Agenda of Annual Plan Council

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Annual Plan Council will be held on:

Date: Monday 6 May 2019

Time: 10.15 am or at the conclusion of the previous meeting whichever is later

Venue: Edinburgh Room, Top Floor, Municipal Chambers,
The Octagon, Dunedin

Sue Bidrose

Chief Executive Officer

Council Annual Plan

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Mayor Dave Cull
Deputy Chairperson	Cr Chris Staynes
Members	Cr David Benson-Pope	Cr Rachel Elder
	Cr Christine Garey	Cr Doug Hall
	Cr Aaron Hawkins	Cr Marie Laufiso
	Cr Mike Lord	Cr Damian Newell
	Cr Jim O'Malley	Cr Conrad Stedman
	Cr Lee Vandervis	Cr Andrew Whiley
	Cr Kate Wilson

Senior Officer Sue Bidrose,Chief Executive Officer

Governance Support Officer Lynne Adamson

Lynne Adamson

Governance Support Officer

Telephone: 03 477 4000

Lynne.Adamson@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Council Annual Plan

6 May 2019

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

Part A Reports (Committee has power to decide these matters)

5 Hearing Schedule for the Annual Plan and Late Submissions 21

Council Annual Plan

6 May 2019

1 Public Forum

At the close of the agenda no requests for public forum had been received.

2 Apologies

An apology has been received from Mayor Dave Cull for Tuesday 7 May 2019 and Wednesday 8 May 2019.

That the Committee:

Accepts the apology from Chairperson Dave Cull.

3 Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.

Annual Plan Council

6 May 2019

Declaration of Interest

EXECUTIVE SUMMARY

1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

2. Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

RECOMMENDATIONS

That the Committee:

a) Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b) Confirms/Amends the proposed management plan for Elected Members' Interests.

Attachments

	Title	Page
⇩a	Register of Interest - Elected Members	7

Annual Plan Council

6 May 2019

Declaration of Interest

EXECUTIVE SUMMARY

1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as a staff member and any private or other external interest they might have.

2. Staff members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

RECOMMENDATIONS

That the Committee:

a) Notes the Executive Leadership Team's Interest Register attached as Attachment A

Attachments

	Title	Page
⇩a	Register of Interest - Executive Leadership Team	17

Annual Plan Council

6 May 2019

Part A Reports

Hearing Schedule for the Annual Plan and Late Submissions

Department: Civic

EXECUTIVE SUMMARY

1 The purpose of this report is to provide the Councillors with a schedule of submitters wishing to present their views at the Annual Plan hearings during the week beginning 6 May 2019, and to consider whether or not to accept late submissions received.

2 Approximately 465 submissions have been received, with 61 submitters wishing to present their submissions to Councillors. Submissions closed on 15 April 2019.

3 Six submissions have been received since the closing date.

RECOMMENDATIONS

That the Committee:

a) Notes the report.

b) Considers whether or not to receive the late submissions.

Discussion

4 All of the late submissions received were tagged as late submissions and have not been assigned topics. The late submissions were received from:

Name	Submission Number
Sonja Mitchell	713480
Philippa Harris, Dunedin Symphony Orchestra	713899
Lesley Hirst	713301
Penny Dickson	713297
Alan Jackson – The Archibald Baxter Memorial Trust	713267
Matt Mengel	714325

5 No new topics have been introduced in the late submissions received, but they did include two funding requests. Alan Jackson of the Archibald Baxter Memorial Trust outlines the plans for building the memorial and requests funding (amount unspecified) from the Dunedin City Council to assist in its construction.

6 The Dunedin Symphony Orchestra (DSO) has requested an annual increase of $150,000 in the Community Access Subsidy grant it receives. The DSO is also requesting a one-off assistance grant of $100,000 to allow it to continue to operate sustainably until its long-term operating environment is clarified, pending the outcome of a study.

7 Hearings for the Annual Plan will be held over the week beginning 6 May 2019 as follows:

Monday 6 May 10.15 a.m. to 5 p.m.

Tuesday 7 May 9 a.m. to 12.30 p.m.

Wednesday 8 May 9 a.m. to 4.30 p.m.

8 Attached to this report is the Annual Plan Speaking Schedule. Please note that the schedule for next week may be subject to change. An updated scheduled will be emailed to councillors as necessary.

9 As this is an administrative only report, a summary of considerations is not required.

Signatories

Author:	Sharon Bodeker - Team Leader Civic
Authoriser:	Sue Bidrose - Chief Executive Officer

Attachments

	Title	Page
⇩a	Annual Plan Speaking Schedule	23