Notice of Meeting:
I hereby give notice that an ordinary meeting of the Strath Taieri Community Board will be held on:
Date: Thursday 15 November 2018
Time: 5.00 pm
Venue: Strath Taieri Community Centre, Middlemarch
Sue Bidrose
Chief Executive Officer
Strath Taieri Community Board
PUBLIC AGENDA
MEMBERSHIP
Chairperson |
Barry Williams |
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Deputy Chairperson |
Joan Wilson |
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Members |
Norma Emerson |
David Frew |
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Cr Mike Lord |
Mark O'Neill |
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Jacinta Stevenson |
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Senior Officer Sharon Bodeker, Team Leader Civic
Governance Support Officer Sharon Bodeker
Sharon Bodeker
Governance Support Officer
Telephone: 03 477 4000
Sharon.bodeker@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
Strath Taieri Community Board 15 November 2018 |
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ITEM TABLE OF CONTENTS PAGE
1 Public Forum 4
2 Apologies 4
3 Confirmation of Agenda 4
4 Declaration of Interest 5
5 Confirmation of Minutes 9
5.1 Strath Taieri Community Board meeting - 27 September 2018 9
Part A Reports (Strath Taieri Community Board has power to decide these matters)
6 Wifi Update 13
7 Meeting Schedule for 2019 14
8 Governance Support Officers Report 16
9 Chairperson's Update 19
10 Council Activities 20
11 Notification of Agenda Items for Consideration by the Chairperson 21
Strath Taieri Community Board 15 November 2018 |
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At the close of the agenda no requests for public forum had been received.
At the close of the agenda no apologies had been received.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
Strath Taieri Community Board 15 November 2018 |
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EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.
2. Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
That the Board: a) Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and b) Confirms/Amends the proposed management plan for Elected Members' Interests. |
Attachments
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Title |
Page |
⇩a |
Register of Interest |
7 |
Strath Taieri Community Board 15 November 2018 |
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Strath Taieri Community Board meeting - 27 September 2018
That the Board: Confirms the minutes of the Strath Taieri Community Board meeting held on 27 September 2018 as a correct record.
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Attachments
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Title |
Page |
A⇩ |
Minutes of Strath Taieri Community Board meeting held on 27 September 2018 |
10 |
Strath Taieri Community Board
MINUTES
Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 27 September 2018, commencing at 5.00 pm
PRESENT
Chairperson |
Barry Williams |
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Deputy Chairperson |
Joan Wilson |
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Members |
Norma Emerson |
David Frew |
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Cr Mike Lord |
Mark O'Neill |
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Jacinta Stevenson |
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IN ATTENDANCE |
Terry Taylor (Contract Supervisor) |
Governance Support Officer Sharon Bodeker (Team Leader Civic)
1 Public Forum
1.1 Public Forum- Emma Barker - Strath Taieri School
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Ms Barker spoke to a funding application from the Strath Taieri School, requesting funding to update the furniture in one of the class rooms. She advised that the removal of asbestos has been a major project funded by the Ministry for Education. All of the schools five year capital budget ($90,000) from the Ministry has gone towards this major project, leaving no funding for other projects. All of the community would benefit from this funding, as many community activities are held at the school, including music lessons, play group, community meetings and other activities. |
2 Apologies There were no apologies. |
3 Confirmation of agenda |
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Moved (Member David Frew/Cr Mike Lord): That the Board:
Confirms the agenda with the following addition, that Ms Stevenson would provide an update on Keep Dunedin Beautiful.
Motion carried (STCB/2018/022) |
4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Mark O'Neill/Jacinta Stevenson): That the Board:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests
.Motion carried (STCB/2018/023) |
5 Confirmation of Minutes
5.1 Strath Taieri Community Board meeting - 23 August 2018 |
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Moved (Joan Wilson/Jacinta Stevenson): That the Board:
Confirms the minutes of the Strath Taieri Community Board meeting held on 23 August 2018 as a correct record.
Motion carried (STCB/2018/024) |
Part A Reports
6 Project Fund Applications |
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Consideration was given to the funding application received for the Strath Taieri School for $3,000 towards the purchase of furniture for the new senior room space. |
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Discussion took place on the application and if there would be any community benefit. It was acknowledged that this rural school is the hub of the community, and it hosts numerous community activities.
