Notice of Meeting:

I hereby give notice that an ordinary meeting of the Community and Culture Committee will be held on:

 

Date:                                                    Tuesday 11 June 2019

Time:                                                   1.00 pm

Venue:                                                Edinburgh Room, Municipal Chambers, The Octagon, Dunedin

 

Sue Bidrose

Chief Executive Officer

 

Community and Culture Committee

PUBLIC AGENDA

 

MEMBERSHIP

 

Chairperson

Cr Aaron Hawkins

 

Deputy Chairperson

Cr Rachel Elder

Cr Marie Laufiso

 

Members

Cr David Benson-Pope

Mayor Dave Cull

 

Cr Christine Garey

Cr Doug Hall

 

Cr Mike Lord

Cr Damian Newell

 

Cr Jim O'Malley

Cr Chris Staynes

 

Cr Conrad Stedman

Cr Lee Vandervis

 

Cr Andrew Whiley

Cr Kate Wilson

 

Senior Officer                                               Simon Pickford, General Manager Community Services

 

Governance Support Officer                  Rebecca Murray

 

 

 

Rebecca Murray

Governance Support Officer

 

 

Telephone: 03 477 4000

Rebecca.Murray@dcc.govt.nz

www.dunedin.govt.nz

 

 

 

 

 

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 


Community and Culture Committee

11 June 2019

 

 

ITEM TABLE OF CONTENTS                                                                                                                                         PAGE

 

1             Public Forum                                                                                                                                                              4

1.1       The Fresh Air Project                                                                                                                                  4

2             Apologies                                                                                                                                                                    4

3             Confirmation of Agenda                                                                                                                                        4

4             Declaration of Interest                                                                                                                                           5     

Part A Reports (Committee  has power to decide these matters)

5             Otago Museum Report to Contributing Local Authorities - April 2019                                              15

6             Community and Culture Non-Financial Activity Report for the Quarter Ended 31 May 2019  40

7             Items for consideration by the Chair                                                                                                              54            

 

 


Community and Culture Committee

11 June 2019

 

 

1        Public Forum

1.1     The Fresh Air Project

Sophie Carter, The Cancer Society of New Zealand wishes to address the meeting concerning The Fresh Air Project.

2        Apologies

Apologies have been received from Mayor Dave Cull and Cr Chris Staynes.

 

That the Committee:

 

Accepts the apologies from Mayor Dave Cull and Cr Chris Staynes.

3        Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.


Community and Culture Committee

11 June 2019

 

Declaration of Interest

 

  

 

EXECUTIVE SUMMARY

1.         Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

 

2.         Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

 

RECOMMENDATIONS

That the Committee:

a)     Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected Members' Interests.

 

 

Attachments

 

Title

Page

a

Community and Culture Councillor Register of Interest

7

  



Community and Culture Committee

11 June 2019

 

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Community and Culture Committee

11 June 2019

 

 

Part A Reports

 

Otago Museum Report to Contributing Local Authorities - April 2019

Department: Community Services

 

 

 

 

EXECUTIVE SUMMARY

1          The attached report, prepared by Otago Museum, provides an update on the key activities to April 2019.

 

RECOMMENDATIONS

That the Community and Culture Committee:

a)         Notes the Otago Museum Report to Contributing Local Authorities to April 2019.

 

 

Signatories

Authoriser:

Nick Dixon - Group Manager Ara Toi

Attachments

 

Title

Page

a

Otago Museum Report to Contributing Local Authorities - April 2019

17

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This report relates to providing local infrastructure and a public service and it is considered good-quality and cost-effective by monitoring activity.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

Māori Impact Statement

There are no known impacts on tangata whenua.

Sustainability

There are no known implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no known implications, as funding this activity is provided for in the LTP.

Financial considerations

No financial information presented.  The Council contributed funding of $4,120,405 plus gst in the 2018/19 year.

Significance

Significance has been assessed as low in terms of Council's Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

There has been no internal engagement.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no known implications for Community Boards.

 


Community and Culture Committee

11 June 2019

 

 

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Community and Culture Committee

11 June 2019

 

 

 

Community and Culture Non-Financial Activity Report for the Quarter Ended 31 May 2019

Department: Community and Planning and Ara Toi

 

 

 

EXECUTIVE SUMMARY

1          This report updates the Committee on key city, community, arts and culture outcomes for the quarter ended 31 May 2019.

