Notice of Meeting:

I hereby give notice that an ordinary meeting of the Grants Subcommittee will be held on:

 

Date:                             Monday 19 November 2018

Time:                            9.00 am

Venue:                          Edinburgh Room, Municipal Chambers, The Octagon, Dunedin

 

Sue Bidrose

Chief Executive Officer

 

Grants Subcommittee

PUBLIC AGENDA

 

MEMBERSHIP

 

Chairperson

Cr Aaron Hawkins

 

Deputy Chairperson

Cr Andrew Whiley

 

Members

Nick Austin

John Barkla

 

Amanda Dyer

Cr Christine Garey

 

Cr Marie Laufiso

Hannah Molloy

 

Lois Scott

Desiree Williams

 

Peter Hayden

Carolyn Campbell

 

Senior Officer                                Joy Gunn, Manager Events and Community Development

 

Governance Support Officer       Rebecca Murray

 

 

 

Rebecca Murray

Governance Support Officer

 

 

Telephone: 03 477 4000

Rebecca.Murray@dcc.govt.nz

www.dunedin.govt.nz

 

 

 

 

 

 

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 


Grants Subcommittee

19 November 2018

 

 

 

ITEM TABLE OF CONTENTS                                                                    PAGE

 

1        Public Forum                                                                                              4

2        Apologies                                                                                                  4

3        Confirmation of Agenda                                                                                4

4        Declaration of Interest                                                                                 5      

Part A Reports (Committee  has power to decide these matters)

5          Dunedin Biodiversity Fund - Applications to the September 2018 Funding Round      11

6        Dunedin Biodiversity Fund - Final Reports on Completed Projects                        145

7        Community and Creative Communiites Grants September 2018                          176             

 

 


Grants Subcommittee

19 November 2018

 

 

 

1     Public Forum

At the close of the agenda no requests for public forum had been received.

2     Apologies

At the close of the agenda no apologies had been received.

3     Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.


Grants Subcommittee

19 November 2018

 

 

Declaration of Interest

 

  

 

EXECUTIVE SUMMARY

1.     Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

 

2.     Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

 

RECOMMENDATIONS

That the Subcommittee:

a)     Notes/Amends if necessary the Elected or Independent Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected or Independent Members' Interests.

 

 

Attachments

 

Title

Page

a

Declaration of Interest

7

  



Grants Subcommittee

19 November 2018

 

 

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Grants Subcommittee

19 November 2018

 

 

Part A Reports

 

Dunedin Biodiversity Fund - Applications to the September 2018 Funding Round

Department: Community and Planning and City Development

 

 

 

 

EXECUTIVE SUMMARY

1      The September 2018 round of the Dunedin Biodiversity Fund opened on 1 September 2018 with applications closing on 30 September 2018. 

2      A total of ten applications were received. The total funding amount that has been requested by the applicants ($30,186) is less than the funding available for the funding round ($40,000).

3      All of the applications meet all or some of the fund criteria. Six applications involve work carried out in ASBVs, covenants or other protected land. Most applications are consistent with the purpose of the Dunedin Biodiversity Fund with the remaining requiring changes to align with the purpose of the fund. 

4      The purpose of this report is to assist the Committee in considering the applications and allocation of funding by providing an assessment of the applications against the fund criteria and prioritisation criteria.

 

RECOMMENDATIONS

That the Subcommittee:

a)     Considers the recommendations for the allocation of the grants; and

b)     Decides on the allocation of the grants across the applications received to the April 2018 round of the Biodiversity Fund.

 

BACKGROUND

5      The September 2018 round of the Dunedin Biodiversity Fund opened on 1 September 2018 with applications closing on 30 September 2018.  For this round of funding, $40,000 is available for allocation plus any savings from the previous funding round.  Ten applications were received, with six involving projects adjoining or within Areas of Significant Conservation Value (ASBV), QE II covenants or other protected land.  Full copies of the applications are included in Attachment A.

Funding Criteria

6      The Dunedin Biodiversity Fund was established in August 2007 with the following purpose: “To maintain a network of viable habitats and ecosystems in Dunedin by encouraging and supporting those landowners who are committed to protecting, enhancing and managing indigenous biodiversity.”

7      Funding is to be allocated on a cost sharing arrangement of 50:50, with the Council funding up to half of the project cost and the applicant making a contribution to the costs.  The maximum total grant that can be allocated under the fund is $5,000.  Projects must be aimed at: 

a)     conserving or protecting indigenous biodiversity by fencing and permanently protecting areas through covenanting; and

b)     management of indigenous biodiversity for restoration and enhancement of biodiversity values. 