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Moved (Joan Wilson/David Frew): That the Board:
a) Approves the funding application for $3,000.00, towards the purchase of furniture for the Strath Taieri School. Motion carried (STCB/2018/025) |
7 Governance Support Officers Report |
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In a report the Governance Support Officer provided an update on activities relevant to the Board area including: · Project Fund · Community Board Remuneration · Action List |
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Moved (Norma Emerson/David Frew): That the Board:
a) Notes the Governance Support Officers Report; b) Amends the Action List as appropriate Motion carried (STCB/2018/026) |
8 Chairperson's Update |
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The Chairperson provided an update on the following items: · Road Conditions - Mr Terry Taylor spoke to this item. He apologised that work that was to be undertaken by a council contractor had not been done. The work had been approved and was in the work programme. A meeting had been held with the contractor to address the non-performance issue. Mr Taylor advised that the Old Dunstan Road would be closed a week longer than planned due to issues with snow at the Clutha end of the road. · Weed Spraying – work has been completed as scheduled. · Public meeting re mine – a public meeting will be held early in 2019. · Keep Dunedin Beautiful – Jacinta Stevenson gave an update of the activities of Keep Dunedin Beautiful. She advised that the AGM would be held on Monday 1 October 2018. · Playground – Joan Wilson noted that the new swings in the playground were too high for children to be able to use them. A request is to be made to the DCC for the swings to be lowered. |
9 Council Activities |
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Cr Mike Lord provided an update on Council activities. He noted that the 2GP now had a decisions date in November, and he spoke about the report on the Mt Ross Road bridge replacement going to the Council meeting on 2 October.
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The meeting concluded at 6.43 p.m.
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CHAIRPERSON
Strath Taieri Community Board 15 November 2018 |
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Norma Emerson will provide an update.
Strath Taieri Community Board 15 November 2018 |
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Meeting Schedule for 2019
Department: Civic
EXECUTIVE SUMMARY
1 A schedule of meetings for 2019 is attached for your consideration. As this is an administrative report, no summary of considerations is required.
That the Board: a) Approves the meeting schedule for 2019.
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Signatories
Author: |
Jenny Lapham - Governance Support Officer |
Authoriser: |
Sharon Bodeker - Team Leader Civic |
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Title |
Page |
⇩a |
Meeting Schedule for 2019 |
15 |
Strath Taieri Community Board 15 November 2018 |
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Governance Support Officers Report
Department: Civic
EXECUTIVE SUMMARY
1 This report is to inform the Strath Taieri Community Board of activities relevant to the Board area including:
· Project Fund
· Action List
That the Board: a) Notes the Governance Support Officers Report; b) Amends the Action List as appropriate |
Project Fund
1 $7,000 is available in the project fund.
Meeting Date |
Amount |
Recipient |
Strath Taieri School |
$3,000.00 |
Purchase of Furniture |
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Total grants to date |
$3,000.00 |
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Action List
2 An update on outstanding matters is provided in Attachment A.
Signatories
Author: |
Jenny Lapham - Governance Support Officer |
Authoriser: |
Sharon Bodeker - Team Leader Civic |
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Title |
Page |
⇩a |
Action List |
18 |
SUMMARY OF CONSIDERATIONS
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Fit with purpose of Local Government This report enables democratic local decision making and action by, and on behalf of communities.
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Fit with strategic framework
There is no contribution to the Strategic Framework. |
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Māori Impact Statement There are no known impacts for tangata whenua. |
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Sustainability There are no implications for sustainability |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy There are no implications. |
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Financial considerations There are no financial implications |
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Significance This decision is considered low significance in terms of the Council's Significance and Engagement Policy. |
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Engagement – external There has been no external engagement. |
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Engagement - internal Internal engagement has occurred with appropriate staff members. |
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Risks: Legal / Health and Safety etc. There are no risks. |
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Conflict of Interest There is no known conflict of interest |
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Community Boards There are no implications for Community Boards except to provide information on activities in or relevant to the Board area. |
Strath Taieri Community Board 15 November 2018 |
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The Chairperson will comment on the following:
· Project Steam – Letter of support
· Hyde Road
Strath Taieri Community Board 15 November 2018 |
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Update by Cr Mike Lord on Council activities