Agenda of Waikouaiti Coast Community Board

Waikouaiti Coast Community Board

MINUTES

Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Karitane Hall, Coast Road, Karitane on Wednesday 13 March 2019, commencing at 5.30 pm

PRESENT

Deputy Chairperson	Geraldine Tait
Members	Mark Brown	Mandy Mayhem-Bullock
	Cr Jim O'Malley	Richard Russell
	Rose Stringer-Wright

IN ATTENDANCE

Nick Dixon (Group Manager Ara Toi), Richard Ewans (Biodiversity Advisor, City Development), Michael Bathgate (Policy Planner, City Development) and Andrew Lord (Maintenance Team Leader Transport)

Governance Support Officer Rebecca Murray

1 Public Forum

1.1 Public Forum - Blueskin Youth & Community Amenities Association

Wendy Harrex and Graeme Bennett from the Blueskin Youth & Community Amenities Association addressed the meeting regarding their funding application. They spoke of the associations responsibilities and how research had been undertaken to check that the signage for the tracks is correct with local identities and the Puketeraki Marae.

1.2 Public Forum - Blueskin A & P Society

Mark Brown and Mandy Mayhem-Bullock declared an interest in this funding application and left the room at 5.42 pm.

Stephanie McConnon from the Blueskin A & P Society addressed the meeting regarding their funding application. She advised that the Blueskin A & P Show is the one event per year where they can raise funds. She spoke of what the profit from the last show was spent on. Stephanie advised that the Blueskin A & P Show is the one day that local schools and kindergartens can showcase what they do in the community Members asked if accounts had to be completed, if the Society applied to any other group for funding and if they are provided any rates relief.

Mark Brown and Mandy Mayhem-Bullock entered the room at 5.54 pm.

2 Apologies

Moved (Geraldine Tait/Rose Stringer-Wright):

That the Board:

Accepts the apology from Alasdair Morrison.

Motion carried (WC/2019/014)

3 Confirmation of agenda

Moved (Geraldine Tait/Cr Jim O'Malley):

That the Board:

Confirms the agenda without addition or alteration.

Motion carried (WC/2019/015)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Geraldine Tait/Cr Jim O'Malley):

That the Board:

a) Notes the Elected Members' Interest Register.

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WC/2019/016)

5 Confirmation of Minutes

5.1 Waikouaiti Coast Community Board meeting - 29 January 2019

Moved (Richard Russell/Cr Jim O'Malley):

That the Board:

Confirms the minutes of the Waikouaiti Coast Community Board meeting held on 29 January 2019 as a correct record.

Motion carried (WC/2019/017)

Part A Reports

6 Introduction to new City Development Staff

Richard Ewans (Biodiversity Advisor, City Development) and Michael Bathgate (City Planner) were in attendance introduce Richard to the Board. Richard spoke about his new role to encourage and support biodiversity protection on private land. The DCC biodiversity fund, which opens in April, which has been broadened to include private land owners and to increase the geographic outreach of the fund. Richard handed out Biodiversity brochures to the board members. Consultants were currently conducting a vegetation project around the Dunedin area, which will be a publicly accessible resource and available on the DCC website.

7 Waikouaiti Coast Community Board Action List

The report provided an update to the Waikouaiti Coast Community Board on their Action List, which included:

· Coast Road – road is still moving, scheduled to be sealed mid-April.

· Shortcut Road – work is on target.

· Footpaths – on track for April/May program.

· Hill Street – increase in traffic, Andrew Lord will discuss with the Transport Safety Team.

· Horse Track – Andrew Lord to talk with the Transport Safety Team

· Drainage issue behind Waitati Fire Station – the channel will be put in after the toilet is completed.

Moved (Geraldine Tait/Richard Russell):

That the Board:

a) Amends the Action List as appropriate.

Motion carried (WC/2019/018)

8 Funding Applications
	Two funding applications were received for the Board’s consideration, which were: The Blueskin A & P Society has requested $650.00 to assist with advertising costs for the upcoming show day. The Blueskin Youth & Community Amenities Association is wishing to design and produce an interpretation panel which would be installed at the beginning of the Mopanui Ridgeline Track on Whites Road, Waitati, and at the intersection of that track and the McKessar Track. The panel will include a commissioned map of Waitati trails and an outline of local history. It is seeking funding of $1,515.00.
	Moved (Rose Stringer-Wright/Cr Jim O'Malley): That the Board: a) Declines the funding application from the Blueskin A & P Society. Division The Board voted by division: For: Cr Jim O'Malley, Richard Russell and Rose Stringer-Wright (3). Against: Geraldine Tait (1). The division was declared CARRIED by 3 votes to 1 (WC/2019/019)
	Moved (Mark Brown/Rose Stringer-Wright): That the Board: a) Approves the funding application from Blueskin Youth & Community Amenities Association for $1,265.00. Motion carried (WC/2019/020) with Geraldine Tait abstaining

9 Governance Support Officer's Report

In a report from the Governance Support Officer, an update was provided on matters of interest, including:

a) Project Fund.

b) New Zealand Community Boards’ 2019 Conference Update

c) Blueskin History Steering Committee Funding Report

d) Proposed Road Stopping – Evansdale

Moved (Geraldine Tait/Cr Jim O'Malley):

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Notes the representatives to attend the 2019 New Zealand Community Boards’ Conference.

c) Notes the funding report received from Blueskin History Steering Committee.

d) Agrees with the proposed road stopping at Evansdale with no feedback required.

Motion carried (WC/2019/021)

10 Board Updates

Board members provided an update on activities, which included:

Keep Dunedin Beautiful (KDB)

Mandy Mayhem-Bullock advised that the upcoming Keep Dunedin Beautiful awards would be held at Toitū Otago Settlers Museum. On Sunday 12 May, Mother’s Day, the annual trees for families planting day would be held and it was noted that this was now for all family members. As part of student orientation a clean-up was held in the St Clair and St Kilda area. Students cleaned up 250kg of rubbish of which 100kg was recycled.

Moved (Geraldine Tait/Mandy Mayhem-Bullock):

That the Board:

a) Notes the report.

Motion carried (WC/2019/022)

11 Chairperson's Report

A written report from the Chairperson was presented at the meeting, which included:

1. Apology for missing the meeting.

2. Took part in a three-hour drive around the north coast roading network with Andrew Lord and Terry Taylor, looking at the condition of roads, footpaths, drainage ditches and unwanted vegetation.

3. Took part in a three-hour tour, with two gentlemen from the Parks & Recreation Department: Scott McLean - Acting Parks & Cemeteries Manager and Aidan Battrick - Parks Maintenance Team Leader. While both gentlemen are familiar with the general area, there were a number of issues that were new to them.

4. Meeting the project team for the Waikouaiti Museum extension - which may be named the ‘East Otago Heritage Centre’ or similar. What they have accomplished is very impressive.

5. Addressed Council on 30^th January at the Annual Plan deliberations.

6. Received a of couple emails from Waikouaiti folk asking about quad bikes on beaches - a) for folk with a disability & b) for collecting rubbish. The Parks & Recreation Department also fielded a number of enquiries on the same topic. Council can issue a ‘Discretionary Consent’ in some cases and these are being evaluated now.

7. Received an email from a Waikouaiti resident who is concerned about people lighting fires on Waikouaiti beach. He is asking for clearer ‘No Fires’ signage. This has been forwarded it on Parks & Recreation.

8. Waitati Toilet - The holding tank is now in place and the whole job is still on target for completion around the end of March.

Moved (Geraldine Tait/Cr Jim O'Malley):

That the Board:

a) Notes the report

Motion carried (WC/2019/023)

12 Council Activities
	Councillor Jim O'Malley provided an update within the Action List items.

13 Items for Consideration by the Deputy Chair
	There were no items for consideration.

The meeting concluded at 7.54pm.

..............................................

CHAIRPERSON

Waikouaiti Coast Community Board

1 May 2019

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Waikouaiti Coast Community Board of activities relevant to the Board area including:

a) Project Fund.

b) DCC Property Community Halls.

c) Karitane Bowling Club Funding Report.

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Notes the DCC Property Community Halls Update.

c) Notes the funding report received from Karitane Bowling Club.

d) Retrospectively approves the payment of $103.50 for the flowers sent to Mandy Mayhem-Bullock.

Project Fund

2 $967.19 remains in the Project Fund after taking into account grants made to date, as follows:

Meeting Date	Amount	Recipient/Purpose
04 July 2018	$2,000.00	Waikouaiti Riding for the Disabled – Feed, minerals and electric fencing.
22 August 2018	$1,500.00	Waikouaiti District Museum – additional shelving for storage of heritage items not on display.
14 November 2018	$700.00	Waitati Music Festival – toilet hire
	$1,000.00	Blueskin History Steering Committee – contribution towards creating an exhibit of historical photographs
29 January 2019	$951.91	Karitane Bowling Club - towards reinstating the driveway at the Karitane Bowling Club
	$662.40	Blueskin News - towards printing costs
	$850.00	Waikouaiti Wastebusters (OneCoast) – towards items including Hi-Vis vests for volunteers, signage for the shop, and creation of a logo.
21 February 2019	$103.50	Flowers
13 March 2019	$1265.00	Blueskin Youth & Community Amenities Association – towards an interpretation panel at the start of Mopanui Ridgeline Track
Total	$9,032.81

DCC Property Community Halls

3 An update from the Property Department is attached which relates to the management of Community Halls (Attachment A).

Funding Report

4 A report from the Karitane Bowling Club has been received. The report is provided as Attachment B.

Signatories

Author:	Rebecca Murray - Governance Support Officer
Authoriser:	Sharon Bodeker - Team Leader Civic

Attachments

	Title	Page
⇩a	DCC Property Community Halls	35
⇩b	Karitane Bowling Club Funding Report	36

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

There are no known impacts for tangata whenua

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council's Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no implications for Community Boards except to provide information on activities in or relevant to the Board area.

Chairperson	Alasdair Morrison
Deputy Chairperson	Geraldine Tait
Members	Mark Brown	Mandy Mayhem-Bullock
	Cr Jim O'Malley	Richard Russell
	Rose Stringer-Wright

	Title	Page
A ⇩	Minutes of Waikouaiti Coast Community Board meeting held on 13 March 2019	10

	Title	Page
⇩a	Hawksbury Lagoon Inc Funding Application	26
⇩b	POWA Funding Application	29