Notice of Meeting:
I hereby give notice that an ordinary meeting of the Saddle Hill Community Board will be held on:
Date: Thursday 7 February 2019
Time: 3.30 pm
Venue: Edinburgh Room, Municipal Chambers,
The Octagon, Dunedin
Sue Bidrose
Chief Executive Officer
Saddle Hill Community Board
PUBLIC AGENDA
MEMBERSHIP
Chairperson |
Scott Weatherall |
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Deputy Chairperson |
Leanne Stenhouse
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Members |
Peter Gouverneur |
Christina McBratney |
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Keith McFadyen |
Cr Conrad Stedman |
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Paul Weir |
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Senior Officer David Bainbridge, Group Manager Property Services
Governance Support Officer Lynne Adamson
Lynne Adamson
Governance Support Officer
Telephone: 03 477 4000
Lynne.Adamson@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
Saddle Hill Community Board 7 February 2019 |
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ITEM TABLE OF CONTENTS PAGE
1 Public Forum 4
2 Apologies 4
3 Confirmation of Agenda 4
4 Declaration of Interest 5
Part A Reports (Saddle Hill Community Board has power to decide these matters)
5 Saddle Hill Community Board Action List 9
6 Governance Support Officer's Report 17
7 Community Board Remuneration 20
8 Board Updates and Projects 32
9 Chairperson's Report 33
10 Council Activities 34
11 Items for Consideration by the Chair 35
Saddle Hill Community Board 7 February 2019 |
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At the close of the agenda no requests for public forum had been received.
At the close of the agenda no apologies had been received.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
Saddle Hill Community Board 7 February 2019 |
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EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.
2. Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
That the Board: a) Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and b) Confirms/Amends the proposed management plan for Elected Members' Interests. |
Attachments
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Title |
Page |
⇩a |
Saddle Hill Community Board Register of Interest - January 2019 |
7 |
Saddle Hill Community Board 7 February 2019 |
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Saddle Hill Community Board Action List
Department: Civic
EXECUTIVE SUMMARY
1 This report is to provide an update on the Saddle Hill Community Board Action Lists which are attached as Items A and B.
2 An update on the Westwood Drainage works will be provided at the meeting.
3 Staff may be in attendance to respond to questions on the action lists.
That the Board: a) Amends the Action Lists as appropriate.
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Signatories
Author: |
Lynne Adamson - Governance Support Officer |
Authoriser: |
Sharon Bodeker - Team Leader Civic |
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Title |
Page |
⇩a |
Action List - Parks and Recreation |
11 |
⇩b |
Action List - Transport |
14 |
SUMMARY OF CONSIDERATIONS
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Fit with purpose of Local Government This decision/report/proposal enables democratic local decision making and action by, and on behalf of communities.
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Fit with strategic framework
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Māori Impact Statement There are no known impacts for tangata whenua. |
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Sustainability There are no implications for sustainability. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy There are no implications. |
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Financial considerations There may be financial implications due to the work required. |
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Significance This decision is considered low significance in terms of the Council's Significance and Engagement Policy. |
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Engagement – external There has been no external engagement. |
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Engagement - internal Internal engagement has occurred with appropriate staff members. |
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Risks: Legal / Health and Safety etc. There are no risks. |
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Conflict of Interest There are no known conflicts of interest. |
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Community Boards There are no known conflicts of interest. |
7 February 2019 |
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Governance Support Officer's Report
Department: Civic
EXECUTIVE SUMMARY
1 This report is to inform the Saddle Hill Community Board of activities relevant to the Board area including:
a) Discretionary Fund
b) New Zealand Community Boards’ 2019 Conference
That the Board: a) Notes the Governance Support Officer’s Report. b) Considers nominating a Board Member as the community representative to attend the 2019 New Zealand Community Boards’ Conference. |
Discretionary Fund
1 Approximately $8,334.59 remains in the Board’s Discretionary Fund for the 2018/19 year.
Meeting Date |
Amount |
Recipient |
30 August 2018 |
$208.68 |
Oar Access Radio – 2017/18 membership |
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$80.00 |
Mitre 10 – Fairfield Park mural project |
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$71.73 |
Food for Volunteers for clean up day |
3 October 2018 |
$200.00 |
Hall Hire for Fairfield Fitness Group |
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$500.00 |
Green Island Shed – community pantries |
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$80.00 |
Gift Basket – Pam Jordan |
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$25.00 |
Greater Green Island website |
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$500.00 |
Christmas on the Domain Funding |
Total |
$1,665.41 |
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New Zealand Community Boards’ Conference Attendance
2 The 2019 New Zealand Community Boards’ Conference is being held at the Devon Hotel, New Plymouth from 11 – 13 April 2019. Early bird registrations ($755.00 including GST) close on 1 March 2019 and standard registrations ($855.00 including GST) are available following that. The Council’s policy on attendance at this conference is as follows:
a) Council will cover the accommodation, travel and registration costs for one Community Board member (per Community Board) to attend the biennial Community Boards Conference when it is held in the South Island, and two Community Board members IN TOTAL to attend the conference when it is held in the North Island.
b) Individual Community Boards are responsible for covering the costs of any additional delegates they wish to send to the Conference over and above the representatives for whom costs will be met by the Council.
