Notice of Meeting:
I hereby give notice that an ordinary meeting of the Community and Culture Committee will be held on:
Date: Tuesday 16 October 2018
Time: 1.00 pm
Venue: Edinburgh Room, Municipal Chambers,
The Octagon, Dunedin
Sue Bidrose
Chief Executive Officer
Community and Culture Committee
PUBLIC AGENDA
MEMBERSHIP
Chairperson |
Cr Aaron Hawkins |
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Deputy Chairperson |
Cr Rachel Elder |
Cr Marie Laufiso |
Members |
Cr David Benson-Pope |
Mayor Dave Cull |
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Cr Christine Garey |
Cr Doug Hall |
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Cr Mike Lord |
Cr Damian Newell |
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Cr Jim O'Malley |
Cr Chris Staynes |
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Cr Conrad Stedman |
Cr Lee Vandervis |
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Cr Andrew Whiley |
Cr Kate Wilson |
Senior Officer Simon Pickford, General Manager Community Services
Governance Support Officer Wendy Collard
Wendy Collard
Governance Support Officer
Telephone: 03 477 4000
wendy.collard@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
Community and Culture Committee 16 October 2018 |
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ITEM TABLE OF CONTENTS PAGE
1 Public Forum 4
2 Apologies 4
3 Confirmation of Agenda 4
4 Declaration of Interest 5
Part A Reports (Committee has power to decide these matters)
5 Otago Museum Report to Contributing Local Authorities - July to August 2018 15
6 UCCN Annual Meeting 2018 44
7 Community and Culture Non-Financial Activity Report for the Quarter Ended 30 September 2018 50
8 Dunedin City Council Submission on Healthy Homes Standards Discussion Document 63
9 Residential Tenancy Act Reform Submission 86
10 Items for Consideration by the Chair 163
Community and Culture Committee 16 October 2018 |
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At the close of the agenda no requests for public forum had been received.
At the close of the agenda no apologies had been received.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
Community and Culture Committee 16 October 2018 |
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EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.
2. Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
That the Committee: a) Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and b) Confirms/Amends the proposed management plan for Elected Members' Interests. |
Attachments
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Title |
Page |
⇩a |
Elected Members' Register of Interest |
7 |
Community and Culture Committee 16 October 2018 |
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Otago Museum Report to Contributing Local Authorities - July to August 2018
Department: Corporate
EXECUTIVE SUMMARY
1 The attached report, prepared by Otago Museum, provides an update on the key activities from July to August 2018.
That the Community and Culture Committee: a) Notes the Otago Museum Report to Contributing Local Authorities – July to August 2018 |
Signatories
Authoriser: |
Simon Pickford - General Manager Community Services |
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Title |
Page |
⇩a |
Otago Museum Report to Contributing Local Authorities July/August 2018 |
17 |
SUMMARY OF CONSIDERATIONS
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Fit with purpose of Local Government This report relates to providing local infrastructure and a public service and it is considered good-quality and cost-effective by monitoring activity. |
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Fit with strategic framework
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Māori Impact Statement There are no known impacts on tangata whenua. |
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Sustainability There are no known implications for sustainability. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy There are no known implications, as funding this activity is provided for in the LTP. |
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Financial considerations No financial information presented. The Council contributed funding of $4.023 million in the 2016/17 year. |
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Significance Significance has been assessed as low in terms of Council's Significance and Engagement Policy. |
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Engagement – external There has been no external engagement. |
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Engagement - internal There has been no internal engagement. |
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Risks: Legal / Health and Safety etc. There are no known risks. |
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Conflict of Interest There are no known conflicts of interest. |
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Community Boards There are no known implications for Community Boards. |
Community and Culture Committee 16 October 2018 |
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UCCN Annual Meeting 2018
Department: Arts and Culture
EXECUTIVE SUMMARY
1 Dunedin was designated a UNESCO City of Literature at the end of 2014. The purpose of this report is to update the Committee on the UNESCO Creative Cities Network (UCCN) Annual Meeting, held in Krakow and neighbouring Katowice, Poland, from 12 to 15 June 2018.
That the Committee: a) Notes this report on the UCCN Annual Meeting 2018.
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BACKGROUND
2 Attendance at the Annual Meeting is required by UNESCO and delegates comprise teams from the 180 Creative Cities across the seven creative fields of Craft and Folk Art, Design, Film, Gastronomy, Literature, Media Arts, and Music. Registration is free for existing Creative Cities but aspiring cities from around the world pay to attend the Annual Meeting. Dunedin was represented by Mayor Dave Cull and Nicky Page, Director City of Literature, and the meeting had a full agenda. Items included hands-on workshops on literary projects that address youth unemployment, literacy gaps, and refugee resettlement; exploring solutions for sustainability, resilience, and wellbeing of communities through books and creativity; speed-dating sessions on collaborative projects across the seven creative fields; and future UCCN strategy.
