Notice of Meeting:

I hereby give notice that an ordinary meeting of the Strath Taieri Community Board will be held on:

 

Date:                             Thursday 15 November 2018

Time:                            5.00 pm

Venue:                          Strath Taieri Community Centre, Middlemarch

 

Sue Bidrose

Chief Executive Officer

 

Strath Taieri Community Board

PUBLIC AGENDA

 

MEMBERSHIP

 

Chairperson

Barry Williams

 

Deputy Chairperson

Joan Wilson

 

Members

Norma Emerson

David Frew

 

Cr Mike Lord

Mark O'Neill

 

Jacinta Stevenson

 

 

Senior Officer                                Sharon Bodeker, Team Leader Civic

 

Governance Support Officer       Sharon Bodeker

 

 

 

Sharon Bodeker

Governance Support Officer

 

 

Telephone: 03 477 4000

Sharon.bodeker@dcc.govt.nz

www.dunedin.govt.nz

 

 

 

 

 

 

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 


Strath Taieri Community Board

15 November 2018

 

 

 

ITEM TABLE OF CONTENTS                                                                    PAGE

 

1        Public Forum                                                                                              4

2        Apologies                                                                                                  4

3        Confirmation of Agenda                                                                                4

4        Declaration of Interest                                                                                 5

5        Confirmation of Minutes                                                                                9

5.1   Strath Taieri Community Board meeting - 27 September 2018                       9     

Part A Reports (Strath Taieri Community Board  has power to decide these matters)

6          Wifi Update                                                                                              13

7        Meeting Schedule for 2019                                                                          14

8        Governance Support Officers Report                                                              16

9        Chairperson's Update                                                                                 19

10      Council Activities                                                                                       20

11      Notification of Agenda Items for Consideration by the Chairperson                        21             

 

 


Strath Taieri Community Board

15 November 2018

 

 

 

1     Public Forum

At the close of the agenda no requests for public forum had been received.

2     Apologies

At the close of the agenda no apologies had been received.

3     Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.


Strath Taieri Community Board

15 November 2018

 

 

Declaration of Interest

 

  

 

EXECUTIVE SUMMARY

1.         Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

2.     Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

 

RECOMMENDATIONS

That the Board:

a)     Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected Members' Interests.

 

 

Attachments

 

Title

Page

a

Register of Interest

7

  



Strath Taieri Community Board

15 November 2018

 

 

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Strath Taieri Community Board

15 November 2018

 

 

Confirmation of Minutes

Strath Taieri Community Board meeting - 27 September 2018

 

 

RECOMMENDATIONS

That the Board:

Confirms the minutes of the Strath Taieri Community Board meeting held on 27 September 2018 as a correct record.

 

 

 

Attachments

 

Title

Page

A

Minutes of Strath Taieri Community Board meeting  held on 27 September 2018

10

 

 


 

 

Strath Taieri Community Board

MINUTES

 

Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 27 September 2018, commencing at 5.00 pm

 

PRESENT

 

Chairperson

Barry Williams

 

Deputy Chairperson

Joan Wilson

 

Members

Norma Emerson

David Frew

 

Cr Mike Lord

Mark O'Neill

 

Jacinta Stevenson

 

 

 

IN ATTENDANCE

Terry Taylor (Contract Supervisor)

 

Governance Support Officer       Sharon Bodeker (Team Leader Civic)

 

 

 

1       Public Forum

1.1    Public Forum- Emma Barker - Strath Taieri School

 

Ms Barker spoke to a funding application from the Strath Taieri School, requesting funding to update the furniture in one of the class rooms.  She advised that the removal of asbestos has been a major project funded by the Ministry for Education.  All of the schools five year capital budget ($90,000) from the Ministry has gone towards this major project, leaving no funding for other projects.  All of the community would benefit from this funding, as many community activities are held at the school, including music lessons, play group, community meetings and other activities.

  

2       Apologies

There were no apologies.

 

3       Confirmation of agenda

 

 

Moved (Member David Frew/Cr Mike Lord):

That the Board:

 

Confirms the agenda with the following addition, that Ms Stevenson would provide an update on Keep Dunedin Beautiful. 

 

Motion carried (STCB/2018/022)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Mark O'Neill/Jacinta Stevenson):

That the Board:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests

 

.Motion carried (STCB/2018/023)

 

5       Confirmation of Minutes

5.1    Strath Taieri Community Board meeting - 23 August 2018

 

Moved (Joan Wilson/Jacinta Stevenson):

That the Board:

 

Confirms the minutes of the Strath Taieri Community Board meeting held on 23 August 2018 as a correct record.