2          It should be noted that satisfaction statistics and visitation numbers reported in this report are for April 2019 only. Residents’ Opinion Survey data and visitation numbers for May and June will be reported in the report for next quarter. 

3          Some highlights for the quarter from the various community and cultural initiatives detailed in the report include:

          Increased focus on migrant and refugee support, including the Muslim community, following the event of 15 March

          Launch of Ōtepoti Youth Vision on 16 May

          Toitū Otago Settlers Museum received its 250,000th visitor for the year

          Completion of first phase of the Performing Arts Study

          Dunedin Readers and Writers Festival held 9-12 May

          Award of $330k of community, events and creative grants.

  

RECOMMENDATIONS

That the Committee:

a)         Notes the Community and Culture Non-Financial Activity Report for the Quarter ended 31 May 2019.

 

BACKGROUND

4          The Community and Planning group of activities works with other agencies to set the direction for managing Dunedin’s built and natural environment. It also works to enable a strong sense of community and social inclusion through the provision of advice and support to community groups and social agencies, and provides events for the enjoyment of residents and visitors.

5          The Arts and Culture group of activities operates Dunedin Public Libraries, the Dunedin Public Art Gallery, the Toitū Otago Settlers Museum, the Lan Yuan Dunedin Chinese Garden and the Olveston historic home.

DISCUSSION

6          The Residents’ Opinion Survey (ROS) is the principal mechanism by which the Council measures resident satisfaction with a wide range of its activities.

7          From July 2016 the ROS has been conducted on a continuous monthly basis, aiming to obtain around 100 responses each month, to replicate the average annual sample size
of around 1,200 obtained in previous years. The quarterly results in the graphs below generally reflect the responses of around 300 residents. A sample of 300 has an expected 95% confidence interval (margin of error) of +/- 5.7%, whereas the annual result for 2015/16 had a margin of error of +/- 2.5%. Results for the year will continue to be published in the annual ROS report at year end. Notable measures are listed in the balance of this report.

 

Satisfaction with Community

8          A 4% decrease in satisfaction with ‘Sense of Community within Local Neighbourhood’ was reported as at 30 April 2019.



Satisfaction with Festivals and Events

9          There is no change in satisfaction with ‘City Festival and Events’ as at 30 April 2019.


 

Satisfaction with Cultural Facilities

10        A 1% decrease in satisfaction with Dunedin Public Libraries was reported as at 30 April 2019.

 

 

 

 

11        There is no change in satisfaction with the Dunedin Public Art Gallery as at 30 April 2019.

 

12        A 2% decrease in satisfaction with Toitū Otago Settlers Museum was reported as at 30 April 2019.


 

 

 13       A 6% decrease in satisfaction with the Lan Yuan Dunedin Chinese Garden was reported as at 30 April 2019.

 

14        A 3% decrease in satisfaction with Dunedin Olveston Historic Home was reported as at 30 April 2019.





 

Visitation Numbers

15        Dunedin Public Libraries - There were 91,905 physical visits to Libraries during April 2019 compared to 92,029 during April 2018.  There have been 940,719 physical visits to Libraries for the year to date and Libraries are on track to exceed the annual performance target of 1,100,000.

 

 

16        Dunedin Public Art Gallery – Visitation to the Dunedin Public Art Gallery has continued to be strong after a very successful summer period. With a cumulative total of almost 185,000 visits this reporting period, the Dunedin Public Art Gallery is well on track to reach its visitation target of 195,000 by year end. 


 

 

17        Toitū Otago Settlers MuseumToitū welcomed its 250,000th visitor in April, thus meeting its annual visitation target for the year. Staff anticipate an annual result of near 300,000 by year end.




18        Lan Yuan Dunedin Chinese Garden - While visitation is slightly down on previous years revenue is up by approximately $50,000 at the time of writing. This suggests that the staff are selling more single-entry admissions and their value-added activities are proving successful.

 

 


 

19        Dunedin Olveston Historic Home - Total visitor number were slightly below previous years but the high season (Oct–Apr) needs to be treated as a whole period as the visitor numbers are heavily influenced by the cruise ship schedule. Other factors that have a major impact is where Easter sits on the calendar and any other related factors for the public holiday including weather, major shows and events etc.


 

Major Initiatives

Community

20        South Dunedin Future - Preparation for engaging with the community on the climate change adaptation challenges that are faced in South Dunedin is now well underway.  The approach that is being taken forward includes: making use of existing networks within the community, having a DCC staff member at the Pop-up Hub to talk about the climate change work once a week, and developing some more permanent exhibition/installations in South Dunedin to raise awareness of the challenges.  Councillors were briefed on this work in February and the DCC is working with other stakeholder agencies and the community network in South Dunedin to finalise the content, materials and approach for this engagement.  Early meetings with community groups to test the approach are likely to commence from June.

