals to Date

Future Budget Estimates

Projected Total

Net Revenue

$302,771.00

$250,000.00

$552,771.00

Harvesting Related Costs

-   Traffic control

 

$1,713.50

 

 

$1,713.50

Restoration Expenditure

-   Planting preparation/over-sowing

-   Planting

-   Plants

-   Pest/weed control

-   Maintenance to enable plant establishment (3 years)

 

$6995.00

 

$33,665.88

$56,801.92

$8,217.60

 

 

 

 

$6995.00

 

$33,665.88

$56,801.92

$8,217.60

 

Project management

$67,873.56

       

$67,873.56

Other

$1,650.00

 

$1,650.00

Expenditure total

$176,917.46

 

$176,917.46

Surplus

$125,853.54

$250,000

$375,853.54

 

13    The total net revenue available for improvements from stage 2 harvesting is estimated to be $250,000. The surplus from stage 1 harvesting is $125,853.

Use of Proceeds

14    The initial lease of forested area was granted on the basis that the revenue from the harvesting of the forest was to be reinvested in the Waikouaiti Domain. This is supported by the WCCP.

15    A landscape management plan will be developed for the area post harvest and it is recommended that the Council delegate the approval of the landscape management plan to the WCCB.

OPTIONS

Option one – Recommended Option

 

16    This option is to harvest the remaining trees immediately and allocate the revenue to the development of the Waikouaiti Beachfront Reserve and Waikouaiti Domain.

Advantages

·           Revenue is realised for trees before they deteriorate and lose value

·           Profits can be invested in improving the amenity of the Waikouaiti Beachfront Reserve and Waikouaiti Domain in accordance with the earlier lease document

·           Health and safety risks from falling trees are eliminated in the Waikouaiti Beachfront Reserve

·           Wilding pines are removed protecting the dune environment

Disadvantages

·           Costs associated with the landscape management plan and ongoing maintenance are unknown

·           Harvest revenue is not available for alternate Council priorities

Option Two – Status Quo

17    Do not carry out the forest harvest and leave the remaining trees in situ

Advantages

·           A tender process for the forest harvest will not be required

·           No landscaping costs will be incurred for the reinstatement of the land

Disadvantages

·           Trees continue to age and deteriorate in quality resulting in a loss of value

·           Health and Safety risks from falling debris from deteriorating trees remains a threat to reserve users

·           Wilding pines would remain on the Karitane spit

·           There will be no improvement to the amenity of the reserve through the implementation of a landscape management plan

Option Three

18    This option is to harvest the remaining trees immediately and apply the surplus revenue to alternate Council priorities rather than implementing a landscape management plan.

Advantages

·           Revenue is realised for trees before they deteriorate and lose value

·           Health and safety risks from falling trees are eliminated in the Waikouaiti Beachfront Reserve

·           Wilding pines are removed protecting the dune environment

·           No landscaping costs will be incurred for the reinstatement of the land at this time

·           Revenue is available for other Council funding needs

Disadvantages

·           There will be no improvement to the amenity of the reserve through the implementation of a landscape management plan

·           Harvest revenue is available for alternate Council priorities

Option Four

19    Delay the forest harvest to a future season

Advantages

·           A tender process for the forest harvest will not be required at this time

·           No landscaping costs will be incurred for the reinstatement of the land at this time

Disadvantages

·           Trees continue to age and deteriorate in quality resulting in a loss of value

·           Health and Safety risks from falling debris from deteriorating trees remains a threat to reserve users

·           Wilding pines would remain on the Karitane spit

·           There will be no improvement to the amenity of the reserve through the implementation of a landscape management plan

 

NEXT STEPS

20    If the recommendations of this report are approved staff will tender for the tree removal and will work with the WCCB to establish and implement a landscape management plan.

 

Signatories

Author:

Tom Dyer - Asset and Commercial Manager

Authoriser:

Richard Saunders - Group Manager Parks and Recreation

Ruth Stokes - General Manager Infrastructure and Networks 

Attachments

 

Title

Page

a

Attachment A - Department of Lands and Survey Letter

132

b

Attachment B - Site Plan

133

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This proposal relates to providing a public service and it is considered good-quality and cost-effective.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

 

The proposal supports the objectives of the Environment Strategy and Parks and Recreation Strategy by promoting the reinstatement of vegetation in Dunedin and providing opportunities for recreation.