8      To be eligible for funding, applications should meet the following criteria:

·           have a protective covenant registered on the title of the land (or be entered into as part of the funding application) and/or be identified as an ASBV on Schedule 25.4 of the Dunedin City District Plan (or be entered into as part of the funding application);

·           meet the Area of Significant Biodiversity Value (ASBV) criteria within the Dunedin City District Plan; 

·           not be planted with exotic vegetation once protected unless provided for in an agreed management plan;

·           exclude stock from the area to be protected unless provided for in an agreed management plan; and 

·           be accompanied by a management plan. 

Prioritisation Criteria

9      The following criteria are provided to enable the Committee to prioritise applications:

a)     Significance of the site.  This will include consideration of the District Plan criteria and the National Priorities for Biodiversity Protection

b)     The sustainability of the project, that it is long-term and enduring environmental outcomes

c)     Contribution towards achieving the vision and goals of the Dunedin City Council Biodiversity Strategy

d)     The natural values that will be protected by the project

e)     The urgency of the project

Conditions of Grants

10    All successful applications will be subject to standard conditions, which will form part of an agreement between the landowner and the Council.  It is noted that the Committee may impose additional conditions, where considered appropriate.

DISCUSSION

11    Table 1 below provides a summary of each of the applications, while Table 2 as Attachment B provides an assessment of each application against the funding criteria.  Attachment B splits the applications between those that are associated with an ASBV or QEII covenant and those that are not. Further detail is provided about the purpose of each application and whether the applicant has previously sought funding from the Biodiversity Fund.

12    All of the applications meet all or some of the fund criteria. Five applications involve work carried out in ASBVs or covenants. Most applications are consistent with the purpose of the Dunedin Biodiversity Fund with the remaining requiring changes to align with the purpose of the fund. 

13    Table 1 - Summary of applications to the Dunedin Biodiversity Fund

Applicant

Location

Type of project

Funding requested

Covenant

ASBV

Meets fund criteria

Duration of Project

2018-07

Braes Farm Ltd c/- Nick and Steph Scott

2529 Waikouaiti Waitati Road, Merton

Plant pest control

$475

Yes

No

Yes

1 or 2 days during December 2018

2018-08

Michael and Sacha McNabb

276 Chain Hills Road

Revegetation

$5000

No

No

Partially

Ongoing

2018-09

Orokonui Ecosanctuary

 

Orokonui

Volunteer infrastructure – Asset purchase

$5000

 

No

Yes

Possibly

Ongoing

2018-10

GV & VM Kerr

192 Apes Road, Waikouaiti

Revegetation

$5000

No

No

Partially

2 years

2018-11

Dunedin Environment Centre

Kaikorai Estuary

Revegetation – scoping of new planting areas

$2048

No

No

Partially

Ongoing

2018-12

Quarantine Island Community

 

Quarantine Island

Fencing and revegetation

$2051

No

Yes

Yes

Ongoing

2018-13

Brent Smith

 

282 Hillhead Road, Corstophine

Revegetation

$2401

No

No

Partially

1 year

2018-14

Peter Hayden MNZM

 

33 Hereweka Street, Portobello

Animal pest control

$1121

Yes

No

Yes

Ongoing

2018-15

Araiteuru Marae

 

24 Shetland Street, Wakari

Revegetation

$2340

No

No

Partially

5 years

2018-16

Katie Barnes

 

Merton Arm, Waikouaiti River

Fish passage

$4750

Yes

No

Yes

1 year

 


 

OPTIONS

14    The Committee could choose to fund the above projects up to the full amount requested or choose not to fund them, as it sees fit.

NEXT STEPS

15    Following the Committee’s decision related to the above projects the applicants will be notified of the outcomes.

16    The next funding round will be advertised in April 2019.

 

Signatories

Author:

Garreth Kyle - Research and Monitoring Officer

Richard Ewans - Biodiversity Advisor

Authoriser:

Anna Johnson - City Development Manager

Nicola Pinfold - Group Manager Community and Planning

Attachments

 

Title

Page

a

Dunedin Biodiversity Fund Applications September 2018 round

17

b

Biodiversity Fund Table 2

140

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This report relates to providing a public service and it is considered good-quality and cost-effective.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

 

The Biodiversity Fund contributes to Goal 2 (Dunedin has a healthy environment) and Goal 3 (Dunedin people care for the natural world) of the Environment Strategy.

Māori Impact Statement

One of the applications (2018-15) by Araiteuru Marae is for work that would be carried out on Maori owned land

Sustainability

The projects considered in this report will contribute positively to the long-term sustainability of the natural environment of Dunedin.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

A total of $30,186 has been requested by the applicants. There is $40,000 allocated for funding in the September 2018 round of the Biodiversity Fund.

