Agenda of Mosgiel-Taieri Community Board

Mosgiel-Taieri Community Board

MINUTES

Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Outram Rugby Football Clubrooms, 102 Formby Street, Outram on Wednesday
03 October 2018, commencing at 12.00 pm

PRESENT

Chairperson	Sarah Davie-Nitis
Members	Phillipa Bain	Martin Dillon
	Cr Mike Lord	Dean McAlwee
	Maurice Prendergast

IN ATTENDANCE

Kristy Rusher (Chief Legal Officer), Bernie Hawke (Library Services Manager), Linda Roxburgh (Mosgiel Librarian), Richard Saunders (Group Manager, Transport), Rachael Eaton (Recreation Planning and Facilities Manager) and Stephen Hogg (Assistant Parks and Recreation Planner)

Governance Support Officer Wendy Collard

1 Public Forum

1.1 Shirley Connor

Mrs Connor addressed the meeting and expressed her concerns that a company had referred to Mosgiel as “Mosgiel Township” in a radio advertisement.

Mrs Connor responded to questions from the Board.

2 Apologies

Moved (Martin Dillon/Dean McAlwee):

That the Board:

Accepts the apology from Joy Davis.

Motion carried (MTCB/2018/062)

3 Confirmation of agenda

Moved (Sarah Davie-Nitis/Dean McAlwee):

That the Board:

Confirms the agenda with the following addition:

New Item – Council Activities Update to be taken before Item 12.

Motion carried (MTCB/2018/063)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Sarah Davie-Nitis/Phillipa Bain):

That the Board:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2018/064)

5 Confirmation of Minutes

5.1 Mosgiel-Taieri Community Board meeting - 29 August 2018

Moved (Maurice Prendergast/Martin Dillon):

That the Board:

Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 29 August 2018 with the following amendment to Item 9 – Governance Support Officer’s Report:

Following discussion, it was agreed that the Ministry of Social Development (MSD) be advised that the submission prepared and sent, had not been endorsed by the Board and therefore it should be regarded as a personal submission from Maurice Prendergast.

Motion carried (MTCB/2018/065)

Part A Reports

6 Library Activity Report

A report from Arts and Culture provided a summary of the activities of the Dunedin Public Libraries for the period 1 February to 30 June 2018, with a focus on the activities of the Mosgiel Library and Service Centre as well as the Bookbuses.

The Library Services Manager (Bernie Hawke) and Mosgiel Librarian (Linda Roxburgh) spoke to the report and provided an overview of library usage for 2017/18. They responded to questions from the Board.

On behalf of the Board, Martin Dillon congratulated staff on great work that they had undertaken in making the programmes at the library as successful as they were.

Moved (Maurice Prendergast/Cr Mike Lord):

That the Board:

a) Notes the Library Activity Report

Motion carried (MTCB/2018/066)

7 Mosgiel-Taieri Community Board Action List Report

A report from Civic provided an update to the Mosgiel-Taieri Community Board on its Action List which included:

Parks and Recreation

· Cemeteries. A report would be presented to Council on the future cemetery requirements for the city.

· Memorial Park playground. It was agreed that Martin Dillon would investigate possible options to present to the Board.

· Water Stations. It was noted that Parks and Recreation currently had a review underway.

· Bench Seat donated by the Taieri Blokes Shed. The Board were requested to give consideration to alternative locations.

· Designation process. The Recreation Planning and Facilities Manager (Rachael Eaton) provided an update on the process to date and on-going.

Transport

· Safe Accessways. Following discussion, it was agreed that a workshop both the Board and local Principals would be held.

· Motorway Off-Ramp. Staff be requested to contact NZTA for an update.

· Street calming measures. The Group Manager, Transport (Richard Saunders) advised that none of the streets meet the criteria for street calming.

· Elizabeth Avenue.

It was agreed that the following items would be included on the Action List:

· Saddle Hill Quarry Update.

· Foulden Hills Quarry Site - Diatomaceous Earth Ore.

Moved (Phillipa Bain/Martin Dillon):

That the Board:

a) Amends the Action List as appropriate.

Motion carried (MTCB/2018/067)

8 Governance Support Officer's Report

A report from Civic informed the Mosgiel-Taieri Community Board of activities relevant to the Board's area which included:

a) Project Fund

b) 3 Waters Update

Moved (Cr Mike Lord/Phillipa Bain):

That the Board:

a) Notes the Governance Support Officer's Report.

Motion carried (MTCB/2018/068)

9 Chairperson's Report
	A report from the Chairperson provided an update on matters of interest since the previous meeting which included: · Silverstream School awards presentation for the Heritage Project. · Aurora Energy Network · Silverstream Valley
	Moved (Sarah Davie-Nitis/Maurice Prendergast): That the Board: a) Writes to Aurora Energy Ltd requesting detail on the conditions of the networks within the Board’s Area. Motion was put and lost
	Moved (Sarah Davie-Nitis/Maurice Prendergast): That the Board: a) Notes the Chairperson's report. b) Records a vote of thanks with gratitude the work undertaken by the Parks staff in particular the work on the designation c) Agrees to facilitating the Silverstream Valley beautification/planting project. Motion carried (MTCB/2018/069)

10 Board Updates

Board members provided updates on the following:

1 Keep Dunedin Beautiful (KDB)

Phillipa Bain advised that the AGM had been held.