3 Krakow UNESCO City of Literature took the opportunity to showcase its iconic international Milosz Poetry Festival immediately prior to the Annual Meeting, and to schedule a formal Cities of Literature subgroup meeting on 11 June and additional formal subgroup meetings wherever the Annual Meeting agenda allowed. These meetings were attended by the 28 Cities of Literature, which is an energetic and proactive network, and a busy programme covered many shared projects and initiatives, discussions about best practice, and strategies and action points for the immediate future and long term.
4 Mayor Cull was invited to speak three times at the UCCN Annual Meeting in official Mayoral forum contexts, and a parallel programme ran for Mayors with Mayor Cull being asked to take the lead for these discussions.
5 Ms Page shared local examples of best practice from He Puna Auaha Dunedin UNESCO City of Literature, including the Little Landers Literature initiative in partnership with the Pulse Energy Highlanders to encourage a love of reading in primary school children, noting that enjoying reading at a young age significantly improves a range of life outcomes.
6 Ms Page participated in a number of sessions to advance and grow the collaborative work being undertaken, both with other Cities of Literature and across all creative fields. Dunedin has led and been actively involved in a number of projects across the Network, and projects led by Dunedin include:
· Last year’s Creative Cities Southern Hui, funded by a grant from the NZ National Commission for UNESCO and in partnership with the University of Otago’s Centre for the Book, which brought visitors from across the Creative Cities to Dunedin, as well as speakers from Bologna, Norwich and Melbourne Cities of Literature and Papua New Guinea, to generate collaborative projects across the creative fields (and which featured in a plenary presentation at the Annual Meeting);
· Bologna Children’s Book Fair, for which all Creative Cities competed for one free stand. Dunedin's proposal was selected, providing an exhibition space worth $10,000 at the iconic trade Fair in 2017 to display books and sell rights for local authors;
· The Cities of Literature digital cookbook which was circulated around the Network and available free online, showcasing recipes with a literary flavour from Cities of Literature;
· A partnership campaign with Heidelberg UNESCO City of Literature in which the two cities promoted each other’s literary environment via a social media campaign;
· A collaborative partnership with Prague UNESCO City of Literature in which Dunedin created an extended article on the two cities for showcasing soon on the two websites (and which Prague will translate into Czech for sharing).
DISCUSSION
7 The UCCN Annual Meeting yielded numerous benefits and opportunities for Dunedin City in alignment with Ara Toi Ōtepoti - Dunedin Arts and Culture Strategy 2015. Face-to-face meetings with other Mayors and Cities of Literature Directors and their staff were invaluable for advancing existing and new collaborative projects, and opportunities for local writers and publishers and for the City. Discussions included author mobility and new international residencies funded by other Cities of Literature, and positive meetings took place with publishers and festival directors to raise the City’s profile.
8 Mayor Cull is leading ongoing consultation with Mayors from other Creative Cities about the cities’ relationships with UNESCO, and is liaising with UNESCO regarding the collective view. There is an expectation that this leadership by Mayor Cull will continue as governance discussion progresses.
9 Ms Page has accepted an invitation coming out of the Annual Meeting to chair the Cities of Literature Communications and Promotions Working Group (via Skype), with membership from Krakow (Poland), Lillehammer (Norway), Obidos (Portugal), Seattle (USA), and Ulyanovsk (Russia), to develop strategies for shared digital communications and enhanced visibility for the network of 28 Cities of Literature, and to identify new collective opportunities for the Literature network.
10 This Working Group will contribute to the firming up of an infrastructure to leverage literary tourism opportunities across the Literature cities. Many individual attendees from all creative fields expressed an interest in travelling to Dunedin to experience our extraordinary literature, arts, and wildlife.
11 Ms Page presented new cost-neutral project ideas to the Annual Meeting for collaborating with the other Cities of Literature. She also advanced plans for the Dunedin UNESCO City of Literature Short Play Festival to be hosted by Theatre Studies at the University of Otago in September 2019, as a key part of the University’s 150th Anniversary celebrations. All 28 Cities of Literature are invited to send a troupe of actors (at that city’s own expense), and/or a new short play to be performed in the Festival. This Festival has generated much interest amongst the Cities of Literature and some have secured funding already to visit Dunedin to participate in the programme.
OPTIONS
12 Not applicable.
NEXT STEPS
13 A significant number of high-impact collaborative projects of no/negligible cost have come out of the Annual Meeting and are being advanced for Dunedin by Ms Page, including a shared Cities of Literature website; shared author promotions online; a new exhibition of Cities of Literature poetry in Reykjavik UNESCO City of Literature (Iceland); targeted social media campaigns; translation facilitation; and the exploration of an exciting enhanced partnership with Edinburgh UNESCO City of Literature.
14 Numerous new contacts were made within Creative Cities’ municipalities which are being actively pursued, and which open civic doors to all aspects of city life.
15 The following image shows an extract from the work of local poet Liz Breslin, which was translated into Polish and projected onto a wall in Krakow by their City of Literature Office during the UCCN Annual Meeting 2018.