Māori Impact Statement

Kati Huirapa has been consulted throughout the implementation of past harvests and during the planning of the proposed stage. Several trees on the southern end of the spit have been identified as significant to the Runanga. These will be isolated and retained during the harvest activity.

Sustainability

The recommendation enables sustainable management of the reserve going forward.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

No implications

Financial considerations

It is estimated that this reports recommendation will result in approximately $250,000 of revenue. It is recommended that all cash flow is allocated to the Waikouaiti Forest Reserve Fund for implementation of the landscape management plan.

Significance

This decision is considered low in terms of Councils Significance and Engagement Policy.

Engagement – external

Consultation has been carried out with the community over the last three years through the community board and more widely. More generally, consultation with the community has previously occurred for this area through the Coastal Dune Reserve Management Plan.

Engagement - internal

Water and Waste services have been involved in scoping the project. Legal Services have advised the authors and reviewed the report recommendations.

Risks: Legal / Health and Safety etc.

Forest harvesting has a high level of health and safety risk. This will be mitigated through the tender process and careful contract management.

Conflict of Interest

No conflicts of interest identified.

Community Boards

Waikouaiti Coast Community Board has been involved in the harvest work to date and supports the allocation of funds from the harvest to the implementation of a landscape management plan.

 

 


Council

23 May 2016

 

 

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Council

23 May 2016

 

 

Map of Proposed Management Zones and Objectives


Council

23 May 2016

 

 

 

Amended Proposed Dog Control Policy and Bylaw 2016 and Keeping of Animals (Excluding Dogs) and Birds Bylaw 2016

Department: Regulatory Services

 

 

 

 

EXECUTIVE SUMMARY  

1      This report presents the amended proposed Dog Control Policy and Bylaw 2016 and the proposed Keeping of Animals (Excluding Dogs) and Birds Bylaw 2016.

2      A hearing panel made up of Councillors Peat (Chair), Lord and Hall considered all submissions and has recommended a number of changes to the proposed Dog Control Policy and Bylaw and no changes to the proposed Keeping of Animals (Excluding Dogs) and Birds Bylaw.

RECOMMENDATIONS

That the Council:

a)     Approves and adopts the Dog Control Policy 2016 as amended by the Hearings Committee, with an operative date of 1 July 2016.

b)     Determines that the proposed Dog Control Bylaw 2016 is necessary and is the most appropriate form of bylaw and that it does not give rise to any implications under the New Zealand Bill of Rights Act 1990.

c)     Makes the proposed Dog Control Bylaw 2016 as amended by the Hearings Committee, with an operative date of 1 July 2016.

d)     Revokes the 2004 Dog Control Policy and Bylaw, with the effect of revocation being 1 July 2016.

e)     Determines that the proposed Keeping of Animals (excluding dogs) and Birds Bylaw 2016  is necessary and is the most appropriate form of bylaw and that it does not give rise to any implications under the New Zealand Bill of Rights Act 1990.

f)     Makes the proposed Keeping of Animals (excluding dogs) and Birds Bylaw 2016 amended by the Hearings Committee, with an operative date of 1 July 2016.

g)     Revokes the 2010 Keeping of Animals (excluding dogs) and Birds Bylaw, with the effect of revocation being 1 July 2016.

 

BACKGROUND

3      A report presented to the Council at its meeting on 14 December 2015 provided relevant background information regarding the existing Policy and Bylaws and the need for these to be reviewed.

