Notice of Meeting:
I hereby give notice that an ordinary meeting of the Saddle
Hill Community Board will be held on:
Date: Thursday
7 February 2019
Time: 3.30
pm
Venue: Edinburgh
Room, Municipal Chambers,
The
Octagon, Dunedin
Sue Bidrose
Saddle Hill Community Board
PUBLIC AGENDA
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Chairperson
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Scott Weatherall
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Deputy Chairperson
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Leanne Stenhouse
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Members
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Peter Gouverneur
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Christina McBratney
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Keith McFadyen
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Cr Conrad Stedman
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Paul Weir
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Senior Officer David
Bainbridge, Group Manager Property Services
Governance Support Officer Lynne
Adamson
Lynne Adamson
Governance Support Officer
Telephone: 03 477 4000
Lynne.Adamson@dcc.govt.nz
www.dunedin.govt.nz
Note: Reports
and recommendations contained in this agenda are not to be considered as
Council policy until adopted.
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Saddle Hill Community Board
7 February 2019
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ITEM TABLE OF CONTENTS PAGE
1 Public
Forum 4
2 Apologies 4
3 Confirmation
of Agenda 4
4 Declaration
of Interest 5
Part
A Reports (Saddle Hill Community Board has power to decide these
matters)
5 Saddle
Hill Community Board Action List 9
6 Governance
Support Officer's Report 17
7 Community
Board Remuneration 20
8 Board
Updates and Projects 32
9 Chairperson's
Report 33
10 Council
Activities 34
11 Items
for Consideration by the Chair 35
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Saddle Hill Community Board
7 February 2019
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1 Public
Forum
At the close of the agenda no requests
for public forum had been received.
2 Apologies
At the close of the agenda no
apologies had been received.
3 Confirmation
of agenda
Note:
Any additions must be approved by resolution with an explanation as to why they
cannot be delayed until a future meeting.
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Saddle Hill Community Board
7 February 2019
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Declaration of Interest
EXECUTIVE SUMMARY
1. Members are reminded of the need
to stand aside from decision-making when a conflict arises between their role
as an elected representative and any private or other external interest they
might have.
2. Elected members
are reminded to update their register of interests as soon as practicable,
including amending the register at this meeting if necessary.
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RECOMMENDATIONS
That the Board:
a) Notes/Amends
if necessary the Elected Members' Interest Register attached as Attachment A;
and
b) Confirms/Amends the proposed management plan for Elected Members' Interests.
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Attachments
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Title
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Page
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⇩a
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Saddle Hill Community
Board Register of Interest - January 2019
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7
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Saddle Hill Community Board
7 February 2019
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Saddle Hill Community Board
7 February 2019
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Part
A Reports
Saddle Hill Community Board Action List
Department: Civic
EXECUTIVE SUMMARY
1 This
report is to provide an update on the Saddle Hill Community Board Action Lists
which are attached as Items A and B.
2 An update
on the Westwood Drainage works will be provided at the meeting.
3 Staff may
be in attendance to respond to questions on the action lists.
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RECOMMENDATIONS
That the Board:
a) Amends the
Action Lists as appropriate.
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Signatories
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Author:
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Lynne Adamson - Governance Support Officer
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Authoriser:
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Sharon Bodeker - Team Leader Civic
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Attachments
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Title
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Page
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⇩a
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Action List - Parks and
Recreation
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11
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⇩b
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Action List - Transport
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14
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SUMMARY OF CONSIDERATIONS
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Fit with purpose
of Local Government
This decision/report/proposal enables democratic local
decision making and action by, and on behalf of communities.
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Fit with strategic
framework
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Contributes
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Detracts
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Not applicable
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Social Wellbeing Strategy
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☐
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☐
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☒
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Economic Development Strategy
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☐
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☐
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☒
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Environment Strategy
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☒
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☐
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☐
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Arts and Culture Strategy
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☐
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☐
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☒
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3 Waters Strategy
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☐
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☐
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☒
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Spatial Plan
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☐
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☐
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☒
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Integrated Transport Strategy
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☒
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☐
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☐
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Parks and Recreation Strategy
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☒
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☐
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☐
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Other strategic projects/policies/plans
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☐
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☐
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☒
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Māori Impact
Statement
There are no known impacts for tangata whenua.
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Sustainability
There are no implications for sustainability.
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LTP/Annual Plan /
Financial Strategy /Infrastructure Strategy
There are no implications.