2 Mosgiel Coronation Hall

Dean McAlwee advised that there was no update.

3 Mosgiel Business Association

Sarah Davie-Nitis provided an update and commented that two members of the Business Association had joined the Mosgiel and Taieri Emergency Response Group.

4 Proposed Taieri Aquatic Facilities

Martin Dillon advised that the fundraising had reached over $3 million.

5 Festival of the Plain

It was noted that Party in the Park stallholder application form had been completed and registration fee of $25.00 paid.

6 Communications and Engagement Activities

It was noted that the final 2018 “Taieri over the Tea-Leaves” which would be held on Thursday, 1 November 2018 at Blackstone Café commencing at 2.00 pm.

Moved (Cr Mike Lord/Dean McAlwee):

That the Board:

a) Notes the updates.

Motion carried (MTCB/2018/070)

11 Board Projects
	1 Grants Update No update was provided 2 Pride in our Place a) It was agreed that a proposal for “Pride in our Place” 2019 project be presented to the Board’s next meeting. 3 The Taieri Heritage Schools Project Sarah Davie-Nitis advised that she had represented the Board at the awards presentation at Silverstream School. 4 Memorial Park Revitalisation Sarah Davie-Nitis advised that she is working with staff on this. 5 Roundabout at the State Highway 1 Exit This project has been closed. It was anticipated that NZTA will complete the roundabout planting in the new year. 6 Big Blue Wall Mural No update. 7 Safe Pedestrian and Cycle accessways Following discussion, it was agreed that Sarah Davie-Nitis and Phillipa Bain would be the lead for the project. 8 Celebrating Local Excellence on the Taieri Project Sarah Davie-Nitis commented on Project detail had been attached to the agenda for the Board’s final endorsement.
	Moved (Sarah Davie-Nitis/Dean McAlwee): That the Board: a) Endorses the final brief for the “Celebrating Excellence on the Taieri” project. b) Allocates $1714.54 from the Board’s Discretionary Fund towards the promotional campaign related to the launch of the “Celebrating Excellence on the Taieri” project Motion carried (MTCB/2018/071)
	9 Mosgiel and Taieri Emergency Response Group Activities 10 Heritage Trail Sarah Davie-Nitis advised that she would be meeting with the relevant staff prior to the Board’s next meeting. 11 Beautification (Planter Boxes) Phillipa Bain provided an update on the planter boxes in particular potential options for the future maintenance of them. 12 Playgrounds Brochure Sarah Davie-Nitis suggested that the Board might like to give consideration to the publication of a brochure which showed the recreational spaces such as playgrounds within the Board’s area.
	Moved (Phillipa Bain/Sarah Davie-Nitis): That the Board: a) Notes the updates. b) Endorses the Silverstream Valley beautification project and nominates Sarah Davie-Nitis and Phillipa Bain as joint project leaders. c) Nominates Phillipa Bain and Sarah Davie-Nitis as the contacts for the safe access ways project. f) Amends the Board Projects as appropriate. Motion carried (MTCB/2018/072)

13 Council Activities

Councillor Mike Lord provided an update on matters of interest which included:

a) Mt Ross Bridge; and

b) DCHL group Annual Reports

Moved (Cr Mike Lord/Chairperson Sarah Davie-Nitis):

That the Board:

a) Notes the Council Update.

Motion carried (MTCB/2018/073)

12 Items for consideration by the Chair

Martin Dillon requested an update on the Foulden Hills Quarry

The meeting concluded at 3.10 pm.

..............................................

CHAIRPERSON

Mosgiel-Taieri Community Board

21 November 2018

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Mosgiel-Taieri Community Board of activities relevant to the Board's area including:

a) Project Fund

b) Transport Update

c) Speed Limit Bylaw Amendment 9 submission

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer's Report.

b) Endorses the Mosgiel-Taieri Community Board’s submission to the Dunedin City Council Speed Limit Bylaw Amendment 9.

Project Fund

2 $5,747.06 remains in the Project Fund in the 2018/2019 year. The following grants have been made in the current financial year:

Meeting Date	Amount	Recipient
18 July 2018	395.00	Taieri over the Tea Leaves events for 2018/19 financial year
18 July 2018	100.00	Advertising for first round of grants
29 August 2018	25.00	Stall registration – Party in the Park
29 August 2018	2,000.00	Plants for the Planter boxes
3 October 2018	1,138.50	Celebrating excellence on the Taieri - My Little Local
3 October 2018	231.15*	Celebrating excellence on the Taieri - Positive Signs
3 October 2018	363.29	Celebrating excellence on the Taieri - Allied Press
Total	$4,252.94

*Please note that there is an additional amount of $28.75 to Positive Signs for 50 nomination forms for the “Celebrating excellence on the Taieri” project.