Following questions and discussion it was moved (Benson-Pope/MacTavish):

"That the Council:

a)      Resolves that following a review of the Dog Control Bylaw 2004 which commenced on 14 June 2014:

i)      in terms of section 155 of the Local Government Act 2002 a bylaw is the most appropriate and proportionate way of addressing the perceived problems;

ii)     the proposed Dog Control Bylaw 2015 is (for the purpose of public consultation) the most appropriate and proportionate way of addressing the perceived problems;

iii)    the proposed Dog Control Bylaw 2015 is not (for the purpose of public consultation) inconsistent with, and does not give rise to any implications under the New Zealand Bill of Rights Act 1990.

b)      Resolves that following a review of the Keeping of Animals Bylaw 2010 which commenced on 14 April 2015:

i)      in terms of section 155 of the Local Government Act 2002 a bylaw is the most appropriate and proportionate way of addressing the perceived problems;

ii)     the proposed Keeping of Animals Bylaw 2015 is (for the purpose of public consultation) the most appropriate form of bylaw;

iii)    the proposed Keeping of Animals Bylaw 2015 is not (for the purpose of public consultation) inconsistent with, and does not give rise to any implications under the New Zealand Bill of Rights Act 1990.

c)      Adopts the proposed Dog Control Bylaw 2015, the proposed Dog Control Policy 2015 and the Keeping of Animals Bylaw 2015 together with the 'Animal Rules' statement of proposal for public consultation and commences the special consultative procedure.

d)      Appoints a Hearings Subcommittee of Councillors Peat (Chair), Hall, Lord and Whiley to hear and consider submissions and recommend to Council the final forms of the proposed Dog Control Bylaw 2015, the proposed Dog Control Policy 2015 and the Keeping of Animals Bylaw 2015.

e)      Requests staff explore with other agencies, a coordinated cross-agency approach to pest management in Dunedin.

f)      Requests staff review the focus and adequacy of pest management in parks and reserves, for the purposes of the protection of indigenous species and ecosystems, within the 2016/17 financial year."

Following discussion the motion was put and carried.

4      Items e) and f) above will not be discussed in this report as they are not part of the policy and bylaw’s review and have been referred to the relevant departments for action.

5      The proposed policy and bylaws were publicly consulted under section 83 of the Local Government Act 2002. They were notified in the Otago Daily Times on 23 January 2016 and on the Council website for the duration of the one month consultation period. A hearing was held on 23 and 24 March 2016.

6      A total of 387 submissions were received on the draft policy and bylaws of which 60 submitters wished to be heard. The Hearings Committee has considered issues raised by submitters including:

·           Opposition to the proposal to require dogs to be on a leash on DCC owned sports grounds while continuing to keep dogs off marked playing fields.

·           Support for the proposal to require dogs on tracks and reserves to be leashed and kept 10 metres away from protected wildlife.

·           Support for the proposal to extend the prohibited area at Brighton Beach.

·           Support for dogs to be on a leash on Smaills Beach east of middle track.

·           Support for the proposal to allow dogs to be exercised off leash on Peninsula Beach Road, Port Chalmers.

·           Support for the proposal to allow dogs on a leash at St Clair Esplanade.

·           Requests to allow dogs in the Botanical Gardens, commercial areas and DCC owned cemeteries.

·           Support to prohibit dogs from Chisholm Park Golf Club.

·           Support to regulate the number of cats that may be kept per property in urban areas.

DISCUSSION

7      In addition to the 387 submissions received, four late submissions were accepted by the Hearings Committee.

8      Submitters called on the Council not to penalise all dog owners for the irresponsible behaviour of a small percentage of people that do not pick up after their dogs.

9      The Council’s bylaw Hearings Committee considered the submissions and recommended a number of changes to the proposed rules.

10    A copy of the amended proposed policy and bylaws are provided as Attachments A and B. The summary of submissions, staff comments and recommendations are provided as Attachment C.

Hearings Committee Consideration

11    The main issues raised by the submitters and considered by the Hearings Committee are outlined below.

 

Prohibited areas on DCC Sports Grounds

12    Two hundred and thirty four submissions were opposed to requiring dogs to be on a leash on DCC owned sports grounds while continuing to keep dogs off marked playing fields.

13    Submitters stressed the need for dogs to be ‘socialised’ through on-leash or off-leash interaction with other dogs.

14    A number of submitters stressed not to penalise the majority of responsible dog owners for the irresponsible ones who will continue to offend no matter what the bylaw requires of them.

15    A number submitted the idea that responsible dog owners or members of the public could call the minority of infringers to account through reporting any breach of the bylaw. A few dog-owning submitters advocated an ‘adopt a park’ approach.