Signatories
Author: |
Nicky Page - Director City of Literature |
Authoriser: |
Bernie Hawke - Library Services Manager Nick Dixon - Group Manager Ara Toi Simon Pickford - General Manager Community Services |
There are no attachments for this report.
SUMMARY OF CONSIDERATIONS
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Fit with purpose of Local Government This report relates to providing a public service and it is considered good-quality and cost-effective.
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Fit with strategic framework
He Puna Auaha Dunedin UNESCO City of Literature activities support the outcomes of a number of Dunedin City Council strategies as above, especially Ara Toi Ōtepoti - Dunedin Arts and Culture Strategy 2015. The UCCN Annual Meeting closely aligned with the four key strategic themes of Identity Pride, Creative Economy, Access and Inclusion, and Inspired Connections.
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Māori Impact Statement The principles of Te Tiriti o Waitangi comprise the foundation of the work of He Puna Auaha Dunedin UNESCO City of Literature. The wealth of local story in Te Reo both written and spoken is a key reason Dunedin is designated a City of Literature, and tangata whenua will always be an essential partner in the initiative. Kai Tahu generously gifted the name He Puna Auaha to the City of Literature.
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Sustainability As an update report, there are no specific implications for sustainability.
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy As an update report, there are no specific implications for the LTP/Annual Plan / Financial Strategy /Infrastructure Strategy.
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Financial considerations As this is an administrative report there are no financial considerations.
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Significance This update report is considered low significance under the Significance and Engagement Policy.
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Engagement – external As this is an update report, no external engagement has been undertaken.
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Engagement - internal As this is an update report, no internal engagement has been undertaken.
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Risks: Legal / Health and Safety etc. There are no identified risks in respect of this report.
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Conflict of Interest There is no conflict of interest identified in respect of this report.
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Community Boards The updates in this report do not relate specifically to Community Boards but are likely to be of general interest to them.
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Community and Culture Committee 16 October 2018 |
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Community and Culture Non-Financial Activity Report for the Quarter Ended 30 September 2018
Department: Community and Planning and Ara Toi
EXECUTIVE SUMMARY
1 This report updates the Committee on key city, community, arts and culture outcomes for the quarter ended 30 September 2018.
2 Some highlights for the quarter from the various community and cultural initiatives detailed in the report include:
· Approval by Council to umbrella the Otepoti Youth Vision in partnership with the Dunedin Youth Council and Youth Action Committee.
· Being announced as a finalist in the Keep New Zealand Beautiful awards, Most Beautiful City category 2018.
That the Committee: a) Notes the Community and Culture Non-Financial Activity Report for the Quarter ended 30 September 2018.
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BACKGROUND
3 The Community and Planning group of activities works with other agencies to set the direction for managing Dunedin’s built and natural environment. It also works to enable a strong sense of community and social inclusion through the provision of advice and support to community groups and social agencies, and provides events for the enjoyment of residents and visitors.
4 The Arts and Culture group of activities operates Dunedin Public Libraries, the Dunedin Public Art Gallery, the Toitū Otago Settlers Museum, the Dunedin Chinese Garden and the Olveston historic home.
DISCUSSION
5 The Residents’ Opinion Survey (ROS) is the principal mechanism by which the Council measures resident satisfaction with a wide range of its activities.
6 From July 2016 the ROS has been conducted on a continuous monthly basis, aiming to obtain around 100 responses each month, to replicate the average annual sample size of around 1,200 obtained in previous years. The quarterly results in the graphs below generally reflect the responses of around 300 residents. A sample of 300 has an expected 95% confidence interval (margin of error) of +/- 5.7%, whereas the annual result for 2015/16 had a margin of error of +/- 2.5%. Results for the year will continue to be published in the annual ROS report at year end. Notable measures are listed in the balance of this report.
7 At
the time of writing, September ROS results were unavailable.
Satisfaction with Community
8 There is no change in satisfaction with ‘Sense of community’. It remains as reported at the end of last quarter.
Satisfaction with Festivals and Events
9 A 5% decrease in satisfaction with ‘city festival and events’ was reported as at 31 August 2018.
Satisfaction with Cultural Facilities
10 A 2% decrease in satisfaction with Dunedin Public Libraries was reported as at 31 August 2018.
11
A 4% increase in satisfaction with Dunedin Public Art Gallery was reported as
at 31 August 2018.
12 A 2% decrease in satisfaction with Toitū Otago Settlers Museum was reported as at 31 August 2018.
13 A 5% decrease in satisfaction with the Dunedin Chinese Garden was reported as at 31 August 2018.
14 There is no change in satisfaction with Dunedin Olveston Historic Home. It remains as reported at the end of last quarter.
Visitation Numbers
15 Dunedin Public Libraries
Visitation to the Dunedin Public Libraries during the period from July to September 2018 was up by 19.4% (36,520 visits) compared to the same period in 2017/18 due to the combined impact of the opening of the South Dunedin Community Pop Up Library and Services Centre in September 2017, as well as community participation in popular events such as the New Zealand International Science Festival in July 2018.