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Financial
considerations
There may be financial implications due to the work
required.
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Significance
This decision is considered low significance in terms of
the Council's Significance and Engagement Policy.
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Engagement –
external
There has been no external engagement.
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Engagement -
internal
Internal engagement has occurred with appropriate staff
members.
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Risks: Legal /
Health and Safety etc.
There are no risks.
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Conflict of
Interest
There are no known conflicts of interest.
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Community Boards
There are no known conflicts of interest.
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Saddle Hill Community Board
7 February 2019
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Saddle Hill Community Board
7 February 2019
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Saddle Hill Community Board
7 February 2019
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Governance Support Officer's
Report
Department: Civic
EXECUTIVE SUMMARY
1 This
report is to inform the Saddle Hill Community Board of activities relevant to
the Board area including:
a) Discretionary
Fund
b) New
Zealand Community Boards’ 2019 Conference
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RECOMMENDATIONS
That the Board:
a) Notes the Governance
Support Officer’s Report.
b) Considers
nominating a Board Member as the community representative to attend the 2019
New Zealand Community Boards’ Conference.
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Discretionary
Fund
1 Approximately
$8,334.59 remains in the Board’s Discretionary Fund for the 2018/19 year.
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Meeting Date
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Amount
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Recipient
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30 August 2018
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$208.68
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Oar Access Radio – 2017/18 membership
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$80.00
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Mitre 10 – Fairfield Park mural project
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$71.73
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Food for Volunteers for clean up day
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3 October 2018
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$200.00
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Hall Hire for Fairfield Fitness Group
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$500.00
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Green Island Shed – community pantries
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$80.00
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Gift Basket – Pam Jordan
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$25.00
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Greater Green Island website
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$500.00
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Christmas on the Domain Funding
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Total
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$1,665.41
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New Zealand Community Boards’
Conference Attendance
2 The 2019
New Zealand Community Boards’ Conference is being held at the Devon
Hotel, New Plymouth from 11 – 13 April 2019. Early bird
registrations ($755.00 including GST) close on 1 March 2019 and standard
registrations ($855.00 including GST) are available following that. The
Council’s policy on attendance at this conference is as follows:
a) Council will
cover the accommodation, travel and registration costs for one Community Board
member (per Community Board) to attend the biennial Community Boards Conference
when it is held in the South Island, and two Community Board members IN TOTAL
to attend the conference when it is held in the North Island.
b) Individual
Community Boards are responsible for covering the costs of any additional
delegates they wish to send to the Conference over and above the
representatives for whom costs will be met by the Council.
3 If the
Board wishes to nominate a member to go into the draw for one of the two
Council-funded places, please advise Sharon Bodeker of the name by 15
February 2019.. Any additional members the Board wishes to attend (or
those unsuccessful in the draw) can be paid for from the Board's project fund
Signatories
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Author:
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Lynne Adamson - Governance Support
Officer
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Authoriser:
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Sharon Bodeker - Team Leader Civic
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Attachments
There are no
attachments for this report.
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SUMMARY OF CONSIDERATIONS
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Fit
with purpose of Local Government
This decision enables democratic local
decision making and action by, and on behalf of communities.
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Fit
with strategic framework
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Contributes
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Detracts
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Not applicable
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Social Wellbeing Strategy
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☒
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☐
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☐
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Economic Development Strategy
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☐
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☐
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☒
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Environment Strategy
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☐
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☐
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☒
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Arts and Culture Strategy
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☐
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☐
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☒
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3 Waters Strategy
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☐
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☐
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☒
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Spatial Plan
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☐
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☐
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☒
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Integrated Transport Strategy
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☐
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☐
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☒
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Parks and Recreation Strategy
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☐
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☐
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☒
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Other strategic projects/policies/plans
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☐
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☐
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☒
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Māori
Impact Statement
There are no known impacts for tangata
whenua
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Sustainability
There are no implications for
sustainability.
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LTP/Annual
Plan / Financial Strategy /Infrastructure Strategy
There are no implications.
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Financial
considerations
There are no financial implications.
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Significance
This decision is considered low
significance in terms of the Council's Significance and Engagement Policy.
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Engagement
– external
There has been no external engagement.
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Engagement
- internal
Internal engagement has occurred with
appropriate staff members.
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Risks:
Legal / Health and Safety etc.
There are no risks.