 

Motion carried (STCB/2018/024)

Part A Reports

6       Project Fund Applications

 

Consideration was given to the funding application received for the Strath Taieri School for $3,000 towards the purchase of furniture for the new senior room space.

 

 

Discussion took place on the application and if there would be any community benefit.  It was acknowledged that this rural school is the hub of the community, and it hosts numerous community activities. 

 

 

Moved (Joan Wilson/David Frew):

That the Board:

 

a)     Approves the funding application for $3,000.00, towards the purchase of furniture for the Strath Taieri School. 

Motion carried (STCB/2018/025)

 

7       Governance Support Officers Report

 

In a report the Governance Support Officer provided an update on activities relevant to the Board area including:

·           Project Fund

·           Community Board Remuneration

·           Action List

 

Moved (Norma Emerson/David Frew):

That the Board:

 

a)     Notes the Governance Support Officers Report;

b)     Amends the Action List as appropriate

Motion carried (STCB/2018/026)

 

8       Chairperson's Update

 

The Chairperson provided an update on the following items:

·      Road Conditions - Mr Terry Taylor spoke to this item.  He apologised that work that was to be undertaken by a council contractor had not been done.  The work had been approved and was in the work programme.  A meeting had been held with the contractor to address the non-performance issue. 

     Mr Taylor advised that the Old Dunstan Road would be closed a week longer than planned due to issues with snow at the Clutha end of the road.

·      Weed Spraying – work has been completed as scheduled.

·      Public meeting re mine – a public meeting will be held early in 2019. 

·      Keep Dunedin Beautiful – Jacinta Stevenson gave an update of the activities of Keep Dunedin Beautiful.  She advised that the AGM would be held on Monday 1 October 2018. 

·      Playground – Joan Wilson noted that the new swings in the playground were too high for children to be able to use them.  A request is to be made to the DCC for the swings to be lowered. 

 

9       Council Activities

 

Cr Mike Lord provided an update on Council activities.  He noted that the 2GP now had a decisions date in November, and he spoke about the report on the Mt Ross Road bridge replacement going to the Council meeting on 2 October. 

 

 

             

 

The meeting concluded at 6.43 p.m.

 

 

 

 

 

..............................................

CHAIRPERSON

         


Strath Taieri Community Board

15 November 2018

 

 

Part A Reports

Wifi Update

 

 

Norma Emerson will provide an update.

 


Strath Taieri Community Board

15 November 2018

 

 

 

Meeting Schedule for 2019

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1      A schedule of meetings for 2019 is attached for your consideration.  As this is an administrative report, no summary of considerations is required.

RECOMMENDATIONS

That the Board:

a)     Approves the meeting schedule for 2019.

 

 

 

Signatories

Author:

Jenny Lapham - Governance Support Officer

Authoriser:

Sharon Bodeker - Team Leader Civic

Attachments

 

Title

Page

a

Meeting Schedule for 2019

15

  


Strath Taieri Community Board

15 November 2018

 

 

PDF Creator


Strath Taieri Community Board

15 November 2018

 

 

 

Governance Support Officers Report

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1        This report is to inform the Strath Taieri Community Board of activities relevant to the Board area including:

·           Project Fund

·           Action List

 

RECOMMENDATIONS

That the Board:

a)     Notes the Governance Support Officers Report;

b)     Amends the Action List as appropriate

 

Project Fund

1        $7,000 is available in the project fund.

Meeting Date

Amount

Recipient

Strath Taieri School

$3,000.00

Purchase of Furniture

 

 

 

 

 

 

Total grants to date

$3,000.00

 

 

Action List

2        An update on outstanding matters is provided in Attachment A.

Signatories

Author:

Jenny Lapham - Governance Support Officer

Authoriser:

Sharon Bodeker - Team Leader Civic

Attachments

 

Title

Page

a

Action List

18

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This report enables democratic local decision making and action by, and on behalf of communities.

 

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

 

There is no contribution to the Strategic Framework.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications

Significance

This decision is considered low significance in terms of the Council's Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There is no known conflict of interest

Community Boards

There are no implications for Community Boards except to provide information on activities in or relevant to the Board area.

 


Strath Taieri Community Board

15 November 2018

 

 

PDF Creator


Strath Taieri Community Board

15 November 2018

 

 

Chairperson's Update

 

 

The Chairperson will comment on the following:

·      Project Steam – Letter of support

·      Hyde Road

 


Strath Taieri Community Board

15 November 2018

 

 

Council Activities

 

 

Update by Cr Mike Lord on Council activities

 


Strath Taieri Community Board

15 November 2018

 

 

Notification of Agenda Items for Consideration by the Chairperson