Transport Update

3 The Mosgiel Safe Accessways project aims to alleviate safety issues and barriers to active transport that students and parents experience when travelling to and from schools and recreational activities. This project is included in the Mosgiel-Taieri Community Board’s Annual Plan 2017/18 and is the priority transport project identified by the Community Board for delivery. A draft project outline is attached for the Board’s consideration.

4 This project will initially identify a combination of hard and soft measures to address road safety issues and realise active transport opportunities. An Action Plan will be developed with prioritised hard and soft measures, as well as ongoing communication and partnership opportunities. An issues and opportunities workshop is planned with the Community Board, school principals/representatives, and other relevant stakeholders in early February 2019. A proposed workshop overview is attached (Attachment A).

Speed Limit Bylaw Amendment 9

5 Attached is the Board’s submission to the Dunedin City Council’s Speed Limit Bylaw Amendment 9 for the Board’s endorsement.

Signatories

Author:	Wendy Collard - Governance Support Officer
Authoriser:	Sharon Bodeker - Team Leader Civic

Attachments

	Title	Page
⇩a	Mosgiel Safe Accessways Draft Plan and Workshop Overview	28
⇩b	Speed Limit Bylaw Amendment 9 submission	30

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

There are no known impacts for tangata whenua

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council's Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no implications for Community Boards except to provide information on activities in or relevant to the Board area.

Mosgiel-Taieri Community Board

21 November 2018

Board Projects

Department: Civic

EXECUTIVE SUMMARY

1 Grants Update

The next round closes on 28 February 2019. Advertisements will need to be placed at the beginning of February 2019.

2 Pride in our Place

a) Silverstream Valley Beautification Project – 350 native plants may be available for planting in May/June 2019. Sarah Davie-Nitis will provide a verbal update.

b) Murray Street Picnic Table – Joy Davis will provide a verbal update.

c) Area outside under 5’s playground, Memorial Park – Martin Dillon will provide a verbal update.

d) Taieri Bloke Shed garden seat installation – the Board need to consider the options and vote.

e) Festival of the Plain – Sarah Davie-Nitis and Phillipa Bain will provide a verbal update.

3 The Taieri Heritage Schools Project

School works will be displayed at the Mosgiel Library from 26 November to 7 December 2018. Sarah Davie-Nitis will provide a verbal update

4 Memorial Park Revitalisation

No update. A plan is being formatting for this area.

5 Big Blue Wall Mural

No update. Clinton Chambers from the Mosgiel Business Association will be progressing this project.

6 Safe Pedestrian and Cycle accessways

Refer to Governance Support Officer’s report.

7 Celebrating Local Excellence on the Taieri Project

Attached are the advertisement and nomination form for the Board’s information. The Board are asked to promote and encourage discussion within the community. (Attachment A and B)

8 Mosgiel and Taieri Emergency Response Group Activities

Sarah Davie-Nitis will provide a verbal update on the progress across the 3 key work streams. Please note that work stream 1, the “Community Emergency Response Guide” for the Mosgiel Taieri area has been completed and sent to the printers – YAH! The guide will also be available as an online resource via the following link http://www.otagocdem.govt.nz/media/1176/mosgiel-taieri-emergency-response-guide-2018-booklet.pdf Alternatively a printable version can be downloaded via the following link http://www.otagocdem.govt.nz/media/1177/mosgiel-taieri-emergency-response-guide-2018-printable.pdf Check it out!

9 The Taieri Heritage Trail

Please refer to the attached report (Attachment C). Sarah Davie-Nitis will also provide an update on the meeting held on 13 November with staff.

10 Beautification (Planter Boxes)

Phillipa Bain will provide a verbal update.

11 Playgrounds Brochure

A proposal to be presented to the Board’s next meeting.

RECOMMENDATIONS

That the Board:

a) Notes the updates.

b) Authorises Phillipa Bain and Sarah Davie-Nitis ton progress the Festival of the Plain – Pride in our Place campaign with expenditure up to $XXX

c) Endorses the Taieri Heritage Trail Project brief.

Signatories

Authoriser:

Attachments

	Title	Page
⇩a	Celebrating Excellence 2018 advertisement	37
⇩b	Celebrating Excellence 2018 nomination form	38
⇩c	The Taieri Heritage Trail Brief	40

Chairperson	Sarah Davie-Nitis
Deputy Chairperson	Joy Davis
Members	Phillipa Bain	Martin Dillon
	Cr Mike Lord	Dean McAlwee
	Maurice Prendergast

	Title	Page
A ⇩	Minutes of Mosgiel-Taieri Community Board meeting held on 3 October 2018	10