16 Dunedin Public Art Gallery
Visitation has been lower than in past years, however we do expect to make our target by year end.
17 Toitū Otago
Settlers Museum – Visitation is up 1,940 visitors on July last year.
August was down 719 visitors on August last year. We are still tracking well to
meet the target of 200k visitors. A strong September, up 1,921 visitors on
previous September.
18 Dunedin Chinese Garden – A strong start to the financial year. Up 202 visitors on previous July. Quieter August in comparison to last year, however this is still higher than 2012 through to 2017 financial years. A busy September up 761 visitors. This could be attributed to the 10 year anniversary celebrations.
19 Dunedin Olveston Historic Home - Visitor numbers are similar to previous years and are typical of the winter period.
Major Initiatives
Community
20 South Dunedin Future - The Community Adviser continued to support community development initiatives and build community engagement in South Dunedin. A group of community stakeholders continue to meet six-weekly. A community-led network has arisen from that group, leading hui and other capacity building work. The third community-led hui was held on 18 September; attended by senior Council staff who provided an update on infrastructure work and discussed climate change adaption.
21 Refugee and Migrant Matters - Community Development staff are involved in efforts with the Southern District Health Board and other potential partners to develop a co-operative approach to provision of interpreting services across the city. Discussions have also been held with some social service groups around the levels of interpreting support required for them to be able to sufficiently support former refugees. Staff have followed up with Immigration New Zealand to ascertain if there is any national provision of interpreting likely in the short term and are awaiting a response. Staff continue to support both strategic and operational groups involved in supporting migrants and former refugees.
22 Place Based Community Support - The first Place Based Community Grants were approved by the Grants Subcommittee on 26 September. More than $268,000 was approved for six Place Based Groups.
23 Mayor’s Taskforce for Housing - The Mayor’s Taskforce for Housing continued to meet, discussing a wide range of housing issues. These included healthy housing, housing affordability, and social housing needs. The Taskforce will provide its first formal report to Council in November. Staff from across Council are working to support the Taskforce and the wider aim to address housing provision within the city.
24 Youth Development - The Council continues to support a number of youth initiatives; including the Otepoti Youth Vision, the Dunedin Youth Council, Youth Action Committee, Aspiring Leaders and Tuia. It is expected the Otepoti Youth Vision will be launched by the end of 2018.
25 Taskforce Green - Between July and September, 42 volunteers worked on more than 50 projects, contributing over 5,000 hours of labour. Examples of work undertaken include regular graffiti removal to the annual clean-up of the St. Clair Salt Water Pool prior to the new season opening, and more recently dressing up the Octagon with Lanterns in celebration of the 10th Anniversary of the Chinese Gardens.
26 Enviroschools - Five Enviroschools attended the recent Enviroschools Year 7 – 10 Climate Change Hui. Students engaged with guest speakers from the Otago Museum and the University of Otago Physics Department to learn about the process and effects of climate change, and then took action to offset their carbon emissions by planting 100 trees at Walton Park, Fairfield.
27 Keep Dunedin Beautiful Clean-up Week inspired several Enviroschools to initiate community clean-ups on and around school grounds including Portobello School, St. Leonards School, Outram School, Kaikorai Valley College, and Bayfield High School. The event was run in conjunction with the nationwide Keep New Zealand Beautiful Clean-up Week.
28 As part of Matariki tu Rakau, over 100 students from Opoho School planted 450 trees on Signal Hill. More than 50 students from Waikouaiti School, members of the local RSA, runaka, and Dunedin Mayor Dave Cull planted 600 trees to help restore the Waikouaiti dunes. With Ministry for Primary Industries (MPI) funding, this programme aims to plant 350,000 trees nationwide in commemoration of New Zealand Defence Force past and present, and to mark 100 years since the end of World War 1.
29 Keep Dunedin Beautiful - The annual Keep Dunedin Beautiful awards were held at the end of July. The awards recognised the contribution from 32 individuals, community groups and businesses who have contributed to keeping their community beautiful over the past 12 months.
30 In August, Dunedin was named as a finalist alongside Hutt City in the Keep New Zealand Beautiful awards, Most Beautiful City category. Two judges spent a day in Dunedin observing litter prevention, waste and recycling initiatives, sustainable tourism practices and community beautification projects. The winner will be announced at a gala dinner in Auckland at the end of October.
31 Events - Since July two professional development seminars have been run in partnership with the DCC and New Zealand Events Association (NZEA) for Dunedin event organisers. Workshops were Managing Risk for Events and Marketing and Social Media. Workshops support knowledge sharing and capacity building for our local events industry.
32 Enterprise Dunedin and the DCC Web Team launched the new DCC Events Calendar at the September NZEA seminar. The calendar, based on the Timely event scheduling software is designed to allow better planning and easier loading of events for the Dunedin Community.