Significance

This decision is considered to be of low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

There has been no internal engagement.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no identified conflicts of interest.

Community Boards

A number of the grants relate to Community Board areas – i.e. Peninsula and Waikouaiti  Coast.

 


Grants Subcommittee

19 November 2018

 

 

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19 November 2018

 

 

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Grants Subcommittee

19 November 2018

 

 

 

Dunedin Biodiversity Fund - Final Reports on Completed Projects

Department: Community and Planning and City Development

 

 

 

 

EXECUTIVE SUMMARY

1      The purpose of this report is to provide a summary of the grants that have been completed since the April 2018 funding round.

2      Three project reports have been received from recipients of the previous funding rounds of the Dunedin Biodiversity Fund.  The final reports were presented to satisfy the grant conditions and outline how the projects were completed. There is no unclaimed funding from the three projects completed since the April 2018 subcommittee meeting.

 

RECOMMENDATIONS

That the Subcommittee:

a)     Notes the Dunedin Biodiversity Fund – final reports on completed projects.

 

BACKGROUND

3      The Dunedin Biodiversity Fund was established in August 2007 with the following purpose: “To maintain a network of viable habitats and ecosystems in Dunedin by encouraging and supporting those landowners who are committed to protecting, enhancing and managing indigenous biodiversity.” 

4      All successful applicants to the Dunedin Biodiversity Fund are required to enter into a formal agreement with the Dunedin City Council on receipt of the grant which specifies conditions that must be met in accepting the grant.  The conditions require applicants to provide a final report on completion of the project to satisfy release of grant monies. Three final reports have been received since April 2018. 

DISCUSSION

5      The April 2017 and September 2017 funding rounds approved grants for the following projects that have now been completed:

a)     Proprietors of the Purakaunui Block (c/o Nicola Taylor) BIO-2017-4 received $2004.34 towards the restoration of saltmarsh at Purakaunui.

b)     Graham Parker BIO-2017-12 received $4000 towards research to inform the management of New Zealand falcon/karearea.

c)     Quarantine Island Community BIO-2017-02 received $3443 towards the management of invasive species.

6      The documents received indicate that all the above projects have been successfully completed consistent with their applications.  Invoices presented for the projects are within the funding amounts requested and granted, with some less than the grant amount. Full copies of the grant release reports are included in Attachment A.

Unclaimed Monies

7      Following the release of grant money for the above projects there are no unclaimed monies.

8      There is no money available for re-allocation to the September 2018 funding round.

Conclusions

9      All projects have been undertaken consistent with the approved applications and have been completed successfully, contributing to the purpose of the Dunedin Biodiversity Fund and the protection, enhancement and management of biodiversity in Dunedin. 

OPTIONS

10    No options presented as this report is for noting.

NEXT STEPS

11    Continued administration of the Biodiversity Fund and oversight of projects.

 

Signatories

Author:

Garreth Kyle - Research and Monitoring Officer

Richard Ewans - Biodiversity Advisor

Authoriser:

Anna Johnson - City Development Manager

Nicola Pinfold - Group Manager Community and Planning

Attachments

 

Title

Page

a

Dunedin Biodiversity Fund Completion Reports September 2018 round

148

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This report relates to providing a public service and it is considered good-quality and cost-effective.

 

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

 

The biodiversity fund contributes to biodiversity enhancement and protection, which are goals in the environment strategy and spatial plan.

Māori Impact Statement

There are no known implications for tangata whenua.

Sustainability

The projects considered in this report will contribute positively to the long-term sustainability of the natural environment of Dunedin.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial considerations.

Significance

This decision is considered to be of low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

There has been no internal engagement.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no conflicts of interest.

Community Boards

A number of the projects were carried out in Community Board areas – i.e. Peninsula and Waikouaiti Coast.

 

 


Grants Subcommittee

19 November 2018

 

 

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Grants Subcommittee

19 November 2018

 

 

 

Community and Creative Communiites Grants September 2018

Department: Community and Planning

 

 

 

 

EXECUTIVE SUMMARY

1      This report summarises applications received during September 2018 for Community, Community Events, Community Arts, Professional Theatre, and Creative Communities grant funding. The Grants Subcommittee is requested to decide on the funding allocation for all grants received, excepting withdrawn applications.

2      The report also notes the funding already allocated between 1 April and 28 September 2018 for Small Project, Neighbourhood Matching and Landfill Grants. Funding allocations for Landfill Grants is delegated to staff, with Neighbourhood Matching and Small Projects grants approved by the Grants Subcommittee Chair or another delegated Subcommittee member.