3 If the Board wishes to nominate a member to go into the draw for one of the two Council-funded places, please advise Sharon Bodeker of the name by 15 February 2019.. Any additional members the Board wishes to attend (or those unsuccessful in the draw) can be paid for from the Board's project fund
Signatories
Author: |
Lynne Adamson - Governance Support Officer |
Authoriser: |
Sharon Bodeker - Team Leader Civic |
There are no
attachments for this report.
SUMMARY OF CONSIDERATIONS
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Fit with purpose of Local Government This decision enables democratic local decision making and action by, and on behalf of communities.
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Fit with strategic framework
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Māori Impact Statement There are no known impacts for tangata whenua |
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Sustainability There are no implications for sustainability. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy There are no implications. |
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Financial considerations There are no financial implications. |
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Significance This decision is considered low significance in terms of the Council's Significance and Engagement Policy. |
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Engagement – external There has been no external engagement. |
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Engagement - internal Internal engagement has occurred with appropriate staff members. |
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Risks: Legal / Health and Safety etc. There are no risks. |
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Conflict of Interest There are no known conflicts of interest. |
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Community Boards There are no implications for Community Boards except to provide information on activities in or relevant to the Board area. |
Saddle Hill Community Board 7 February 2019 |
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Community Board Remuneration
Department: Civic
EXECUTIVE SUMMARY
1 The Local Government Act 2002 (LGA) gives the Remuneration Authority (the Authority) the responsibility for setting remuneration for local government elected members.
2 The Authority is seeking feedback on how Community Boards should be remunerated for the determination it will issue on 1 July 2019. Currently, the Authority sets the amount of remuneration for each chair and member of every Community Board.
3 The Authority is now seeking feedback on whether or not Community Boards should be funded from a “governance pool”. Regardless of how they are funded, the Authority is also asking if remuneration should reflect the number of residents represented by the whole board, or the number of residents represented by each member.
4 As this is an administrative report, the summary of considerations is not required.
That the Board: a) Notes the Community Board Remuneration report. b) Considers the Remuneration Authority request and provides feedback as appropriate.
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BACKGROUND
5 Over the past two years, the Authority has been undertaking a review of how it sets remuneration for councillors of local authorities. It has decided to change the current system of allocating a base pay for each councillor, along with a pool for remunerating additional responsibilities, to a system of allocating a governance pool to each council, with each council then determining how the governance pool is to be allocated to councillors. The Authority will continue to determine the remuneration paid to each Mayor.
DISCUSSION
6 The Authority is now asking for feedback on whether the governance pool being introduced should include remuneration for Community Boards, and if so, how should it account for the impact of the relativities between Councils with Community Boards and those that do not have Community Boards.
7 The Authority also notes that there appears to be big variations in member numbers of Community Boards, even between Boards with similar populations. Regardless of how Community Boards are remunerated, the Authority would also like feedback on whether Community Board remuneration should reflect the number of residents represented by the whole board or the number of residents represented by each member
8 Key statistics are provided by the Authority in Attachment A to C for information purposes, along with the request for feedback from the Authority at Attachment D.
OPTIONS
9 There are no options for this report.
NEXT STEPS
10 Feedback received from the Community Board will be provided to the Council for information at the 19 February Council meeting, and then forwarded with the Council’s comments to the Remuneration Authority on 20 February 2019.
Signatories
Author: |
Sharon Bodeker - Team Leader Civic |
Authoriser: |
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Title |
Page |
⇩a |
CB Key Statistics |
23 |
⇩b |
CB Remuneration 2019 - Sorted by Governance Cost Per Capita |
25 |
⇩c |
CB Remuneraiton 2019 - Sorted by Population |
27 |
⇩d |
Email from the Remuneration Authority |
29 |
7 February 2019 |
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Board Updates and Projects
Department: Civic
EXECUTIVE SUMMARY
1 Board members will provide updates on activities including:
- Keep Dunedin Beautiful
- OAR Radio
- Greater Green Island
- Youth Ambassador Award
- Community Meetings
- Civil Defence/Community Response Planning
- Submissions
- Long Term Plan – Community Engagement Plan
- Toy Box Project – Brighton Beach
- Living Streets Aotearoa
- Community Pantries
That the Board: a) Notes the updates.
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Signatories
Author: |
Lynne Adamson - Governance Support Officer |
Saddle Hill Community Board 7 February 2019 |
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The Chairperson (Scott Weatherall) will provide a verbal update on matters of interest.
Attachments
Saddle Hill Community Board 7 February 2019 |
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Council Activities
Department: Civic
EXECUTIVE SUMMARY
The Ward Councillor (Councillor Conrad Stedman) will provide an update on matters of interest.
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Signatories
Author: |
Lynne Adamson - Governance Support Officer |