33 The Events team assisted in the organisation of the Dunedin Fields of Remembrance event (World War 1 crosses totalling nearly 4,000) at the Queens Gardens. This display will remain in place until after Armistice Day 11 November 2018.
34 Masters Games - The New Zealand Masters Games website went live to coincide with the launch of the Whanganui Games Launch. This was an initiative led by the Dunedin Games Team.
35 Grants - In July 26 groups received City Service / City Project grants totalling $496,700. Grants will be utilised to support a wide range of projects and groups including the Dunedin Choir, Blue Oyster Arts Trust, Coastguard Dunedin and Age Concern.
Cultural Initiatives
36 City of Literature - The City of Literature was invited to be the initial point of contact for Roger Hall’s nationwide NZ Theatre Month. As part of this inaugural celebration, the City of Literature partnered with Dunedin Secondary Schools’ Drama for an event at which each secondary school performed a New Zealand script and answered quiz questions for spot prizes in the breaks.
37 The City of Literature, NZ Young Writers Festival, and Dunedin Writers and Readers Festival teamed up with the University of Otago to celebrate the Robert Burns Fellowship’s 60th Anniversary. The University brought the Fellows to Dunedin for a reunion weekend at which free events were hosted by the Dunedin Public Art Gallery.
38 The City of Literature partnered with theArtDept for its ongoing ‘Painted Poems’ initiative for primary schools, in which each student in a class receives a single word to paint. When combined, a complete stanza from a local poem has been painted by the class for exhibiting in the school.
39 The City
of Literature partnered with OAR FM’s
Youth Zone for the ‘Young Lyricists’ podcast series (14 to 18 years
of age). The young lyricists’ original work was broadcast and podcasts
posted, along with recorded interviews about their songwriting, and the
material was made available for their CV/portfolio.
Cultural Facilities
40 Public Libraries – Key events and activities undertaken by the Dunedin Public Libraries during the period included:
41 New Zealand International Science Festival - The Dunedin City Library and the South Dunedin Community Pop Up were key venues for the 2018 New Zealand International Science Festival held in Dunedin from 6-15 July 2018, with a total of 1,054 participants at library venues.
42 Voices and Votes: A Tribute to Women’s Suffrage - An exhibition titled Voices and Votes paying tribute to 125 years of New Zealand women’s suffrage was launched in August 2018. The exhibition showcases early women writers and other creative women of the times to complement the story of the women’s suffrage movement.
43 National Poetry Day - Events to celebrate National Poetry Day on 24 August 2018 and an evening with Owen Marshall and Graeme Sydney were attended by a total of 252 people.
44 Adult Winter Reading Challenge - There was a total of 192 participants in the Winter Adult Reading Challenge which concluded in August 2018.
45 Latin American Film Festival - The Dunedin City Library is the venue for the 17th Latin American and Spain Film Festival which opened in September 2018.
46 2018 UNESCO Dunedin City of Literature Robert Burns Poetry Competition - Entries have been invited for the 2018 UNESCO Dunedin City of Literature Robert Burns Poetry Competition with youth being targeted with attractive ‘Rap Like Robbie’ branding on a separate entry form, entry period and promotion to secondary students in years 9-11 across the Otago region. Prizes will continue to be awarded on 25 January 2019. The competition represents a range of community partnerships and sponsorship for the competition prizes.
47 Regular Public Programmes - Regular public programmes including Children’s Storytime sessions, Book Club meetings, Kid’s Club, Homework Club, Wriggle & Rhyme active movement, Wriggle Time, Steeping Up free public information technology classes and Justice of the Peace Clinics were offered during the reporting period.
48 Dunedin Public Art Gallery - Exhibitions opening during this reporting period include Four: New Art From Dunedin featuring Kim Pieters, Charlotte Parallel, Megan Brady and Aroha Novak. Since 2014, Dunedin Public Art Gallery has been running a biennial exhibition programme exploring aspects of contemporary art practice in Ōtepoti Dunedin. Four spans drawing, installation, sound and new media, giving a glimpse into the diversity of contemporary art being produced in this region.
49 Also opening have been Spacesuit: Textiles Sculpture and the Dunedin Public Art Gallery Collection and an international project, Zidane: A Twentieth Century Portrait by Douglas Gordon and Philippe Parreno.
50 Toitū Otago Settlers Museum - Highlights from this reporting period include the opening of Suffrage and Beyond 1893 – 2018 an exhibition to mark 125 years since women achieved the right to vote, recalling the events leading up to the 1893 election, and exploring progress and change in the lives of women over the ensuing 125 years.
51 Dunedin Chinese Garden - The Ten Year Anniversary celebrations of Lan Yuan, the Dunedin Chinese Garden were marked in September 2018. Delegates from Shanghai representing Yu Yuan attended along with a group of delegates from the Chinese Consular Office in Christchurch. Highlights of the weekend included a cocktail event at the Garden on 14 September and the opening a photographic exhibition. A special gifting of a waiata from local Rūnanga and was received by Dr James Ng and Mr Peter Chin on behalf of the Chinese Community. The following evening a Dunedin Chinese Garden Trust fund raising Gala Dinner was celebrated at the Golden Harvest Restaurant. The delegates were hosted in Dunedin over several days and met with Council, and Museum groups and local iwi.