BACKGROUND

3      Applications opened for the Community, Community Events, Community Arts, Professional Theatre, and Creative Communities Funds on 1 September and closed on 28 September 2018. 

4      Prior to and during the application period email notifications and workshops were provided by Council staff to raise awareness of the grants available and the criteria. Public notices in newspapers and radio advertising were also undertaken. Potential applicants were encouraged to communicate with staff before applying so additional advice and information could be given.

5      September marked the first round of grants for the new Professional Theatre Fund approved by Council following the closure of the Fortune Theatre. Council approved $95,000 from the City Service, City Project fund to be ringfenced for Professional Theatre in April 2018.  However, only two professional theatre projects were approved funding (totalling $35,000) during the July 2018 City Service, City Project grant round. It was agreed a new fund be established with timing coinciding with community arts grants. Creative New Zealand has allocated $100,000 annually for the new fund, with Council contributing $95,000 annually. With $35,000 already allocated in this financial year, there is $160,000 available ($80,000 within the September round).

6      It is noted that the Community Events Fund annual budget increased by $10,000 in 2018/19 from the 2017/18 budget; meaning $40,500 is available in this round.

7      Our Food Network withdrew their application as the funding allocated in an earlier round has not yet been used.

8      The table below sets out the grant applications received, applications withdrawn, the total requested under each fund and total available under each fund.

 

 

Grant Fund Name

Number of Applications Received

Number Withdrawn

Total Requested

Total Available (September 2018 Round)

Community Grants

32

1

$122,201.56

$95,000.00

Community Events

21

0

$95,750.00

$40,500.00

Community Arts

13

0

$55,345.13

$35,000.00

Professional Theatre

9

0

$147,808.59

$80,000.00

Creative Communities

31

0

$81,881.89

$45,000.00

RECOMMENDATIONS

That the Committee:

a)     Decides the grants funding to be allocated to applicants from the following funds; Community, Community Events, Community Arts, Professional Theatre and Creative Communities.

b)     Notes the funding allocated between 1 April and 28 September 2018 for Small Project, Neighbourhood Matching and Landfill Grants.

 

DISCUSSION

9      The Grants Subcommittee has been provided the full applications from each grant applicant.  

OPTIONS

10    There are no options as the Subcommittee is delegated to make decisions on grants for the Funds covered within this report.

NEXT STEPS

11    Following the Committee’s decision related to the above grant applications, staff will notify each applicant of the outcomes. Successful applicants will be provided funding by 1 December 2018.

12    The next funding round will be advertised in February 2019.

 

Signatories

Author:

Janine Hunt-Ross - Project Support Coordinator

Authoriser:

Joy Gunn - Manager Events and Community Development

Nicola Pinfold - Group Manager Community and Planning

Attachments

 

Title

Page

a

Community Grants

181

b

Community Event Grants

185

c

Community Art Grants

187

d

Professional Theatre Grants

188

e

Creative Communities Grants

189

f

Small Project and Neighbourhood Matching Grants

192

g

Annual Landfill Grants Allocated for Landfill Use by Non-Profit Organisations

193

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This report enables democratic local decision making and action by, and on behalf of communities.

 

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

 

Grant funds covered within this report reflect the Council’s Social Wellbeing, Ara Toi Arts and Culture and, the Parks and Recreation Strategies. In addition applications reflected the goals of the Dunedin Festival and Events Plan 2018 – 2023. 

Māori Impact Statement

A number of grant applications support celebration / learning opportunities for and from Maori within the community. There is no identified adverse impact within the applications for Maori.

Sustainability

Applications considered in this report can be considered to contribute positively to the long-term sustainability of the social, economic, cultural and natural environment of Dunedin.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

Grant funding is budgeted within the current 10 Year and Annual Plan.

Financial considerations

Grants will be expended from the various funds within approved budgets.

Significance

This decision is considered to be of low significance under the Council’s Significance and Engagement Policy.

Engagement – external

There has been considerable engagement with grant applicants (emails, face to face discussions and phone conversations). Public education sessions were held in six different communities in August / early September.

Engagement - internal

Work has been undertaken with Government Support Officers and the Finance Team. Community Development, Events and Ara Toi staff have also engaged on projects which seek funding for the same projects / events but from different funding pools to ensure transparency and reduce any duplication of funding.

Risks: Legal / Health and Safety etc.

There are no known risks to funding of projects / activities applied for.

Conflict of Interest

There are no identified conflicts of interest.

Community Boards

A number of the grant applications are for events and activities within Community Board areas.  It is not a requirement that applicants engage with Community Boards on projects / activities within these areas, but a number do make connections.

 

 


Grants Subcommittee

19 November 2018

 

 

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