16    Following deliberations the Hearings Committee recommended the following amendment to the Dog Control Bylaw 2016:

·           Dogs are permitted off a leash on DCC owned sports grounds in areas that are not marked playing surfaces (excluding DCC owned golf courses) and must be on a leash when games are being played.

·           Dogs are prohibited on all marked playing surfaces.

17    Following deliberations the Hearings Committee recommended the following amendment to the Dog Control Policy 2016:

·           The Dunedin City Council recognises the positive impact that dogs can bring to health and wellbeing in their role as human companions. Responsible dog ownership ensures that the benefits of companionship are highlighted. Owning a dog also carries the responsibility of being considerate of others who share our public places who aren’t dog owners and ensuring your dog is not a nuisance or menace to your neighbours and the wider community.

Require dogs on tracks and reserves to be leashed and kept 10 metres away from protected wildlife areas

18    One hundred and fifty eight submissions supported the requirement for dogs on tracks and reserves to be leashed and kept 10 metres away from protected wildlife compared to one hundred and seventeen submissions that were opposed to this option.

19    Submissions in support of this option were heard from dog and non-dog owners, the Department of Conservation, Yellow Eyed Penguin Trust, Warrington Reserve Group and Brighton and Smaills Beach residents.

20    The majority of submitters in support of this option felt the 10 metre restriction was too close and should be extended to 20 metres.

21    Those submitters opposed to this option felt that the status quo should remain as responsible dog owners already ensure their dogs are on a leash or kept away from protected wildlife.

22    Following deliberations the Hearings Committee recommended the following amendment to the Dog Control Bylaw 2016:

·           Dog owners must place their dogs on a leash within 20 metres of protected wildlife.

23    Following deliberations the Hearings Committee recommended the following amendment to the Dog Control Policy 2016:

·           Ensure the protection of native wildlife in reserves and beaches (e.g. fur seals, sea lions, penguins and wading birds) by minimising the risk of dog attacks.

Extend the prohibited area at Brighton Beach

24    Thirty seven submissions were in support of extending the prohibited area at Brighton Beach.

25    Submissions in support of this option also requested the area be extended further north to include the beach area opposite 909 Brighton Road which is also a nesting area for penguins.

26    One submitter requested that the Otokia Creek track be a permitted area for dogs on a leash as this was a popular walking area for the Brighton community.

27    Following deliberations the Hearings Committee recommended the following amendments to the Dog Control Bylaw 2016:

·           Dogs are prohibited in:

All of the area within the bay from the Big Rock to opposite 909 Brighton Road at the North end of the domain including Barneys Island and all of the beach within the confines of Brighton Road.

·           Dogs are permitted on a leash on:

Otokia Creek track to the start of Brighton Beach

Dogs to be on a leash on Smaills Beach east of middle track

28    Of those submitters speaking in support of dogs on a leash within 10 or 20 metres of protected wildlife Smaills Beach residents and the Yellow Eyed Penguin Trust expressed their concern for wildlife on this beach.

29    Following deliberations the Hearings Committee recommended the following amendment to the Dog Control Bylaw 2016:

·           Dogs to be on a leash on the beach east of the middle track and may be off the leash to the west of the track, subject to temporary bans when required for wildlife protection purposes.

Dogs to be exercised off leash on Peninsula Beach Road, Port Chalmers

30    Two hundred and twelve submissions were in support of allowing dogs to be exercised off leash on Peninsula Beach Road, Port Chalmers.

31    Following deliberations the Hearings Committee recommended the following amendment to the Dog Control Bylaw 2016:

·           Dogs are permitted to be exercised off leash on:

Peninsula Beach Road

Dog on a leash at St Clair Esplanade

32    Two hundred and thirty eight submissions were in support of allowing dogs on a leash on the St Clair Esplanade.

33    Submitters asked that Council allow more access to this area as normalisation of dogs in society creates a culture of responsible dog ownership.

34    Following deliberations the Hearings Committee recommended the following amendments to the Dog Control Bylaw 2016:

Dogs are permitted on a leash on:

·           The Esplanade area which fronts and runs parallel to the sea wall to where it meets Beach Street to the south.

