Agenda of Strath Taieri Community Board

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Strath Taieri Community Board will be held on:

Date: Thursday 14 March 2019

Time: 5.00 pm

Venue: Strath Taieri Community Centre, Middlemarch

Sue Bidrose

Chief Executive Officer

Strath Taieri Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Barry Williams
Deputy Chairperson	Joan Wilson
Members	Norma Emerson	David Frew
	Cr Mike Lord	Mark O'Neill
	Jacinta Stevenson

Senior Officer Sharon Bodeker, Team Leader Civic

Governance Support Officer Sharon Bodeker

Sharon Bodeker

Team Leader Civic

Telephone: 03 477 4000

sharon.bodeker@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Strath Taieri Community Board

MINUTES

Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 31 January 2019, commencing at 5.00 pm

PRESENT

Chairperson	Barry Williams
Deputy Chairperson	Joan Wilson
Members	Norma Emerson	David Frew
	Mike Lord	Mark O'Neill
	Jacinta Stevenson

IN ATTENDANCE

Sandy Graham (General Manager City Services), Tom Dyer (General Manager 3 Waters), Chris Jones (Contract Delivery Manager) and Terry Taylor (Contract Supervisor)

Governance Support Officer Sandy Graham (General Manager City Services)

1 Public Forum

Mike Garrity spoke about the Foulden Maar Reserve and detailed its significance. He suggested the Board listen to an RNZ piece from 9 - Noon from October 2016 on the reserve.

2 Apologies

There were no apologies.

3 Confirmation of agenda

It was noted that due to an administration error the funding application from the Strath Taieri Playcentre was not circulated with the agenda. It was agreed that, because of a timing issue, this item would be considered via e-mail and confirmed at the next meeting.

Moved (Barry Williams/Joan Wilson):

That the Board:

Confirms the agenda with the following addition:

· Statement by Norma Emerson

· Letters from Kaye Walker, Mold Street

Motion carried (STCB/2019/001)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Jacinta Stevenson declared an interest in the funding application and withdrew from the email discussion of that matter.

Moved (Barry Williams/Joan Wilson):

That the Board:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (STCB/2019/002)

5 Confirmation of Minutes

5.1 Strath Taieri Community Board meeting - 15 November 2018

Moved (Mike Lord/Norma Emerson):

That the Board:

Confirms the minutes of the Strath Taieri Community Board meeting held on 15 November 2018 as a correct record.

Motion carried (STCB/2019/003)

Part A Reports

6 Roading Matters

The Chairperson raised the issue of maintenance of various roads in the area.

The Contract Supervisor, Mr Taylor, commented that the following roads had been logged in 2018 for maintenance.

· Ngapuna Road (erosion on lower east side of 6 Mile Bridge)

· Moonlight Road

· Hyde Roads (Cemetery – Mareburn)

· Hartfield Road seal and shingle sections

· Pukerangi Road (between Roadrail and seal)

· Garthmyl Road – Kirkland

· Huntly Road

· Mason Road

· Murray Road

· Ngapuna Road

· Shinglea Road

· Large pot hole

He advised that the contractor should complete the works within the next 4 weeks using 2 crews.

It was also noted that the Network Contracts Manager had undertaken a walk around with Jock Frew and had identified some issues which needed to be resolved including the need to clean ditches, review flow direction and look at culverts under railway line.

The 3 Waters Group Manager provided an update on the water issues.

7 Community Board Remuneration

Consideration was given to a report advising that The Local Government Act 2002 (LGA) gives the Remuneration Authority (the Authority) was seeking feedback on how Community Boards should be remunerated for the determination it will issue on 1 July 2019. Currently, the Authority sets the amount of remuneration for each chair and member of every Community Board.

The Authority was now seeking feedback on whether or not Community Boards should be funded from a “governance pool”. Regardless of how they are funded, the Authority is also asking if remuneration should reflect the number of residents represented by the whole board, or the number of residents represented by each member.

Ms Graham spoke to the report and responded to questions from the Board.

Moved (Norma Emerson/David Frew):

That the Board:

a) Notes the Community Board Remuneration report.