 

21        A more coordinated approach was taken to the South Dunedin Street Festival and engagement around climate change, with staff from the DCC, ORC, GNS, University of Otago and members of the community meeting ahead of time to discuss ways to better share information and engage with the community.

 

22        Migrant and Refugee Support - Council continues to support refugee resettlement and migrant community development within the city. Following 15 March, staff assisted the Otago Muslim Association (OMA) to manage thousands of social media posts and contacts from people within and outside Dunedin. 

 

23        Staff are working with groups to consider how the city could take a more strategic and joined-up approach in addressing racism and discrimination.  One meeting was held with around 20 groups in early May, and another is planned for June with a wider invitation. The initial meeting included people from diverse cultural and religious backgrounds.

 

24        The Manager Community Development attended a two-day national forum on refugee resettlement organised by Immigration New Zealand. The Community Development team will be extending an invitation to other Councils (some recently announced as resettlement centres) to discuss resettlement.

 

25        Radio notices for families in the Muslim community were recorded through April and early May on OAR FM as a means of providing information from community and government organisations and ensuring clarity of information.  This has been reviewed and determined to be no longer required.

 

26        Remembrance books collected at city libraries were provided to the Otago Muslim Association in May.  The Community Development team also supported the group in seeking funding to improve safety and security at the AlHuda Mosque.

 

27        Staff are continuing to work on updating DCC webpages with information relevant to people new to the city.  This is taking longer than expected with many contributing organisations busy providing direct community support following 15 March.  The information will be translated into three languages.  The project may now not be completed until July / August.

 

28        Place Based Community Support - A fulltime Community Advisor has been providing advice, support and information to Place based groups across the city; in Green Island, Caversham, Waikouaiti POWA), Mosgiel, South Dunedin, Corstorphine, the Blueskin Resilience Communities Trust, and the Valley Project.

 

29        The Community Advisor continues to work alongside Property staff to engage with the Ocean Grove / Tomahawk community around plans for community facilities.

            

30        Mayor’s Taskforce for Housing - The final report from the Mayor’s Taskforce for Housing was provided to Council in early May, seeking support for the Council to take a steward role in implementing a 20-year Housing Action Plan for the city. Staff have begun work on a more detailed plan to progress the Housing Action Plan. This won’t be finalised until later this year.

 

31        A meeting has been organised by the Property Team with representatives from the Ministry of Housing and Urban Design (MHUD) to discuss opportunities to create housing with developers in the city.

 

32        Youth Development - On 16 May the Ōtepoti Youth Vision was launched at Toitū Otago Settlers Museum, attended by more than 100 people. Thirty-two organisations, including the Council and Dunedin Youth Council became the first signatories to the Vision during the evening. Signatories include the Otago Regional Council, Otago University, Otago Polytechnic, Otago Community Trust, Youthline Otago, the Ministry of Education, Fire and Emergency New Zealand, and WellSouth. 

 

33        Staff are meeting individually with other organisations to discuss signing up to the Vision and a forum will be held within the next three months to share more ideas to put the Vision into practice.

 

34        Three young people were selected by Council and Otago Community Trust representatives to attend the Aspiring Leaders Forum in Wellington in June.

 

35        The Dunedin Youth Council was involved in supporting engagement around the George Street Retail Precinct consultation.  During Youth Week the group held a quiz night for youth aged under 18 years as part of providing free, non-alcohol focused and fun events for youth.

 

36        Keep Dunedin Beautiful - Keep Dunedin Beautiful, in partnership with Rotary Club of Dunedin, held its annual Trees for Families tree planting event at the Harbour Cycleway on Mother’s Day. 54 native trees and shrubs were planted by members of the community to mark a family event or milestone.

 

37        The Keep Dunedin Beautiful Awards will be held on Thursday 27 June at Dunedin Public Art Gallery. The awards honour Dunedin people who are committed to beautifying the city and caring for their environment through volunteer action.

 

38        Grants - The Grants Subcommittee allocated more than $330,000 in funds during the March round of the Community, Community Events, Community Arts, Professional Theatre, and Creative Communities funding round.  Grants were provided to more than 65 groups.

 

39        Events - Planning is well underway for the Puaka Matariki Festival, which begins on 25 June.  More than 30 community events will be held as part of the two-week festival; celebrating and showcasing Maori culture, arts, and music.

 

40        Staff have begun planning for February 2020 events in the city; with the Masters Games, Elton John and Queen concerts, Waitangi Day and Thieves Alley all being held during a 10-day period.

 

41        The Masters Games has employed three returning staff members on a fixed term basis to plan the 2020 New Zealand Master Games. The Masters Games team has set up office on the ground floor of the Municipal Chambers Building in preparation for the planning and delivery of the event.

Cultural Initiatives

Ara Toi Ōtepoti

42        Arts Grants - The Grants subcommittee approved 22 projects in the Creative Communities Scheme ($48,943), 11 in the Community Arts Grants ($35,100) and 6 in the Professional Theatre Fund ($70,600) in the May 2019 meeting. The City Service, City Projects grant round closed in the final week of May with assessments and decisions in June.  Assessment and administration of Arts Grants have been a key focus for the Ara Toi team in this quarter.

 

43        Dunedin Dream Brokerage - April saw the contract partners expand to include the Otago Polytechnic, alongside the Otago Chamber of Commerce and the Dunedin City Council. Four projects were launched over the Fringe Festival with each receiving Fringe Awards including ‘Best in Fringe’ for Orpheus, ‘Best Dance’ with Meat, ‘Best Visual Art’ The No Show and Sorry Shop and ‘Outstanding Emerging Talent’ with Ōtepoti Hip-Hop Hustle.

 

44        May will see the launch of this year’s Environment Envoy commission 4KT Elephants presented by Stitch Kitchen.  Becoming Darkness will open 21 June and six project applications are underway.

 

45        Boosted - The current contract is in place until 30 June 2019 and the Dunedin Ambassador will continue to deliver one-on-one support to the local arts community on crowd funding. There has been an organisational shift within the structure of the Arts Foundation and in-turn the delivery of Boosted. Staff are confident though that it will business as usual for the Boosted crowd funding model in the next financial year.

 

46        Performing Arts Feasibility Study - Ara Toi staff have worked closely with consultants Charcoalblue and the performing arts community to deliver the first phase of this project. The goal of this phase was to gather a consensus-based vision for organisational and venue development for performing arts in Ōtepoti.  A separate report will be delivered at the end of each phase: Phase Two – Options Analysis and Phase Three – Development of the Design of the Preferred Option.

 

47        Public Art Framework - Planning continues for the 2019/2020 public art work. Staff are meeting with colleagues from Urban Design to finalise an appropriate site; this will inform the artwork parameters and the process that will be used to commission the work.

 

48        Art and Creativity in Infrastructure (ACII) - Work continues with the Te Rauone Reserve and Beach Replenishment Project and a draft creative narrative has been sent to community stakeholders for their response.

 

49        Staff have been involved in ongoing discussions with NZTA and local artist/designer Simon Kaan with regards to NZTA’s St Leonard’s to Port Chalmers cycleway project; a design has now been finalised and all parties are happy with the outcome.

 

50        A creative narrative is being produced for the South Dunedin Library and Community Complex project. This will sit alongside and complement the cultural narrative to be provided by Aukaha. These will accompany the functional and design briefs to be sent to architects and designers.

 

51        Artist contracts have now been signed for the Ross Creek Reservoir Refurbishment and a resource consent application is underway. The final design will be signed off subject to the consenting process and final approval from mana whenua. A suitable media plan is being developed for releasing the plans to the public.

 

52        Staff are working with representatives from Keep Dunedin Beautiful and the Greater Green Island Community Network to assist with organising the painting of a mural on DCC public facilities block in Emerson Street.

 

53        Documentary Heritage - Staff continue to work with local archivists across the city on a user survey of Dunedin archives and heritage collections which will run until 30 June 2019. The information gathered from this survey will inform future planning for this area.

 

54        Vocational Pathways – Creative Industries - Staff are meeting with local education stakeholders to discuss design and delivery models for a city-wide approach to providing vocational pathway advice and resources for the creative industries.

 

55        City of Literature - The Dunedin Writers & Readers Festival ran from 9 to 12 May. It offered 36 events with over 60 participants, featuring many wonderful local writers and eight overseas guests including bestselling Irish novelist John Boyne, supported by Dublin UNESCO City of Literature; BAFTA and MOBO-winning UK hip-hop artist Akala; and Australian novelist Markus Zusak and Children’s Laureate Morris Gleitzman. All events in the programme were well attended with several being sold out, including the selection of free events and workshops, and the expanded and popular schools’ programme.

 

56        Local writer David Howard has been selected for the inaugural Ulyanovsk UNESCO City of Literature Residency Programme in Russia in 2019, which includes airfares, accommodation and a stipend. The Residency Programme’s selection panel considers applications from writers from other UNESCO Cities of Literature.

 

57        Local writer-illustrators Robyn Belton and Kathryn van Beek visited six low decile primary schools in May as part of the City of Literature’s Little Landers Literature programme, which sees Highlanders making repeat visits to the schools to encourage a love of reading. This time an additional te Reo stream was led by two players who are fluent in te Reo. Each participating school was offered a Lilliput Library to paint and keep.

 

58        Public Libraries - Key activities for the Dunedin Public Libraries for April 2019 included:

59        Manjushri Sand Mandala - During April 2019, Geshe from the Dhargyey Buddhist Centre in Dunedin were in the City Library on a daily basis to create a beautiful Manjushri sand mandala, to speak to members of the public on its philosophical importance, and to support an educational programme by Libraries staff for a total of 240 students from eight schools across the city over a three week period, in addition to approximately 100 people who attended the commencement and dissolution ceremonies.

 

60        Babytime Sessions Commence in City Library - A new literacy-based programme for babies is being trialled in the City Library. The Babytime programme is a 30-minute introduction to storytime for children under two and their caregivers where a librarian will share stories, music, finger plays and nursery rhymes to promote early literacy with activities and strategies that can be used at home. The community response to initial sessions has been very positive.

 

61        Dunedin Public Art Gallery – The Art Gallery team have been recognised at the 2019 Museums Aotearoa Exhibition Awards. Gordon Walters New Vision, developed in partnership with the Auckland Art Gallery, was awarded best art exhibition. The exhibitions New Networks and Artificial Wonderland, showcasing contemporary Chinese art were also a finalist in the awards. During the reporting period the Gallery has also opened In Motion a new participatory exhibition on the first floor. 

62        Toitū Otago Settlers Museum - Work continues behind the scenes on addressing major collection legacy issues. Since October 2018 staff at the Museum have processed 4 years of a 6-year backlog of donated items into the collection, processed hundreds of uncatalogued costume and textile collection items and rehoused many hundreds of items in the large collection storage area. 

63        Lan Yuan Dunedin Chinese Garden - This reporting period encompasses the post summer wind down period where visitation numbers typically decrease from the summer highs.  Like Toitū and the Art Gallery, Lan Yuan has just been awarded a TripAdvisor certificate of excellence in recognition of 5 years of consistent rating of excellent by visitors.

64        Dunedin Olveston Historic Home - Over summer Olveston is focused on managing the peak season. The majority of customers are visitors to the city coming from cruise ships, coach tours, individual FIT visitors and friends and family of locals.  Olveston offers visitors a one-hour tour focusing on the Theomin family within in the context of the history of Dunedin.

OPTIONS

65        As this is an update report, there are no options.

NEXT STEPS

66        A further update report will be provided after the conclusion of the next quarter. Key areas of focus for the three months ahead will include:

          Phase 2 of Performing Arts Feasibility Study

          Keep Dunedin Beautiful awards in June

          Planning for Matariki in June and for events in early 2020 including Masters Games and February concerts.

 

 

Signatories

Author:

Nicola Pinfold - Group Manager Community and Planning

Nick Dixon - Group Manager Ara Toi

Authoriser:

Sandy Graham - General Manager City Services

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This report relates to a public service and it is considered good-quality and cost-effective.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

The Community and Culture portfolio of activities support the outcomes of a number of strategies.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

As an update report, there are no specific implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

As an update report, there are no specific implications for Annual Plan or Financial Strategies.

Financial considerations

As this is an administrative report, there are no financial considerations.

Significance

This update report is assessed as low significance under the Significance and Engagement Policy.

Engagement – external

As this is an update report, no external engagement has been undertaken.

Engagement - internal

As this is an update report, no internal engagement has been undertaken.

Risks: Legal / Health and Safety etc.

There are no identified risks.

Conflict of Interest

There is no conflict of interest identified in respect to this report.

Community Boards

The updates in this report do not relate specifically to Community Boards but are likely to be of general interest to them.


Community and Culture Committee

11 June 2019

 

Items for consideration by the Chair

 

 

 

Attachments

There are no attachments for this report.