·           The asphalt car park that is accessed from the Esplanade.

·           The reserves park situated between the asphalt car park that is accessed from the Esplanade and Bedford Street.

·           The Esplanade through to the northern end of the walking track at the Scout hall on Victoria Rd.

Requests to allow dogs in the Botanic Garden, commercial areas and DCC owned cemeteries

35    Several submitters requested that dogs be permitted on a leash in the Botanic Garden. The Committee discussed this option with the Group Manager Parks and Recreation and it was generally considered that the purpose for the Garden was not suitable to allow access to dogs.

36    One hundred and thirty eight submissions were in support of allowing dogs on a leash in the commercial areas and one hundred and fifty three submissions were in support of allowing dogs on a leash in DCC owned cemeteries.

37    Submitters asked that Council allow more access to these areas as normalisation of dogs in society creates a culture of responsible dog ownership.

38    The Hearings Committee discussed how this would be a test of dog owner responsibility and were advised by Council’s in-house Counsel that a 12 month trial period could be considered. 

39    Following deliberations the Hearings Committee recommended a 12 month trial allowing:

·           Dogs to be taken, on a leash, into the commercial areas as well as into the DCC owned cemeteries.

40    The following amendment was also recommended in the Dog Control Bylaw:

·           Dog owners must not leave dogs unattended in the Commercial Areas.

Prohibited dogs from Chisholm Park Golf Club

41    One submission was received asking for dogs to be prohibited from Chisholm Park Golf Course.

42    The current lease conditions for the Chisholm Park Golf Club allow for public access through the golf course, and the Ocean Beach Reserve also permits public access.

43    Following deliberations and consultation with the Group Manager Parks and Recreation the Hearings Committee recommended the following amendments to the Dog Control Bylaw  to ensure clarity relating to dog control at this golf course:

·           The area closest to the golf club permits dogs on a leash; and

·           The area closet to the beach (also termed Ocean Beach Domain) permits dogs without a leash. These are shown in schedule E (Attachment D to this report).

Regulate the number of cats that may be kept per property in urban areas

44    One hundred and forty three submissions were in support of regulating the number of cats that may be kept per property in urban areas in an effort to protect wildlife, flora and fauna.

45    The Hearings Committee was advised that Councils may only make bylaws where they are expressly permitted to do so by legislation. Therefore the Council may pass a bylaw that limits the number of cats kept on a property to avoid a health nuisance to neighbours, and a bylaw may prescribe how a cat is kept by its owner. However, the Council may not pass a bylaw to generally protect wildlife or flora and fauna (unless it relates to a Reserve administrated under legislation such as the Reserves Act 1977) as the Local Government Act 2002 is directed at people and communities.

46    The current conditions in the proposed Keeping of Animals (excluding dogs) and Birds Bylaw 2016 permit the Council to address a health nuisance found to be caused by cats.

47    Feral cat management is addressed under the Council’s Reserve Management Plan.

48    Restricting the number of cats per urban property would require enforcement and the Council would need to consider the financial impact to introduce this option.

49    In an effort to encourage responsible cat ownership in Dunedin the Council can assist the uptake of microchipping and neutering by running public education campaigns.

50    Following deliberations the Hearings Committee recommended that no amendments be made to the Keeping of Animals (excluding dogs) and Birds Bylaw 2016.

Clarification of interpretation in the amended proposed Keeping of Animals (excluding dogs) and Birds Bylaw 2016

51    Staff have clarified the interpretation intended within the bylaw with regard to the keeping of animals on residential land by referring to the operative District Plan.

OPTIONS

52    The proposed Dog Control Policy and Bylaw and the Keeping of Animals (Excluding Dogs) and Birds Bylaw was considered at the 14 December 2015 Council meeting and approved for public consultation on the basis that the bylaws were necessary. For this reason, the option of revoking the bylaws is not considered.

Option one – Adopt the Amended Proposed Dog Control Policy and Bylaw 2016 and the Keeping of Animals (excluding dogs) and Birds Bylaw 2016 (Recommended Option)

 

53    Making the Dog Control Policy and Bylaw 2016 and the Keeping of Animals (excluding dogs) and Birds Bylaw 2016 as amended by the Hearing Committee and as attached to this report.