Motion carried (STCB/2019/004)

8 Governance Support Officers Report
	In a report the Governance Support Officer provided an update on activities of relevance to the Board area. Discussion took place on the action list. It was noted that the timber from the Sutton Bridge had been offered to the community for future use.
	Moved (Joan Wilson/David Frew): That the Board: a) Request that the timber from the Sutton Bridge be retained for future use by the community. Motion carried (STCB/2019/005)
	Moved (Barry Williams/Mike Lord): That the Board: a) Notes the Governance Support Officers Report; b) Nominates Norma Emerson as the Board representative to attend the Community Board Conference, subject to the dates suiting, and Jacinta Stevenson as an alternate. c) Amends the Action List as appropriate Motion carried (STCB/2019/006)

9 Chairperson's Report

The Chairperson commented on the following matters.

· Caravan Park – Sewage – Good response from teams involved in this issue.

· Township Spraying – there is issues with spraying and problems with no spray zones

· November 2018 flooding in Middlemarch – The Group Manager 3 Waters spoke to the investigation work that had been done on the waste water network. He advised that the water was coming from multiple sources.

Members commented on the letters received from Kaye Walker, Mold Street dated 16 April 2018 and 28 January 2019. Staff will respond to the issues raised in the letters.

Norma Emerson tabled her statement relating to the November 2018 flooding in Middlemarch and spoke to her concerns.

The General Manager City Services spoke on the civil defence response. Board members discussed the incident and commented on things that had worked and areas for improvement.

Members requested that a culverts meeting be organised between the Council and the ORC to look at clearing creeks and the rules around this. The Group Manager 3 Waters will progress this issue.

10 Council Activities

Cr Lord provided an update on Council activities including the Annual Plan which was approved for consultation on the basis of 5% rates increase. He also commented on the capital budgets and the positive progress on this year’s capital programme.

11 Notification of Agenda Items for Consideration by the Chairperson

	Norma Emerson invited Board members and regular staff for a meal at a time to be confirmed.

The meeting concluded at 7.55 pm

..............................................

C H A I R P E R S O N

Strath Taieri Community Board

14 March 2019

Governance Support Officers Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Strath Taieri Community Board of activities relevant to the Board area including:

· Project Fund

· New Zealand Community Boards’ 2019 Conference

· Correspondence

· Action List

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officers Report.

b) Confirms the payment of a grant of $2,750.00 to the Strath Taieri Playcentre.

c) Amends the Action List as appropriate.

Project Fund

1 $4,250 remains in the project fund. Members are reminded that any funds not spent by the end of June will be unable to be carried forward.

Meeting Date	Amount	Recipient
27 September 2018	$3,000.00	Strath Taieri School -- Purchase of Furniture
January 2019	$2,750.00	Strath Play Centre

Total grants to date	$5,750.00

2 Application from Strath Taieri Play Centre

Due to an administration error the application from the Strath Taieri Play Centre was not included on the agenda for the meeting held on 31 January. Members agreed to consider this application and approve it via e-mail. Members have agreed to the payment of $2,750 to the Strath Taieri Playcentre. This now needs to be formally approved by the Board.

New Zealand Community Boards’ Conference Attendance

3 The two successful Board members drawn to attend the conference were Mandy Mayhem-Bullock (Waikouaiti Coast) and Francisca Griffin (West Harbour). Norma Emerson and Jacinta Stevenson withdrew their names from the pool as they were unable to attend on the dates of the conference.

Correspondence

4 A letter has been received, one from Mr and Mrs Markham (Attachment A). In response to the letter the Group Manager Transport (Richard Saunders) advises that staff are completing a survey to ensure that the recently completed works do not elevate the flood risk for this property.

5 A letter has been received from Kaye Walker (Attachment B). An update has been provided on this letter in the Action List.

Action List

5 An update on outstanding matters is provided in Attachment C.

Signatories

Author:	Jenny Lapham - Governance Support Officer
Authoriser:	Sharon Bodeker - Team Leader Civic

Attachments

	Title	Page
⇩a	Letter on behalf of Mr and Mrs Markham	21
⇩b	Letter from Kaye Walker	22
⇩c	Action List	25

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