52 Dunedin Olveston Historic Home – Olveston hosted a successful number of music events over the winter. Events were the Southern Consort of Voices late June, the Royal Dunedin Male Choir late July and a series of four concerts during the Arts Festival in late September. All events were sold out.
OPTIONS
53 As this is an update report, there are no options.
NEXT STEPS
54 A further update report will be provided after the conclusion of the next quarter. Key areas of focus for Ara Toi for the next period are: embedding the restructured Ara Toi team and initiating strategic planning and initiating the study into performing arts.
Signatories
Author: |
Joy Gunn - Manager Events and Community Development Nick Dixon - Group Manager Ara Toi |
Authoriser: |
Nicola Pinfold - Group Manager Community and Planning |
There are no attachments for
this report.
SUMMARY OF CONSIDERATIONS
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Fit with purpose of Local Government This report relates to a public service and it is considered good-quality and cost-effective. |
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Fit with strategic framework
The Community and Culture portfolio of activities support the outcomes of a number of strategies. |
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Māori Impact Statement There are no known impacts for tangata whenua. |
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Sustainability As an update report, there are no specific implications for sustainability. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy There are no specific implications. |
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Financial considerations As this is an administrative report, there are no financial considerations. |
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Significance This update report is considered of low significance under the Significance and Engagement Policy. |
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Engagement – external As this is an update report, no external engagement has been undertaken. |
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Engagement - internal As this is an update report, no internal engagement has been undertaken. |
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Risks: Legal / Health and Safety etc. There are no identified risks. |
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Conflict of Interest There is no conflict of interest identified in respect to this report. |
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Community Boards The updates in this report do not relate specifically to Community Boards but are likely to be of general interest to them. |
Community and Culture Committee 16 October 2018 |
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Dunedin City Council Submission on Healthy Homes Standards Discussion Document
Department: Property and Community and Planning
EXECUTIVE SUMMARY
1 The purpose of this report is to provide the context to the draft Council submission on the Healthy Homes Standards Discussion Document to the Ministry of Housing and Urban Development.
2 The draft submission supports the requirement for landlords to provide simple, reasonable improvements to rental homes to achieve the objective of warm, dry rental homes.
3 Tenants will directly benefit from housing that is easier to heat and to keep dry.
4 Secondary benefits related to health, education and the environment are likely to impact the wider community.
5 The improvements will have a one-off financial implication of $1.5M - $2.0M on the Dunedin City Council Community Housing Portfolio, spread over a three to five year period.
That the Committee: a) Approves the submission on the Healthy Homes Guarantee Act Discussion Document. b) Notes the financial impact for the Council’s Community Housing Portfolio.
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BACKGROUND
6 The intent behind the changes to the Residential Tenancies Amendment Act 2016 (RTAA 2016) and the implementation of the Healthy Homes Guarantee Act (HHGA 2017) is to improve the five features of a rental home: heating, insulation, ventilation, prevent moisture ingress, and draught stopping, with the goal of improving the quality of rental housing across New Zealand.
7 The recommendations are based on the extensive research and economic analysis collated by the Ministry of Housing and Urban Development.
8 Research has shown that rented homes are less likely to have improvements and/or repairs to these features when compared to owner occupied homes.
9 While no statistics are available for Dunedin a statistical analysis of Auckland households (2013-2015) showed that 58% of those renting are low-income households. It is anticipated Dunedin will have a similar proportion of low-income households who are renting. This results in a significant number of low-income households who are adversely affected by poorer quality housing.
10 In addition to the direct benefit to the tenant these improvements are likely to result in secondary benefits related to health, education and the environment. For example: reduced sick days, fewer hospital admissions, and reduced carbon emissions.
DISCUSSION
11 The Ministry’s discussion document (refer to attachment Discussion Document) asks for feedback on the following five areas of improvement.
· Heating
· Insulation
· Ventilation
· Moisture Entry and Drainage
· Draught stopping
12 The recommended draft submission (attached) supports the requirement for landlords to provide simple, reasonable improvements to heating, insulation, ventilation, moisture management and draught stopping. These are the key elements to achieve the objective of a healthy home.
13 The intent of the regulations is to provide clarity and a clear standard for landlords and tenants. The reform of the Residential Tenancies Act outlines the obligations of the landlords to provide the features and the obligations of tenants to use them.
14 Tenants will directly benefit from housing that is easier to heat and to keep dry.
15 The HHGA 2017 Discussion Document gives the option of retaining the status quo. That is, the existing requirements under the RTAA 2016, Housing Improvement Regulations 1947 and the current NZ Building Code, provide a healthy home.
16 The submission does not support the status quo as there are known gaps in the existing legislation and code. For example, the lack of clarity for ventilation of existing sub-floor and roof cavities. It is the experience of the Community Housing team that daily opening of windows will not remove excess moisture from wet ground below a home or from the roof cavity. This moisture migrates into the habitable spaces, resulting in increased humidity, increased mould accumulation, and making the home difficult and more expensive to heat.
17 While not part of this submission the Ministry has identified education of landlords and tenants will be key to the success of the implementation of the Healthy Homes Standards.
18 As a landlord the implementation of the proposed Healthy Homes regulations will require further upgrade work on the Community Housing portfolio (specifically, the installation of kitchen fans, checking for draughts, improving sub-floor ventilation, and the addition of bedroom heaters).
19 Currently this work is not budgeted for. The additional capital will need to be funded by an increase in rent or a capital injection from the Council. Affordability is a key concern for Community Housing tenants, and they are unlikely to support a rent increase to fund these requirements.
20 The high-level estimate to meet the requirements of the HHGA 2017 as submitted is $1.5M - $2.0M in capital, spread over a three to five year period (to be complete by 1 July 2024). This estimate includes allowance for project management.
OPTIONS
Option One – Approve the attached submission (Recommended)
Council approves the submission to the Ministry of Housing and Urban Development.
Advantages
· Provides feedback to the Ministry of Housing and Urban Development on key components of suitable rental housing.
· Will lead to an improvement in the overall quality of available rental housing stock across Dunedin.
· Tenants will directly benefit from housing that is easier to heat and to keep dry.
· Secondary benefits related to health, education and the environment are likely to impact the wider community.
·
Disadvantages
· There are unbudgeted cost implications for the Council’s Community Housing portfolio.
Option Two – Amend the attached submission
Council approves the submission to the Ministry of Housing and Urban Development, with amendments.
Advantages
· Council will be able to incorporate any additional feedback into the Ministry of Housing and Urban Development submission.
Disadvantages
· There are likely to be unbudgeted cost implications for the Council Community Housing portfolio, depending on the amendments to the submission.
Option Three – Do not submit
Council chooses not to submit any comments to the Ministry of Housing and Urban Development.
Advantages
· None identified
Disadvantages
· Council loses the opportunity to influence policy and regulations in a key area that affects the community.
NEXT STEPS
21 Subject to Council approval, the attached draft submission will be submitted by 21 October 2018.
Signatories
Author: |
Alana Reid - Housing Manager Paul Coffey - Community Advisor |
Authoriser: |
David Bainbridge - Group Manager Property Services Nicola Pinfold - Group Manager Community and Planning John Christie - Director Enterprise Dunedin |
|
Title |
Page |
⇩a |
Discussion Document |
69 |
⇩b |
Healthy Homes Standards Submission |
81 |
SUMMARY OF CONSIDERATIONS
|
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Fit with purpose of Local Government This decision/report/proposal relates to providing a public service and it is considered good-quality and cost-effective.
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Fit with strategic framework
In addition to the above strategies, this submission contributes to Social Housing Policy 2012-2022. |
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Māori Impact Statement There are no known impacts of this report for tangata whenua, although they are significant user-group of rental housing. |
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Sustainability Improving energy efficiency of buildings has a positive impact on sustainability |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy The improvements proposed are not currently budgeted for, but will be planned into future budgets within the timescale for implementation. |
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Financial considerations Property Services high level estimate to meet the requirements of the HHGA 2017 as submitted is $1.5M - $2.0M in capital, spread over a three to five-year period (to be complete by 1 July 2024). |
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Significance The significance of the decision is considered low in terms of the Council’s Significance and Engagement Policy. |
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Engagement – external Discussed with Mayoral Taskforce for Housing |
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Engagement - internal Discussed with internal housing team. |
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Risks: Legal / Health and Safety etc. No impact. |
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Conflict of Interest No conflicts of interest identified. |
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Community Boards No specific impacts for Community Boards. |
Community and Culture Committee 16 October 2018 |
|
Residential Tenancy Act Reform Submission
Department: Property and Community and Planning
EXECUTIVE SUMMARY
1. The purpose of this report is to ask the Council to consider and approve a draft submission to the Ministry of Housing and Urban Development on the proposed reform of the Residential Tenancy Act (RTA).
2. Please refer to the attached summary document “Let’s Discuss New Zealand’s Renting Rules”.
3. The draft submission is in support of the modernisation of the Residential Tenancy Act and recommends to the Ministry that local authority providers are included in the public housing exemptions.
4. There will be a further opportunity to submit comments on the proposed bill at Select Committee stage as it passes through the House in 2019.
That the Committee: a) Approves the draft submission to the Ministry of Housing and Urban Development on the reform of the Residential Tenancy Act. b) Notes the feed-back from the discussion document will be included in a new bill or amendment to go before the House in late 2019. |
BACKGROUND
5. The RTA is the key legislation regulating interactions between landlords and tenants. This targeted reform of the RTA builds on other Government initiatives (Healthy Home Guarantee Act, RTA Bill 2 and Letting Fee Ban) that aim to ensure renting is more stable and secure.
6. Renting has become a life-long reality for many individuals and families. Homeownership is now at a 60-year low and over a third of New Zealanders live in rental homes. New Zealand laws regarding renters’ rights have not been amended for some time, and were designed on assumptions that are no longer as accurate e.g. renting as a short-term arrangement for people without children, and renters are people who prefer to move frequently rather than set down roots in a community.
7. The Government is planning to modernise the RTA with the aim of ensuring rental houses are warm and dry, and renting is more stable and secure.
8. The key goals of the proposed changes are:
a) improve security and stability for tenants while maintaining adequate protection of landlords’ interests;
b) ensure the appropriate balancing of the rights and responsibilities of tenants and landlords to promote good faith tenancy relationships;
c) modernise the legislation so it can respond to changing trends in the rental market; and
d) improve quality standards of boarding houses and the accountability of boarding house operators.
9. The Council is a large provider of rental homes in the city (936 units) and the second largest territorial authority providing community housing in New Zealand.
10. Relevant to the proposals and with regard to its Community Housing portfolio, the Dunedin City Council Housing Team:
a) as a proactive landlord, already complies with the proposed changes to the Act;
b) actively manages tenancies with the aim of encouraging individuals to live well independently and to enjoy their units;
c) experiences low levels of rent arrears (below $5,000.00 per annum);
d) offers periodic tenancy agreements (the current median length of tenancy is 4.5 years. 65% of tenancies last longer than 3 years);
e) has a portfolio that is self-funding, with rents increased only yearly during the Annual Plan and fee setting process;
f) allows, with permission, minor alterations to the units such as hanging pictures, installing of shelves, building of kit-set garden sheds etc;
g) currently allows pets including cats, caged birds and fish, but no dogs; and
h) uses the 90 Day notice provision within the Act, as a tenancy behaviour management tool to effect change. Often this will bring in additional support services to enable tenants to live well independently.
DISCUSSION
11. The draft submission supports the Government’s plan to modernise the RTA to ensure renting is more stable and secure.
12. The draft submission also includes a request for Government to consider extending eligibility for registered public, or community, housing providers to include local authority providers.
13. Failure to extend the eligibility for registered public, or community, housing providers to include local authority providers will result in Dunedin City Council being unable to “consider moving a tenant to an alternative housing unit that better suits their needs or the needs of the community” (Paragraph 49 in the Reform of the RTA Discussion Document) without recourse to the Tenancy Tribunal.
14. The new RTA bill will be fully consulted on in due course and submissions will be sought upon the final proposed changes.
15. It is recommended the Council consider making a detailed submission at that point.
OPTIONS
Option One – Approve the attached submission (Recommended) Council approves the submission to the Ministry of Housing and Urban Development.
Advantages
· Provides feedback to the Ministry of Housing and Urban Development on key components of the proposed modernisation of the Residential Tenancies Act 1986.
· Allows for the possibility that the eligibility for registered public, or community, housing providers is extended to include local authority providers.
Disadvantages
· None identified.
Option Two – Amend the attached submission
Council approves the submission to the Ministry of Housing and Urban Development, with amendments.
Advantages
· Council will be able to incorporate any additional feedback into the submission to the Ministry of Housing and Urban Development.
Disadvantages
· None identified.
Option Three – Do not submit
Council chooses not to submit any comments to the Ministry of Housing and Urban Development.
Advantages
· None identified
Disadvantages
· Council loses the opportunity to influence policy and regulations in a key area that affects the community.
NEXT STEPS
16. If approved, staff will make the submission by 21 October 2018.
Signatories
Author: |
Alana Reid - Housing Manager Paul Coffey - Community Advisor |
Authoriser: |
David Bainbridge - Group Manager Property Services John Christie - Director Enterprise Dunedin |
Attachments
|
Title |
Page |
⇩a |
RTA Submission |
91 |
⇩b |
Let's Discuss New Zealand's Renting Rules |
92 |
⇩c |
Discussion Document |
101 |
SUMMARY OF CONSIDERATIONS
|
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Fit with purpose of Local Government This decision/report/proposal enables democratic local decision making and action by, and on behalf of communities. This decision/report/proposal relates to providing local infrastructure and it is considered good-quality and cost-effective. This decision/report/proposal relates to providing a public service and it is considered good-quality and cost-effective. |
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Fit with strategic framework
Contributes to Social Housing Policy 2012-2022. |
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Māori Impact Statement No known impacts |
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Sustainability No known impacts |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy No known impacts |
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Financial considerations No known impacts |
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Significance The significance of the decision is considered low in terms of the Council’s Significance and Engagement Policy. |
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Engagement – external Discussed with Mayoral Taskforce for Housing |
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Engagement - internal Discussed with internal housing team. |
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Risks: Legal / Health and Safety etc. No impact. |
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Conflict of Interest None identified. |
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Community Boards No impact. |