Advantages

·           Council will adopt a policy and bylaws that provide clarity for animal owners and the Dunedin community.

·           The new Dog Control Policy meets the Council’s regulatory requirements listed under section 10 of the Dog Control Act 1996. 

·           The new bylaws provide appropriate regulatory tools and meets community expectations to enforce animal rules in the Dunedin district. 

·           The policy and bylaws acknowledge the positive benefits of animal ownership.

Disadvantages

·           The new Dog Control Bylaw could be viewed as too flexible for dog owners.

·           The new Keeping of Animals (Excluding Dogs) and Birds Bylaw could be viewed as not restrictive enough for cat owners.

·           There will be costs associated with the implementation of a new bylaw. These include signage and educational material. However, these costs are within existing budgets.

Option Two – Retain the existing Dog Control Policy and Bylaw and the Keeping of Animals (excluding dogs) and Birds Bylaw (Status Quo)

54    Decide to not to make the Dog Control Policy and Bylaw 2016 and Keeping of Animals (excluding dogs) and Birds Bylaw 2016 and make the existing Dog Control Policy and Bylaw and the Keeping of Animals (excluding dogs) and Birds Bylaw.

Advantages

·           Costs associated with the adoption and implementation of the amended policy and bylaws could be avoided.

Disadvantages

·           Council will not have a policy and bylaws which provides for improved control of animals and protection of wildlife.

·           Council will not be seen to be acknowledging the positive benefits of animal ownership.

NEXT STEPS

55    If the recommended option is resolved the next steps to take before 1 July 2016 is:

·           To review and update the communication plan to ensure that all signage, website information, maps of permitted and prohibited dog areas and printed brochures are accurate to support the new policy and bylaws.

·           Develop a communication plan to ensure affected parties (e.g. commercial business owners, DCC owned cemetery operators and Ōtākou and Puketeraki runaka) are aware of the amendments to the Dog Control Bylaw.

·           Develop a monitoring and enforcement programme for the 12 month trial period within the commercial areas and DCC owned cemeteries.

·           Develop an education plan to encourage responsible cat ownership.

·           Policy and bylaws commence on 1 July 2016 with bylaws and enforcement programme in place.

 

Signatories

Author:

Ros MacGill - Environmental Health/Animal Services Manager

Authoriser:

Adrian Blair - Group Manager Customer and Regulatory Services

Simon Pickford - General Manager Services and Development 

Attachments

 

Title

Page

a

Dog Control Bylaw and Policy 2016

145

b

Keeping of Animals (excluding dogs) and Birds Bylaw 2016

163

c

Analysis of Submissions and Staff Comments

168

d

Schedule E map

187

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This decision relates to providing a regulatory function and it is considered good-quality and cost-effective.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

 

Animal Control contributes to the 'healthy and safe people' strategic direction of the Social Wellbeing Strategy and will help achieve draft environmental and parks and recreation objectives.

Māori Impact Statement

Ōtākou and Puketeraki runaka were consulted in the development of these bylaws and in particular about dog access to cemeteries. Runaka will be advised of the amendment to the Dog Control Bylaw permitting dogs on a leash in DCC-owned cemeteries.

Sustainability

There are no known implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no known implications.

Financial considerations

Proposed changes could be implemented within existing budgets.

Significance

The Special Consultative Procedure has been undertaken as per Council policy. 

Engagement – external

The Policy and Bylaws were publicly notified in accordance with the Local Government Act 2002 on 23 January 2016 with the submission period closing at 5.00pm on 26 February 2016.

 

There was also external engagement with an opt-in and People's Panel survey, meetings with key stakeholders (Yellow Eyed Penguin Trust, Society for the Prevention of Cruelty of Animals (SPCA), Department of Conservation) and analysis of relevant comments from the 2014 Residents' Opinion Survey. The survey was also forwarded to the Blind Foundation, Hearings Dogs, and three surf lifesaving clubs.