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Conflict
of Interest
There are no known conflicts of interest.
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Community
Boards
There are no implications for Community
Boards except to provide information on activities in or relevant to the
Board area.
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Saddle Hill Community Board
7 February 2019
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Community Board Remuneration
Department: Civic
EXECUTIVE SUMMARY
1 The Local
Government Act 2002 (LGA) gives the Remuneration Authority (the Authority) the
responsibility for setting remuneration for local government elected
members.
2 The
Authority is seeking feedback on how Community Boards should be remunerated for
the determination it will issue on 1 July 2019. Currently, the Authority
sets the amount of remuneration for each chair and member of every Community
Board.
3 The
Authority is now seeking feedback on whether or not Community Boards should be
funded from a “governance pool”. Regardless of how they are
funded, the Authority is also asking if remuneration should reflect the number
of residents represented by the whole board, or the number of residents
represented by each member.
4 As this
is an administrative report, the summary of considerations is not required.
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RECOMMENDATIONS
That the Board:
a) Notes the
Community Board Remuneration report.
b) Considers the
Remuneration Authority request and provides feedback as
appropriate.
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BACKGROUND
5 Over the
past two years, the Authority has been undertaking a review of how it sets
remuneration for councillors of local authorities. It has decided to
change the current system of allocating a base pay for each councillor, along
with a pool for remunerating additional responsibilities, to a system of
allocating a governance pool to each council, with each council then
determining how the governance pool is to be allocated to councillors.
The Authority will continue to determine the remuneration paid to each Mayor.
DISCUSSION
6 The
Authority is now asking for feedback on whether the governance pool being
introduced should include remuneration for Community Boards, and if so, how
should it account for the impact of the relativities between Councils with Community
Boards and those that do not have Community Boards.
7 The
Authority also notes that there appears to be big variations in member numbers
of Community Boards, even between Boards with similar populations.
Regardless of how Community Boards are remunerated, the Authority would also
like feedback on whether Community Board remuneration should reflect the number
of residents represented by the whole board or the number of residents
represented by each member
8 Key
statistics are provided by the Authority in Attachment A to C for information
purposes, along with the request for feedback from the Authority at Attachment
D.
OPTIONS
9 There are
no options for this report.
NEXT STEPS
10 Feedback received
from the Community Board will be provided to the Council for information at the
19 February Council meeting, and then forwarded with the Council’s
comments to the Remuneration Authority on 20 February 2019.
Signatories
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Author:
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Sharon Bodeker - Team Leader Civic
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Authoriser:
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Attachments
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Title
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Page
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⇩a
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CB Key Statistics
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23
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⇩b
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CB Remuneration 2019 -
Sorted by Governance Cost Per Capita
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25
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⇩c
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CB Remuneraiton 2019 -
Sorted by Population
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27
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⇩d
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Email from the
Remuneration Authority
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29
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Saddle Hill Community Board
7 February 2019
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Saddle Hill Community Board
7 February 2019
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Saddle Hill Community Board
7 February 2019
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Saddle Hill Community Board
7 February 2019
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Saddle Hill Community Board
7 February 2019
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Board Updates and Projects
Department: Civic
EXECUTIVE SUMMARY
1 Board
members will provide updates on activities including:
- Keep
Dunedin Beautiful
- OAR
Radio
- Greater
Green Island
- Youth
Ambassador Award
- Community
Meetings
- Civil
Defence/Community Response Planning
- Submissions
- Long
Term Plan – Community Engagement Plan
- Toy
Box Project – Brighton Beach
- Living
Streets Aotearoa
- Community
Pantries
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RECOMMENDATIONS
That the Board:
a) Notes the
updates.
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Signatories
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Author:
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Lynne Adamson - Governance Support Officer
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Attachments
There
are no attachments for this report.
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Saddle Hill Community Board
7 February 2019
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Chairperson's Report
The Chairperson (Scott
Weatherall) will provide a verbal update on matters of interest.
Attachments
There are no attachments
for this report.
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Saddle Hill Community Board
7 February 2019
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Council Activities
Department: Civic
EXECUTIVE SUMMARY
The Ward Councillor (Councillor
Conrad Stedman) will provide an update on matters of interest.
Signatories
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Author:
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Lynne Adamson - Governance Support Officer
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Attachments
There
are no attachments for this report.
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Saddle Hill Community Board
7 February 2019
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Items for Consideration by the Chair
