Notice of Meeting:
I hereby give notice that an ordinary meeting of the Grants Subcommittee will be held on:
Date: Monday 19 November 2018
Time: 9.00 am
Venue: Edinburgh Room, Municipal Chambers, The Octagon, Dunedin
Sue Bidrose
Chief Executive Officer
Grants Subcommittee
PUBLIC AGENDA
MEMBERSHIP
Chairperson |
Cr Aaron Hawkins |
|
Deputy Chairperson |
Cr Andrew Whiley |
|
Members |
Nick Austin |
John Barkla |
|
Amanda Dyer |
Cr Christine Garey |
|
Cr Marie Laufiso |
Hannah Molloy |
|
Lois Scott |
Desiree Williams |
|
Peter Hayden |
Carolyn Campbell |
Senior Officer Joy Gunn, Manager Events and Community Development
Governance Support Officer Rebecca Murray
Rebecca Murray
Governance Support Officer
Telephone: 03 477 4000
Rebecca.Murray@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
Grants Subcommittee 19 November 2018 |
|
ITEM TABLE OF CONTENTS PAGE
1 Public Forum 4
2 Apologies 4
3 Confirmation of Agenda 4
4 Declaration of Interest 5
Part A Reports (Committee has power to decide these matters)
5 Dunedin Biodiversity Fund - Applications to the September 2018 Funding Round 11
6 Dunedin Biodiversity Fund - Final Reports on Completed Projects 145
7 Community and Creative Communiites Grants September 2018 176
Grants Subcommittee 19 November 2018 |
|
At the close of the agenda no requests for public forum had been received.
At the close of the agenda no apologies had been received.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
Grants Subcommittee 19 November 2018 |
|
EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.
2. Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
That the Subcommittee: a) Notes/Amends if necessary the Elected or Independent Members' Interest Register attached as Attachment A; and b) Confirms/Amends the proposed management plan for Elected or Independent Members' Interests. |
Attachments
|
Title |
Page |
⇩a |
Declaration of Interest |
7 |
Grants Subcommittee 19 November 2018 |
|
Dunedin Biodiversity Fund - Applications to the September 2018 Funding Round
Department: Community and Planning and City Development
EXECUTIVE SUMMARY
1 The September 2018 round of the Dunedin Biodiversity Fund opened on 1 September 2018 with applications closing on 30 September 2018.
2 A total of ten applications were received. The total funding amount that has been requested by the applicants ($30,186) is less than the funding available for the funding round ($40,000).
3 All of the applications meet all or some of the fund criteria. Six applications involve work carried out in ASBVs, covenants or other protected land. Most applications are consistent with the purpose of the Dunedin Biodiversity Fund with the remaining requiring changes to align with the purpose of the fund.
4 The purpose of this report is to assist the Committee in considering the applications and allocation of funding by providing an assessment of the applications against the fund criteria and prioritisation criteria.
That the Subcommittee: a) Considers the recommendations for the allocation of the grants; and b) Decides on the allocation of the grants across the applications received to the April 2018 round of the Biodiversity Fund. |
BACKGROUND
5 The September 2018 round of the Dunedin Biodiversity Fund opened on 1 September 2018 with applications closing on 30 September 2018. For this round of funding, $40,000 is available for allocation plus any savings from the previous funding round. Ten applications were received, with six involving projects adjoining or within Areas of Significant Conservation Value (ASBV), QE II covenants or other protected land. Full copies of the applications are included in Attachment A.
Funding Criteria
6 The Dunedin Biodiversity Fund was established in August 2007 with the following purpose: “To maintain a network of viable habitats and ecosystems in Dunedin by encouraging and supporting those landowners who are committed to protecting, enhancing and managing indigenous biodiversity.”
7 Funding is to be allocated on a cost sharing arrangement of 50:50, with the Council funding up to half of the project cost and the applicant making a contribution to the costs. The maximum total grant that can be allocated under the fund is $5,000. Projects must be aimed at:
a) conserving or protecting indigenous biodiversity by fencing and permanently protecting areas through covenanting; and
b) management of indigenous biodiversity for restoration and enhancement of biodiversity values.