Engagement - internal

City Development, Transport and Parks, Recreation and Aquatics have been consulted in the development of the bylaws and policy.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

Community Boards have had the opportunity to contribute to the review of the dog control policy and bylaw and were able to participate in the formal engagement process.

 

 


Council

23 May 2016

 

 

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23 May 2016

 

 

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Council

23 May 2016

 

 



Council

23 May 2016

 

 

 

Conflict of Interest Policy (Council Officers)

Department: Corporate Services

 

 

 

 

EXECUTIVE SUMMARY  

1      The purpose of this report is to recommend the adoption of the Conflict of Interest Policy (Council Officers) following the incorporation of feedback from staff and further review by the Audit and Risk Subcommittee.

RECOMMENDATIONS

That the Council:

a)     Adopts the Conflict of Interest Policy (Council Officers).

b)     Notes that the management of elected member conflicts of interest is to be part of a separate report as part of the work to update Standing Orders and the elected members' Code of Conduct.

 

Background

2      The Audit and Risk Subcommittee considered the draft Conflict of Interest Policy at its meeting in September 2015. The Subcommittee suggested minor changes before the policy was considered by Council.

3      Subsequent to that meeting, the Office of the Auditor General released their findings into the management of conflicts at Queenstown Lakes District Council and reported its findings in October 2015.

4      Further changes were made to the draft and the policy was considered by the Subcommittee on 2 February 2016, with the Subcommittee recommending to Council that the report be approved.

5      The policy was considered by the Council at its meeting on 22 February 2016, where the Council resolved that the report be referred back to the Chief Executive Officer for further clarification.

Discussion

6      Councillors expressed concerns about a number of aspects of the draft policy and including specific concerns about:

a)     The definition of volunteers

b)     What was meant by "lobbying"

c)     Staff ability to participate in the democratic process

d)     What constituted a "strongly held view".

7      There was also concern expressed that there had not been adequate consultation with staff.

8      Subsequent to consideration by the Council, the Chief Executive Officer undertook a consultation process with staff and the feedback was incorporated into a redrafted document.

9      This document was considered by the Subcommittee on 16 May 2016 and the majority of the suggested changes were incorporated into the final version (Attachment A).

10    By way of summary, the following minor changes have been made:

i)      Some of the definitions have been clarified by separating out the definitions of "contractor" and "volunteer" and expanding on them.

ii)     The definition of "group manager" has been clarified.

iii)     The "Prohibited activities" wording has been standardised to be consistent and had an additional prohibition added.

11    Section 6.4 on "Limited activities" attracted the most feedback from staff and the Subcommittee made a number of changes to the section to respond to the matters that were raised.

12    The key changes were:

i)      Consent is no longer required for most limited activities

ii)     Employees must  notify their manager in writing

iii)     Management plans may be required in certain situations

iv)    Employees ability to submit on Council processes has been clarified

v)     Volunteers have been excluded from the requirement in relation to public submissions.

13    The Audit and Risk Subcommittee has recommended the Conflict of Interest Policy (Council Officers) is now adopted by Council.

Options

14    As this report concerns the implementation of governance arrangements that are necessary to meet the expectations of the Office of the Auditor General, there are no options presented.

Next Steps

15    If the policy is approved it will be communicated to staff and processes put in place to ensure any conflicts are being appropriately recorded and managed.

 

 

Signatories

Author:

Sandy Graham - Group Manager Corporate Services

Authoriser:

Sue Bidrose - Chief Executive Officer 

Attachments

 

Title

Page

a

Conflict of Interest Policy (Council Officers)

194

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities and in a manner that maintains public confidence.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

The Conflict of Interest Policy will ensure that any conflicts of interest are identified and disclosed.

Māori Impact Statement

There are no known impacts for tangata whenua

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no known financial implications.

Significance

This matter is considered of low significance in terms of the Council’s significance and Engagement Policy.

Engagement – external

LGNZ guidelines have been consulted.

Engagement - internal

Staff consultation has been undertaken and feedback incorporated into the policy.

Risks: Legal / Health and Safety etc.

There may be a legal risk to Council should conflict of interest statements not be disclosed. This policy minimises that risk.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no implications for community boards.

 

POLICY REGISTER

Department responsible:

 

Policy number: