Agenda of Mosgiel-Taieri Community Board

Mosgiel-Taieri Community Board

MINUTES

Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Wednesday 20 March 2019, commencing at 12.00 noon

PRESENT

Chairperson	Sarah Davie-Nitis
Deputy Chairperson	Joy Davis
Members	Phillipa Bain	Martin Dillon
	Cr Mike Lord	Dean McAlwee
	Maurice Prendergast

IN ATTENDANCE

Tracey Saunders (Chief Information Officer) and Richard Ewans (Biodiversity Advisor)

Governance Support Officer Wendy Collard

0 Formal Expressions of Sympathy and Condolence for the Muslim Community

Moved (Joy Davis/Cr Mike Lord):

That the Board:

a) Extends its condolences to the families and friends and those affected by the attack on the Al Noor Mosque and the Linwood Mosque in Christchurch on 15 March 2019.

Motion carried (MTCB/2019/011)

1 Public Forum

1.1 Arthur Burns Preschool

Sarah Fitzgerald (President) and Lynette Pool (Head Teacher) spoke in support of their funding application and responded to questions.

1.2 Taieri Parents Centre

Tamsyn Arnold spoke in support of the Taieri Parents Centre’s funding application and responded to questions.

1.3 Lodge St John No 84 Charitable Trust

Alistair Church spoke in support of the Lodge St John No 84 Charitable Trust’s funding application and responded to questions.

1.4 Rob Urquhart

Rob Urquhart provided background to the Berwick Outdoor Experience Course which included the cost, duration and feedback from past participants. Mr Urquhart requested that the Board give consideration to sponsoring a participant at a cost of $550.00.

Mr Urquhart then responded to questions.

2 Apologies

There were no apologies.

3 Confirmation of agenda

Moved (Sarah Davie-Nitis/Cr Mike Lord):

That the Board:

Confirms the agenda without addition or alteration

Motion carried (MTCB/2019/012)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

There were no declarations

Moved (Joy Davis/Phillipa Bain):

That the Board:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2019/013)

5 Confirmation of Minutes

5.1 Mosgiel-Taieri Community Board meeting - 5 February 2019

Moved (Maurice Prendergast/Phillipa Bain):

That the Board:

Confirms the public part of the minutes of the Mosgiel-Taieri Community Board meeting held on 5 February 2019 as a correct record.

Motion carried (MTCB/2019/014)

Part A Reports

6 Introduction to new City Development Staff

The Biodiversity Advisor, City Development (Richard Ewans) was in attendance to introduce himself and provide information on his role to the Board.

7 Addition of Two New Names to the Road Name Register

A report from Transport presented options for two new road names to be added to the road name register. It noted that the road name register contained a range of pre-approved names for property developers to use when building new subdivisions.

The report also noted that two new names had been proposed by the Polish Heritage of Otago and Southland Charitable Trust (the Trust) and complied with the Dunedin City Council Road Naming Policy (the Policy). The report therefore recommended for support by the Mosgiel-Taieri Community Board.

Moved (Cr Mike Lord/Phillipa Bain):

That the Board:

a) Supports both “Polish Settlers” and “Pomerania” for inclusion in the road name register.

Motion carried (MTCB/2019/015)

8 Naming of a New Private Way off Henderson Street, Wingatui

A report from Transport provided options for the naming of a private way off Henderson Street, Wingatui.

The report noted that the new road name proposed by the developer was considered to comply with the Dunedin City Council Road Naming Policy and was therefore recommended for support by the Mosgiel-Taieri Community Board.

Moved (Phillipa Bain/Joy Davis):

That the Board:

a) Supports naming the new private way off Henderson Street as “John Paul Close”.

Motion carried (MTCB/2019/016)

9 Mosgiel-Taieri Community Board Action List Report

The report from Civic provided an update to the Mosgiel-Taieri Community Board on its Action List.

Parks and Recreation

East Taieri Dog Park – the Board advised that the walkway had not been completed as previously advised.

Transport

Centre Street Remedial Work – the Board requested an update on the timeframe for the completion of remedial work on Centre Street between Severn Street and Factory Road.

New Zealand Transport Agency (NZTA) – An update on the State Highway 87 road works; northbound off-ramp to Mosgiel; and planting project was tabled.

Moved (Sarah Davie-Nitis/Cr Mike Lord):

That the Board:

a) Amends the Action List as appropriate.

Motion carried (MTCB/2019/017)

10 Governance Support Officer's Report
	A report from Civic provided an update on Activities relevant to the Board's area including: a) Project Fund
	b) Mosgiel Aquatic Project Team – It was noted that Council had resolved to establish the Mosgiel Aquatic Project Team with a representative from the Mosgiel-Taieri Community Board to be included in the membership. It was noted that Martin Dillon and Sarah Nitis had expressed an interest in being the Board’s representative. Following discussions, it was agreed that Martin Dillon would be the Board’s representative.
	Moved (Dean McAlwee/Phillipa Bain): That the Board: Nominates Martin Dillon as the Mosgiel-Taieri Community Board’s representative on the Mosgiel Aquatics Project Team. Motion carried (MTCB/2019/018)
	c) Mosgiel Safe Accessways Project d) New Zealand Community Boards’ Conference e) DCC Property Community Halls
	Moved (Sarah Davie-Nitis/Phillipa Bain): That the Board: a) Notes the Governance Support Officer's Report. Motion carried (MTCB/2019/019)

11 Funding Applications
	The report provided a copy of the funding applications which had been received for the Board’s consideration. Joy Davis declared an interest in the Encouraging Safety Project and left the meeting during discussion of the item.
	There was discussion on the Board’s projects and proposed expenditure for this financial year which included Mr Urquhart’s request that the Board give consideration to sponsorship of a participant to the Berwick Outdoor Experience Course.
	Moved (Martin Dillon/Maurice Prendergast): That the Board: a) Approves $550.00 from the Board’s Project Fund towards sponsorship for a resident in the Mosgiel-Taieri Community Board area to attend the Berwick Outdoor Course. Motion carried (MTCB/2019/020)
	Moved (Joy Davis/Martin Dillon): That the Board: a) Approves $300.00 from the Board’s Project Fund towards a picnic table to be located in the Murray Street park. Motion carried (MTCB/2019/021)
	Moved (Sarah Davie-Nitis/Martin Dillon): That the Board: a) Declines the funding application from the Southern Cross Millennium Leisure Marching Team. Motion carried (MTCB/2019/022)
	Moved (Sarah Davie-Nitis/ Phillipa Bain): That the Board: b) Grants the funding application from the Elmgrove School Board of Trustees Motion carried (MTCB/2019/023)
	Moved (Martin Dillon/Phillipa Bain): That the Board: c) Declines the funding application from the Lodge St John No 84 Charitable Trust Motion carried (MTCB/2019/024)
	Moved (Cr Mike Lord/Phillipa Bain): That the Board: d) Declines the funding application from the Taieri Bowling Club Motion carried (MTCB/2019/025)
	Moved (Phillipa Bain/Dean McAlwee): That the Board: e) Declines the funding application from the Arthur Burns Preschool. Motion carried (MTCB/2019/026)
	Joy Davis withdrew from discussion on the Encouraging Safety Project funding application and left the room at 1.50 pm.
	Moved (Martin Dillon/Sarah Davie-Nitis): That the Board: f) Grants the funding application from the Encouraging Safety Project. Motion carried (MTCB/2019/027)
	Joy Davis returned to the meeting at 1.54 pm.
	Moved (Dean McAlwee/Phillipa Bain): That the Board: g) Grants the funding application from the Taieri Parents Centre. Motion carried (MTCB/2019/028)
	Joy Davis withdraw from the Encouraging Safety Project funding amount.
	Moved (Sarah Davie-Nitis/Martin Dillon): That the Board: a) Grants the funding of $500.00 to the Encouraging Safety Project. Motion carried (MTCB/2019/029)
	Moved (Martin Dillon/Cr Mike Lord): That the Board: a) Grants the funding of $1,443.36 to the Taieri Parents Centre b) Grants the funding of $2,700.00 to the Elmgrove School Board of Trustees Motion carried (MTCB/2019/030)

12 Chairperson's Report

A report from the Chairperson updated the Board on matters of interest since the previous meeting which included:

Dunedin Tunnels Trust – It was agreed that Dean McAlwee would be the Board’s contact for the Trust.

Mosgiel-Taieri Community Plan – It was agreed that the Board would review its community plan at its next meeting and Board Members provide feedback and projects for inclusion and discussion.

Honours Board – It was agreed that Martin Dillon would obtain quotes to move and update the Honours Board.

Moved (Sarah Davie-Nitis/Martin Dillon):

That the Board:

a) Notes the Chairperson's report.

Motion carried (MTCB/2019/031)

13 Board Projects
	1 Grants Update Grant applications had been included in agenda as a separate item. 2 Pride in our Place Phillipa Bain provided an update and commented that both the E-Waste Collection and the Rural Clean Up Day had been well attended. Ms Bain thanked Jean Bonner for her work in making the Rural Clean Up Day the successful event that it was. 3 The Taieri Heritage Schools Project Sarah Davie-Nitis provide an update 4 Memorial Park Revitalisation It was agreed that this project would be considered for inclusion in the Mosgiel-Taieri Community Plan. 5 Safe Pedestrian and Cycle accessways It was noted that an update had been provided in the Governance Support Officer’s report. 6 Celebrating Local Excellence on the Taieri Project Joy Davis spoke to the attachment and provided an update on the applications that had been received.
	Moved (Joy Davis/Sarah Davie-Nitis): That the Board: a) Approves the following people be inducted into the Celebrating Excellence Mosgiel-Taieri Project as recommended by the Induction Panel: James Allan Brian John Anderton Joe Brown Arthur John Burns Peter Johnstone Jenny Macdonald Barry Milburn Trudie Woodhead Motion carried (MTCB/2019/032)
	7 Mosgiel and Taieri Emergency Response Group Activities Sarah Davie-Nitis provided an update 8 The Taieri Heritage Trail Workshop planning was underway 9 Beautification (Planter Boxes) Phillipa Bain provided an update. 10 Playgrounds Brochure It was agreed that this project would be considered for inclusion in the Mosgiel-Taieri Community Plan.
	Moved (Sarah Davie-Nitis/Cr Mike Lord): That the Board: a) Notes the updates. Motion carried (MTCB/2019/033)

14 Board Updates

Board members provided updates on the following activities:

1 Keep Dunedin Beautiful (KDB)

No update was provided.

2 Mosgiel Coronation Hall

No update was provided.

3 Mosgiel Business Association

No update was provided.

4 Proposed Taieri Aquatic Facilities

Martin Dillon provided a verbal update.

5 Party in the Park

Sarah Davie-Nitis advised that the date for the Annual General Meeting had yet to be confirmed

6 Communications and Engagement Activities

Dunedin City Council draft Annual Plan consultation community feedback – Board members were asked to provide Joy Davis with their availability to man an information desk at either Mosgiel New World or Countdown.

Moved (Joy Davis/Sarah Davie-Nitis):

That the Board:

a) Notes the updates.

Motion carried (MTCB/2019/034)

15 Council Activities

Councillor Mike Lord provided an update on matters of interest to the Board which included:

· Financial Results to 31 January 2019;

· Dunedin City Holdings Limited – appointment of new Chair;

· South Dunedin Community Complex; and

· CouncilMark

Moved (Cr Mike Lord/Sarah Davie-Nitis):

That the Board:

Notes the report

Motion carried (MTCB/2019/035)

16 Items for consideration by the Chair

There were no items notified

The meeting concluded at 2.32 pm.

..............................................

CHAIRPERSON

Mosgiel-Taieri Community Board

8 May 2019

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Mosgiel-Taieri Community Board of activities relevant to the Board's area including:

a) Project Fund

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer's Report.

Project Fund

2 $24.70 remains in the Project Fund in the 2018/2019 year. The following grants have been made in the current financial year:

Meeting Date	Amount	Recipient
18 July 2018	395.00	Taieri over the Tea Leaves events for 2018/19 financial year
29 August 2018	25.00	Stall registration – Party in the Park
29 August 2018	2,000.00	Plants for the Planter boxes
3 October 2018	1,138.50	Celebrating excellence on the Taieri - My Little Local
3 October 2018	231.15	Celebrating excellence on the Taieri - Positive Signs
3 October 2018	363.29	Celebrating excellence on the Taieri - Allied Press
21 November 2018	250.00	“Pride in our Place”
5 February 2019	79.00	Advertisement – Grants
20 March 2019	550.00	Berwick Outdoor Experience Course Sponsorship by the Board
20 March 2019	300.00	Picnic Table for the Murray Street Park
20 March 2019	500.00	Encouraging Safety Project Grant
20 March 2019	1,443.36	Taieri Parents Centre Grant
20 March 2019	2,700.00	Elmgrove School Board of Trustees Grant
Total	$9,975.30

Signatories

Author:	Wendy Collard - Governance Support Officer
Authoriser:	Sharon Bodeker - Team Leader Civic

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

There are no known impacts for tangata whenua

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council's Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no implications for Community Boards except to provide information on activities in or relevant to the Board area.

	Title	Page
⇩a	Mosgiel-Taieri Community Board Members Register of Interest	7

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A ⇩	Minutes of Mosgiel-Taieri Community Board meeting held on 20 March 2019	10

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⇩a	Mosgiel-Taieri Community Board Action List	20

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⇩a	Proposed Mosgiel-Taieri Community Board Annual Plan 2019/20 Report	25
⇩b	Mosgiel-Taieri Community Board - Section 7.3	26

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⇩a	Mosgiel-Taieri Community Board Chair's Report	32