8 To be eligible for funding, applications should meet the following criteria:
· have a protective covenant registered on the title of the land (or be entered into as part of the funding application) and/or be identified as an ASBV on Schedule 25.4 of the Dunedin City District Plan (or be entered into as part of the funding application);
· meet the Area of Significant Biodiversity Value (ASBV) criteria within the Dunedin City District Plan;
· not be planted with exotic vegetation once protected unless provided for in an agreed management plan;
· exclude stock from the area to be protected unless provided for in an agreed management plan; and
· be accompanied by a management plan.
Prioritisation Criteria
9 The following criteria are provided to enable the Committee to prioritise applications:
a) Significance of the site. This will include consideration of the District Plan criteria and the National Priorities for Biodiversity Protection
b) The sustainability of the project, that it is long-term and enduring environmental outcomes
c) Contribution towards achieving the vision and goals of the Dunedin City Council Biodiversity Strategy
d) The natural values that will be protected by the project
e) The urgency of the project
Conditions of Grants
10 All successful applications will be subject to standard conditions, which will form part of an agreement between the landowner and the Council. It is noted that the Committee may impose additional conditions, where considered appropriate.
DISCUSSION
11 Table 1 below provides a summary of each of the applications, while Table 2 as Attachment B provides an assessment of each application against the funding criteria. Attachment B splits the applications between those that are associated with an ASBV or QEII covenant and those that are not. Further detail is provided about the purpose of each application and whether the applicant has previously sought funding from the Biodiversity Fund.
12 All of the applications meet all or some of the fund criteria. Five applications involve work carried out in ASBVs or covenants. Most applications are consistent with the purpose of the Dunedin Biodiversity Fund with the remaining requiring changes to align with the purpose of the fund.
13 Table 1 - Summary of applications to the Dunedin Biodiversity Fund
Applicant |
Location |
Type of project |
Funding requested |
Covenant |
ASBV |
Meets fund criteria |
Duration of Project |
Braes Farm Ltd c/- Nick and Steph Scott |
2529 Waikouaiti Waitati Road, Merton |
Plant pest control |
$475 |
Yes |
No |
Yes |
1 or 2 days during December 2018 |
2018-08 Michael and Sacha McNabb |
276 Chain Hills Road |
Revegetation |
$5000 |
No |
No |
Partially |
Ongoing |
2018-09 Orokonui Ecosanctuary
|
Orokonui |
Volunteer infrastructure – Asset purchase |
$5000
|
No |
Yes |
Possibly |
Ongoing |
2018-10 GV & VM Kerr |
192 Apes Road, Waikouaiti |
Revegetation |
$5000 |
No |
No |
Partially |
2 years |
2018-11 Dunedin Environment Centre |
Kaikorai Estuary |
Revegetation – scoping of new planting areas |
$2048 |
No |
No |
Partially |
Ongoing |
2018-12 Quarantine Island Community
|
Quarantine Island |
Fencing and revegetation |
$2051 |
No |
Yes |
Yes |
Ongoing |
2018-13 Brent Smith
|
282 Hillhead Road, Corstophine |
Revegetation |
$2401 |
No |
No |
Partially |
1 year |
2018-14 Peter Hayden MNZM
|
33 Hereweka Street, Portobello |
Animal pest control |
$1121 |
Yes |
No |
Yes |
Ongoing |
2018-15 Araiteuru Marae
|
24 Shetland Street, Wakari |
Revegetation |
$2340 |
No |
No |
Partially |
5 years |
2018-16 Katie Barnes
|
Merton Arm, Waikouaiti River |
Fish passage |
$4750 |
Yes |
No |
Yes |
1 year |
OPTIONS
14 The Committee could choose to fund the above projects up to the full amount requested or choose not to fund them, as it sees fit.
NEXT STEPS
15 Following the Committee’s decision related to the above projects the applicants will be notified of the outcomes.
16 The next funding round will be advertised in April 2019.
Signatories
Author: |
Garreth Kyle - Research and Monitoring Officer Richard Ewans - Biodiversity Advisor |
Authoriser: |
Anna Johnson - City Development Manager Nicola Pinfold - Group Manager Community and Planning |
|
Title |
Page |
⇩a |
Dunedin Biodiversity Fund Applications September 2018 round |
17 |
⇩b |
Biodiversity Fund Table 2 |
140 |
SUMMARY OF CONSIDERATIONS
|
||||||||||||||||||||||||||||||||||||||||
Fit with purpose of Local Government This report relates to providing a public service and it is considered good-quality and cost-effective. |
||||||||||||||||||||||||||||||||||||||||
Fit with strategic framework
The Biodiversity Fund contributes to Goal 2 (Dunedin has a healthy environment) and Goal 3 (Dunedin people care for the natural world) of the Environment Strategy. |
||||||||||||||||||||||||||||||||||||||||
Māori Impact Statement One of the applications (2018-15) by Araiteuru Marae is for work that would be carried out on Maori owned land |
||||||||||||||||||||||||||||||||||||||||
Sustainability The projects considered in this report will contribute positively to the long-term sustainability of the natural environment of Dunedin. |
||||||||||||||||||||||||||||||||||||||||
LTP/Annual Plan / Financial Strategy /Infrastructure Strategy There are no implications. |
||||||||||||||||||||||||||||||||||||||||
Financial considerations A total of $30,186 has been requested by the applicants. There is $40,000 allocated for funding in the September 2018 round of the Biodiversity Fund. |
||||||||||||||||||||||||||||||||||||||||
Significance This decision is considered to be of low significance in terms of the Council’s Significance and Engagement Policy. |
||||||||||||||||||||||||||||||||||||||||
Engagement – external There has been no external engagement. |
||||||||||||||||||||||||||||||||||||||||
Engagement - internal There has been no internal engagement. |
||||||||||||||||||||||||||||||||||||||||
Risks: Legal / Health and Safety etc. There are no known risks. |
||||||||||||||||||||||||||||||||||||||||
Conflict of Interest There are no identified conflicts of interest. |
||||||||||||||||||||||||||||||||||||||||
Community Boards A number of the grants relate to Community Board areas – i.e. Peninsula and Waikouaiti Coast. |
19 November 2018 |
|
Dunedin Biodiversity Fund - Final Reports on Completed Projects
Department: Community and Planning and City Development
EXECUTIVE SUMMARY
1 The purpose of this report is to provide a summary of the grants that have been completed since the April 2018 funding round.
2 Three project reports have been received from recipients of the previous funding rounds of the Dunedin Biodiversity Fund. The final reports were presented to satisfy the grant conditions and outline how the projects were completed. There is no unclaimed funding from the three projects completed since the April 2018 subcommittee meeting.
That the Subcommittee: a) Notes the Dunedin Biodiversity Fund – final reports on completed projects. |
BACKGROUND
3 The Dunedin Biodiversity Fund was established in August 2007 with the following purpose: “To maintain a network of viable habitats and ecosystems in Dunedin by encouraging and supporting those landowners who are committed to protecting, enhancing and managing indigenous biodiversity.”
4 All successful applicants to the Dunedin Biodiversity Fund are required to enter into a formal agreement with the Dunedin City Council on receipt of the grant which specifies conditions that must be met in accepting the grant. The conditions require applicants to provide a final report on completion of the project to satisfy release of grant monies. Three final reports have been received since April 2018.
DISCUSSION
5 The April 2017 and September 2017 funding rounds approved grants for the following projects that have now been completed:
a) Proprietors of the Purakaunui Block (c/o Nicola Taylor) BIO-2017-4 received $2004.34 towards the restoration of saltmarsh at Purakaunui.
b) Graham Parker BIO-2017-12 received $4000 towards research to inform the management of New Zealand falcon/karearea.
c) Quarantine Island Community BIO-2017-02 received $3443 towards the management of invasive species.
6 The documents received indicate that all the above projects have been successfully completed consistent with their applications. Invoices presented for the projects are within the funding amounts requested and granted, with some less than the grant amount. Full copies of the grant release reports are included in Attachment A.
Unclaimed Monies
7 Following the release of grant money for the above projects there are no unclaimed monies.
8 There is no money available for re-allocation to the September 2018 funding round.
Conclusions
9 All projects have been undertaken consistent with the approved applications and have been completed successfully, contributing to the purpose of the Dunedin Biodiversity Fund and the protection, enhancement and management of biodiversity in Dunedin.
OPTIONS
10 No options presented as this report is for noting.
NEXT STEPS
11 Continued administration of the Biodiversity Fund and oversight of projects.
Signatories
Author: |
Garreth Kyle - Research and Monitoring Officer Richard Ewans - Biodiversity Advisor |
Authoriser: |
Anna Johnson - City Development Manager Nicola Pinfold - Group Manager Community and Planning |
|
Title |
Page |
⇩a |
Dunedin Biodiversity Fund Completion Reports September 2018 round |
148 |
SUMMARY OF CONSIDERATIONS
|
||||||||||||||||||||||||||||||||||||||||
Fit with purpose of Local Government This report relates to providing a public service and it is considered good-quality and cost-effective.
|
||||||||||||||||||||||||||||||||||||||||
Fit with strategic framework
The biodiversity fund contributes to biodiversity enhancement and protection, which are goals in the environment strategy and spatial plan. |
||||||||||||||||||||||||||||||||||||||||
Māori Impact Statement There are no known implications for tangata whenua. |
||||||||||||||||||||||||||||||||||||||||
Sustainability The projects considered in this report will contribute positively to the long-term sustainability of the natural environment of Dunedin. |
||||||||||||||||||||||||||||||||||||||||
LTP/Annual Plan / Financial Strategy /Infrastructure Strategy There are no implications. |
||||||||||||||||||||||||||||||||||||||||
Financial considerations There are no financial considerations. |
||||||||||||||||||||||||||||||||||||||||
Significance This decision is considered to be of low significance in terms of the Council’s Significance and Engagement Policy. |
||||||||||||||||||||||||||||||||||||||||
Engagement – external There has been no external engagement. |
||||||||||||||||||||||||||||||||||||||||
Engagement - internal There has been no internal engagement. |
||||||||||||||||||||||||||||||||||||||||
Risks: Legal / Health and Safety etc. There are no known risks. |
||||||||||||||||||||||||||||||||||||||||
Conflict of Interest There are no conflicts of interest. |
||||||||||||||||||||||||||||||||||||||||
Community Boards A number of the projects were carried out in Community Board areas – i.e. Peninsula and Waikouaiti Coast. |
19 November 2018 |
|
Community and Creative Communiites Grants
September 2018
Department: Community and Planning
EXECUTIVE SUMMARY
1 This report summarises applications received during September 2018 for Community, Community Events, Community Arts, Professional Theatre, and Creative Communities grant funding. The Grants Subcommittee is requested to decide on the funding allocation for all grants received, excepting withdrawn applications.
2 The report also notes the funding already allocated between 1 April and 28 September 2018 for Small Project, Neighbourhood Matching and Landfill Grants. Funding allocations for Landfill Grants is delegated to staff, with Neighbourhood Matching and Small Projects grants approved by the Grants Subcommittee Chair or another delegated Subcommittee member.
BACKGROUND
3 Applications opened for the Community, Community Events, Community Arts, Professional Theatre, and Creative Communities Funds on 1 September and closed on 28 September 2018.
4 Prior to and during the application period email notifications and workshops were provided by Council staff to raise awareness of the grants available and the criteria. Public notices in newspapers and radio advertising were also undertaken. Potential applicants were encouraged to communicate with staff before applying so additional advice and information could be given.
5 September marked the first round of grants for the new Professional Theatre Fund approved by Council following the closure of the Fortune Theatre. Council approved $95,000 from the City Service, City Project fund to be ringfenced for Professional Theatre in April 2018. However, only two professional theatre projects were approved funding (totalling $35,000) during the July 2018 City Service, City Project grant round. It was agreed a new fund be established with timing coinciding with community arts grants. Creative New Zealand has allocated $100,000 annually for the new fund, with Council contributing $95,000 annually. With $35,000 already allocated in this financial year, there is $160,000 available ($80,000 within the September round).
6 It is noted that the Community Events Fund annual budget increased by $10,000 in 2018/19 from the 2017/18 budget; meaning $40,500 is available in this round.
7 Our Food Network withdrew their application as the funding allocated in an earlier round has not yet been used.
8 The table below sets out the grant applications received, applications withdrawn, the total requested under each fund and total available under each fund.
Grant Fund Name |
Number of Applications Received |
Number Withdrawn |
Total Requested |
Total Available (September 2018 Round) |
Community Grants |
32 |
1 |
$122,201.56 |
$95,000.00 |
Community Events |
21 |
0 |
$95,750.00 |
$40,500.00 |
Community Arts |
13 |
0 |
$55,345.13 |
$35,000.00 |
Professional Theatre |
9 |
0 |
$147,808.59 |
$80,000.00 |
Creative Communities |
31 |
0 |
$81,881.89 |
$45,000.00 |
That the Committee: a) Decides the grants funding to be allocated to applicants from the following funds; Community, Community Events, Community Arts, Professional Theatre and Creative Communities. b) Notes the funding allocated between 1 April and 28 September 2018 for Small Project, Neighbourhood Matching and Landfill Grants. |
DISCUSSION
9 The Grants Subcommittee has been provided the full applications from each grant applicant.
OPTIONS
10 There are no options as the Subcommittee is delegated to make decisions on grants for the Funds covered within this report.
NEXT STEPS
11 Following the Committee’s decision related to the above grant applications, staff will notify each applicant of the outcomes. Successful applicants will be provided funding by 1 December 2018.
12 The next funding round will be advertised in February 2019.
Signatories
Author: |
Janine Hunt-Ross - Project Support Coordinator |
Authoriser: |
Joy Gunn - Manager Events and Community Development Nicola Pinfold - Group Manager Community and Planning |
|
Title |
Page |
⇩a |
Community Grants |
181 |
⇩b |
Community Event Grants |
185 |
⇩c |
Community Art Grants |
187 |
⇩d |
Professional Theatre Grants |
188 |
⇩e |
Creative Communities Grants |
189 |
⇩f |
Small Project and Neighbourhood Matching Grants |
192 |
⇩g |
Annual Landfill Grants Allocated for Landfill Use by Non-Profit Organisations |
193 |
SUMMARY OF CONSIDERATIONS
|
||||||||||||||||||||||||||||||||||||||||
Fit with purpose of Local Government This report enables democratic local decision making and action by, and on behalf of communities.
|
||||||||||||||||||||||||||||||||||||||||
Fit with strategic framework
Grant funds covered within this report reflect the Council’s Social Wellbeing, Ara Toi Arts and Culture and, the Parks and Recreation Strategies. In addition applications reflected the goals of the Dunedin Festival and Events Plan 2018 – 2023. |
||||||||||||||||||||||||||||||||||||||||
Māori Impact Statement A number of grant applications support celebration / learning opportunities for and from Maori within the community. There is no identified adverse impact within the applications for Maori. |
||||||||||||||||||||||||||||||||||||||||
Sustainability Applications considered in this report can be considered to contribute positively to the long-term sustainability of the social, economic, cultural and natural environment of Dunedin. |
||||||||||||||||||||||||||||||||||||||||
LTP/Annual Plan / Financial Strategy /Infrastructure Strategy Grant funding is budgeted within the current 10 Year and Annual Plan. |
||||||||||||||||||||||||||||||||||||||||
Financial considerations Grants will be expended from the various funds within approved budgets. |
||||||||||||||||||||||||||||||||||||||||
Significance This decision is considered to be of low significance under the Council’s Significance and Engagement Policy. |
||||||||||||||||||||||||||||||||||||||||
Engagement – external There has been considerable engagement with grant applicants (emails, face to face discussions and phone conversations). Public education sessions were held in six different communities in August / early September. |
||||||||||||||||||||||||||||||||||||||||
Engagement - internal Work has been undertaken with Government Support Officers and the Finance Team. Community Development, Events and Ara Toi staff have also engaged on projects which seek funding for the same projects / events but from different funding pools to ensure transparency and reduce any duplication of funding. |
||||||||||||||||||||||||||||||||||||||||
Risks: Legal / Health and Safety etc. There are no known risks to funding of projects / activities applied for. |
||||||||||||||||||||||||||||||||||||||||
Conflict of Interest There are no identified conflicts of interest. |
||||||||||||||||||||||||||||||||||||||||
Community Boards A number of the grant applications are for events and activities within Community Board areas. It is not a requirement that applicants engage with Community Boards on projects / activities within these areas, but a number do make connections. |